Copy of Lebanon Airfield Ops - FA8730-22-R-0001 (CRM Round 5).xlsx
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- Solicitation number
- FA873022R0001
About this file
This document contains a request for proposal from the Air Force Materiel Command for the Lebanese Armed Forces. The solicitation seeks proposals to provide one PAPI system, one ILS/DME system, two DVOR/DME systems and associated support equipment, familiarization training and support services. Proposals are due no later than January 21, 2022. The scope of work involves installing the navigation aids and support systems at two airbases in Lebanon. The government will evaluate proposals but will not reimburse any costs associated with proposal development or submission. Questions should be directed to the contracting officer and contract specialist listed.
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Sheet1
| Concern # | RFP Reference | Existing Requirement | Question or Reason for Concern | Suggested Revision | USG Comment |
| 1 | N/A | N/A | Several requirements called out in the specification are considered lower-level implementation details that are aligned with a specific vendor's product offering. Thales suggests that these requirements be brought up to the level of common, international standards for this equipment and not target a specific vendor. Requirements of concern are as follows. | N/A | |
| 1a | SRD 4.3 | [ILS/DME Standby Power] 24-28V DC no break battery backup system with two (2) hour minimum operation of critical equipment | Voltage specification for batteries has no functional impact on equipment performance. | No break battery backup system with two (2) hour minimum operation of critical equipment | SRD 4.3 will be changed to: Backup system with two (2) hour minimum operation of critical equipment |
| 1b | SRD 4.3 | [ILS/DME Primary Power] 90- 260V AC ± 15%; 47-63 Hz single phase | Industry standards such as 220VAC ±X% , 50 Hz ±X% rather than vendor format should prevail | 220VAC ±X% , 50 Hz ±X% | Changed requirement to 220 VAC, 50 Hz |
| 1c | SRD 4.1.5 | [DVOR/DME Primary Power] 85 – 264 VAC, single phase, 47 – 63 Hz | Industry standards such as 220VAC ±X% , 50 Hz ±X% rather than vendor format should prevail | 220VAC ±X% , 50 HC4:E5z ±X% | Changed requirement to 220 VAC, 50 Hz |
| 1d | SRD 4.1.5 | [DVOR/DME Environment] -10° C to +50° C in shelter, -50° C to +70° C external, to 95% humidity | Industry standards such as FAA-G-2100H rather than vendor format should prevail | Equipment must operate within humidity parameters per FAA-G-2100H | accept suggestion |
| 1e | SRD 4.3 | [ILS/DME Relative Humidity] Shelter Interior: Up to 90% non-condensing; Exterior: Up to 100% at +70º C | Industry standards such as FAA-G-2100H rather than vendor format should prevail | Equipment must operate within humidity parameters per FAA-G-2100H | accept suggestion |
| 1f | SRD 4.1.5 | [DVOR/DME Modulation] Voice of 300 – 3000 Hz ± 1.5 dB amplitude response | Industry standards such as IACO 3.3.6.3 rather than vendor format should prevail | Voice of 300 – 3000 Hz ± 3.0 dB amplitude response | SRD 4.1.5 will be changed to: Voice of 300 – 3000 Hz ± 3.0 dB amplitude response |
| 1g | SRD 4.1.5 | [DVOR/DME Transmitter Output Power] 50 to 100 watts adjustable | Transmitter output power needs only to be sufficient for achieving the ICAO performance specifications | Adjustable power sufficient to achieve ICAO performance specifications | accept suggestion |
| 1h | SRD 4.1.5 | [DME Power Output] 1,000 W measured at the transmitter output connector | Output power needs only to be sufficient for achieving the ICAO performance specifications | Output power sufficient to achieve ICAO performance specifications | accept suggestion |
| 1i | SRD 4.3 | [Localizer Power] Adjustable up to 17 W | Output power needs only to be sufficient for achieving the ICAO performance specifications | Output power sufficient to achieve ICAO performance specifications | accept suggestion |
| 1j | SRD 4.3 | [Glideslope Power] Adjustable up to 4 W | Output power needs only to be sufficient for achieving the ICAO performance specifications | Output power sufficient to achieve ICAO performance specifications | accept suggestion |
| 1k | SRD 4.3 | [DME Power Output] 100 W measured at the transmitter output connector | Output power needs only to be sufficient for achieving the ICAO performance specifications | Output power sufficient to achieve ICAO performance specifications | accept suggestion |
| 1l | SRD4.3 | [DME Transponder Accuracy] ± 0.04 nm | Industry standards such as IACO rather than vendor format should prevail | Transponder accuracy compliant with ICAO specifications | accept suggestion |
| 1m | (DME Identification] Three letter Morse code at 1350 pps ± 10 pps | The only industry standard is EUROCAE ED-57 which states 1350±25 pps. | Three letter Morse code at 1350 pps ± 25 pps | SRD will be changed to: Three letter Morse code at 1350 pps ± 25 pps | |
| 2 | SOW 3 | Due to Hamat AB limited physical property size and free space, the LAF and U.S. Government (USG) have identified two potential off-base locations | The RFP mentions two potential off-base locations for the Hamat DVOR/DME. Are both locations new installations or is one possibility the existing DVOR installation (CHEKKA) that is approximately 2 km off base? Can USAF provide any more clarification about the locations to assist with virtual siting evaluation? | N/A | Option 1: ~240m West of Runway 02 Threshold. 34°16'29.4"N 35°40'26.2"E |
Option 2: 34°17'13.3"N 35°40'55.8"E LAF does not own CHEKKA and is not an optional location.
| 3 | N/A | N/A | DVOR/DME has no mention of battery backup. Is it intentional or an oversight? | N/A | Battery backup required for DVOR/DME as stated in the SRD section 3.4.6 a UPS shall be provided for all systems. A battery backup is inherently part of the UPS. |
| 4 | N/A | N/A | Will other devices (besides those discussed in the RFP) share the FO link? Does this network touch any other network or have the possibility of being connected to an outside network? | N/A | LAF will provide necessary fiber optic comms between system and the ATCT. Upstream FO network is unknown at present |
| 5 | SRD 4.1.3 | N/A | Should there be Remote control and status for the DVOR/DME in the ATCT? Section 4.1.3 looks as if it might be incomplete. | N/A | Yes, updated SRD |
| 6 | SRD 4.1.3 | N/A | Should there be a Remote Status Indicator for the DVOR/DME in the ATCT? Section 4.1.3 looks as if it might be incomplete. | N/A | Yes, updated SRD |
| 7 | N/A | N/A | Can USAF specify where ATC is or will be located at each of the bases? | N/A | Hamat ATCT: 34°17'3.7"N, 35°40'49.6"E |
Rayak ATCT: 33°51'6.2"N, 35°59'35.3"E
| 8 | N/A | N/A | What connections are available in the ATCT UPS for contractor provided equipment? | N/A | Assume UPS power not available at ATCT |
| 9 | N/A | N/A | Can USAF identify the runways for the ILS equipment? This may help with planning. | N/A | Rayak AB, Runway 22 |
| 10 | N/A | N/A | Are the DVORs for terminal or en route use? Thales suggests a specification for establishing flight check distances. | N/A | Terminal |
| 11 | N/A | N/A | What type of connection will be used for controlling the PAPI (e.g. fiber optic)? | N/A | LAF will provide necessary fiber optic comms between system and the ATCT |
| 12 | N/A | N/A | Should the bidder propose PAPI controls or are controls already available? | N/A | Bidder Shall propose PAPI controls, any legacy controls should be considered unavailable. |
| 13 | Section L | N/A | Section L, article 6.1.2, states that a fixed price of $758,000 will be used for CLIN 0010 evaluation purposes. Can USAF confirm if this is the correct/intended amount? Can USAF provide details of what is included in this amount (i.e. does it include anything beyond travel for contractor and subcontractors)? | N/A | The fixed price of $758,000 is for evaluation purposes only - placing/starting potential offerors on equal footing. Clin 0010 is a cost reimbursable travel CLIN - in accordance with the Federal Acquisition Regulations, at the time CLIN 0010 is exercised/utilized, the costs must be reasonable, allocable and allowable. |
| 14 | SOW 3 | N/A | Can you specify that LAF will supply Fiber Optic and Power cables in SOW Item 3 Scope and Item 5 Civil Works Can LAF do the cablings into the trench lines or not? | N/A | LAF will procure and install FO communication and power infrastructure to each system installation site. The Contractor shall specify termination locations for the infrastructure. The Contractor shall be responsible for connecting systems to infrastructure terminations. |
| 15 | N/A | N/A | In the amendment lastly released RFP It doen not cover CLIN pages. Can we use the CLIN pages into the first relased RFP? | N/A | CLIN Pages included in latest released RFP amendment (003) |
| 16 | SRD 4.4.2 | 4.4.2. The average intensity in red light will be at least 15,000 cd for a horizontal beamspread -6°to +6° and a vertical angle of 3.5° below transition. The transition sector will not exceed 3 minutes of arc over the full beam width. The unit will use one pre-focus halogen lamp rated 200 W per light channel. The expected life of the lamps will be not less than 1500 hours at full intensity and typically 4000-6000 hours in actual service | In SRD 4.4.2 It is requested the average intensity in red light will be at least 15,000 cd for a horizontal beamspread -6°to +6° and a vertical angle of 3.5° below transition. The transition sector will not exceed 3 minutes of arc over the full beam width. The unit will use one pre-focus halogen lamp rated 200 W per light channel. The expected life of the lamps will be not less than 1500 hours at full intensity and typically 4000-6000 hours in actual service). It is confirmed that the requested PAPI is no longer available in the manufacturer production. | Overly constrained requirements removed from SRD | Removed overly constrained requirements from SRD. Defer to ICAO Annex 14 Volume 1 para 5.3.5 for requirements. |
| 17 | SRD 4.4.2 | 4.4.2. The average intensity in red light will be at least 15,000 cd for a horizontal beamspread -6°to +6° and a vertical angle of 3.5° below transition. The transition sector will not exceed 3 minutes of arc over the full beam width. The unit will use one pre-focus halogen lamp rated 200 W per light channel. The expected life of the lamps will be not less than 1500 hours at full intensity and typically 4000-6000 hours in actual service | Industry standards such as ICAO Annex14 Volume 1 para 5.3.5 rather than vendor format should prevail. It should be that the expected life of the lamps will be not less than 1000 hours at full intensity and typically 3000-6000 hours in actual service. | Overly constrained requirements removed from SRD | Removed overly constrained requirements from SRD. Defer to ICAO Annex 14 Volume 1 para 5.3.5 for requirements. |
| 18 | N/A | N/A | What is the production and delivery time of equipment | N/A | Equipment expected to be delivered & installed NLT September 2023. |
| 19 | Section L 4.3.3 pg 8 and 7.3.5 pg 14-15 | N/A | Instruction to Offers (Section L) item 4.3.3 does not exist. It passes from 4.3.2 to 4.3.4. In Instruction to Offers (Section L) Attachment 3 in 7.3.5 Section F Deliveries or performance RFP Cross Reference Matrix 4.3.3 item 4.3.3 is required to fill in CRM. Please clarify item 4.3.3 | N/A | Numbering has been corrected in current RFP version (Amendment 4) Section L. |
| 20 | Section L 7.3.5 CRM cross-references Section M 4.0 pg 15 | N/A | Instruction to Offers (Section L) item 4.3.3 does not exist. It passes from 4.3.2 to 4.3.4. In Instruction to Offers (Section L) Attachment 3 in 7.3.5 Section F Deliveries or performance RFP Cross Reference Matrix Enclosure 2, Enclosure 3 and Enclosure 4 are required to fill in CRM. But there are no Enclosure 2, Enclosure 3 and Enclosure 4 in RFP Document. Please clarify the enclosures | N/A | Numbering has been corrected in current RFP version (Amendment 4) Section L. RFP Cross Reference Matrix has been updated in current RFP version (Amendment 4) to remove erroneous Enclosures 2-4. |
| 21 | Section L 2.1.2 pg 2 | N/A | In Attachment 3 – Section L item 2.12 The electronic copies of the proposal shall be submitted in a format readable by: Microsoft (MS) Word 2010, MS-Excel 2010, MS- Project 2010, and MS-Power Point 2010, as applicable. Can we submit our proposal in PDF format? Please clarify. | N/A | All Proposals must be submitted in a Microsoft Office Application format listed in Section L or PDF. PDF file must be viewable & searchable using Adobe Acrobat Pro. |
| 22 | SRD 4.4.1 | The PAPI shall meet the requirements specified in ICAO Annex 14, Volume I, Vol.I para. 5.3.5.23 to 5.3.5.45 | Regarding the PAPI System for the Rayak Air Base, will that system be a one-sided system located on the left side of the runway, per ICAO regulations? | N/A | The PAPI system shall be a one-sided system with a final location determined at Site Survey to give best system performance. While PAPI systems are normally located to the left of the runway during approach ICAO does not specify which side of the runway the system is to be located. |
| 23 | SRD 4.4.1 | The PAPI shall meet the requirements specified in ICAO Annex 14, Volume I, Vol.I para. 5.3.5.23 to 5.3.5.46 | Will the PAPI system be required for both approach and direction? | N/A | The PAPI system will be required for approach only. |
| 24 | N/A | N/A | Can further elevation information be provided on the location in which the PAPI system will be installed? | N/A | Elevation Maps were requested for both sites during Site Visit, as of today we have not received. Elevation information likely to not be available until Site Survey. |
| 25 | SRD 4.4.1 | The PAPI shall meet the requirements specified in ICAO Annex 14, Volume I, Vol.I para. 5.3.5.23 to 5.3.5.46 | Are the PAPI system armatures required to be double circuit and double lamp? | N/A | PAPI requirements are detailed in the RFP. |
| 26 | N/A | N/A | A primary circuit will be drawn for the PAPI system, and there will be 4 circuits and 4 CCR in total. Are the infrastructure, regulator building and panels suitable for this? | N/A | It is Lebanese Armed Forces (LAF) responsibility to ensure all airfield infrastructure is ready/suitable for the installation of all systems at both sites. Exact location/name of on-base electrical power source currently unknown. |
| 27 | N/A | N/A | On the sam.gov site, the proposal mentions that there are controlled documents relative to this project. We have a role assigned and still are unable to access those documents. As those documents may pertain to our proposal submission and pricing, can you please provide us with those controlled documents? I did send out a separate email with this regard, but have not received a response. | N/A | There are no controlled documents relative to this project. All RFP documentation is provided within sam.gov. |
| 28 | Section L 2.1.2 | Offerors proposals are due to the Government Contracting Officer no later than (NLT) 5:00 PM EST, 07 December 2021. | As we have yet to receive the controlled documents, we would like to request that an extension be granted for this submission. Please let me know if that is a possibility? | N/A | All submissions are due NLT 21 Jan 22. |
| 29 | Section L 2.1.2 | Offerors shall transmit electronic format proposals via secure e-mail to the Government Contracting Officer………………… | In reference to subjected RFP; Attachment 3 – Section L item 2.1.2 ……. Offerors shall transmit electronic format proposals via secure e-mail to the Government Contracting Officer………………… For electronic copies, indicate in file name the proposal section and title. Use separate files to permit rapid location of all portions of the proposal. Could you please provide us your maximum e-mail size limit to divide our proposal files accordingly to send them by separate e-mails? | N/A | The maximum email size limit is 22MB. |
| 30 | N/A | N/A | ...requests for a DOD link for proposal submission of the subject proposal / Can we use any big file transfer platform like “We Transfer” to send our proposal? | N/A | Submit proposals via email to the POC listed in the RFP |
| 31 | Section L | The Offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K. Fill in all blanks in the Model Contract and in Sections A through K with either specific information or with “N/A” not applicable. | The question is that you have released the Model Contract and Sections A through K in PDF Format. Can we submit signed and filled Model Contract and Sections A through K in PDF format? | N/A | PDF proposals are acceptable but the PDF file must be viewable and searchable using Adobe Acrobat Pro. If the Model Contract and Sections A through K are uneditable and/or unfillable, provide responses on a separate document and sign the document, which, in conjunction with the Model Contract, shall constitute an offer |
| 32 | N/A | N/A | Please also note that the SF33 is locked and we are unable to edit it. Please let us have an unlocked version. | N/A | If the SF33 is uneditable and/or unfillable, provide responses on a separate document and sign the document, which, in conjunction with the Model Contract, shall constitute an offer. |
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