IAE CDRL Preface.doc

CONTRACT DATA REQUIREMENTS LIST (CDRL)

Preface

1. CDRL Changes The Program Management Officer for the Integrated Aircrew Ensemble (IAE) IPT is the only element authorized to work with the Contractor to coordinate, prepare or suggest changes to the data requirements and distribution. No changes to the data requirements shall be made without the specific approval of the Contracting Officer (CO).

2. Data Approval

a. Unless otherwise specified in Block 16 (Remarks) of the appropriate data item, the following definition applies to Block 8 of the DD Form 1423:

b. The use of an “A” in Block 8 means the document identified requires written Government approval with respect to technical content.

c. Unless otherwise specified, Government response is due thirty (30) calendar days from receipt of data. Also, unless otherwise specified, the Contractor shall incorporate recommended changes/revisions and resubmit data within thirty (30) calendar days after receipt of disposition letter from the CO. Those response times are contractual commitments and if the Government or the Contractor cannot meet those commitments, each is obligated to notify the other of the revised length of time required to respond.

d. The absence of an “A” in Block 8 does not relieve the Contractor of the responsibility of compliance to applicable Data Item Description (DID) and SOW task(s) and will be subject to review by the systems program office for departure from the same.

3. Method of Transmittal and Delivery

a. Data will be submitted under a letter of transmittal to the attention of 648 AESS/ TAAM (IAE Data Manager). Each transmittal letter shall contain an identifying number, the contract number, data item description number and title, CDRL sequence number, document number and revision level of data delivered. Transmittal letters shall not contain multiple CDRL submissions.

b. All submittals of programmatic and technical data shall be made by one the following processes, unless otherwise stated in Block 16 of the DD Form 1423:

(1) On-line access to contractor developed data through contractor information services. All deliverables shall be in Microsoft Word 2000 (or latest version if available). A trial run on electronic delivery shall be completed during the Kick-Off/Post Award Conference to ensure compatibility between contractor and Government electronic mail applications. Notification shall be given to 648 AESS/TAAM (IAE Data Manager) at william.pelham@brooks.af.mil and 648 AESS/TAAM (IAE Program Manager) at albert.burnett@brooks.af.mil

(2) The configuration of the representative workstations in 648 AESS/TAAM is as follows:

(a) Unclassified Server: Windows 2003 Server with a 100MB backbone

(b) Unclassified Workstations Tied to Unclassified Server: Intel Pentium III 450 MHz, 128 MB RAM, Windows 2003 Workstation, Video configuration: 1MB displays set to 800x600.

(c) Workstation Software: MS Adobe Acrobat Reader 7.0; MS Office 2003 Professional

(3) In the event of incompatibility between contractor and Government electronic mail applications, or if a CDRL item can not be transmitted electronically for any reason, the contractor shall submit the deliverable IAW software requirements as stated in paragraph 3a. above, on compact disk(s) to 77 AESG/PSK (IAE Contracting Officer), 7980 Lindbergh Landing, Brooks City-Base, TX 78235-5119 by the required due dates.

c. Specific submittal process shall be as agreed to during Kick-Off or Post Award Conference by the Government and Contractor.

d. Unless otherwise specified in Block 16 of the DD Form 1423 the following apply:

(1) Date of submittal is interpreted as the date the Government receives the data

(2) Unless otherwise specified on a CDRL, calculations for due dates shall be by calendar days.

4. Tailored Data Items A slash (/) and the letter “T” (i.e., DI-A-7088/T) added to the data item number in Block 4 of the DD 1423 denotes DD 1664s have been tailored to comply with specific system requirements. If data preparation instructions contained in Block 16 of the DD 1423 is different from the instructions contained in Block 10 of the DD 1664, the DD 1423 instruction will govern.

5. Government CDRL Tracking The Automated Data Management System (ADMS) Database will be used to document the timeliness and quality of contract data item submittals as required by this contract. All submittals will be tracked and documented in the following categories: total items received, items received on-time, items received late, items received requiring Government approval, items approved, and items disapproved. The critical data items are the only items tracked for quality, because these items have a direct affect on the cost, schedule and performance of the program. The ADMS database will be referred to in preparing the Government’s Data Management Rating.

6. Acronyms

(ACA)

After Contract Award

(DAC)

Days After Contract Award

(ASREQ)

As Required

(IAW)

In Accordance With

(CO)

Contracting Officer

7. Distribution Statements on Technical Documents - DODD 5230.24 When A, B, C, D, E, F, or X is entered in Block 9 of the Contract Data Requirements (DD Form 1423), it identifies the Distribution Statement required.

a. Required markings on technical documents:

(1) The distribution statement shall be displayed conspicuously on technical documents so as to be recognized readily by recipients. For standard written or printed material, the distribution statement shall appear on each front cover and title page. If the technical information is not prepared in the form of an ordinary document and does not have a cover or title page, the applicable distribution statement shall be stamped, printed, written, or affixed by other means in a conspicuous position.

(2) Additional Notices: In addition to the distribution statement, the following notices will be used when appropriate:

(a) All technical documents that are determined to contain export-controlled technical data will be marked:

“ WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or Executive Order 12470. Violation of these export laws is subject to severe criminal penalties.”

(b) All technical documents marked with Distribution Statements A, B, C, D, E, F, or X will also be marked:

“ DESTRUCTION NOTICE - For classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Chapter 7, or DOD5200.1-R, Information Security Program Regulation, Chapter 6, Section 7. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

b. Authorized Distribution Statements:

(1) DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors for administrative or operational use during acquisition, 22 March 2007, unless otherwise specified in Block 16 of DD Form 1423. Other requests for this document shall be referred to 648 AESS/ TAAM, 7980 LINDBERGH LANDING, BROOKS CITY-BASE, TEXAS 78235-5119.

(2) DISTRIBUTION STATEMENT F. Distribution, only as directed by 648 AESS/TAAM, 7980 LINDBERGH LANDING, BROOKS CITY-BASE, TEXAS 78235-5119.

8. Websites for Data Item Descriptions When researching Data Item Descriptions the following website can be utilized: http://astimage.daps.dla.mil/quicksearch.