TMCR_ALE47.pdf

TM-86-01N 1 April 2009 1 Data Call No: 14-30059

Air Force Technical Manual Contract Requirements (TMCR) for

ALE-47 Countermeasures Dispenser System Production-3.1

ATTACHMENT , TO CDRL SEQUENCE NUMBER , EXHIBIT

REQUEST FOR PROPOSAL/CONTRACT: FD2060-14-30059

Date: February 5, 2013 Modified 05 Setember 2013

Technical Manual/Technical Order requirements contained herein have been cleared for use by OMB Paperwork Reduction Project No. 0704-0188.

SECTION 1. TECHNICAL ORDER (TO) PROGRAM REQUIREMENTS

1. TMCR Tailoring (T). This TMCR document, including the associated tables, matrices and Specifica-tion/Standard Interface Records (SIRs) have been tailored specifically, for the ALE-47 Countermeasures Dispenser System Production-3.1 Program Requirements.

2. TO Program Scope. The vendor shall develop TCTOs and updates to existing TOs IAW Section 2, TO types (Table 1) and source data, TO updates, commercial manuals, and TOs prepared to Non- Governmental Standards (NGS) (Table 2), as required to support the ALE-47 Countermeasures Dispenser System Production-3.1 program’s objectives.

3. Commercial Manuals (T). N/A

4. Technical Manual Specifications and Standards (TMSS) Tailoring. N/A

4.1 (T). N/A

4.2 (T). N/A

5. Subsequent TO/Data Requirements (T). N/A

6. TO Development (T). The Offeror shall develop and deliver source data/red lined changes for tech-nical manuals covering the ALE-47 Countermeasures Dispenser System Production-3.1 program’s objec-tives and listed in Section 2, Tables 1 & 2 and TCTOS as required by the ALE-47 Program Office.

6.1. (T) Page-oriented Military Specification (MILSPEC) TOs shall be formatted with text, graphics and delivery according to the TMSS specified in Section 2.

6.2 (T). N/A

6.3. (T). N/A

6.4. (T). N/A

6.5. (T). N/A

7. TO Numbering (T). N/A

8. Data Rights (T). The government shall require Unlimited Rights for all source data and TOs pre-pared specifically for the contract. Government rights in data are specified in the Defense Federal Ac-quisition Regulation Supplement (DFARS), paragraphs 227.7102 through 227.7104.

8.1. (T). N/A

8.2. (T). N/A

2 TM-86-01N 1 April 2009

9. Classification, Distribution, Destruction, Disclosure, and Export Control Notices (T). Offerors shall place the below statements on the title page of each new technical manual.

DISCLOSURE NOTICE - This information is furnished upon the condition that it will not be released to another nation without the specific authority of the Department of the Air Force of the United States, that it will be used for military purposes only, that individual or corporate rights originating in the infor-mation, whether patented or not, will be respected, that the recipient will report promptly to the United States, any known or suspected compromise, and that the information will be provided substantially the same degree of security afforded it by the Department of Defense of the United States. Also, regardless of any other markings on the document, it will not be downgraded or declassified without written approval of the originating United States agency.

DISTRIBUTION STATEMENT D - Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Op-erational Use) (30 June 2005). Other requests for this document shall be referred to AFLCMC/EZGTE, Robins AFB, GA 31098. Questions concerning technical content shall be referred to AFLCMC/WNYCA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of contents or reconstruction of the document.

10. TO Quality (T). Offerors shall ensure a quality assurance program which guarantees TOs prepared are: a) 100% technically accurate; b) written to a scope and depth of coverage sufficient to support the operations and maintenance concepts, and C) properly classified and marked with export control and distribution limitation statements.

10.1. Conferences and Technical Reviews (T). If required, Offerors shall participate in Periodic In- Process Reviews (IPRs) and Prepublication Reviews (PPR) to ensure TOs are being developed ac-cording to contract requirements and that open discrepancies are cleared prior to publication.

NOTE: PPRs are required for critical safety and nuclear surety procedures TOs, and may be re-quired for other complex procedures TOs.

10.2. TO Certification. Offerors shall submit a letter of certification for each new manual with the Verification Review Copies identified in Section 2, Part B, Delivery Matrix, for each manual. This certification shall certify that the TO procedures are accurate, adequate, current, safe and usable for their intended purposes. Offerors shall notify the government at least 180 days prior of the need for any Government Furnished Information/Government Furnished Equipment (GFI/GFE) required to perform certification tasks.

10.3. Verification Support (T). Offerors shall provide support consisting of at least engineering and technical publications personnel available to resolve questions resulting from verification activities.

10.4. Technical Data Assessment (TDA – originally called First Article Testing) (T). N/A

11. TO and Source Data Maintenance. (T) Offerors shall guarantee methods for maintaining accuracy, currency and configuration of existing AF TOs and source data throughout the contract period of per-formance. Maintenance includes preparation of TO and source data updates to incorporate corrections, equipment configuration changes, and maintenance and operational concept changes.

12. TO Delivery (T). TO file delivery formats shall be according to the tailored TM Delivery Require-ments Matrices included in Section 2 of this document.

12.1. SGML-Tagged Files (T). N/A

12.2. SGML-Tagged Files for Use with the eTO Viewer (T). N/A.

12.3. Interactive Electronic Technical Manuals (IETM) (T). N/A.

12.4. Indexed Adobe™ Portable Document Format (IPDF) Files (T). N/A

13. Schedules (T). N/A

14. Time Compliance Technical Orders (TCTOs) (T). The Offeror shall develop when required, AF TCTOs and related TO updates when tasked as part of the approval process for Engineering Change

TM-86-01N 1 April 2009 3

Proposals (ECPs) to configured items. Costs for TCTO package development must be included in ECP Costs. NOTE: ECPs are reviewed and approved by the Government’s Configuration Control Board (CCB). When the CCB decides that a TCTO is the appropriate method of implementation, the contrac-tor may be requested to develop the TCTO package for Air Force coordination and approval. See TO 00-5-15, Air Force Time Compliance Technical order Process, for a detailed description of TCTO pro-cesses. A Copy is available from TO Manager upon request.

15. TO Reproduction Management (T). N/A

16. Program Specific Requirements. (T)

The Offeror shall develop and deliver source data/red lined changes for TOs listed on Table 2 covering the ALE-47 Countermeasures Dispenser System Production 3.1 program’s objectives. TCTOs shall be developed when required by the ALE-47 Program Office IAW Section 2, Table 1.

4 TM-86-01N 1 April 2009

Graphics Format Recommendations

GENERAL GUIDELINES

• Single column graphics should not exceed 51 Picas High by 18 Picas Wide.

• Full page graphics should not exceed 51 Picas High by 42 picas Wide.

• Fold Out graphics should not exceed 51 Picas High (width on foldouts is not important).

• Recommend 300 DPI for all graphics to help decrease file/PDF sizes due to there being really no discernable quality difference over 600 DPI.

• Directorates must know what graphic file types they can utilize and sustain with software availa-ble on hand and request file types to match.

• The 5 most common graphics file types are: EPS, TIFF, CGM, JPEG & DWG. Each is ad-dressed below:

EPS:

• Raster based images will not be saved as EPS.

• EPS files shall not be a mix of vector and raster images. Vector only.

• Any source data (photos used for tracing etc.), used in aiding of creation of EPS (templates, etc.)

will be deleted from illustration prior to saving/exporting.

• If multiple layers are used, then image is to be flattened into 1 single layer before exporting to minimize file size and reduce possible printing issues.

TIFF:

• B&W raster images should only be saved as Bitmap and not Grayscale, RGB or CMYK.

• Grayscale or Color images (screenshots, etc.) will be saved as such (Grayscale, RGB or CMYK) and will not be bitmap converted using a halftone screen.

• To further aid in file size reduction for storage purposes, images should be compressed using

Group 4 compression when saving/exporting.

CGM:

• Raster based images will not be saved as CGM.

• Any source data used in aiding of creation of CGM (templates, etc.) will be deleted from illustra-tion prior to saving/exporting.

• CGM files shall not be a mix of vector and raster images. Vector only.

• If multiple layers are used, then image is to be flattened into 1 single layer before exporting to minimize file size and reduce possible printing issues..

• Unless Version 4 is specifically required for hotspots and/or hyper linking, CGMs should be ex-ported as version 3 to increase cross platform compatibility.

DWG:

• Raster based images will not be saved as DWG.

• DWG files shall not be a mix of vector and raster images. Vector only.

• Any source data used in aiding of creation of DWG (templates, etc.) will be deleted from illustra-tion prior to saving/exporting.

• If multiple layers are used, then image is to be flattened into 1 single layer before exporting to minimize file size and reduce possible printing issues.

JPEG:

• JPEG File format should be used as last resort. Color screenshots/photos should be saved as

TIFFs due possible system compatibility issues.

• B&W Bitmaps should not be saved as JPEGs.

TM-86-01N 1 April 2009 5

SECTION 2. TM TYPE AND DELIVERY REQUIREMENTS

NOTES:

• Mark the TM Type Selection Tables indicating the applicable TO types and related specifications.

• All page-based TOs developed under this contract must conform to the general style and format requirements of MIL-

STD-38784 and the DTL or PRF specification called out on Section 2, Table 1.

• Check the ASSIST database, http://dodssp.daps.dla.mil/assist.htm, for updated versions of the required TMSS prior to initiating any work on this proposal/contract.

• IPBs are developed IAW MIL-PRF-38807, except that MIL-DTL-87929 will also be used for IPBs combined with work packages.

• All checklists, are developed IAW MIL-PRF-5096.

• Delivery requirements are indicated in the TM Delivery Requirements matrices.

PART A – TM TYPE SELECTION TABLES.

TABLE 1

TMSS REQUIREMENTS FOR THE (ALE-47 Countermeasures Dispenser System Production-3.1) Program

Title or Type of Manuals Specification Required

1. Time Compliance Technical Orders (TCTOs) MIL-PRF-38804 http://dodssp.daps.dla.mil/assist.htm

6 TM-86-01N 1 April 2009

TABLE 2

ADDITIONAL TM TYPE SELECTIONS

NOTES:

• Check all applicable boxes.

• For commercial manual supplemental data only, under the specification heading, enter “Same style and format,” “MIL-

PRF-38807” (for IPB data), or “MIL-STD-38784.”

• For existing MIL-SPEC manuals not being updated to latest specification requirements, enter “Same style and format” under the specification heading.

TO Number, Title, or Type of Manual

Specification

Com-mercial Manual

Change/ Revision

Supple-ment

Supple-mental

TM

Source Data

1. 12P3-2ALE47-3 Same Style & Format

2. 12P3-2ALE47-4 Same Style & Format

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

TM-86-01N 1 April 2009 7

PART B - TM DELIVERY REQUIREMENTS

FOR ALE-47 COUNTERMEASURES DISPENSER SYSTEM PRODUCTION-3.1

TM DATA TYPE DELIVERED SOURCE DATA (RED LINES) .

Delivery Format Requirements Codes Digital delivery only:

P - Paper (draft or manuscript only. Cannot be used for G - Standard Generalized Mark-up Language (SGML).

final delivery) H - Hyper Text Mark-up Language (HTML) M - Mixed paper and digital (G, H or I) I - Indexed Portable Document Format (IPDF) File.

X - Extensible Mark-up Language (XML)

EXAMPLE: M(G) / 2 [Paper and SGML / 2 copies]

NOTES:

• Delivery format requirements codes indicate the media/file format to be delivered for each program event.

• TCTO requirements are specified in the contract vehicle approving the TCTO.

• When on-line access is a contractual requirement, copy quantity will normally be Ø (zero).

• For NGS or non-standard TMSS instances, delivery shall include the associated DTDs, FOSIs/Style Sheets, XML schemas, etc.

DELIVERY SCHEDULE

Event Number of days data required prior to event

Technical Review(s)( Days)

Verification (30 Days)

Prepublication Review(30 Days)

Final TO Distribution(3 0 Days)

Enter Office Symbol and Address Enter delivery requirements code/copy quantities required

AFLCMC/EZGTE

235 Byron St, STE 19A Robins AFB, GA 31098-1670

/ P/ 2 P/ 2 P/ 2

Total Copies Required: P2 P2 P2

8 TM-86-01N 1 April 2009

REQUEST FOR TECHNICAL ORDER NUMBER

1. PRIME WEAPON’S SYSTEM (If Applicable)

2. CONTRACT NUMBER: (If Applicable)

3. CONTRACT LINE ITEM NUMBER (CLIN) (If Applicable):

4. PURCHASE REQUEST (PR) NUMBER: (If applicable)

5. MISSION DESIGN SERIES/NOMENCLATURE (Name Of Equipment):

6. PART NUMBER(s):

7. NSN/FSN: MMAC CODE:

8. DOES MANUAL EXIST FOR SAME/SIMILAR EQUIPMENT? TO NUMBER: _________________

9. RECOMMENDED TILE OF MANUAL:

10. CLASSIFICATION OF MANUAL: CLASSIFICATION OF TITLE:

11. EQUIPMENT MOTIVATION (electric, hydraulic, mechanical) (If Applicable)

12. TYPE OF CURRENT, IF ELECTRIC (AC/DC/AC-DC):

13. KIND OF MANUAL (Opn & Maint with IPB, Overhaul, etc.):

14. KIND OF EQUIPMENT (air or ground):

15. COMMERCIAL OFF THE SHELF ITEM YES NO

16. SUGGESTED TECHNICAL ORDER NUMBER:

17. MANUAL FORMAT SPECIFICATION NUMBER: (i.e., General Style & Format MIL-STD-38784 / Work Package

MIL-DTL-87929/Commercial Off The Shelf (COTS) MIL-HDBK-1221)

18. CONTRACTOR INFORMATION: (If Applicable)

a. NAME OF VENDOR:

b. ADDRESS:

c. MANUFACTURER'S CODE:

d. POINT OF CONTACT:

19. FOREIGN MILITARY SALES (FMS) YES NO (If YES, complete item 20)

20. COUNTRY CODES (For CSTO/FMS manuals): (See TO 00-5-19 if applicable)

MAIL COMPLETED FORM TO: 406 SCMS/GUHA

460 Richard Ray Blvd. Suite 200 ROBINS AFB, GA 31098-1813

(Technical Order number assignment may require thirty days.)

PROCUREMENT BUYER OFFICE SYMBOL: TELEPHONE EXT.:

EQUIPMENT SPECIALIST: OFFICE SYMBOL: ES PHONE:

TM-86-01N 1 April 2009 9

AFTO FORM 124, 19970401 (IMT-V1) PREVIOUS EDITION IS OBSOLETE.

COMPUTATION OF TECHNICAL ORDER READING GRADE LEVEL

1. T.O. TITLE 2. T.O. NUMBER

3. T.O. DATE

4. NUMBER OF PAGES OF TEXT IN T.O 7. T.O. MANAGER /OFFICE SYMBOL/DSN

5. READING GRADE LEVEL IAW MIL-STD-38784

6. COMPUTED OVERALL GRADE LEVEL OF T.O.

8. TO COMPUTE READING GRADE LEVEL (RGL) OF T.O., USE "READABILITY" CRITERIA PRESCRIBED BY MIL-STD-38784 OR RECORD THE COMPUTER-

DERIVED RGL WHEN AVAILABLE.

SAMPLE NUMBER A

PAGE NUMBER OF

SAMPLE B

NUMBER OF WORDS

IN SAMPLE C

NUMBER OF

SENTENCES IN SAMPLE

D

NUMBER OF

SYLLABLES IN SAMPLE

E

SAMPLE GRADE LEVEL

F

9. PROJECT OFFICER GRADE OFFICE SYMBOL PHONE

10. SIGNATURE DATE

10 TM-86-01N 1 April 2009

Example of IPR Completion Percentage Guide General Style & Format manuals

In-Process Review Level Percent Complete TO Section

35% 70%

TO Title Page

100% - Front Matter

- 75%

Introduction

100% - General Information

50% 90%

Installation Instructions

25% 70% Operation Instructions

25% 70%

Theory of Operation

50% 100% Maintenance Instructions

25% 75%

Checkout and Troubleshooting

- 75% Circuit Diagrams/Illustrations

25% 75%

Parts List

35% 80%

TM-86-01N 1 April 2009 11

SECTION 3. SPECIFICATION/STANDARD INTERFACE RECORDS (SIRS)

NOTES:

• All TMSS applicable to this contract shall have an appropriately tailored SIR attached to this section.

• SIRs included in the untailored TMCR format represent the minimum tailoring requirements that must be includ-ed in the final contract, unless the entire SIR is not applicable; e.g., if MIL-DTL-22202D is not required, the en-tire SIR can be deleted.

• MIL-STD-38784 must be included in all contracts/proposals for AF TMSS-developed TOs.

• Most specification “Acquisition Requirements” list the same two items for paragraphs 6.2a and 6.2b. For this contract enter:

6.2a. The title, number and date of each specification will be listed in the heading of the applicable SIR.

6.2b. The issue of the DODISS used in this contract is (enter date).

• Digital requirements shall not be tailored out. Tailoring shall be limited to the options expressed in paragraphs

6.2. Any requests for tailoring outside of these requirements must be coordinated with the specification Preparing Activity (PA) 754 ELSG/ILMT.

• Unless otherwise indicated, copies of federal and military specifications, standards, and handbooks are available from the DoD Single Stock Point (DODSSP), Acquisition Streamlining and Standardization Information System (ASSIST) web page, http://www.dodssp.daps.dla.mil/assist.htm.

• Non-government Standards (NGS) shall be provided by the offeror. The Government will not be responsible for providing NGS.

• TMSS entries designated with A, F, M or N refer to Army, Air Force, Marine Corps or Navy requirements.

• Beneficial comments, recommendations, additions, data etc. which may be of use in improving any Air Force TMSS should be addressed to “Air Force Technical Manual Specifications and Standards Office, 754 ELSG/ILMT, Wright- Patterson AFB, OH 45433”. Do not include the street address, a building number, or a zip+4.

SPECIFICATION/STANDARD INTERFACE RECORD FOR MIL-STD-38784A, 25 August 2011

Department of Defense

Standard Practice for Manuals, Technical:

General Style and Format Requirements

4.2.1c(1) Technical manuals shall be 8-1/2 x 11 inches formatted in double column format.

4.6.2 Photographs/line drawings. Delete paragraph.

4.6.4 Continuous Tone Artwork (see 3.2.8). Delete paragraph.

SPECIFICATION/STANDARD INTERFACE RECORD FOR MIL-DTL-38804D, 20 May 2012

Time Compliance Technical Orders – Preparation

NOTE: Entries marked with an asterisk (*) will have to be manually entered and tagged in SGML files until the specification and its associated DTD and FOSI have been updated to incorporate the changes. The rescission date and statement will continue to appear in paragraph 3 of SGML-tagged TCTO files until the DTD and FOSI are updated.

http://www.dodssp.daps.dla.mil/assist.htm

Section 1. Technical Order (TO) Program Requirements