SABER QA Log.docx
DOCX document 31 KB Posted
- Attached to
- WPAFB Construction: Simplified Acquisition of Base Engineering Requirements (SABER) Federal contract opportunity
- Solicitation number
- FA8601
About this file
This document contains a question and answer log pertaining to a Simplified Acquisition of Base Engineering Requirements (SABER) solicitation for construction services at Wright-Patterson Air Force Base. Key details include:
-
The solicitation is set aside for 8(a) competition limited to firms located in Ohio and assigned NAICS code 236220. It involves construction and technical design support services for various projects up to $5 million each through the issuance of task orders.
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Questions and answers provide clarification on page limits, required experience examples, personnel qualifications, pricing methodology, and seed project requirements. The seed project involves renovations including sound insulation, partitioning, and mechanical work to an existing facility. Pricing is to be submitted using RSMeans coefficients applied to the seed project cost.
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Proposals are due electronically by March 19, 2021, with the contract to be awarded by April 30, 2021. The initial term is one year with four optional one-year extensions. The total contract value will depend on task orders but is estimated at $50-100 million.
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Text version
Q&A Log: WPAFB SABER Solicitation No. FA860121R0015
| No. |
| Date Submitted: |
| Date Answered: |
| Question Asked: |
| Government’s Response: |
| 1 |
| 2/19/21 |
| 2/22/21 |
Reference RFP L.4.2.4 – Step One, Prior Experience Compliance Gate
Two questions:
(1) Are Project Examples required to be double-spaced? If so, would the Government consider excluding these from the 45-page limit?
(2) Are Project Examples required for our A/E partner, and if so, does the 3 to 5-project requirement include their projects?
1) Project examples may be single spaced
2) A/E Partner does not need to provide 3-5 separate projects. The Government assumes that the A/E partner or sub would be included as part of the prime’s 3-5 project examples.
| 2 |
| 2/19/21 |
| 2/22/21 |
| Reference RFP L.4.2.4 – Step Two, Factor 1, Subfactor 1, Item D – Personnel Resumes |
We understand that resumes are excluded from the 45-page limit. Are they required to be double-spaced?
Resumes may be in the format in which the resumes are written, and are not required to be double spaced.
| 3 |
| 2/19/21 |
| 2/22/21 |
| Reference RFP L.4.2.4 – Step Two, Factor 1, Subfactor 1, Item C – Teaming Agreement |
A Teaming Agreement usually runs 7 to 8 pages. Can this item be excluded from the 45-page limit?
The teaming agreement page count may be excluded from the 45-page limit.
| 4 |
| 2/25/21 |
Do JCP certifications need to be for individual companies or do they need to be for the Joint Venture?
| 5 |
| 2/25/21 |
| 2/26/21 |
| What is required/meaning of one example of concurrent construction effort? |
With SABER there may be multiple project executed at the same time. This requires staff to take on multiple rolls of various projects concurrently. An example would show how your company has carried out multiple projects where the staff may have been responsible for concurrently.
| 6 |
| 2/25/21 |
The Scope of Work States: “Provide Sound attenuation insulation to achieve an STC rating for privacy (STC 52)”, the door fram assemblies are not defined as needing to obtain an STC rating, does the Government require STC rated door and frame assemblies? If so, to what rating?
| 7 |
| 2/25/21 |
| 2/26/21 |
| Does the government require any other STC enhancements to the room such as Z-ducts for sound control? |
| No other STC enhancements are required. |
| 8 |
| 2/25/21 |
| 2/26/21 |
| Can all existing utilities that are not used or reconfigured remain above the ceiling or are they required to be demolished back to the source? |
| Any existing utilities above the ceiling can remain. They should be “capped off” appropriately. |
| 9 |
| 2/25/21 |
| 3/2/21 |
| Will bonding be per the entire SABER project or per individual SABER projects? |
| 10 |
| 2/25/21 |
| 3/2/21 |
Please clarify if an offer guarantee (i.e., bid bond) is to be included with the proposal, and, if so, in what amount, and if an original hard copy is to be submitted in addition to our electronic submission.
| 11 |
| 2/25/21 |
| 2/26/21 |
| Is text provided in tables and graphics required to be double spaced? |
| No. |
| 12 |
| 2/25/21 |
Solicitation Section 3.4 Electronic Offer states, “The proposal shall be structured as set forth in the table in paragraph 3.1 above, where each item listed in the table shall be a separate folder containing the appropriate file(s). Use separate folders to permit rapid location of all portions, including Subfactors, required plans, exhibits, appendices, and attachments, if any.” Please clarify if the Government requires each Volume to be compiled into one file or if the Government prefers each individual source file to be submitted separately under a folder for each Volume?
Each volume shall be one folder, with documents for that volume enclosed in that folder. Please note, when uploading folders to DoD SAFE, they must be in a zipped format, as folders will not upload if folders are not zipped.
| 13 |
| 2/25/21 |
| 2/26/21 |
| Please confirm that any documentation required to demonstrate Certification of US Ownership is excluded from the page limitation. |
Correct. Cert of US Ownership is excluded from page limitation.
| 14 |
| 2/25/21 |
Step 2, Subfactor 1: Management Approach, Item D. states, “Provide evidence (personnel resumes) of qualified key personnel as defined in Section 3 of the SOW.” Please confirm that the key personnel requirements and qualifications as provided in the SOW are the only personnel requirements that must be met and that there are no additional specifications that define personnel qualifications. If there are any additional personnel specifications that apply, can these be provided by the Government as soon as possible so that bidders may have an opportunity to adjust proposed key personnel accordingly?
| 15 |
| 2/25/21 |
| 2/26/21 |
| Can the Environmental Manager position be subcontracted to a third party? |
Yes
| 16 |
| 2/25/21 |
| 2/26/21 |
| Prior Experience Compliance Gate, Item D. requests that offerors provide at least one example of concurrent construction efforts. Is it required that the concurrent projects are included in the 3 to 5 selected projects (i.e., that at least two of the submitted projects were performed concurrently)? Or, is it acceptable to demonstrate that an individual project of the 3 to 5 submitted was performed concurrently with other projects performed by the contractor? |
It is acceptable to demonstrate an individual project of the 3 to 5 submitted was performed concurrently with other projects performed by the contractor
| 17 |
| 2/25/21 |
Please confirm that compliance under Item E under Prior Experience Compliance Gate only requires that one of the 3 to 5 submitted projects meets one of the three construction types listed in this Item.
| 18 |
| 2/25/21 |
| 2/26/21 |
| For a firm proposing as a Joint Venture, please confirm if Prior Experience meeting the following scenario is compliant under Prior Experience Compliance Gate: If Company A was previously in a joint venture with Company B and Company A performed in JV A/B in the same role as they hold in the proposing joint venture between Company A and Company C, may the experience of JV A/B be submitted for Company A as part of JV A/C on this contract? |
Yes, that is acceptable
| 19 |
| 2/25/21 |
| 2/26/21 |
| Step 2, Subfactor 2: Project Planning and Execution, Item E.i, requests “a preliminary finish color and material board.” Can color photographs of the color and material boards be provided in lieu of actual color and material boards? |
Yes. Photographs will be acceptable for this submission.
| 20 |
| 2/25/21 |
| 2/26/21 |
| Step 2, Subfactor 2: Project Planning and Execution, Item F., states that the “proposed coefficients for the base period shall be applied to the seed project.” However, Volume III – Factor 2, Price, paragraph 5.1.2. Price Data, states that “Under no circumstances shall this data and documentation be included elsewhere in the proposal.” Please clarify if the coefficients are to be revealed in the Technical Proposal with the R.S. Means breakout for the seed project. |
All pricing information shall be within Volume III. It is expected that the Seed Project documentation also contains pricing information.
| 21 |
| 2/25/21 |
| 2/26/21 |
| Section 6.0 Volume IV Contract Documentation, paragraphs 6.1.3 – 6.1.5 list items that “the Government will provide.” Please confirm that these items will be provided after proposal submission and no information other than what is currently provided with the solicitation is to be returned by the offeror with its proposal. |
Correct.
| 22 |
| 2/25/21 |
| 2/26/21 |
| Under Section 6.2 Other Required Information, please confirm that only items 6.2.1 and 6.2.3. are to be returned with the offeror’s proposal. |
Correct. Only information within section 6.2 that needs returned in proposal are 6.2.1 and 6.2.3
| 23 |
| 2/25/21 |
| 2/26/21 |
| Statement of Work, Section 4.0 Technical Design Support states, “Required technical design capabilities include, but are not limited to, communications, architectural, structural, civil, mechanical, and electrical.” Please confirm that these design capabilities can be subcontracted to qualitied local A/E firms. |
Yes. These design capabilities can be subcontracted as required for projects that require those specialties.
| 24 |
| 2/25/21 |
| 2/26/21 |
| Statement of Work, Section 7.0 Quality Control, paragraph 7.1 states, “A finalized version of the quality control plan submitted with the Technical Proposal shall be submitted to the Contracting Officer within thirty (30) days of award.” Please confirm if a Quality Control Plan is to be submitted with offeror’s original proposal. If so, can this plan be excluded from the page limitation? |
| Yes this plan should be submitted with the original proposal. This may be excluded from the page limitation. |
| 25 |
| 2/25/21 |
| 2/26/21 |
| Are contractors required to name the Alternate Contract Manager at this time? |
Not required at this time. Alternate Contract Manager can be named at award.
| 26 |
| 2/25/21 |
SOW Section 8, Site Office states the “site office shall be manned continuously during standard working hours and include the following functions: contract manager, task order managers, estimating, negotiating, scheduling, communications, and construction quality control.” However, SOW paragraph 3.1.5 indicates estimating and negotiating may be performed from a remote office. Please clarify the requirements for on-site capabilities.
| 27 |
| 2/25/21 |
The SOW indicates that the majority of Task Orders will be under $1 million, but the project size is capped at $5 million. Would the Government please provide an estimate of the percent of work that is anticipated to exceed $1 million.
Task Orders are provided by Fiscal Year. The scope and costs associated with each varies. An exact percentage cannot be provided.
| 28 |
| 2/25/21 |
| 2/26/21 |
Should offerors adjust Attachment 9, SABER Pricing Worksheet such that the Evaluated Prices are rounded to the nearest dollar, per Section L paragraph 5.1.4?
Yes. Please round to nearest dollar per Section L, Paragraph 5.1.4
| 29 |
| 2/25/21 |
| 2/26/21 |
| On Attachment 9, SABER Pricing Worksheet, it appears that Year 5 is not currently being included in the formula in cell Q15 to calculate the Total Evaluated Price. Should offerors adjust this formula to include cell Q10? |
Yes. Sorry for this error. Please add Q10 to the formula in Q15
| 30 |
| 2/25/21 |
| 2/26/21 |
| Please confirm the SABER Pricing Worksheet is to be included in both Volume III and Volume IV. |
No. Pricing Worksheet only needs to be in Volume III. Offeror need not fill out pricing information in Section B of Volume IV as the pricing worksheet included in Volume III fulfills this requirement
| 31 |
| 2/25/21 |
| 2/26/21 |
| There appears to be conflicting information regarding the use of RSMeans labor line items in Statement of Work paragraph 11.1.2 and paragraphs 11.1.6.1 and 11.1.6.2. Please clarify the allowable use of the RSMeans labor line items. |
| 11.1.2 Defines what the RS Means Pricing Book contains. This states that RS Means includes RS Means labor costs as line items of work. For 11.1.6.1 and 11.1.6.2 coefficients these DIV 01 labor line items shall not be used. The labor line items shall be included in the contractor’s adjustment factor. |
| 32 |
| 2/25/21 |
| 2/26/21 |
Can the Government provide a list of all attendees at the Seed Project site visits so that potential offerors may have an opportunity to identify interested subcontractors for bidding purposes?
Yes. The Government will release a list of Seed Project Site Visit attendees soon.
| 33 |
| 2/25/21 |
| 2/26/21 |
| Please confirm, as was mentioned at the seed project site visit, that exterior elevations are not required. |
Exterior elevations submissions are not required since there is no exterior work for this project.
| 34 |
| 2/25/21 |
| 2/26/21 |
| For the seed project, please confirm that existing Government owned TVs and other equipment will be removed by the Government prior to the start of work. |
Yes. All furniture, art treatments, A/V equipment, and computer equipment will be removed by the government prior to the commencement of construction
| 35 |
| 2/25/21 |
| 2/26/21 |
| For the seed project, please clarify the requirement for Texture and Pattern samples. Given that this is an electronic submission, are photographs acceptable to meet this requirement? |
Photographs are acceptable as long as they can demonstrate the texture and pattern samples for any required submittals
| 36 |
| 2/25/21 |
Referencing Statement of Work paragraph 6.5.2.2., is Contracting planning to provide the carpet selection from all four carpet manufacturers or is there a waiver in place for this requirement? If not, please clarify how contractors are to provide carpet selection.
For seed project carpet selection, see question #37.
| 37 |
| 2/25/21 |
At the seed project site visit, it was indicated to replace the carpet to match existing. Please provide the existing carpet selection and manufacturer(s) as defined by SOW paragraph 6.5.2.2.
For the SEED project, all contractors shall please use a price of $2,000 and apply their coefficient to that price.
| 38 |
| 2/25/21 |
| 2/26/21 |
| The Statement of Objectives (SOO) for the seed project identifies zero (0) days for Long Lead items. In reviewing the seed project requirements, it appears that long lead items are required. Please clarify if extra time will be granted for any long lead items that may be required. |
| Extra time in the schedule will be granted for Long Lead Items, as identified. |
| 39 |
| 2/25/21 |
| 2/26/21 |
| Is it the intent of the seed project to provide a complete STC-52 rated envelope for the new office spaces or just to provide an appropriate level of insulation for conversation-level privacy from the hallway? |
The intent of the STC 52 rating is only desired for the partitions between adjoin and public spaces. Existing walls between current conference room and adjoin offices, wall between existing conference room and hallway and new partition wall between proposed offices. NOT the exterior wall or floor/ceiling.
| 40 |
| 2/25/21 |
| 2/26/21 |
| For the seed project deliverables, is it required that offerors apply the formatting requirements specified for the remainder of the proposal as defined by paragraph 3.1.2 (e.g., 3/4-inch side margins, 12-point Times New Roman font, and double spacing) or would the Government prefer that deliverables conform to the format of a typical design task order submittal, given that reasonable font size, spacing, and margins are applied? |
Formatting requirements shall follow the guidelines under paragraph 3.1.2 for all Offerors to have the same consistent format.
| 41 |
| 2/25/21 |
| 2/26/21 |
| Will the Government please allow two business days after the release of RFI responses for offerors to submit any additional RFI that may occur as a result of the Government’s responses? |
Government has established cutoff date for RFIs as 5 March. This will allow the Government until 9 March to respond to RFIs and allow for incorporation into proposals.
| 42 |
| 3/1/21 |
| 3/2/21 |
| Please clarify if an offer guarantee in the form of a bid bond on SF-24 is to be included with the proposal, and, if so, in what amount? If there is a percentage (such as 20% of the bid or $3Million, whichever is less), please clarify if the percentage is based off the seed project bid only. |
| 43 |
| 3/1/21 |
| 3/2/21 |
| If a bid bond is required, must offerors submit the original hard copy to the owner in addition to including a scanned copy in the electronic submission? |
| 44 |
| 3/1/21 |
| 3/2/21 |
| There is no mention of a bid guarantee/bid bond in the organization of the volumes described in Section L. If a bid bond is required, please clarify where in the submission it should be located. |
| 45 |
| 3/1/21 |
| 3/2/21 |
| Section L, Item 6.1 requires that offerors return a signed copy of the Model Contract and sections A through K. Please clarify what parts of the solicitation specifically make up the “Model Contract.” |
| The solicitation is the model contract up to part L and on. |
| 46 |
| 3/1/21 |
| 3/2/21 |
| Is the offeror fulfilling the requirement to return a signed copy of the Model Contract by submitting the signed Standard Form 1442? |
| Yes |
| 47 |
| 3/1/21 |
| 3/2/21 |
| Please clarify if offerors should submit all pages of Sections A through K (including sections C, D, E, J), or only include Sections A, B, F, G, H, I, K as is listed in Items 6.1.1 through 6.1.7 of Section L. |
| Offerors shall follow the instructions in Section 6.1. The signed copy of the model contract covers sections C, D, E, J. |
| 48 |
| 3/1/21 |
| 3/2/21 |
| If Section C is to be included with our proposal, please confirm that Attachment 2 Statement of Work or any drawings or specifications do not need to be included. |
| No need to include the SOW for the basic IDIQ in the proposal. |
| 49 |
| 3/1/21 |
| 3/2/21 |
| Please confirm that none of the attachments listed in Section J need to be included in the proposal when submitting Sections A through K in Volume 4. |
| Attachment 9, Pricing Worksheet, shall be submitted with the proposal in accordance with 5.2. |
| 50 |
| 3/2/21 |
The existing room thermostat in Room 107 appears to be pneumatic. Are the new VAV’s required to be pneumatic or DDC?
| 51 |
| 3/2/21 |
Are the new VAV boxes required to have reheat capability? If so, is it hot water reheat or electric reheat?
| 52 |
| 3/2/21 |
Are there currently reheat supply and return water lines in proximity to Room 107?
| 53 |
| 3/2/21 |
Is return air ducted or ceiling plenum? What is required for this seed project?
| 54 |
| 3/2/21 |
The Seed Project SOO requires fire alarm devices for the two new offices. The existing fire alarm control panel is a Autocall panel that was installed in 1982. New notification devices cannot be installed on this existing panel. Will it be necessary to include the installation of a new fire alarm control panel and update the devices throughout the entire facility?
| 55 |
| 3/2/21 |
Regarding the seed project, is the existing plaster wall to receive a level 4 finish?
| 56 |
| 3/2/21 |
Regarding the seed project, do all STC walls need to be finished and primed to the deck above?
| 57 |
| 3/2/21 |
Regarding the seed project, can all work be performed during normal working hours (7am-5pm)?
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