Amendment 1 Attachment 1 - Performance Work Statement Appendix I IV V VI VIII IX X XI XII XIII XIV XV and XVI.pdf

Jefferson Laboratories Complex Performance Work Statement

Jefferson Laborator ies Complex - 1 - 4 /20 /2021

Operation & Maintenance of Facilities Jefferson Laboratories Complex

PERFORMANCE WORK STATEMENT

Submitted by:

Jefferson Laboratories Complex 3 9 0 0 N C T R R o a d Jefferson, Arkansas 72079

4/20/2021 Amendment 1 – Updated: 6/24/2021

Jefferson Laborator ies Complex - 2 - 4 /20 /2021

Table of Contents

Operation & Maintenance of Facilities Jefferson Laboratories Complex _______________________ 1

Table of Contents ____________________________________________________________________ 2

SECTION 1: OVERVIEW _________________________________________________________ 8

1.1 Background _________________________________________________________________ 8

1.2 General Statement of Work ____________________________________________________ 9

1.2.1 Compliance and Liability ____________________________________________________ 10

1.2.2 Safety Data Sheets __________________________________________________________ 10

1.2.3 Employee Conduct _________________________________________________________ 11

1.2.4 Service Provider Furnished Property __________________________________________ 11

1.2.5 Service Provider Supplied Parts and Materials __________________________________ 11

1.2.6 Affirmative Procurement of Bio-based Products ___________ Error! Bookmark not defined.

1.2.7 Available Government Property and Materials __________________________________ 11

1.2.8 Modernization and Outside Service Provider Support ____________________________ 13

1.2.9 Personal Protective Equipment, Uniforms and Medical Exams ____________________ 13

1.2.10 Working Hours ___________________________________________________________ 14

1.3 Defective Performance _______________________________________________________ 15

1.4 Criteria for Accepting or Rejecting Defective Performance ________________________ 15

1.5 Remedies for Defective Performance ___________________________________________ 15

1.6 Reports and Plans ___________________________________________________________ 16

a. Quality Control Plan ______________________________________________________ 16

b. Safety and Health Plan _____________________________________________________ 16

c. Preventive Maintenance Plan _______________________________________________ 16

d. Emergency Procedures Plan ________________________________________________ 16

e. Monthly Status Report _____________________________________________________ 16

f. Preventive Maintenance Reports _____________________________________________ 17

g. Quarterly Safety/Accident Report ____________________________________________ 17

h. Annual Inventory _________________________________________________________ 17

i. Required Insurance _______________________________________________________ 17

j. Security Clearance Requirements ____________________________________________ 17

k. Strike Contingency Plan ____________________________________________________ 18

l. Special Reports ___________________________________________________________ 18

m. Bi-weekly Reports _________________________________________________________ 18

n. Bio-based Product Reporting _______________________________________________ 18

1.7 Special Conditions __________________________________________________________ 18

1.8 Equipment additions, deletions, change Procedures _______________________________ 19

1.9 SP Personnel Requirements ___________________________________________________ 19

a. Supervisory/ Key personnel and Lead Craftsmen _________________________________ 19

b. Craftsmen _________________________________________________________________ 20

c. Staff Licensing Requirements _________________________________________________ 20

d. SP Responsibility and Authority ______________________________________________ 20

e. Wages and Fringe Benefits ___________________________________________________ 20

f. Restrict Employment ________________________________________________________ 20

g. Government Supervision and Control Prohibited ________________________________ 20

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1.10 Energy Conservation ________________________________________________________ 20

a. Water ___________________________________________________________________ 21

b. Electricity ________________________________________________________________ 21

c. Steam ___________________________________________________________________ 21

d. Heating and Air Conditioning Control Settings_________________________________ 21

1.11 Physical Security ____________________________________________________________ 21

a. Controlled Entry __________________________________________________________ 21

b. Key Control ______________________________________________________________ 22

c. Fire Safety _______________________________________________________________ 22

SECTION 2: WORK MANAGEMENT ____________________________________________ 23

2.1 General ___________________________________________________________________ 23

2.2 Classification of Work _______________________________________________________ 23

2.3 Assignment of Priorities ______________________________________________________ 24

2.4 Routine Maintenance Requests ________________________________________________ 24

2.5 Work Orders/IDIQ __________________________________________________________ 24

2.6 Preventive Maintenance Orders _______________________________________________ 25

2.7 Alterations and Changes _____________________________________________________ 25

2.8 IDIQ/Work Order Labor Rates and Classifications _______________________________ 25

2.9 Labor Estimates ____________________________________________________________ 25

2.10 Material and/or Subcontract Estimates _________________________________________ 25

2.11 Rental Equipment ___________________________________________________________ 25

2.12 Operating Plans_____________________________________________________________ 25

a. Staffing Plan ___________________________________________________________ 26

b. Work Schedules___________________________________________________________ 26

c. Safety and Health Plan _____________________________________________________ 26

d. Quality Control Program/Plan ______________________________________________ 29

e. Emergency Procedures Plan ________________________________________________ 30

f. Strike Contingency Plan ____________________________________________________ 30

2.13 Work Management System ___________________________________________________ 25

2.14 Stock Store Operation _______________________________________________________ 31

2.15 Existing Drawings and Technical Data _________________________________________ 32

2.16 Update of Work Management Records _________________________________________ 32

2.17 Equipment Tagging System ___________________________________________________ 32

2.18 Task Descriptions ___________________________________________________________ 32

SECTION 3: CRAFT SHOP SERVICES __________________________________________ 33

3.1 General ___________________________________________________________________ 33

3.1 Carpentry, Masonry, and Paint Shop Services ___________________________________ 33

3.2 Electrical Shop Services ______________________________________________________ 33

3.3 Heating, Ventilation, and Air Conditioning Shop Services _________________________ 34

3.4 Instrumentation Shop Services ________________________________________________ 34

3.5 Metal Working Shop Services _________________________________________________ 35

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SECTION 4: MAINTENANCE, ALTERATION, AND REPAIR OF BUILDINGS EQUIPMENT,

AND STRUCTURES ________________________________________________________________ 36

4.1 General ___________________________________________________________________ 36

4.2 Workmanship ______________________________________________________________ 36

4.3 Cleanup ___________________________________________________________________ 36

4.4 Coordination _______________________________________________________________ 36

4.5 Preventive Maintenance of Buildings and Structures ______________________________ 36

4.6 Remedial Maintenance and Operation __________________________________________ 37

4.7 Unscheduled Maintenance ____________________________________________________ 37

4.8 Test Equipment _____________________________________________________________ 37

4.9 Decontamination ____________________________________________________________ 37

SECTION 5: STEAM GENERATION AND DISTRIBUTION _______________________ 38

5.1 General ___________________________________________________________________ 38

5.2 Boiler Plant Operations and Maintenance _______________________________________ 38

SECTION 6: NATURAL GAS AND FUEL OIL PUMPING AND STORAGE __________________ 38

6.1 General ___________________________________________________________________ 38

SECTION 7: WATER PUMPING, TREATMENT, STORAGE, AND DISTRIBUTION __________ 39

7.1 General ___________________________________________________________________ 39

SECTION 8: WASTE WATER PLANT AND SEWAGE SYSTEMS __________________ 41

8.1 General ___________________________________________________________________ 41

SECTION 9: GROUNDS MAINTENANCE _______________________________________ 41

9.1 General ___________________________________________________________________ 41

9.2 Written Procedures _________________________________________________________ 41

9.3 Specific Requirements _______________________________________________________ 41

9.3.1 Lawn Maintenance ______________________________________________________ 42

9.3.2 Grass Mowing of Area 1 __________________________________________________ 42

9.3.3 Fertilizing ______________________________________________________________ 42

9.3.4 Grass Mowing of Area 2 __________________________________________________ 42

9.3.5 Removal and Replacement ________________________________________________ 42

9.3.6 Weed and Grass Control __________________________________________________ 42

9.3.7 Poison-Ivy Control _______________________________________________________ 42

9.3.8 Control of Fire Ants ______________________________________________________ 42

9.3.9 Clean-Up _______________________________________________________________ 42

9.3.10 Insects and Disease Control ________________________________________________ 43

9.3.11 Watering _______________________________________________________________ 43

9.3.12 Snow and Ice Removal ____________________________________________________ 43

9.3.13 Nature Damage _________________________________________________________ 43

9.3.14 Submittals ______________________________________________________________ 43

9.3.15 Road surface repairs _____________________________________________________ 44

SECTION 10: HVAC AND REFREIGERATION SYSTEMS AND EQUIPMENT ____________ 44

10.1 General ___________________________________________________________________ 44

10.2 Operating Procedures ________________________________________________________ 44

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10.3 Specific Requirements ________________________________________________________ 44

10.4 Testing, Balancing, and Adjusting (TBA) ________________________________________ 45

10.5 Testing Equipment ___________________________________________________________ 45

SECTION 11: ELECTRICAL PLANT AND DISTRIBUTION ______________________________ 45

11.1 General ____________________________________________________________________ 45

11.2 Written Procedures __________________________________________________________ 45

11.3 Power Outages ______________________________________________________________ 46

11.4 Polychlorinated Biphenyls (PCB) _______________________________________________ 46

11.5 Standard Products ___________________________________________________________ 46

11.6 Temporary Service ___________________________________________________________ 46

11.7 Fire Alarms _________________________________________________________________ 46

11.8 Switch Gear / Breaker Repair (480 Volt – 13,800 Volt) _____________________________ 46

SECTION 12: COMPRESSED AIR AND DISTRIBUTION ________________________________ 47

12.1 General ___________________________________________________________________ 47

12.2 Operating Procedures ________________________________________________________ 47

12.3 Reports ___________________________________________________________________ 48

SECTION 13: PEST CONTROL __________________________________________________ 48

13.1 General ___________________________________________________________________ 48

13.2 Pesticide Use ________________________________________________________________ 48

13.3 Insect Control ______________________________________________________________ 48

13.4 Animal Pest Control _________________________________________________________ 48

13.5 Schedules __________________________________________________________________ 48

13.6 Termite Treatment __________________________________________________________ 48

SECTION 14: PREVENTIVE MAINTENANCE PROGRAM _______________________________ 49

14.1 General ___________________________________________________________________ 49

14.2 PM Program _______________________________________________________________ 49

14.3 PM Records ________________________________________________________________ 49

SECTION 15: HOUSEKEEPING SERVICES (SP OCCUPIED FACILITIES) _______________ 50

15.1 General ___________________________________________________________________ 50

15.2 Equipment and Safety ________________________________________________________ 50

SECTION 16: ENVIRONMENTAL MONITORING AND CONTROL SYSTEMS ______________ 51

16.1 General ___________________________________________________________________ 51

16.2 Requirements _______________________________________________________________ 52

SECTION 17: JANITORIAL SERVICES _______________________________________________ 53

17.1 General ___________________________________________________________________ 53

17.2 Work Schedules & Reports ___________________________________________________ 53

17.3 Floor and Space Types Chart __________________________________________________ 54

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17.4 JLC Janitorial Frequency Chart _______________________________________________ 54

17.5 Floor mats _________________________________________________________________ 55

SECTION 18: CAFETERIA FOOD SERVICE OPERATION _______________________________ 55

18.1 General _____________________________________________________________________ 55

18.2 Food Service and Preparation: _________________________________________________ 55

a. Quality of Food: ____________________________________________________________ 55

b. Sanitation: _________________________________________________________________ 56

c. Food Menus and Recipes: ____________________________________________________ 56

18.3 Safety and Health: ____________________________________________________________ 56

a. Codes._____________________________________________________________________ 56

b. Testing. ___________________________________________________________________ 56

c. Accidents and incidents. ______________________________________________________ 56

d. BioPreferred Requirements Cafeteria/Food Services ______________________________ 57

18.4 Uniforms: _________________________________________________________________ 57

18.5 Space and Utilities __________________________________________________________ 57

18.6 Prices and Portions __________________________________________________________ 57

18.7 Nutritional Information ______________________________________________________ 57

18.8 Operating Schedule _________________________________________________________ 57

18.9 Hours of Operation _________________________________________________________ 58

18.10 Personnel __________________________________________________________________ 58

18.11 Customer Satisfaction _______________________________________________________ 58

18.12 GFE CAFETERIA PROPERTY/EQUIPMENT LISTING _________________________ 58

APPENDIX I: DEFINITIONS ________________________________________________________ 59

APPENDIX II: DESCRIPTION OF EXISTING FACILITIES _____________________________ 66

APPENDIX III DESCRIPTION OF UTILITY SYSTEMS __________________________________ 67

APPENDIX IV: APPLICABLE PUBLICATIONS ________________________________________ 68

National ________________________________________________________________________ 68

Government _____________________________________________________________________ 68

State____________________________________________________________________________ 68

APPENDIX V: Sub-Contracted Services ________________________________________________ 69

APPENDIX VI: AREAS TO BE SERVICED BY JANITORIAL SERVICES ___________________ 72

APPENDIX VII: EQUIPMENT LIST __________________________________________________ 74

Appendix VIII Performance Requirements Summary ______________________________________ 74

Appendix IX Historical Workload ______________________________________________________ 77

Appendix X Summary of SP Submissions _______________________________________________ 78

Appendix XI Mowing Areas __________________________________________________________ 81

Appendix XII SP Occupied Facilities ___________________________________________________ 81

Appendix XIII Vending Machines _____________________________________________________ 85

Appendix XIV SOW for Fire extinguisher tasks for Jefferson Labs ___________________________ 86

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Appendix XV Jefferson Laboratories Early Dismissal and Closure ___________________________ 88

Appendix XVI Snow Route NCTR Campus ______________________________________________ 91

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SECTION 1: OVERVIEW

1.1 Background

The Jefferson Laboratories Complex (JLC) campus sits on 496 acres in the midst of a beautiful pine forest and occupies more than one million square feet of floor space which about 80 percent has been renovated or converted for administrative, research and research support. The facilities host two separate organizations within the Food and Drug Administration. In January 1971, the National Center for Toxicological Research

(NCTR, sometimes referred to as "the Center") was established by Presidential order. In May 1972, the NCTR became operational by using a surplus Department of Defense facility. The facility was constructed in the early 1950's on the U. S. Army Pine Bluff Arsenal complex. The NCTR is a basic and applied research laboratory that is part of the Food and Drug Administration and the Department of Health and Human Services.

There are over 600 fulltime government and contract employees at the Center. The Arkansas Regional laboratory is co-located with the NCTR in Jefferson, Arkansas. The 146,400 square foot facility was built by the FDA Office of Regulatory Affairs (ORA) and is organizationally a part of its Southwest Region and was built as a part of FDA's plan to restructure its 18 ORA field Laboratories. ARL is one of five multi-disciplined

Laboratories and provides laboratory support for a 17 statewide area and for the U.S-Mexican border stretching from Otay Mesa, California to Brownsville, Texas. The ARL is able to accommodate approximately 150 employees and provide analytical support in chemistry and microbiology. Its scientists test products regulated by the FDA to ensure compliance with the U.S. Food, Drug and Cosmetic Act, which include products produced in the U.S. and imported. Located approximately 33 miles south of Little Rock and north of the Pine Bluff

Arsenal, on NCTR Road about six miles east of U.S. Highway 365 at Jefferson, Arkansas. See Appendix II

(Description of Existing Facilities) for a detailed description of each building. The Campus is an isolated research/industrial complex containing complicated and sophisticated building environmental support and utility systems to support long and short-term animal research programs. These programs involve the toxicity effects of many different compounds, environmental conditions and other areas of concern to the FDA. Only basic utilities are purchased from public utility companies. See Appendix III, Description of Utility Systems for a description of each utility service.

Jefferson Laboratories (JLC) engages in acute and chronic studies involving carcinogenesis, mutagenesis and

Teratogens as end points as well as general toxicological research in support of the FDA regulatory mandates.

Thousands of laboratory animals (primarily rodents and primates) are bred or purchased and maintained for experiments, where carefully formulated diets are provided. Other experiments determine the effects specific drugs have on the animals. Subsequently the animals are evaluated to determine the effects of the treatment.

These test animals are housed in very tightly controlled temperature and humidity environments and are supplied with air that has been filtered to remove microorganisms and chemicals. Many of the experimental chemicals employed in the research are toxic to man; therefore, chemical containment and surveillance

Jefferson Laborator ies Complex - 9 - 4 /20 /2021 regimens are employed to ensure occupational safety. The support of these animal studies and other concurrent in vitro studies require a large number of Laboratories, many of which are furnished with extremely complex and expensive test equipment requiring closely controlled environments to function properly. Responsiveness and skill of the Service Provider’s employees to repair and restore operation and control of the facilities is critical for the protection of the integrity of the research programs being conducted at the JLC.

1.2 General Statement of Work

This work statement provides for a full range of operational and maintenance support including Work Order

(WO)/Indefinite Delivery Indefinite Quantity (IDIQ) work services to the JLC. This statement of work is intended to provide the SP only general guidance and information concerning the scope or content of the work to be performed during the term of this contract. It prescribes original equipment manufacturers (OEM) procedures and best commercial practices for performing or conducting systems maintenance and it sets forth those tasks the Government anticipates and expects the SP to perform during the term of the contract.

It is not an inclusive list of all services to be performed and the SP may be required to perform other tasks necessary to meet commercial standards, mission needs, or to properly maintain on-site systems. The SP shall determine the method and manner of performance necessary or required to properly maintain the systems outlined in this PWS and to assess the level of quality control needed to ensure system performance based on criteria or factors listed in commercial OEM standards as well as any or all parts of this document. The overall responsibility to properly maintain and operate these systems and infrastructure and/or equipment shall always rest with the SP and be performed in accordance with the commercial manufacture and recommended procedures, schedules, tolerances or instructions and compliance is the sole responsibility of the SP. These services include, but are not limited to, operation and maintenance of all campus utility systems; craft shop support services; operation and maintenance of utility plants and equipment; maintenance of all process and non-process equipment; maintenance, alteration and repair of buildings and structures; pest control and grounds maintenance; janitorial and housekeeping services; and cafeteria food service operation.

These services are required for the entire JLC campus, including those currently undergoing renovation and new construction. Warranties applicable to any equipment must be considered by the SP prior to performance of any service/maintenance. Further, all repairs or preventive maintenance will be scheduled around research activities and managed utilizing the government provided online work management system. Some repairs or maintenance may be necessary after normal duty hours. In that event any overtime expense resulting from such work will not be reimbursed by the government it is considered to be part of the firm-fixed –price contract. The

SP shall keep critical areas on campus online during emergencies and/or catastrophic events. Overtime for emergencies/catastrophic events will be reimbursed on an individual case review.

During the performance of this contract, the SP may be required to provide for and support campus changes and other support requirements necessary to meet mission requirements. Support requirements may originate

Jefferson Laborator ies Complex - 10 - 4 /20 /2021 from technology changes, new or additional equipment, local area network installations and upgrade, reconfigurations to include routing and diversity requirements and other environmental changes that could impact or alter the service requirements.

The SP shall maintain maintenance records on all equipment, systems, and buildings utilizing the government furnished online work management system and hard copy records determined by mission needs. The online records include informational fields necessary to properly document the location, status, maintenance history, and other pertinent data used to accomplish the work called for in this PWS. The SP is to ensure all information called for on the online forms is entered accurately and timely. No service provided by the SP shall be considered accomplished until all appropriate information is correctly entered into the online forms and other necessary documentation completed. Documentation such as Logs, records, checklists, and any other electronic or non-electronic media documentation maintained by the SP shall be available for the COR, or CO to review upon request. These records shall be filed and stored in T-45 and after each Contract completion year shall be submitted to JLC archives. The SP’s operational and maintenance support actions shall be entered daily into the government furnished online work management system. The SP shall maintain a

Preventative Maintenance plan that includes a plan/schedule that describes Quality Control and the SP’s method for interfacing with the Government’s Quality Assurance plan. The plan shall be updated, as necessary, to reflect changes in equipment inventory. The SP shall submit proposed revisions to the COR for approval within fifteen (15) days of identification. All new equipment and systems shall be added to the online work management system upon receipt.

1.2.1 Compliance and Liability

The Service Provider shall be solely liable for acts of commission, errors, and omission in regard to compliance with Federal, State, and Local statutes, regulations and applicable guidelines which lead to fines, penalties, or prices associated with enforcement actions, removal actions, corrective actions, or remedial actions.

The Service Provider shall assume full liability for the release of any hazardous substance to air, soil, or water resulting from its own or its subcontractor’s actions. The Service Provider shall be responsible for the costs associated with the cleanup of any such release. In the event the Service Provider is removed from the duties at the facility, the Service Provider shall also be responsible for latent defect caused while performing work while on property. JLC retains the right to initiate abatement and remediation actions for which the

Service Provider shall reimburse all associated expenses.

1.2.2 Safety Data Sheets

The Service Provider shall furnish Safety Data Sheets for hazardous materials used, as described by OSHA standards, to the Center Safety Manager prior to beginning work.

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1.2.3 Employee Conduct

All Service Provider employees are expected to adhere to standards of competency, conduct, appearance, and integrity that reflects credit to the employee, the Service Provider, and the Government. The Service Provider shall be responsible for disciplinary action with respect to their employees.

1.2.4 Service Provider Furnished Property

The Service Provider is responsible for all Service Provider Furnished Property (SPFP) and supplies required by this PWS to perform the specified services of this contract see below. The Service Provider shall be responsible for all utility connections required for SPFP.

1.2.5 Service Provider Supplied Parts and Materials

The cost of administrative supplies, janitorial supplies, cafeteria related material and disposable supplies and all chemicals used on the campus utility systems such as Potable Water systems, all Closed Loop Water

System Treatment Chemicals, Boiler Treatment Chemicals, Industrial Sewer Treatment Chemicals, hand sanitizer dispensers, hand sanitizer refills, and associated supplies as needed and any other chemicals necessary as required by the government or manufactures recommendations will not be purchased by the government. Service Provider supplied supplies and materials shall be in accordance with the following order of precedence:

1. Manufacturers’ recommendations and standards

2. Industry standards

3. Good Laboratory Practices

4. National, State and Local Arkansas codes

5. JLC Building Standard

6. Direct materials history

1.2.6 Affirmative Procurement of Bio-based Products for Operations and Maintenance Services The contractor must comply with sections 9002 the Farm Security and Rural Investment Act of 2002; The food Conservation and Energy Act of 2008; and the Agricultural Act of 2014; and the Federal Acquisition

Regulation to provide biobased products. The contractor shall also comply with the clause at FAR 52.223-

2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts contained in section C. The contractor shall also comply with the provision at FAR 52.223-1, Biobased Product

Certification contained in section E.

The contractor shall utilize products and material made from biobased materials (e. g., biobased composite

Jefferson Laborator ies Complex - 12 - 4 /20 /2021 panels, biobased greases, biobased penetrating lubricants, biobased 2 cycle engine oil, and biobased wooden concrete sealers). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

Biobased products that are designated for preferential procurement under USDA’s BioPreferred Program must meet the required minimum biobased content as stated in USDA’s Final Rules available at www.biopreferred.gov. The Contractor shall provide data for their biobased products such as biobased content. In addition to the biobased products designated by the USDA BioPreferred Program, the

Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

Within thirty (30) days of contract award, the contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this operations and maintenance contract, including products used or supplied by subcontractors, For each designated product, the Contractor shall also identify the product and brand/manufacturer. For each designated product the contractor shall also identify the biobased content. The contractor shall provide detail on how the contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The

Contractor shall not commence work until this list is approved by the COR in writing. The list must be reviewed and updated annually, and as required by the COR.

The contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, costs of each material, and the intended use of each of the materials that are to be used in carrying out of the requirements of this contract.

The Contractor should also note that USDA-designated biobased products are available for purchase through the AbilityOne Program (formerly known as the Javits- Wagner-O’Day (JWOD) Program).

Under this program, members of organizations including the National Industries for the Blind (NIB) and the National Institute for the Severely Disabled (SourceAmerica) offer products and services that are mandatory by Federal agencies. A search of the AbilityOne Program’s online catalog (www.ability.gov) indicated biobased products that fall within the operations and maintenance area. These include but are not limited to: cleaners (glass, hand, and multi-purpose), graffiti removers, and sorbents.

JLC supports all Service Provider efforts to supply and utilize products conforming to the affirmative procurement of Bio-based products under service contracts requirements. The Service Provider shall utilize products and material made from bio-based materials (e.g., bio-based greases, bio-based hydraulic fluids, and bio-based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting

Jefferson Laborator ies Complex - 13 - 4 /20 /2021 from the overall quality delivered to the end user. Bio-based supplies and materials furnished in this PWS shall be of a type and quality that conform to PWS 1.2.5; and shall be coordinated with and are subject to the approval of the COR.

1.2.7 Available Government Property and Materials

• Stock Materials: The facility has a stockpile of Government owned parts, supplies, and materials on hand. All parts and supplies are "as-is" and will be replenished at the government’s discretion.

• Tools and Equipment: The Service Provider shall be given the opportunity to inspect Government owned tools and equipment prior to the property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. All Tools and Equipment are "as-is" and will be replenished, repaired, and or purchased by the government on a case by case basis with COR approval.

• Accountable Property: Accountable properties are those big-ticket items, such as a tractor, that have an expense above $ 5,000.00.

The Service Provider shall o Operate/utilize Government-furnished property/equipment in a safe and proficient manner following appropriate industry practices and techniques.

o Promote self-maintenance to the maximum extent possible without jeopardizing personnel, and equipment safety.

o Communicate with equipment manufacturers and perform maintenance to ensure that equipment is maintained properly and that warranties remain valid.

o Be responsible for the physical security of Government furnished property (GFP) and assumes full replacement price of all GFP damaged or stolen due to their neglect while under their control.

1.2.8 Modernization and Outside Service Provider Support

The Service Provider shall assist the Government throughout Modernization or other Construction projects within the limits of PWS 1.2. This type of assistance normally includes: locating of various utilities (valves, piping, switches, and circuit breakers); assisting with shut downs that may be required and deferring work as necessary with COR approval.

The government has established the need for specialized outside service provider support. These services are to be maintained through existing relationships; reference APPENDIX V: Sub-Contracted Services. There are major additions to the scope of work for the SP included in Appendix V.

1.2.9 Personal Protective Equipment, Uniforms and Medical Exams

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The Government shall furnish personal protective equipment identified by the SP as required to perform the work and medical exams for their employees in performance of this contract. All training is required to be supplied by the SP. Contract employees shall wear uniforms of a style acceptable to both The

Service Provider and JLC, and shall maintain a clean, neat appearance at all times. Uniforms will bear a decal with Company name and individual name; first only. Hairnets or hair restraints are required to be worn by all contract employees and serving gloves are required for all employees whose hands come in direct contact with foods.

1.2.10 Working Hours

Services are required twenty-four hours per day, 365 (or 366) days per year, on an uninterrupted basis. The

Service Provider shall perform the majority of the work required by this PWS during JLC Normal business hours. The Government reserves the right to close the facilities due to weather conditions, safety, health, or medical emergencies as necessary. Service Provider shall anticipate two days per year that either the facility is closed due to adverse weather or government receives an executive order holiday. Personnel may be required to remain on duty to maintain the facility in the event of adverse weather conditions, emergencies or executive order holidays.

JLC normal business hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays as listed below and other day(s) designated by Federal statute, Executive Order or Presidential

Proclamation.

Normal occupancy hours are from 6:00 a.m. – 6:00 p.m., Monday through Friday, excluding Federal holidays.

The onsite Government personnel observe the listed dates as holidays:

• New Year’s Day January 1

• Martin Luther King, Jr. Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth Day June 19th

• Independence Day July 4th

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day November 11th

• Thanksgiving Day 4th Thursday of November

• Christmas Day December 25th

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• Any other day designated by Federal statute, executive order, or Presidential proclamation.

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel will not by itself be cause for an additional period of performance, or entitlement of compensation except as set forth within the contract.

1.3 Defective Performance

It is possible for the SP to perform in such a manner as to constitute defective performance. In such cases, the Contracting Officer will make the determination as to whether or not the SP has performed defectively and whether or not a deduction will be assessed, or re-work will be required for said defect. If a

Government employee or agent (includes other on-site Contract personnel) observes a defect that can be construed as intentional or negligent, such employee or agent shall report the defect to the Contracting Officer for a determination. The Contracting Officer may make a unilateral determination that a reported defect was intentional or negligent or was unintentional. In this case, the defect will be handled under the provision of paragraph 1.4 - Criteria for Accepting or Rejecting Defective Performance. However, if the Contracting

Officer determines that the defective performance is intentional or by neglect of the SP, a Contract Discrepancy

Report (CDR) will be prepared and forwarded to the SP’s Program Manager. The criteria used for accepting/rejecting performance in question will be clearly stated in the CDR.

1.4 Criteria for Accepting or Rejecting Defective Performance

The SP will be required to attend bi-weekly performance meetings to review and resolve customer complaints, inspect quality control records and results of unscheduled inspections. These meetings may also discuss other contract items such as planned work, progress of ongoing work etc. The SP will take meeting notes and provide a draft for concurrence by all meeting members within 3 business days after the meeting. The SP is required to explain in writing why performance was unacceptable, how the SP intends to prevent future occurrences and how performance will be restored to an acceptable level. The SP shall have fourteen (14) days to correct identified defects in service. When defects identified in the previous period are not corrected by the current period’s performance evaluation meeting, the Government will take appropriate deductions from the current month’s invoice. The magnitude and severity of the defect will be as determined by the Contracting

Officer and will govern the actions taken by the government. These actions could include deductions, negative

SP evaluations, and not exercising option years for the contract. The Contracting Officer, upon observing or learning of a defect not specifically identified in a Performance Requirement Summary, will inform the SP via a Contract Discrepancy Report. The Contracting Officer will use evidence presented by both parties

(complainer and SP) in determining whether performance will be accepted or rejected.

1.5 Remedies for Defective Performance

When performance is determined to be defective, the amount of deduct will be based on the actual cost of the

Jefferson Laborator ies Complex - 16 - 4 /20 /2021 defect as determined by the Contracting Officer as described in PWS section 1.4 (Criteria for Accepting or

Rejecting Defective Performance). The Government reserves the right to revoke acceptance for latent defects and defective performance that could not have reasonably been discovered at the time of acceptance. In such cases, the deduction will be computed and deducted from the current month’s invoice.

The provisions of FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items, in section

C of the contract, will apply to defective performance of any requirement enunciated in the narrative of a particular section of the PWS.

Re-accomplishment of work, if possible, may be directed by the COR in accordance with the provisions of the FAR Clause entitled “Contract Terms and Conditions - Commercial Items.” The COR will make the determination as to whether or not it is possible to re-accomplish the work. The Government may increase or decrease the frequency of Government inspections, based upon SP performance. Any disagreement with a rejection of work by the COR should be immediately brought to the attention of the CO who will have the final decision.

1.6 Reports and Plans

The SP shall submit the following reports and updates as specified in the appropriate PWS Section.

a. Quality Control Plan

The SP shall provide a complete Quality Control Plan for assuring that the requirements of the contract are met. This plan shall contain at a minimum the information outlined in the Performance Work Statement, Section 2.12(d). Contractor shall provide updated plans to the COR within 30 days of any changes.

b. Safety and Health Plan

This plan is to be submitted prior to commencement of work under the contract as outlined under Performance Work Statement, Section 2.12(c).

c. Preventive Maintenance Plan

This plan is to be submitted as outlined in Section 14 of the PWS.

d. Emergency Procedures Plan

These procedures must be submitted as outlined in Sections 2.12 (e) of the PWS to address: Loss of Steam; Loss of Power; Loss of Air; Leaks; and System Shutdowns.

e. Monthly Status Report

The Monthly status and Daily Work sheets report shall be delivered to the ACO and COR covering the previous full month, delivered by the 10th of the month. It shall include but not limited to:

• Safety detail, Hot work Permits, Confined space entry permits, General safety and building inspections, Routine Maintenance Requests, Preventative Maintenance, Craft Shop Requests, Jefferson Laborator ies Complex - 17 - 4 /20 /2021

IDIQ/Task Orders, Pest Control, Elevator Maintenance, Boiler House, Water Plant, Summary of all subcontractor services, NCTR Monthly Boiler Report, Public Water System Report, Monthly Integrator Readings, Water Usage Summary, Potable Water Safety Reports, Quality Control Report.

• SP shall also include the following training updates;

• Refrigerant recovery/recycling procedures

• Compressed gas cylinder safety

• Global harmonized labeling system (HAZCOM)

• Hazardous waste/universal waste

• A record of maintenance performed on all equipment.

• Anticipated repairs not a part of this contract observed by the contractor during the period.

• Identify equipment requiring replacement of parts during the period and spare parts utilized.

• Staffing updates

• Air Permit Records; provide monthly generator reading reports and completed PMs for all work associated with the generators, monthly boiler fuel usage reports include the following:

• Dates, start times, and end times for all emergency operation of the emergency generators;

• Fuel certifications for all diesel fuel delivered to the emergency generators;

• Fuel certifications for all diesel fuel delivered to the boiler house fuel tanks.

f. Preventive Maintenance Reports

Included in Monthly Status report. The report shall detail by trade skill/shop that states assigned PM’s, completed PM’s, and PM’s not completed and for what reason not completed.

g. Quarterly Safety/Accident Report

The SP shall submit to the Contracting Officer a Quarterly Safety/Accident Report in accordance with HHSAR 352.223-70 Safety and health within fifteen (15) days after each quarter, two (2) copies of a report of all accidents and incidents resulting in death, traumatic injury, occupational disease, and/or damage to all property incidents to work performed under the contract.

h. Annual Inventory

This report shall include as a minimum the following information:

(i) Description, including model number, quantity, and location of each Government furnished property item;

(ii) Serial number and FDA property decal number.

(iii) Any transfers of Government furnished property made during the reporting period and,

(iv) Any maintenance performed on the Government furnished property item during the reporting period.

(v) This shall be updated annually in ARCHIBUS.

i. Required Insurance

Prior to commencement of work, hereunder, The SP shall furnish to the Contracting Officer a certificate or written statement of insurance as outlined under Clause H-2- Required Insurance.

j. Security Clearance Requirements

Pursuant to the Clause in attached Contractor Personnel Security Clearance Standards and Residency Requirements, The SP shall submit completed security forms for all on-site contract employees and

Jefferson Laborator ies Complex - 18 - 4 /20 /2021 subcontractors as specified in Contractor Personnel Security Clearance Standards and Residency Requirements.

k. Strike Contingency Plan

Updates to the strike contingency plan will be submitted 30 days prior to implementation.

l. Special Reports

In addition to the above reports, The SP may be requested by the Jefferson Laboratory Complex, COR or Contracting Officer to provide special reports on an as needed basis.

m. Bi-weekly Reports

The SP shall provide a bi-weekly status report on all equipment and building systems that are out-of-service for repairs or not in operation to the government COR. The bi-weekly status report shall contain the following information: equipment number, equipment location, area served location, out-of-service date, parts required for repair, purchase order number, and the anticipated date of repair. Building systems should have the following information: date, location and authorization for removing from operation. The COR shall be notified on all changes in status of equipment and systems.

A bi-weekly work sheet showing the equipment serviced and the type of maintenance performed shall be maintained. This shall be completed by the maintenance SP's on-site employees and the information entered into the work management system no later than the following work day.

All reports submitted hereunder shall be typewritten and of reproducible quality. All data becomes the property of the U.S. Government. The SP is not to place his imprint or logo on any but the front cover of any required report.

n. Bio-based Product Reporting See section 1.2.6 above.

1.7 Special Conditions

The Government shall furnish all tools and test equipment pursuant to the fulfillment of this contract. These tools and test equipment are government property and are expected to be returned in the same condition that they were received at the end of this contract. Further, it is the Governments position that it’s solely the service providers’ responsibility to ensure all tools and test equipment necessary to perform the tasks under this PWS are available. If the government tools and test equipment become unusable, they will be replaced at government expense on a case by case basis as determined by the COR. The Government will provide access, when down time can be scheduled, to all devices which are to be serviced. The SP shall be free to start

Jefferson Laborator ies Complex - 19 - 4 /20 /2021 and stop all primary equipment incidentals to the operation and maintenance of the mechanical and electrical systems only after notification, and arrangements have been made to personnel in the affected facility; all notification are to be documented in the facility maintenance log. All planned preventive maintenance service work under this contract shall be performed during normal working hours unless otherwise approved by the COR. This Scope of Work includes all existing facilities and equipment and those under construction at JLC. The SP shall be accountable for use of spare parts and supplies. The data on expenditure of parts and supplies shall be entered into the work management system, inventory control (

Archibus/Excel) and other government provided online systems as necessary to fulfill mission requirements.

1.8 Equipment additions, deletions, change Procedures

When changes or additions to equipment occur, the SP shall submit to the COR the…