FARM ll FA9101-21-R-0001 RFP Q and A_24Jun21.pdf

Reference Document Document Page/Para # Question Answer

Attachment 8 Section L L-3.3.3.2. PPI Submission Will the Government accept submission of Past Performance

Questionnaires that have been already completed for other solicitations?

The PPQ is specific to this solicitation and must submitted in accordance with (IAW) Attachment L-2.

RFP Cover Letter Para. 8 Would the Government consider extending the Q&A deadline at least one week to allow for contractor requests for clarification after the site visit currently scheduled for 6/23?

The questions related to the solicitation were due 17 June

2021. The questions specifically related to the site visit will be accepted through 29 June 2021.

Cover letter Page 2 Please confirm the question and answer period will be open again following the site visit.

The questions related to the solicitation were due 17 June

2021. The questions specifically related to the site visit will be accepted through 29 June 2021.

ATT. 8- SECTION L Attachment L-8 Agenda for

Seed Project Site Visit

Will there be an opportunity to submit questions with regards to the seed project that may arise after the site visit?

The questions related to the solicitation were due 17 June

2021. The questions specifically related to the site visit will be accepted through 29 June 2021.

Will questions be accepted after the site visit? The questions related to the solicitation were due 17 June

2021. The questions specifically related to the site visit will be accepted through 29 June 2021.

ATT. 8- SECTION L PG 5 - PARA L-2.3 The Proposal Organization sections states "Do not submit proposals in a binder(s)." Please let us know if you would like the proposal 3-hole punched and/or paperclipped or how you would like the proposal packaged?

There are no additional requirements for hard copy submission.

Section L, Attachment 8 Page 11 Consent Letters - Consent letters executed by each joint venture partner, major subcontractor, and key management personnel authorizing release of adverse PPI so the offeror can respond to such information. A sample consent letter is provided as Attachment L-5. Question: The requirement to provide consent letters for key management personnel in the

Past Performance Volume places an onerous undertaking on the proposers to procure letters of consent from the prime key management personnel and subcontractors key management personnel. Please remove the requirement in

Attachment 8 Section L to provide letters of content from key management personnel to reflect the language provided in L-

5 Sample Consent letter which only requires letters from

Prime/JV/Subcontractor partners and not key management personnel.

The Government is not requesting Past Performance information on key management personnel. The

Government is requiring only that personnel authorized to bind the company (key management personnel) sign the consent letters.

Section L, Attachment 8 Page 11 Consent Letters - Consent letters executed by each joint venture partner, major subcontractor, and key management personnel authorizing release of adverse PPI so the offeror can respond to such information. A sample consent letter is provided as Attachment L-5. Question: Please confirm consent letters are only required from our proposed FARM II joint venture partner(s) and major subcontractor(s) who would execute the FARM II IDIQ and awarded task orders.

Consent letters are only required from proposed FARM II joint venture partner(s) and major subcontractor(s).

Section L, Attachment 8 Page 12 L-3.3.3.4. Relevant Contracts and Recency Determination.

Offerors shall submit information on recent and relevant contracts demonstrating the ability to perform the full range of design-build and construction capabilities IAW SOW

Section 1, Paragraph 1.2 and Technical subfactor 1 (M-

2.2.1.1). Question: please confirm the proposer is to provide this information in the PPI tool and not in a narrative in the proposal separate from the PPI Tool.

Information on recent and relevant contracts is required in the Past Performance Volume per Attachment 8 Section L-

3.3.1.

Cover Letter Page 1 Due to summer holidays, especially the 4th of July, please consider modifying the due date for Volume III Past

Performance to 13 July. This allows our clients and related firms sufficient time to complete PPQs and consent letters.

Attachment 8 Section L-3.3.3.3 states, "The Past

Performance Volume is to be provided not later than 2:00 p.m. CDT, 7 July 2021. The PPQs are to be provided not later than 2:00 p.m. CDT, 13 July 2021."

Section L-3.3.3.3. Early

Proposal Information

Page 13 Section L-3.3.3.3. Early Proposal Information. The Past

Performance Volume is to be provided directly to the FARM II

PCO not later than 2:00 p.m. CDT, 7 July 2021. The PPQs are to be provided directly to the FARM II PCO not later than 2:00 p.m. CDT, 13 July 2021. Question: Please allow proposed

Offerors and major subcontractors to submit the Past

Performance Volume and PPQs on the same due date of 13

July 2021 to allow for a consistent evaluation of all factors of the Past Performance Volume.

Attachment 8 Section L-3.3.3.3 states, "The Past

Performance Volume is to be provided not later than 2:00 p.m. CDT, 7 July 2021. The PPQs are to be provided not later than 2:00 p.m. CDT, 13 July 2021."

In accordance with Attachment 9 Section M-2.3.1.3, Performance Quality Assessment will only be considered on efforts that the Government has determined to be recent and relevant.

ATT. 8- SECTION L Page 10 - PARA L- 3.2.2.2 Will AEDC consider excluding the QMS from the 100-page limitation since this document could be lengthy?

The Government has determined including the QMS plan in the 100 page limitation for the technical volume is appropriate.

FARM ll FA9101-21-R-0001

RFP Questions & Answers

FA9101-21-R-0001

24 June 2021

ATT. 8- SECTION L Page 11 - PARA L-3.3.3.1 and

L-3.3.3.2

If a PPI reference is provided for a major subcontractor for their work that was completed as a "subcontractor" on a

Government project, will it be acceptable to have the Prime on the project complete the PPQ to evaluate the subcontractor's capabilities and performance?

In accordance with Attachment 8, Section L, paragraph L-

3.3.3.2, "Offerors shall send PPQs on each identified contract to the points of contact for that contract." The PPQ should be submitted to the Government by the contract

POC, not the Prime contractor.

ATT. 8- SECTION L Page 12 - PARA L-3.3.3.3 Does the hardcopy of Volume III Past Performance

Information need to be submitted on July 7th or just the electronic PPI portion (input using the PPI tool)?

The Past Performance Volume is due 7 July 2021, to include the electronic and hard copy.

Attachment 8, Section L Page 12/L-3.3.3.3 Per L-3.3.3.3, “Early Proposal Information,” the Past

Performance Volume is due no later than July 7, 2021. Since the Past Performance Volume will already have been uploaded online, please confirm that a hard copy and DVD/CD is not required to be submitted by July 7.

The Past Performance Volume is due 7 July 2021, to include the electronic and hard copy.

Attachment 8, Section L Page 12/L-3.3.3.3 Per L-3.3.3.3, “Early Proposal Information,” the Past

Performance Volume is due no later than July 7, 2021. Since the Past Performance Volume will already have been uploaded online, please confirm that the Past Performance

Volume does not need to be included in the hard copy and

DVD/CD versions that are due July 13.

The Past Performance Volume is due 7 July 2021, to include the electronic and hard copy. The Past Performance Volume should not be resubmitted with the proposal on 13 July

2021.

Section L, Attachment 8 Page 12 L-3.3.3.4. Relevant Contracts and Recency Determination.

Offerors shall submit information on recent and relevant contracts demonstrating the ability to perform the full range of design-build and construction capabilities IAW SOW

Section 1, Paragraph 1.2 and Technical subfactor 1 (M-

2.2.1.1). Question: please confirm this information is to include any recent and relevant contracts that demonstrate the ability to perform the capabilities IAW SOW Section 1 and

Technical subfactor 1 and this information is not limited to five projects for the prime and three projects for each major subcontractor.

In accordance with Attachment 8 Section L-3.3.3.5, "Provide no more than five recent and relevant contracts for the prime contractor and no more than three for each major subcontractor."

Section L-3.3.3.4. Relevant

Contracts and Recency

Determination.

Page 13 Section L-3.3.3.4. Relevant Contracts and Recency

Determination. Offerors shall submit information on recent and relevant contracts demonstrating the ability to perform the full range of design-build and construction capabilities

IAW SOW Section 1, Paragraph 1.2. Question: Please confirm that the client requires the Offeror and major subcontractors include information on the 5 relevant and up to 3 relevant projects for each subcontractor within the PPI tool as opposed to both the relevant project in addition to a list of all relevant contracts that may demonstrate similar work to the client.

In accordance with Attachment 8 Section L-3.3.3.5, "Provide no more than five recent and relevant contracts for the prime contractor and no more than three for each major subcontractor." For example, if the offeror is a prime with one subcontractor, the Past Performance Volume (including

PPI) shall include no more than five contracts for the prime and three for the subcontractor.

Based upon the offeror's proposal, the Government will determine relevancy using the criteria set forth in Section M

2.3.1.2.

Section L-3.3.3.4. Relevant

Contracts and Recency

Determination.

Page 13 Section L-3.3.3.4. Relevant Contracts and Recency

Determination. To be recent, the effort must be ongoing for at least one year or must have been completed during the past five years from the date of issuance of this solicitation.

Question: is the client's definition of an ongoing project for at least one year mean start of field from 06/2020 to 06/2021?

Can the offeror utilize projects that have been ongoing later than 06/2020 to the present (i.e. 08/2020 to the present)?

The contract must have been awarded prior to 9 June 2020, and must have been ongoing for at least one year.

Section L-3.3.3.4. Relevant

Contracts and Recency

Determination.

Page 13 Section L-3.3.3.4. Relevant Contracts and Recency

Determination. Offerors shall submit information on recent and relevant contracts demonstrating the ability to perform the full range of design-build and construction capabilities

IAW SOW Section 1, Paragraph 1.2. Question: In Section 1, Paragraph 1.2, the client provides specific measurements for project work (i.e. air duct, expansion joints and control/process valves ≥ 36” Ø and 150 psig). Please confirm that the offeror and major subcontractors may include relevant and recent project experience that does not specifically have to adhere to these measurements in Section

1, Paragraph 1.2 as these measurements could significantly limit relevant and recent project experience.

Offerors and major subcontractors may submit relevant and recent projects that do not adhere to the specific measurements described in SOW Section 1 paragraph 1.2.

Based upon the offeror's proposal, the Government will determine relevancy using the criteria set forth in Section M

2.3.1.2.

Section L-2.3.1.3. Page Size and Format

Page 7 L-2.3.1.3. Page Size and Format. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12-point Times New Roman font. Question: please confirm that this font requirement applies to the PPI tool, or clarify that the PPI too has its own font restrictions.

There are no font restrictions for the PPI tool.

L-3.3.3.2. PPI Submission Page 13 L-3.3.3.2. PPI Submission. Offerors shall send PPQs on each identified contract to the points of contact for that contract.

Question: Please consider allowing the submission of Interim or Final CPARS for projects that may be 100% complete as it is not always practical to request a new PPQ from a client for a project that has already been completed or substantially complete.

The offerors are required to send PPQs and provide a list of the questionnaire recipients to include POCs and phone numbers, in accordance with Attachment 8 Section L-

3.3.3.2.

IAW Attachment 9 Section M-2.3.1, "In conducting the Past

Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past

Performance proposal volume and information obtained from other sources available to the Government to include, but not limited to, the Contractor Performance Assessment

Reporting System (CPARS)..."

Attachment 8, Section L Page 12 "Offerors shall send PPQs on each identified contract to the points of contact for that contract." Question: To lessen the workload on our US DoD clients, would the government permit submission of CPAR evaluations in lieu of new PPQs (L-

2)

The offerors are required to send PPQs and provide a list of the questionnaire recipients to include POCs and phone numbers, in accordance with Attachment 8 Section L-

3.3.3.2.

IAW Attachment 9 Section M-2.3.1, "In conducting the Past

Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past

Performance proposal volume and information obtained from other sources available to the Government to include, but not limited to, the Contractor Performance Assessment

Reporting System (CPARS)..."

Attachment 1 Statement of

Work

Page 31 / Paragraph 7.a Is the contractor required to acquire meeting space for the

Post Award Conference or is this held at Arnold Air Force Base

Facilities?

The Government will provide meeting space for the Post

Award Conference.

Attachment 1 Statement of

Work

Page 31 / Paragraph 7.b Is there a list of the minimum number of people or the intended positions for the attendees from the contractor at the Post Award Conference?

There is no minimum number of attendees required for the

Post Award Conference.

Attachment 1 Statement of

Work

Page 20 / Paragraph 3.9.1 Are the number of days listed in this section for the review and submittal requirements calendar days (7-days/week) or working days (5-day/week)?

The number of days listed for review are calendar days.

Attachment 1 Statement of

Work

Page 20 / Paragraph 3.9.3 Is the entire design team required to attend the review meetings or is the intention to have the designer of record and the contractor present?

There is no requirement for the entire design team to attend the review meetings. It is up to the contractor to determine necessary personnel for design meetings.

FA9101-21-R-0001 SF 1442 Page 1 / Paragraph 13 Is the contractor allowed to take photographs of the site location during the site visit and climb up on the nearby platforms?

Photography was not allowed during the seed project site visit.

Can you tell me if there is a Furniture Fixtures & Equipment

(FF&E) requirement for this opportunity?

The FF&E requirements will be defined in each task order statement of work.

Is pre-enrollment required if visitor has a valid CAC Card Pre-enrollment was not required for visitors with a valid

CAC.

Are there PPE requirements for the visit? Hard Hats, Face

Masks, Safety Glasses, etc.? Also, we noticed that 2 forms of

ID will be required. What forms of ID are acceptable?

In accordance with Attachment 8 L-8, "Hard hats, safety glasses, masks, and safety shoes are required for the site visit. Contractor is responsible for bringing their own protective equipment."

The following are acceptable forms of identification: state-issued ID card, Driver's License, Social Security Card, and/or passport.

Are potential offerors required to be able to work at all locations?

Yes, offerors are required to be able to perform work at all locations.