SABER QA Log.docx

Q&A Log: WPAFB SABER Solicitation No. FA860121R0015

Reference RFP L.4.2.4 – Step One, Prior Experience Compliance Gate

Two questions:

(1) Are Project Examples required to be double-spaced? If so, would the Government consider excluding these from the 45-page limit?

(2) Are Project Examples required for our A/E partner, and if so, does the 3 to 5-project requirement include their projects?

1) Project examples may be single spaced

2) A/E Partner does not need to provide 3-5 separate projects. The Government assumes that the A/E partner or sub would be included as part of the prime’s 3-5 project examples.

We understand that resumes are excluded from the 45-page limit. Are they required to be double-spaced?

Resumes may be in the format in which the resumes are written, and are not required to be double spaced.

A Teaming Agreement usually runs 7 to 8 pages. Can this item be excluded from the 45-page limit?

The teaming agreement page count may be excluded from the 45-page limit.

The JCP certification is required for the Joint Venture

With SABER there may be multiple project executed at the same time. This requires staff to take on multiple rolls of various projects concurrently. An example would show how your company has carried out multiple projects where the staff may have been responsible for concurrently.

Will bonding be per the entire SABER project or per individual SABER projects?

Please clarify if an offer guarantee (i.e., bid bond) is to be included with the proposal, and, if so, in what amount, and if an original hard copy is to be submitted in addition to our electronic submission.

Solicitation Section 3.4 Electronic Offer states, “The proposal shall be structured as set forth in the table in paragraph 3.1 above, where each item listed in the table shall be a separate folder containing the appropriate file(s). Use separate folders to permit rapid location of all portions, including Subfactors, required plans, exhibits, appendices, and attachments, if any.” Please clarify if the Government requires each Volume to be compiled into one file or if the Government prefers each individual source file to be submitted separately under a folder for each Volume?

Each volume shall be one folder, with documents for that volume enclosed in that folder. Please note, when uploading folders to DoD SAFE, they must be in a zipped format, as folders will not upload if folders are not zipped.

Correct. Cert of US Ownership is excluded from page limitation.

SOW Spells certifications as required or calls for requirements and certifications for specific job types.

Yes

It is acceptable to demonstrate an individual project of the 3 to 5 submitted was performed concurrently with other projects performed by the contractor

(1) Project may meet all the requirements or 3 to 5 projects should be submitted to demonstrate the requirements. Not all projects submitted need to meet every requirement and projects submitted can meet multiple requirements.

Yes, that is acceptable

Yes. Photographs will be acceptable for this submission.

All pricing information shall be within Volume III. It is expected that the Seed Project documentation also contains pricing information.

Correct.

Correct. Only information within section 6.2 that needs returned in proposal are 6.2.1 and 6.2.3

Yes. These design capabilities can be subcontracted as required for projects that require those specialties.

Not required at this time. Alternate Contract Manager can be named at award.

The trailer should be manned by appropriate administrative personnel to ensure point of contact is always available.

Task Orders are provided by Fiscal Year. The scope and costs associated with each varies. An exact percentage cannot be provided.

Should offerors adjust Attachment 9, SABER Pricing Worksheet such that the Evaluated Prices are rounded to the nearest dollar, per Section L paragraph 5.1.4?

Yes. Please round to nearest dollar per Section L, Paragraph 5.1.4

Yes. Sorry for this error. Please add Q10 to the formula in Q15

No. Pricing Worksheet only needs to be in Volume III. Offeror need not fill out pricing information in Section B of Volume IV as the pricing worksheet included in Volume III fulfills this requirement

Can the Government provide a list of all attendees at the Seed Project site visits so that potential offerors may have an opportunity to identify interested subcontractors for bidding purposes?

Yes. The Government will release a list of Seed Project Site Visit attendees soon.

Exterior elevations submissions are not required since there is no exterior work for this project.

Yes. All furniture, art treatments, A/V equipment, and computer equipment will be removed by the government prior to the commencement of construction

Photographs are acceptable as long as they can demonstrate the texture and pattern samples for any required submittals

Referencing Statement of Work paragraph 6.5.2.2., is Contracting planning to provide the carpet selection from all four carpet manufacturers or is there a waiver in place for this requirement? If not, please clarify how contractors are to provide carpet selection.

For seed project carpet selection, see question #37.

At the seed project site visit, it was indicated to replace the carpet to match existing. Please provide the existing carpet selection and manufacturer(s) as defined by SOW paragraph 6.5.2.2.

For the SEED project, all contractors shall please use a price of $2,000 and apply their coefficient to that price.

The intent of the STC 52 rating is only desired for the partitions between adjoin and public spaces. Existing walls between current conference room and adjoin offices, wall between existing conference room and hallway and new partition wall between proposed offices. NOT the exterior wall or floor/ceiling.

Formatting requirements shall follow the guidelines under paragraph 3.1.2 for all Offerors to have the same consistent format.

Government has established cutoff date for RFIs as 5 March. This will allow the Government until 9 March to respond to RFIs and allow for incorporation into proposals.

Please clarify if an offer guarantee in the form of a bid bond on SF-24 is to be included with the proposal, and, if so, in what amount? If there is a percentage (such as 20% of the bid or $3Million, whichever is less), please clarify if the percentage is based off the seed project bid only.

If a bid bond is required, must offerors submit the original hard copy to the owner in addition to including a scanned copy in the electronic submission?

There is no mention of a bid guarantee/bid bond in the organization of the volumes described in Section L. If a bid bond is required, please clarify where in the submission it should be located.

Delete requirement

Provide documentation showing that the prime contractor level is US owned/operated contractors/companies; foreign contractors are prohibited to participate at this particular level. Provide certification by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS).

A. Question: If a bidder would choose to propose as a joint venture between a domestic 8a company and a foreign owned firm, with the 8a as the majority stakeholder of the firm, would such a joint venture violate the provisions of this requirement, namely having a foreign owned venture partner owning a minority stake in the Joint Venture?

B. Follow-on Question: Given that the response to the solicitation requires the offeror to be an 8a firm with a bona fide place of business in Ohio, or a Joint venture owned in the majority by the 8a, how is it even possible for a foreign company to enter into this competition given the nature of the 8a certification?

A. Yes. Foreign Contractors are prohibited to participate at this particular level as either a sole source or joint venture B. See response A

Yes. This will be permitted

If so, could this be in the margin of each page?

Yes. This will be permitted

3/9/21

In reference to QA Log No. 12 response, could you provide more information on how you would like the electronic files submitted and organized on the DoD SAFE website, for your ease of use?

Solicitation, Section L, 3.4 – states “Electronic files shall be titled SABER_Rebuy_Contractor_Name_WPAFB_2021”. With multiple folders (one for each Volume) and files (subfactors/sections), do we include this as the name of each folder and file? Should we put the Volume # or Subfactor # after the 2021 in the title?

Yes. The name should be included on each folder and file to ensure all files submitted are credited to the contractor submitting. Volume # and Subfactor # should be included after the title.

If these are not be page numbered, do you want these items in appendices or in the corresponding sections without page numbers?

Exclude these from the page count. Corresponding sections without page numbers shall be appropriate

· Has any Hazardous material testing been done for the facility?

· Can you please provide a copy of any reports?

Shall we include special testing in our proposal?

No testing has been done. Testing may be included in the proposal if there is indication of any hazardous material.

1. Is it the intent that we remove the common wall at the west side of the space to reconstruct as a STC 52 rated assembly?

If the common wall between adjacent space to the west is to remain, what is the construction assembly? We need to determine what is required to meet the STC rating.

If any walls are to be removed, then any existing wiring, receptacles, or other utilities shall be removed. For this project, no walls are removed.

In lieu of the extensive last minute RFIs and government responses, would the government provide an additional week extension to the submission proposal date?

1. Is this for all walls? (East, West, South, North)

2. What is the existing East Wall construction? It looks like it could be masonry or concrete.

3. Are we to assume the doors required per 10.3.6 are to be full STC 52 Rated assemblies? (door/frame/hardware) Is the STC 52 a prescribed construction, or will there be testing requirement for the assemblies and spaces?

1. This rating requirement for Sound Privacy is for the corridor wall, adjoining walls shared with other office spaces and the new partition separating the conference room. Not the exterior wall, floor or ceiling.

2. This should be identified in the As-Builts.

3. Yes the door and frame assembly should meet the STC 52

4. STC 52 is a prescribed construction. Testing is not required.

There is a request for “other information” that includes “termination costs”. Please explain what is meant by “termination costs”.

Contract Termination Costs