Final_ARFQ_0511_BCF1800000005_1_ARFQ_FORM.PDF
PDF 90 KB Posted
- Solicitation number
- ARFQ 0511 BCF1800000005 3
- Issued by
- Ritchie County, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the State of West Virginia, Department of Health and Human Resources, specifically for the Barbour County office (BCF). The solicitation seeks a Digital Copier Band 1 (monochrome, 40 pages per minute or equivalent) with associated equipment and supplies for a 12-month initial period. The requested line items include the copier unit, maintenance and supplies up to 80,000 copies per month, per-copy maintenance overages for usage above 80,000 copies monthly, a working table, a 15-amp surge protector, staples, and black toner. The solicitation also includes three optional 12-month renewal periods. Questions must be submitted in writing by 4:00 PM EST on July 14, 2017, with responses due by July 21, 2017 at 4:00 PM. Vendors should submit responses to the Financial Clerk at the Taylor County Office (235 Barrett Street, PO Box 29, Grafton, WV 26354, 304-265-6103), with equipment to be shipped and installed at the Barbour County Office (49 Mattaliano Drive, Philippi, WV 26416).
The RFQ is structured on a monthly basis for all line items during each 12-month period. Pricing should include unit prices and total prices for each line item, with specific attention to the per-copy overage rate for copies exceeding 80,000 monthly. The solicitation specifies a Bizhub 4020 model or equal equivalent, indicating flexibility in manufacturer selection. No information is provided regarding set-asides, incumbent contractors, funding sources, or specific budget allocations. All offers are subject to the terms and conditions contained in the solicitation. Contact information for procurement inquiries is provided through Mary (Susie) Teel at 304-558-1294 or susie.m.teel@wv.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| PRICING PAGE ARFQ BCF18-5.docx | DOCX document | |
| Provisions Required for Fed Funded Procurements-BCF 18-5.docx | DOCX document | |
| Specifications Digitial Copier Rental - ARFQ 18-5 a.docx | DOCX document | |
| Final_ARFQ_0511_BCF1800000005_3_ARFQ_FORM.PDF | ||
| General Terms and Conditions - ARFQ BCF 18-5.pdf | ||
| Final_ARFQ_0511_BCF1800000005_2_ARFQ_FORM.PDF | ||
| BCF18 5 addendum 1.docx | DOCX document | |
| WV36 - ARFQ BCF 18-5 page 2.pdf | ||
| WV43 - Barbour County Copier BCF 18-5.pdf | ||
| Addendum 2 forms BCF18-5.docx | DOCX document | |
| Purchasing Affidavit BCF 18-5.pdf | ||
| Vendor Preference Certificate BCF 18-5.pdf |
Show all 12
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Jul 06, 2017 BCF1800000005
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Equipment
351359
Digital Copier ( Band 1) for Barbour BCF Office
Agency Contract - Fixed Amt
2017-07-06 2017-07-21 16:00:00
ARFQ 0511 1 FinalBCF1800000005
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT ST, PO BOX 29
GRAFTON WV 26354
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Mary (Susie) Teel
(304) 558-1294 susie.m.teel@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Jul 06, 2017 BCF1800000005
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Digital Copier - Band 1
- Copy, Print, Scan
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Digital Copier Bizhub 4020 (40PPM) or Equal Digital Copier Band 1 Monochrome Copiers - Connected to Network to copy, print, scan - Barbour County
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 2 Maintenance & Supplies up to 80K per month included
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Maintenance & Supplies up to 80K per month included for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 3Jul 06, 2017 BCF1800000005
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 3 Per Copy Maintenance Overages
(80,001 & Up)50 x ____per copy
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Per Copy Maintenance Overages (80,001 & Up) for Band 1 Monochrome Copier 50x ____per copy
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 5 Working Table 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Working Table for Band 1 Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 6 15 Amp Digital Copier Surge
Protector
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
15 Amp Digital Copier Surge Protector for Band 41Copier
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 4Jul 06, 2017 BCF1800000005
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 7 Staples 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Staples for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 8 Black Toner 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Black Toner for Band 1 Monochrome Copier
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 5Jul 06, 2017 BCF1800000005
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 9 First 12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
First 12 month optional renewal Band 1 copier and accessories
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 10 Second12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Second 12 month optional renewal Band 1 copier and accessories
INVOICE TO SHIP TO
HEALTH AND HUMAN RESOURCES
BCF - TAYLOR COUNTY OFFICE
235 BARRETT STREET, PO BOX 29
GRAFTON WV26354
US
FINANCIAL CLERK - 304-265-6103
HEALTH AND HUMAN RESOURCES
BCF - BARBOUR COUNTY OFFICE
49 MATTALIANO DR
PHILIPPI WV 26416
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 11 Third 12 month optional renewal
Band1 copier and accessories
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Third 12 month optional renewal Band 1 copier and accessories
SCHEDULE OF EVENTS
Event DateEventLine
1 Questions submitted in writing by 4:00 PM EST on 7/14/17
2017-07-14
File details come from the government source that posted it. Updated .