Attachment 4 - VMS- Statement of Work (1 September 2026).pdf

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STATEMENT OF WORK

Video Management System (VMS), Installation and Integration Air Force Research Laboratory, Rome, NY

Date: 6 August 2026 Updated: 1 September 2026

Rome Labs / AFRL | Statement of Work

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1.0 Objective

The Air Force Research Laboratory (AFRL) in Rome, NY requires the procurement and installation of a Video Management System that is compatible with Honeywell ProWatch. The current surveillance system is approaching end of life. Upgrades include the procurement and installation of camera, hardware, and software to upgrade the existing video surveillance system platform, including video management system, servers, and cameras. The system will also need to integrate with the anticipated Vindicator Intrusion Detection System (IDS).

2.0 Description of Work

- See Attachment 1 for List of Material

- See Attachment 2 for List of Existing Building Cameras

- See Attachment 3 for Drawings- Camera Location

• Install new Cat. 6 data cabling to replace Altronix IP/PoE+ over Coax transceiver units.

• Install PoE+ Switches to replace existing network switches.

• Install battery backup UPS at switch/transceiver location to minimize blackout periods.

• Replace existing IP cameras with upgraded Camera (various models available on Attachment

2).

• Re-use existing mounts for new cameras (adaptors provided as needed).

• Integrate new cameras into VMS software and configure cameras for optimum performance.

• Integrate Honeywell ProWatch and updated video management system.

• Test and verify proper camera and server operation.

• Removal and disposal of old equipment components.

2.1 Server Installation Locations

Install servers at the following locations:

1. B3W BDOC

2. B105 ALTBDOC – Redundant server

3. Stockbridge

4. Irish Hill – Records Tanner Hill cameras

5. B1-Colosseum

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2.2 Conditions of Work

• The Contractor shall perform scheduled work on weekdays, Monday through Friday from

0700–1600, except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

• The contractor may request and/or be required to perform work after normal duty hours or on weekends.

• Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the CO and shall do so at no additional cost to the Government.

• The Contractor must make his/her request to the CO five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection personnel.

• The contractor will conduct the work in a manner to keep to a minimum disruption of normal operations.

• The work may be in an operational or controlled area. In the event of an “actual” or “exercise” scenario, it may be required the contractor stop work until the event is complete.

This delay will not be an additional expense to the government. Lost time due to stop-work will be added to performance time.

• It is the responsibility of the contractor to restore any areas/facility components disturbed by their work to their original state.

• The contractor will be responsible for material acquisition, shipment, staging, and installation of all parts necessary to install and test in accordance with engineering and installation industry standards. All portions of this contract require adherence to all applicable EIA/TIA standards, unless otherwise specified and approved by the 7th Communications Squadron representative.

2.3 Specifications

• The contractor shall comply with all specifications outlined in the contract.

• All work must be accomplished in accordance with manufacturer’s specifications.

• If manufacturer’s specifications deviate from any baseline contract specifications, the discrepancy shall be forwarded to the Contracting Office for review and resolution. To avoid any work delays, all manufacturer’s installation instructions, guidelines, and specifications must be provided to the government prior to the start of work with any conflict in specifications noted.

3.0 Testing

• The Contractor shall conduct verification testing of cameras and servers to ensure they are operational and integrated with the Vindicator IDS. The contractor will obtain project completion sign-off from the Government at the end of the successful test.

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• The contractor shall conduct an operational test in accordance with manufacturer’s standards to meet commercial practice and to ensure the system is functional.

3.1 Training

• Provide end user training to Security Forces personnel who will operate the Honeywell Pro- Watch-VMS at the specific buildings.

• Each training session, if multiple sessions (no more than two) are required, shall not take longer than four hours. Contractor shall coordinate with the Government on scheduling for various shifts.

• Total number of personnel to be trained will be less than 10 and are generally all on one shift.

4.0 Terms of Installation

1. Requirements: Security Forces will provide an escort as needed, prior to the start of the job, to approve cable locations and provide access/escorts to rooms as necessary.

2. Storage: Customer will provide a secure storage area or parking space for a storage trailer.

3. Pathway & Network: Vendor will utilize existing pathways where possible. Network path between Telecommunication Closets will be supplied by AFRL.

5.0 Security Requirements

Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Rome Research Site security may be viewed as being one of three broad levels, the level in effect being dependent on the location or Area of Rome Research Site in question.

General Access Areas: These areas are all AFRL/RF areas.

USAF Controlled Access Areas: These are the mid-level security areas. Presence within these areas is by authorization; however, the movement of authorized personnel in and out of these areas is generally not impeded.

USAF Restricted Areas: These are the highest level of security on AFRL/RF and are subdivided to be known as Protection Level 1, 2, or 3 areas. Work schedule requests or changes to existing schedules for work to be performed in these areas shall be submitted at least 7 calendar days in advance for approval and coordination with AFRL/RF Security Forces.

Any electronics necessary for the installation must be announced, inspected, and approved by the government before entry is allowed.

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All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products.

All installers must be US citizens. No foreign nationals will be allowed to work on this project.

6.0 Environmental & Hazardous Waste

The Contractor shall manage and dispose of all universal waste in accordance with local, state, and federal regulations. The Contractor shall keep work and storage areas free from accumulation of waste material and rubbish. Upon completion, the Contractor shall leave the work area in a clean, neat, and tidy condition.

7.0 Safety & Environmental Compliance

• All Contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and the US Army Corps of Engineers’ Safety and Health Requirements Manual 385–1-1, dated 03 Sep 96. The Contractor shall keep the work site clean and clear of any work debris, materials, supplies, tools, or equipment when work is not taking place.

• Welding, Cutting, and Brazing: The Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat.

Approval must be requested 24 hours in advance via an AF Form 592.

• Confined Space: Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

• Off Limit Signs: The contractor shall provide warning and/or “OFF LIMITS” signs at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced.

• The contractor shall take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractors and Government personnel.

8.0 US Recognized Holidays

The contractor shall observe the following federal holidays. Scheduled work will not occur on these days unless coordinated and approved in writing by the CO.

• 1 January: New Year’s Day

• 3rd Monday in January: Martin Luther King Jr.’s Birthday

• 3rd Monday in February: President’s Day

• Last Monday in May: Memorial Day

• 19 June: Juneteenth

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• 4th of July*: Independence Day

• 1st Monday in September: Labor Day

• 2nd Monday in October: Columbus Day

• 11 November*: Veterans Day

• 4th Thursday in November: Thanksgiving Day

• 25 December*: Christmas Day

• *American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

7.0 Safety & Environmental Compliance