Appendix_1_-_FDA_IT_Facilities_Requirements.pdf

IT Facilities Requirements Document

OIM/Verizon Team Page 1of 13 Pages Print Date: 05/23/14

FOOD AND DRUG ADMINISTRATION

FDA IT Facilities Requirements

OIM/Verizon Team Page 2of 13 Pages Print Date: 05/23/14

Table of Contents

1. BACKGROUND

2. FACILITIES REQUIREMENTS

Space 5

2.1.1. FLOORING

2.1.2. Ceiling

2.1.3. Partitions

2.1.4. Finishes

2.1.5. sECURITY

2.1.6. HEAT & SMOKE DETECTION SYSTEM

2.2. Structural

2.3. Electrical

2.4. Mechanical

2.5. Telecommunications

OIM/Verizon Team Page 3of 13 Pages Print Date: 05/23/14

1. BACKGROUND

This Requirement Document summarizes the criteria and concepts to be used by the FDA, GSA, vendors, contractors and others for the design and construction of the IT facilities for the referenced building.

It is an objective intent to design facilities that will allow for a reliable IT infrastructure, and, act as a fault tolerant facility that is consistent with OIM’s IT standard.

Merely documenting requirements does not necessarily result in the facility. Existing conditions, infrastructure capacities and complex design and engineering considerations have to occur before a facility is ready for IT Infrastructure implementation. This document acts as a baseline for those design, engineering and feasibility decisions.

Also, it must be noted that while LEEDs compliance is not a direct objective of this document, the project overall has minimum LEED objectives that influence the overall design and to the extent existing conditions permit, Green Building practices must be incorporated both in the requirements as well as in design and engineering considerations.

OIM/Verizon Team Page 4of 13 Pages Print Date: 05/23/14

2. FACILITIES REQUIREMENTS

As mentioned above, this Requirements Document will attempt to outline a facility that will help achieve the OIM’s vision for a robust and reliable IT facility. Requirements are laid out for a modular and adaptable space that that will not only provide the highest level of service today but for years to come. In addition, it has to take into account the migration issues and evolving nature of the White Oak Campus and the need for consistent standards.

(It is assumed that the space will be housed in a building that complies with applicable HHS guidelines for housing such space. Further given the fact that it is part of a campus, it is assumed that the building itself is protected from any pertinent physical threat.)

IT Closets will serve the following defined functions –

• Network Infrastructure –WAN, LAN, fire wall, etc.

• Infrastructure & utilities (UPS, HVAC systems, Fire Suppressant systems, etc.)

• Accessibility

The requirements for the space are broken into the following categories:

• Space

• Structural

• Electrical

• Mechanical

• Telecommunications

OIM/Verizon Team Page 5of 13 Pages Print Date: 05/23/14

SPACE

The nomenclature for IT spaces is as follows:

1. MPoP /Telecom Room – This space acts as the principle IT service entrance for the building. To the extent possible services coming to this room should be planned using diverse pathways to avoid a single point of failure. Each service pathway is planned as (4) 100mm conduits. If this space is acts as a “public” demark (shared with other tenants), a minimum of 3000mm x 3000mm is required. If the space is dedicated to FDA’s use, it can often act as converged MPoP and IT closet, a 3000mm (W) x 5100mm (L) is required.

2. IT Closet – LAN/DATA/Voice Closet – This space acts as the aggregation point for all voice and data cabling. All IT closets shall be stacked vertically in a riser in a consistent orientation and in a manner which allows ready access from the core. Based on the use of CAT 6 cabling, a typical IT closet can act as an aggregation point for spaces within a radius of 80m. The closet should have clear dimensions of 3000mm (W) x 3600mm (L).

Explanation:

WIDTH - A typical IT equipment rack is 1050mm deep, 900mm of clearance is required both in front and at the back of the rack for access. 150mm is planned for wall mount panels, termination blocks etc. This is the basis of 3000mm and cannot be compromised.

LENGTH – A network cabinet is typically 750mm wide. IT Closets have minimum of (3) racks.

Racks can be stacked against a wall but need 1200mm clearance at end of the rack. Additional 150mm is needed for possible wall mount panels, termination block. This is the basis of 3600mm and cannot be compromised. FDA MPoP can have (5) racks and need additional 1500mm.

The space should be open to the extent possible to allow for optimal layout of equipment racks, accessibility, cabling and air circulation. Protuberances from structural elements, raceways and risers should be limited. To the extent possible, the space should have straight walls with square corners (odd shaped, curved walls can impact clearances required in the front & back of the rack). No wet walls or plumbing/sanitary risers or bathrooms or break rooms or water mains etc.

should be adjoining or passing through the space.

For security purposes the space should have minimal exposure around its perimeter (and above or below) to space that belongs to another tenant or unmonitored public access. The space should be windowless in its perimeter (other than for the lites in the doorframes).

The space should be so located that it has good accessibility to the freight elevator. The space should have double door (minimum of a door & an quarter panel). Door leaf or frame should have side-lites with glazing in accordance with the security requirements. Entire perimeter for the space should have a minimum of 2 hour rated, STC 45, slab-to-slab partition. The walls should be caulked and sealed to prevent flow of water under the drywall. The doors should have a

OIM/Verizon Team Page 6of 13 Pages Print Date: 05/23/14 minimum of 2-hour fire rating also. Doors should have automatic door closures with locks sets and kick plates.

The space is expected to support following program functions:

• Infrastructure & utilities spaces (UPS, Switch Gear, Fire Suppressant systems, etc.)

• Telecommunications Space (this may be optional depending on some operational conditions)

2.1.1. FLOORING

Sealed, painted concrete is an acceptable finish for IT spaces. Raised/Access flooring is not a necessary requirement. The floor slab should be designed to withstand dense dead load resulting from the IT racks and equipment. Floor should be level (in accordance with ACI guidelines) and should allow for racks to be anchored to the floor. Minimum of (4) 100mm core drills are required for riser connectivity.

2.1.2. CEILING

Exposed slab is acceptable and no finish ceiling is required. No drywall ceiling is permitted within the IT spaces. Any ductwork, piping, cabling, cable trays or conduits that do NOT service the space should NOT cross through the space. To the extent possible, trades should be coordinated so that no ductwork, piping, sprinkler lines or drains cross above the planned racks.

As a best practice it is recommended that any piping system is concentrated in service corridors that are mapped in accordance with the service corridors identified from the rack layout.

Facilities management can occur more efficiently post-construction if this is properly coordinated. Drips pans with moisture detection should be installed below any piping.

As a sustainable process, it is recommended that space have high ceilings to allow hot air to complete escape the racks as it rises vertically and use of venting to get rid of the hot air.

However, in existing spaces this may not be possible and any such design should properly be reviewed against cost-benefits with mechanical design (example: larger volume of cooling will now need to occur).

2.1.3. PARTITIONS

The entire perimeter should be slab to slab partitions as identified above. Interior partitions should be installed from finished floor to finished ceiling only. It allows for greater efficiencies in infrastructure design. It also allows for partitions to be removed for future growth with minimal impact to infrastructure elements. Interior partitions should incorporate as much glazing from visual security perspective and to maintain the open/un-obscured perception of the space.

OIM/Verizon Team Page 7of 13 Pages Print Date: 05/23/14

2.1.4. FINISHES

Fire rated plywood will be installed on all walls of all IT closets and the Telecom Room (entrance wall where doors are located may be excluded if no significant usable wall surface exists).

2.1.5. SECURITY

A security system shall be provided consisting of magnetic door locks, door sensors, card readers outside the space (and push buttons/sensor on the inside) to open the doors leading into all IT spaces. The system shall be tied into a remote enunciator source.

2.1.6. HEAT & SMOKE DETECTION SYSTEM

A complete ionization (products of combustion) heat and smoke detection system shall be provided. The system shall be tied into the building fire alarm system. Remote annunciation should be provided.

OIM/Verizon Team Page 8of 13 Pages Print Date: 05/23/14

2.2. STRUCTURAL

The space should be housed in a building with hardened and vibration free construction. The typical dead load for the slab would be higher that normal office space and should be structurally enforced accordingly. Slabs should be designed for a minimum of additional 150 Lb./SF of load.

The structure should comply with the most stringent local, state or federal code for seismic compliance.

To the extent (reasonably) possible the space should be open and column free. Angular columns within the space are not acceptable. Openings within the slab other than to accommodate infrastructure within the space are not acceptable.

Any structural element within the space exposed to the exterior should be thoroughly weatherproofed. The slab (ceiling) should be sealed and treated to be waterproof and ideally should not have any joints (control/expansion/pour) over the space. This applies even if it is an interior floor – to avoid any leaks from the floor above.

To the extent possible all floor penetrations should be coordinated. Any core drills in the slab should be X-rayed to minimize any structural impact.

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2.3. ELECTRICAL

Rack UPS will be installed by FDA with a minimum of (1) hour for 100% electrical load is required in case of power interruption and during the switch to backup power. Typical electrical requirements include –

1. (1) NEMA L6-30 per rack in liquidtite/greenfield whips from respective panels mounted on the side of mesh cable tray above the racks. (i.e. (3) per Typical IT Closets, (5) Typical Telecom Room)

2. (1) NEMA L6-20 per rack in liquidtite/greenfield whips from respective panels mounted on the side of mesh cable tray above the racks. (i.e. (3) per Typical IT Closets, (5) Typical Telecom Room)

3. (1) dedicated duplex (NEMA 5-20) outlet per 1500mm of wall space

4. (1) dedicated wall outlet in the corner opposite the door at approx. 2500mm above floor for IP security camera.

NOTE - Dedicated power for Security panels if residing within the same space. Requirements are subject to number of RTU panels that are planned.

All circuits will be terminated in a dedicated electrical panel (with main breaker) within the IT Closet/Room with appropriate disconnect/breakers in the electrical closets in accordance with the code. All power to the space will be isolated ground. Panel should have 25% spare capacity. All circuits, outlets, circuit breakers and panels must be labeled.

Minimum of (1) ground bar or ideally (2) ground bars on opposite corners of the room are required.

The space must have at least 35 ft-candles of uniform lighting at work surface level. Light fixtures used within the space should contribute minimal heat to the space. All fixtures must have protective guards/grills. Appropriate switching must be provided at the door entrances.

Emergency lighting should be provided in accordance with applicable code. Exits lights must be placed at all doorways. Panels used for rack power cannot be used for lighting and HVAC.

Lighting should be designed to align with both the hot aisles (back) and cold (front) aisle of the rack.

To the extent possible electrical infrastructure should be designed to provide 100% back up power and HVAC to the space at all times. Redundant pathways should be used for the primary power and backup power services to the building.

OIM/Verizon Team Page 10of 13 Pages Print Date: 05/23/14

2.4. MECHANICAL

The HVAC System should NOT have any unplanned down time. The cooling capacity for the space should be designed in accordance with the heat loads based upon the electrical capacity (including the 25% spare) stated above and account for lighting, HVAC load as well. HVAC system should be designed to maintain temperature as well as humidity within the space.

DESIGN CRITERIA

Shall be based on maintaining the following conditions:

TEMPERATURE HUMIDITY

Cooling 78 degrees 55 % Heating 65 degrees 20 % Air Filtration: Minimum 85%

The system(s) must be available on a 24-hour per day basis, 7 days a week. Space must be maintained at positive pressure at all times. Thermostats within the space should be set at 72 degrees and 50% humidity at all times. As previously stated, using outside air (filtered) and venting of hot air should be reviewed and incorporated as part of the engineering and design for a sustainable and Green IT space. In-row cooling etc. is acceptable as long as space and other elements are planned accordingly.

Ceiling mounted units should be placed in corridors outside the space (to mitigate risk of leaks and access for maintenance). Any floor units used within the space should have a condensate pan with a pump as applicable. All units must be tied to the building automation systems and monitored at all times. Since the HVAC units will typically not be on UPS, it is important to ensure the units auto-(re)start in an event of a power loss.

For more effective targeted cooling, supply air may need to duct to the front of the racks. All return air duct/grill should be in the back of the racks. Care should be taken in the design to ensure the supply and return air are not in close proximity so as to cause short circuiting of the air flow and effective cooling of the space. Free standing fans, unit heaters, unit humidifiers/dehumidifiers are not acceptable within the space for air conditioning. To the extent possible condensate/coolant piping shall not cross across the room in the ceiling. All condensate and coolant piping within the room must be insulated. The primary duct system will be sheet metal and should be insulated. HVAC units within the space will not be used to service any other parts of the building, nor have any sensors/thermostats outside the space.

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2.5. TELECOMMUNICATIONS

The Telecom services and associated network should NOT have any unplanned down time. The MPoP should have telecommunications pathways to and from multiple entrances for service providers. A minimum of (4) 100mm conduits should be installed for data/voice cables (fiber/copper) which will originate from service provider node outside the building.

Within the office space, 300mm cable tray should be installed for cable management and distribution from the IT closet to the desktop. Cable tray should be located in the corridors for ease of accessibility and not cross above an office space. All IT/telecommunications cabling is expected to be plenum rated and installed in compliance with BICSI, TIA and EIA standards.

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