Amendment 1 Attachment B.pdf

FDA-SOL-1238631 Questions and Answers 1-23 Amendment 1

Attachment B

1. E.2.1.2Part II – Technical Proposal Instructions, (b), states: The technical proposal is limited to a total of fifteen (15) double sided pages (i.e. page numbering would equal 30 pages). Pages beyond the page limits listed shall be removed and not evaluated. Sub-Factor B Technical Approach requires an operating plan for Emergency Procedures – Loss of Air, Loss of Steam, Water, Electrical & HVAC, EMCS Procedures - Including Instrumentation/Calibration, Shutdown and Leaks Procedures, Water Plant Operations, Boiler Plant Operations, Steam Shutdown and Maintenance Plan, Sewage Pre-treatment Operations, District Cooling Operations, Describe proposed method of managing the preventive maintenance of all systems as outlined in the PWS. Managing all routine maintenance request and task orders, Energy consumption along with a Quality Control Plan, Phase-in Plan and Sustainable Acquisition Plan. These plans are required for the government to see if the contractor will demonstrate ability and understanding of the Scope of Work to accomplish each task specified in the Performance Work Statement.

The previous procurement required the same information and plans from offerors, but with page limitations of 100 pages. Reducing the page limitation by 70 pages makes it difficult to be able to provide in detail the information the government is requesting. Will the government consider increasing the page limitations?

Response: The page limitations will remain unchanged. Resumes will not be applied towards page count limit of technical proposals as they were in the past.

2. Per PWS Appendix XIV, page 86, Can the Government provide test history of all fire extinguishers in order to accurately price the testing that will need to be accomplished?

Response: NO, this is a new requirement and the status of the existing program have not been confirmed and conveyed to the Government from the program office that is currently doing this.

For this contract period of performance including all options it is not anticipated that internal or hydrostatic testing will be required by the SP. It is the Government’s intent to have all the fire extinguishers testing requirements to be brought to a current status within years 2021 to 2024, meaning all extinguishers will have current internal and hydrostatic testing completed resetting 6 year and 12 year testing requirements. The cost of this will be on the government and not part of this task order.

3. Page 16 of 89, F, Government Vehicles. Contractor personnel will operate a limited number of Government furnished automotive, materials handling, and miscellaneous equipment while performing work under the contract. Does the government provide service vehicles for the maintenance personnel on this contract?

Response: No, the Government does not provide service vehicles for maintenance personnel.

If so, what type of vehicles and how many are utilized?

Response: The list below is the only equipment provided by the government to the SP.

JLG 1055 Telehandler

JLG 3013 Telehandler

Cat 304 Excavator with tilt trailer

Case 580L backhoe

Geni GS 1930 scissor lift

Yale GDP60 forklift

JLG 600SJ man lift

Yale ESO35ZAN3 pallet forklift

GENI AWP-305 manlift (2) each

4. Page 57 of 89, III. Overhead and Administrative Expenses states: The administration of task order IDIQ work shall be included in PWS Section 2 fixed price portion of work. No subcontract handling fee, management etc. shall be included in task order proposal that may require subcontracts for portions of the work. All overhead, G&A etc. shall be included in the fixed price portion of the applicable labor categories. Is the government stating there will not be any G&A, profit or handling fees allowed on any of the IDIQ Task Orders? Are we to include these costs into the Fixed Price portion of the contract up to the $1,000,000.00 limitation even if the government does not utilize the total yearly threshold?

Response: For task orders that require a subcontract there will be no markup on the subcontract as the administration of task orders should be in the fixed price portion of the proposal.

The fixed price hourly rates shall include all direct labor cost, indirect labor cost, general and administrative cost and profit or fee (B.2.2, B.) for task orders.

5. Attachment 3 – Appendix VII – Equipment List, pages 8 – 10, beginning with Equipment Code 222000001 – 222000059 identifies vehicles, golf carts etc. Is this equipment provided by the government?

Response: This equipment is owned/operated by a different division of the FDA on the JLC complex and the preventive maintenance of this equipment is to be covered in this contract.

6. Appendix II and III, Page 162 shows Building 10 Fire System as unavailable, but page 43 in the same appendix states this building is being upgraded. Can the Government provide details concerning the upgrade and which type of system will be used?

Response: Building 10 is available and online, there is a current project to upgrade all buildings (9ea) that have the Siemens fire alarm system as well as the front end Siemens computer. The other systems on the campus are planned to be upgraded but no contract has been let for this service.

7. Is the Work Management System currently being utilized as an inventory tracker or is another system currently in use?

Response: Currently the Work Management System has the capability to do so and data has been transferred from a working excel spread sheet to this system. Training is on going at this time to get the operation of this system understood by all parties (government and O&M contractor)

8. Does the current Work Management System have the capability of providing reports for the stock inventory, material inventory, the parts required, funding and purchasing documents?

Response: It has the ability to do the stock inventory, material inventory and purchasing documents. There is on going training to familiarize all staff of this function.

9. In order to provide accurate pricing, can the government provide dates of previous service for the fire extinguishers on-site? Per requirements, internal maintenance is required every 6 years and hydrostatic testing every 12 years.

Response: See response to question number 2 above.

10. How many fire extinguishers have been replaced in the previous five-year period?

Response: : See response to question number 2 above.

11. PWS 17 states the SP is responsible for the scheduled cleaning of all occupied areas of the JLC but Appendix VI list excluded areas, can the government please clarify?

Response: It is the intent for the janitorial staff to clean all areas with the exception of mechanical spaces which will be cleaned by Contractor maintenance staff and areas of animal housing maintained by animal care staff.

12. PWS 17 (17.4) indicates exterior windows; above 7’ shall be cleaned annually, but in an earlier paragraph within this section Building 26 is excluded. Please clarify if Building 26 is required on window cleaning.

Response: Building 26 has a contract separate from this O&M contract for window cleaning and housekeeping.

13. Page 55, 18.1 General, Does the government consider pots, pans, plates, bowls, forks, spoons, knives, trays, glasses, etc., disposable items?

Response: Yes those are considered disposable items, equipment is defined as real property assets over the cost threshold of $2k.

14. Does the Work Management System require priorities to be set on jobs as these jobs are submitted and entered?

Response: Yes, it defaults to a standard priority unless escalated by the government.

15. Page 18, 1.8 Equipment additions, deletions, change Procedures. How is the SP expected to anticipate such changes? Will the government issue modifications to the contract for additions and deletions of equipment during the contract period?

Response: Yes, there are two scenarios by which equipment is added/deleted. First new projects where equipment deletions/additions are conveyed to the SP the aggregate equipment lists can be reviewed by the SP and modification to contract request if it is warranted. Second during normal life cycle of equipment which is normally a one for one and would normally not require any modification to the contract.

16. It is understood the Service Provider will subcontract various services to maintain the equipment at the JLC. However, in the event of a major equipment failure what is the repair limits the Service Provider will be responsible for? Such as roof repairs, elevator repairs, generator repairs, air compressor repairs, fire alarm repairs, etc.?

Response: The SP is responsible for expedient repairs/isolation of major component failures.

The government reserves the right to decide the most cost affective method to repair such equipment or replacement. If this work is considered outside the scope of this contract the SP can address these concerns with the COR and or Contracting Officer. Please refer to section 2.2 of the PWS for specific limits.

17. Pg. 70 Roof Warranty information shows that many of the campus roofs are out of warranty or soon to be out of warranty. Appendix V, Page 69, Sub-Contracted Service details that “Major Roof repairs and replacements” are listed as current services that are being sub-contracted by the SP? Is there a cost limit for the SP to use in determining this line item service?

Response: Please refer to section 2.2 of the PWS for specific limits.

18. Section 11.8: Line item 2 is normally performed every 3 years. When does the Government want this maintenance performed, Base Year, Option Year 1, 2, 3 or 4?

Response: Base Year then as directed by OEM guidelines. It is the responsibility of the contractor to update preventative maintenance procedures according to the OEM guidelines for the equipment.

19. Section 17.1: This section states laboratory floors shall be cleaned but Appendix VI excludes the laboratories in Building 14. Should the labs in Building 14 be excluded?

Response: The labs in building 14 shall be included.

20. Is the current WMS set up as priority-based work orders as the PWS states? If not, does the government expect 100% QC for all jobs?

Response: YES, the WMS is priority-based. NO, the government does not require 100% QC of all work orders. Refer to section(s) 2.12d, 10.4 of the PWS for clarification.

21. Does the Government provide any means i.e. phones, tablets or laptops, for the maintenance and janitorial staff to access the WMS when NOT in the designated shop space?

Response: No

22. As a research facility, upkeep of animal areas is essential. Does the Government issue repair work requests repeatedly for the same locations or will this work be handled as an IDIQ/Task Order?

Response: Yes, these spaces are required to be repaired as required. If external elements are noted during repair i.e. design/build deficiencies these issues will be addressed as discovered and corrected at the governments expense. The government reserves the right to make repairs/modifications to these facilities as it deems necessary.

23. Is the Fire Extinguisher count provided by the government include the Fire Extinguishers in Bldg.

26?

Response: YES, the count provided is considered inclusive of all extinguishers on this campus.