RFI QUESTIONS-Edwards AFB VBMR Services- 2.pdf

RFI QUESTIONS-EDWARDs AFB VBMR Services

1. In reference to the Price Proposal & break outs for the CLINs, we noticed that there is no separate line item for the "annual painting" that is supposed to be performed under one of the barrier Quarterly PM visits (winter or spring) per Section 1.4.9 of the PWS. Would you consider offering this quarterly visit under an additional/separate CLIN so that the cost of painting will not have to be added evenly across all 4 of the quarterly visits?

We will not be adding a separate CLIN. Please include the cost of the painting requirement as part of your overall pricing for the quarterly PM visits, dividing the expense equally among the four quarters. We encourage you to consider this in your bid strategy.

2. 1.4.10 Minor Repairs states, “Minor repairs are defined as repairs costing up to $150 per barrier per PM visit for parts and materials.”

However, 1.4.10.1 states, “For example, if eight barriers are maintained and inspected during each PM visit, the aggregate allowance for minor repair parts would be $400, which can be used across any combination of the four barriers and sixteen drop arms within the contract.”

Would the materials and parts NTE for PM in the example be $400 or $1,200 (8 barriers X $150/barrier/PM)? The answer to Question #3 does not address the total.

Based on our review of Sections 1.4.10 and 1.4.10.1 of the PWS, we interpret the intent to be that the Not-To-Exceed (NTE) amount for minor repair parts is $150 per barrier maintained and inspected during each PM visit. In the example provided in Section 1.4.10.1, with eight (8) barriers being maintained and inspected, the aggregate allowance for minor repair parts would be $1200 (8 barriers X $150/barrier/PM). But in our case, we only have (4) barriers so it would be (4 barriers X $150/barrier/PM) = $600 total aggregate allowance.

3. For the purpose of calculating the total number of barriers in the contract and thereby to reach the NTE price per PM ($150 X # of barriers), should the manually retractable bollards at Bldgs 1, 1220, and 2750 be divided by 4 in order to arrive at the number of barriers at those locations per 1.1.2 of the PWS? If so, please confirm the following barrier counts at those locations:

Yes, to calculate the total number of barriers in the contract for PM pricing purposes, the manually retractable bollards at Buildings 1, 1220, and 2750 are counted as a single unit not to exceed four (4) bollards as one barrier, per Section 1.1.2.d of the PWS. Based on this, the barrier counts are as follows:

Bldg 1 – 10 Bollards equates to 2.5 barriers Bldg 1220 – 12 Bollards equates to 3 barriers Bldg 2750 – 12 Bollards equates to 3 barriers

4. The answers to questions describes the barriers at the AFRL, West, South, and North Gates as “GRAB 300 Wedge Barriers.” Please confirm these are actually net barriers rather than steel plate “wedge” barriers.

We confirm that the barriers at the AFRL, West, South, and North Gates are net barriers, not steel plate “wedge” barriers.

5. Question #5 asks if biannual maintenance on the drop arms means 2X per year, noting the quantity in the pricing table for CLIN 002 in each contract year is 16.

However, the answer does not instruct the offeror what to do with the pricing table.

Should offerors change the quantity in the pricing table for CLIN 002 to 32 or leave it at 16?

Yes, Bi-annual maintenance should occur (2) times a year. There are (16) total drop arms that need to get serviced twice a year so total of (32) serviced a year.

6. Question #1 asks if “Over and Above work” should be priced, answered “yes” by the government. However, Over and Above work is not defined in the PWS and only referenced by what appears to be a service order proposal form in Appendix 3 for repairs to a barrier that are of course unknown in the present and would be different for each occurrence. Please clarify precisely what offeror is pricing for CLIN 005 in each contract year.

Clarification to correct a prior statement regarding CLIN 005. Previously stated “Over and Above” work should be priced. This was inaccurate. The government will utilize this CLIN, when needed, to cover unplanned repairs or corrective maintenance that falls outside the scope of the Preventative Maintenance Schedule (PMS) and that exceeds the minor repair threshold. Contractors will submit quotes for these services at the time the need arises, and work will be authorized via the Service Order process outlined in Appendix 3.