Attch_9_Section_L_Instructions,_Conditions,_and_Notices_to_Offerors_-_FA8505-17-R-0004.pdf

FA8505-17-R-0004

Attachment 9

Section L

Section L - Instructions, Conditions, and Notices to Offerors

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the

RFP may cause their proposal to be determined to be unacceptable/non-compliant and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission for Volume I. Proposals shall be submitted to the Government in five separate volumes as set forth below:

Volume Page Number of

Hard Copies

Number of

Soft Copies* Limits Description

I N/A 1 2

Completed RFP with Clauses to Include

Joint Venture Agreement, Section L

Appendix D, Cross Reference Matrix

&Section L Appendix K, RFP Checklist

II 40 3 2 Written Technical Proposal

III N/A 3 2 Past Performance

IV N/A 3 2

Cost/Price Proposal to Include Section L

Appendix C, Completed F-15 PDM Pricing

Spreadsheet & Section L Appendix J, Pre-award Accounting System Adequacy

Checklist

V N/A 1 2 Small Business Participation Plan

*Electronic copies shall be submitted in accordance with Section L Appendix A, Instructions to Offerors, Electronic Format for All Proposal Volumes. CD-R or DVD-R (write once/read only) that is “closed” so that no further writes can be made to the media. Media must be virus scanned by the offeror prior to submittal to the Government. For electronic copies, indicate on each CD-ROM the volume number and title. Each volume must be stored on a separate CD-ROM. Offerors shall use the instructions set forth in the Section L Appendix B, Past Performance Information (PPI) for Offerors, to use the PPI Tool to electronically submit the Past Performance information.

In addition to the page limitations set forth above, proposals shall comply with the following format:

(1) The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be in separate binders and marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, IV, V. Proposals shall be in the English language and all dollar values shall be proposed in United States dollars.

(2) Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, supporting illustrations, charts, or spreadsheets which may be on 8 ½” X

17” paper. Each volume shall be clearly labeled to distinguish the volumes. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, and color presentations are not desired or required.

(3) The page limitation for Volume II, Written Technical Proposal, is 40 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, but excludes any cover page, table of contents or list of acronyms (if utilized). A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages (preferred method). Offerors are cautioned that any pages that exceed the page limitation shall not be read or evaluated. Excesses pages will be retained in the contract file or sent back to the offeror upon request at the offer’s expense.

(4) Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses (if required) will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

(5) Each page containing proprietary information shall be marked.

(6) Each page shall contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(7) Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered.

Offerors are cautioned that Robins Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

B. Communications:

Exchanges of source selection information after submission of initial proposal packages between the

Government and offerors will be controlled by the Contracting Officer. E-mail may be used to transmit such information preferably with the e-mail being sent encrypted, and must include “Source Selection

Information – See FAR 2.101 and 3.104” in the subject line of the e-mail. Otherwise, source selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted e-mails, offerors must use MS Outlook e-mail configured to support encryption or a different e-mail product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted e-mail, you will need to contact the Buyer/Contracting

Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted e-mail as a channel of communication. When submitting source selection information via e-mail, file suppression utilities, to include but not limited to zip files, will not be accepted.

C. Volume I, Completed RFP with Clauses to Include Joint Venture Agreement, Section L

Appendix D, Cross Reference Matrix & Section L Appendix K, RFP Checklist

Volume I shall consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause your proposal to be determined unacceptable/noncompliant and therefore not considered eligible for award. Offerors shall ensure all clauses and provisions that require “fill-in” information are appropriately completed. Proposed prices associated with the contract line items will be included in the F-15 PDM Pricing Spreadsheet, Section L Appendix C. No cost or price information will be included in the transmittal cover letter. This volume shall also contain a copy of the joint venture agreement signed and dated by all joint venture members.

The offeror shall fill out the RFP Checklist at Section L Appendix K that has been provided and must be completed, signed and turned in with Volume I of their proposal. Each offeror’s proposal will be validated for compliance utilizing the RFP Checklist. Any proposal failing to complete all items referenced on the checklist or complete the checklist itself may result in that offeror’s proposal being deemed noncompliant with the RFP terms and conditions and therefore ineligible for award.

The offeror shall fill out the Cross Reference Matrix at Section L Appendix D indicating where in its proposal the information can be found as it relates to the RFP. The Cross Reference Matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements documents, Performance Work Statement (PWS), the Contract Line Item Number (CLIN), the Contract

Data Requirements List (CDRL), Section L (Instructions, Conditions, and Notices to Offerors), and

Section M (Evaluation Factors for Award). The Cross Reference Matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation.

If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

The Government intends to award this contract without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306.

Proposals must be received by AFLCMC/WWQK, Attention: Ms. Thuylinh TranNguyen/Capt Edward

Mitchell, 235 Byron Street, Suite 19A, Robins AFB, 31098-1067, no later than 4P.M. Eastern Standard

Time on 22 May 2017. However, offerors are requested to submit Volume III, Past Performance , so that it is received ten (10) calendar days prior to the required due date for proposals. Failure to submit Volume

III by the earlier date will not result in offeror disqualification.

D. Volume II, Written Technical Proposal

The written technical proposal shall be clear, concise, and include all the information required by this solicitation in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation solely on the information presented in the offeror’s technical proposal.

The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M, Evaluation Factors for Award. The written technical proposal shall address each of the following subfactors describing the offeror’s proposed approach to performing the requirements set forth in the PWS.

(1) Subfactor One – Technical Capabilities

The Offeror’s technical proposal for Technical Capabilities must address the offeror’s ability to provide necessary skills, experience, competencies, capabilities, and facilities to meet the full range of Performance Work Statement (PWS) requirements. Included in the proposed approach must be a description of the offeror’s process for risk identification, mitigation, and management.

The proposed approach for Technical Capabilities must address the offeror’s capability or strategy for the following:

a) Provide the necessary skills, functional capabilities, facilities, and equipment, beyond that provided as Government Furnished Equipment, required to accomplish the required activities for aircraft servicing and handling, Plastic Media Blast

(PMB)/Paint, aircraft assembly and disassembly, parts and equipment fabrication/manufacturing, structural inspection and repair, systems test and checkout, and quality assurance monitoring and control (PWS 1.1.1, 5.1.2, 6.2, and

6.5).

b) Ensure quality of repaired end items to Kadena AB is achieved in accordance with the contract performance management objectives and compliance with DCMA quality inspections (PWS 6.2).

c) Describe the offeror’s technical capability and expertise for each functional capability or the plan for obtaining required specialty skills and capabilities

(Subparagraphs of 5.13). In addition, provide documentation that the following requirements will be met prior to award:

i. Current ISO 9001:2000/SAE AS 9100 (or equivalent) certification from an accredited certification body for the facility or facilities/location (s) that will be performing the work requirements (PWS 8.6.7)

ii. Level II Nondestructive Inspection (NDI) certifications in accordance with

AIA/NAS 410 for personnel who are to perform these inspections (PWS

5.13.5).

iii. Demonstrate Contractor’s PDM facility location is within 833 nautical miles of Kadena Air Base, Okinawa, Japan (PWS 5.1.3).

(2) Subfactor Two—Management and Schedule Approach

The Offeror’s technical proposal must address its management approach to demonstrate a clear understanding of how PWS requirements will be met by submitting a management plan to address the offeror’s approach and process for areas listed below. The management approach provided in the technical proposal must provide explicit details as to how the effort will be managed. The management approach shall clearly indicate a complete understanding of the required actions, anticipated workload, labor needs by type, projected travel, as well as other requirements to satisfy the requirements of the PWS. For the purposes of this solicitation, a critical subcontractor is considered any contractor other than the prime that performs PDM functions and a subcontractor is considered any contractor other than the prime that performs other than PDM functions. The offeror’s proposal shall address its management approach for each of the following requirements, as mandated in the PWS:

a) The offeror’s management approach, is supported by an organizational chart as follows

i. The organizational chart shall include critical subcontractors and delineation of efforts among the critical subcontractors.

ii. The organizational chart may or may not include names associated with roles, but should give the Government an understanding of how the offeror’s organization will be organized.

b) The offeror’s management approach shall provide an Integrated Master Schedule

(IMS) as follows (Subparagraphs of 5.15.5):

i. Provide an IMS that contains contract milestones and significant tasks/activities of Programmed Depot Maintenance to demonstrate achievability of contract objectives and integrate program activities for the first year of contract performance. IMS should be top-level in nature and be based on an offeror developed Work Breakdown Structure (WBS). Tasks beyond the 3rd level (see MIL-STD-881C) of the WBS should only be included when necessary to identify significant contract activities.

ii. The integrated master schedule shall depict the offeror’s transition plan in schedule format. Include applicable tasks/activities for workload transition to include facility preparation, workforce training/certification, receipt of GFE

(in accordance with FAR 45.201(b)), and other activities that must be accomplished prior to first aircraft induction. Include a notional aircraft induction/delivery schedule based on the best estimated quantities for FY18.

The flow-days shall take into account an appropriate learning curve and include flow days for completing over-and-above tasks and final aircraft checkout and Functional Check Flight.

iii. Offerors are cautioned that any timeframes identified within the transition plan should match timeframes within the integrated master schedule.

c) The offeror’s management approach shall describe methodology on achieving no more than 125 flow (calendar) days per aircraft (PWS 6.7).

d) The offeror’s management approach shall address the offeror’s training and certification process as follows (PWS 5.6, 5.8.2, and subparagraphs of 5.14):

i. Process to ensure that all contractor personnel are properly trained and qualified to perform assigned tasks and duties in accordance with applicable procedures and regulations.

ii. Describe the process for documenting individual training to provide evidence that an individual has met all initial training, re-training, certification, and proficiency requirements.

iii. Provide a plan for obtaining specific training and qualifications unique to the

F-15 to include compliance with DCMA Instruction 8210.2

e) The offeror’s management approach shall address offeror’s PDM facility management and contract administration of the PWS as follows (PWS 5.1.4, 5.1.5, and subparagraphs of 8.2):

i. Include the offeror’s knowledge and understanding of country’s laws, customs, licenses required and security processes as required for its personnel in the country of place of performance.

ii. Submit evidence of having a business license in the country where the contractor’s PDM facility is located with the proposal submission to be eligible for award. Offerors who fail to supply evidence of a business license shall be deemed ineligible for award. It is not necessary for the Prime

Contractor to be the holder of the business license; it is acceptable for their subcontractor and/or joint venture member to be the holder of the business license.

iii. Provide a comprehensive plan describing the facilities, systems, processes, and procedures that will be in place to ensure the safety and security of U.S.

Government property to include aircraft, equipment, material, and information.

E. Volume III - Past Performance:

(1) The Offeror shall utilize the Past Performance Information (PPI) Tool in order to submit

Volume III, Past Performance. The offeror shall submit past performance information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in Section L Appendix B and the following paragraphs.

For the purposes of this solicitation, a critical subcontractor is considered any contractor other than the prime that performs PDM functions and a subcontractor is considered any contractor other than the prime that performs other than PDM functions.

(2) a) The requested past performance information shall be provided in a separate binder volume labeled "Volume III - Past Performance.” A summary page shall be provided describing the proposed role of the offeror, any joint venture member, and critical subcontractor (nature of work and percentage of overall work). Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor. Efforts submitted for critical subcontractors not meeting the established definition will not be evaluated. Each offeror/joint venture member and critical subcontractor shall utilize the PPI Tool to complete information for three (3) active or completed efforts (with at least one year of performance history) in the past three (3) years from the issuance date of the RFP that the offeror/joint venture member and critical subcontractor considers relevant in demonstrating its ability to perform the proposed effort.

No more than three (3) efforts should be submitted. In considering past performance, the

Government will not consider “Key Personnel” of either the offeror/joint venture members’ or subcontractor(s)’. The information provided in the PPI Tool shall clearly indicate the division or corporate organization that performed or is presently performing the contract.

Efforts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

b) In addition to the information provided in the PPI Tool for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) or critical subcontractor(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. The prime will be held responsible for the consequences of a subcontractor or teaming member who does not complete the information. A sample Subcontractor/Teaming Member Consent Form is attached (see Section L Appendix E). The consent form shall be completed by the teaming member(s) and/or critical subcontractor(s) identified in the proposal. The completed consent forms shall be submitted as part of the Past Performance Volume III.

c) On the three (3) efforts submitted in Volume III, Past Performance, include relevant information in the PPI Tool concerning the offeror’s/joint venture member’s and critical subcontractor’s compliance with FAR 52.219-8, Utilization of Small Business Concerns or

FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the contract. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member and/or critical subcontractor, address whether or not the offeror/joint venture member and/or critical subcontractor awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and/or women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror’s/joint venture member’s and/or critical subcontractor’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

(3) The offeror/joint venture member or critical subcontractor shall focus its information provided in the PPI Tool so that it clearly correlates past performance with the requirements of this RFP. The information must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified in the PPI Tool. In addition to the information provided in the PPI Tool, each offeror/joint venture member(s) and critical subcontractor(s) shall complete a separate Relevancy

Assessment (see Section L Appendix F) for each effort identified in the PPI Tool for evaluation.

(4) If problems were encountered during the performance of the identified contracts, provide evidence of the offeror’s/joint venture member’s and/or critical subcontractor’s ability to isolate the root causes of problems and actions taken to resolve those causes in the information provided in the PPI Tool for each contract identified for evaluation. Problems not addressed in the PPI Tool, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor

Performance Assessment Report System (CPARS), if input has already been provided and the rationale/circumstance have not changed, DO NOT repeat them here.

(5) The Past Performance Questionnaire Sheet (see Section L Appendix G) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror. The offeror shall send out – and track the completion of the Past Performance

Questionnaires to each of the offeror’s, joint venture member(s)’ and critical subcontractor(s)’ (i.e., each entity’s) Points of Contact (POCs) identified in the PPI Tool. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The

Transmittal Letter (see Section L Appendix H) shall be used by the offeror in sending out the

Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Past Performance Questionnaire directly to the

Government not later than the date established in the RFP for receipt of proposals.

POCs may submit their completed Past Performance Questionnaire either electronically or by mail. If sending electronically, follow the procedures outlined in paragraph A above, and e-mail to Ms. Thuylinh TranNguyen at thuylinh.trannguyen@us.af.mil and courtesy copy Capt

Edward Mitchell at edward.mitchell.3@us.af.mil. If mailing, mail directly to:

AFLCMC/WWQK,

Attention: Ms. Thuylinh TranNguyen/Capt Edward Mitchell

235 Byron Street, Suite 19A Robins AFB, 31098-1067 mailto:thuylinh.trannguyen@us.af.mil

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted. Questionnaires shall be sent to and best efforts made to ensure completion and submission directly back to the Government from at least two of the following (in descending order of availability):

a) Procuring Contracting Officer/Contract Negotiator or equivalent

b) Program/Project Manager, or equivalent

c) Administrative Contracting Officer/Contract Administrator or

d) Other (As specified in the PPI Tool)

(6) In the event commercial contracts are presented as present/past performance sources of information, a Client Authorization Letter (See Section L Appendix I) shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire Sheet (See Section L Appendix G). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission to indicate the commercial client has been notified of the requested/authorized interview and is for the Government’s use in case additional questionnaires need to be sent by the Government after RFP closing.

(7) The Government may conduct follow-up discussions with any of the people identified in the PPI Tool or in the offeror’s Past Performance Volume. The Past Performance Team evaluation is not limited to review of the information provided in the offeror’s Past Performance volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources. Past performance information shall be obtained from the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) and may be obtained from the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use performance information from other sources such as the Defense Contract Management Agency (DCMA), Fee Determining Officials, or commercial sources. Data from previous source selections may be used if the data is recent and relevant.

(8) Section L Appendix F, Relevancy Assessment and Section L Appendix G – Past Performance

Questionnaire Sheet must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

F. Volume IV- Cost/Price: Submission Instructions

(1) General Instructions

a) Cost/Price Reasonableness, Realism and Unbalance: This section is to assist the offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism and unbalance of their proposed cost/price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. Note that unrealistically low or high proposed costs/prices may be grounds for eliminating a proposal from competition.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness, realism and balance. The burden of proof for credibility of proposed costs/prices rests with the offeror.

b) Estimating Techniques and Methods: When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods to develop their estimates.

c) Cost/Price Data: Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the

Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal. If pricing information is included elsewhere in the documentation, the proposal may be deemed unacceptable.

d) Cost or Pricing Data Requirements: In accordance with FAR 15.403-1(b) and 15.403-

3(a), data other than certified cost or pricing data may be required to support a determination of price/cost reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data as defined under FAR 2.101.

e) Rounding: All dollar amounts provided shall be rounded to the nearest dollar.

f) “Then Year” Dollars: All prices shall be in “then-year” dollars, that is, inflated, not constant (base year) dollars.

g) Contract Line Item Number (CLIN) Structure: Offerors shall insert prices as part of

Volume IV of the proposal in a matrix labeled “F-15 PDM Pricing Spreadsheet” for the

Basic and all Option periods, in accordance with the instructions provided. The matrix is provided as Section L Appendix C. When completing each worksheet specify the unit price/hourly rate, for each quantity for each ordering period. The offerors shall also complete the CLINs and the fill-in blanks on the RFP Schedule B, in accordance with the

CLIN and Fee Structure in Schedule B as summarized below:

i. Firm Fixed Price (FFP):

a) CLIN X001: F-15C Labor

i. F-15C Models

Items 0001-0006: Offerors shall propose a FFP unit price for each item for each period as applicable. Offerors shall not propose unit prices for those item numbers that are

Reserved.

Items 0007- 0008: Offerors shall propose fully burdened composite rates including profit.

ii. *F-15C/F15-D Models

Items 0014-0017: Offerors shall propose fully burdened

Items 0018-0021: Offerors shall propose a FFP unit price for each item for each period as applicable. Offerors shall

*Note: For evaluation purposes only, the prices for F-

15/C/F-15D Models will be added to CLIN X001: F-15C

Labor.

b) CLIN X002: F-15D Labor

i. F-15D Models

Items 0009-0011: Offerors shall propose a FFP unit price for each item for each period as applicable. Offerors shall

ii. Items 0012-0013: Offerors shall propose fully burdened

c) CLIN X006 OPTION: Data IAW Form 1423 (Reporting Actuals)

i. Offerors shall propose a FFP unit price for each period.

Offerors are advised that CLIN X006 is an option and that the evaluation of options shall not obligate the Government to exercise the options.

ii. Cost Reimbursable no Fee (CRNF):

a) CLIN X003: Materials

i. The IGE for these CLINs is provided in the Section L Appendix

C – F-15 PDM Pricing Spreadsheet. The offeror shall propose an Add-on Factor (expressed as 1.xxxx, not percentages) for each period. All Add-on Factors will be not-to-exceed rates. It is the Government’s intent to set a ceiling on the Add-on Factor in the resultant contract. The ceiling will be set at the rate proposed by the offeror, however the offeror shall bill at their

DCAA approved audit billing rate until such time as their audited rate either meets or exceeds the ceiling rate. At that point, the ceiling rate is the maximum amount that the contractor shall be allowed to bill. These factors should incorporate all normal charges (including but not limited to G&A, material handling, etc.) allowed for these specific costs. These Add-on

Factors shall exclude profit/fee. For the determination of realism, offerors shall provide an Elemental Cost Breakout identifying all elements and computations utilized to develop the

Add-on Factors. Elemental cost loadings such as G&A and material handling shall be separately identified (see illustration below). The Table 1 - Elemental Cost Breakout shall be in .xlsx file format (MS Windows Excel Office 2010 or earlier).

Table 1: Elemental Cost Breakout

Base Rate Total

Material 1.0000 N/A 1.0000

Mat’l

Handling

1.0000 1.2500 1.2500

G&A 1.2500 1.5000 1.8750

b) CLIN X004: Travel

i. Offerors shall not propose cost or fee for these CLINs. The

IGE for these CLINs will be provided in the RFP.

iii. Not Separately Priced (NSP):

a) CLIN X005: Data IAW Form 1423

i. Offerors shall not propose cost or fee for this CLIN.

iv. Option to Extend Services:

a) CLINs 9301-9306: Option XII (Option to Extend Services) – IAW

FAR 52.217-8

i. These CLINs do not require entry by the offerors. A total for these CLINs will be calculated by the Government by dividing the offerors evaluated Option XI prices by two.

(2) Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting

Standards (CAS) Disclosure Statement.

SECTION 2 - Other than certified cost or pricing data.

SECTION 3 - Other information such as Government Furnished Property/Government

Furnished Equipment (GFP/GFE), base support, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment.

List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

Offerors are cautioned that any non-compliance with the terms and conditions of the RFP may cause their proposal to be deemed unacceptable and therefore not considered eligible for award.

(3) Estimating Methodology

a) Estimating System: The offeror shall provide a summary description of the offeror’s standard estimating system or methods. Provide a summary description of the offeror’s pricing/methodology and any assumptions used as it pertains to this acquisition. Also, identify any deviations from the offeror’s standard estimating procedures in preparing this proposal volume. Indicate whether the offeror has

Government approval of your system and if so, provide evidence of such approval.

b) Purchasing System: The offeror shall provide a summary description of the offeror’s purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from the offeror’s standard procedures in preparing this proposal. Indicate whether the offeror has

Government approval of your system and if so, provide evidence of such approval.

c) Accounting System: The offeror shall provide a summary description of the offeror’s accounting system and state whether it is compliant with Generally Accepted

Accounting Principles. Indicate whether the offeror has Government approval of its accounting system and if so, provide evidence of such approval. Also, identify any deviations from the offeror’s standard procedures in preparing this proposal.

If the offeror does not have a Government approved accounting system, the offeror shall complete and submit Section L Appendix J - Pre-award Accounting System Adequacy Checklist along with the offeror’s proposal.

(4) Cost Accounting Standards (CAS) Disclosure Statement and Adequacy Determination

a) The Offeror shall provide a summary description of the Offeror’s current Cost

Accounting Standards disclosure statement. The Offeror shall state whether the current Cost Accounting Standards disclosure statement has been reviewed by the

Government and provide evidence of review and/or Administrative Contracting

Officer approval. The Offeror shall provide any currently known/cited Cost

Accounting Standards non-compliances and identify any deviations from the Offeror’s

Cost Accounting Standards disclosure statement used in preparing this proposal. For known/cited Cost Accounting Standards non-compliances provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

G. Volume V- Small Business Participation Plan

The offeror shall submit a Small Business Participation Plan for itself and any joint venture member, as well as, each proposed critical subcontractor or teaming member in a separate volume (i.e., 3-ring binder) labeled "Volume V – Small Business Participation Plan.” For the purposes of this solicitation, a critical subcontractor is considered any contractor other than the prime that performs PDM functions and a subcontractor is considered any contractor other than the prime that performs other than PDM functions.

The Small Business Participation Plan is required from all offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. The Small Business Participation Plan applies only to work conducted CONUS. If the offeror does not plan to conduct any work related to this instant action CONUS, the offeror shall provide a memorandum certifying to this fact in lieu of a small business plan. The offeror/joint venture member and each proposed critical subcontractor or teaming member shall include only the first tier of subcontractors for this effort. Offerors are advised that the Small Business Participation Plan is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9.

Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the Small Business Utilization Plan. In the performance of this resultant contract, identify the following:

(1) The extent of participation of proposed Small Businesses (SB) to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and woman-owned small business concerns, when subcontracting possibilities exist; and,

(2) The description of the subcontracted work these proposed firms are to perform, the company names/CAGE codes planned for use in the performance of this resultant contract, along with the associated goals expressed in terms of percentages of the total planned subcontracted dollars.

(3) If limited or no subcontracting possibilities exist for these Small Businesses and these socio-economic entities, provide rationale for such. Offerors are cautioned against only acknowledging a goal is not met. Rather, adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals. Additionally, if the offeror/joint venture member, teaming member or critical subcontractor is a small business concern, it should include the work it will be performing when calculating the goals for its Small Business Participation information.

Section L Appendices:

a. Instructions to Offerors

b. Past Performance Information (PPI) for Offerors

c. F-15 PDM Pricing Spreadsheet

d. Cross Reference Matrix

e. Subcontractor/Teaming Member Consent Form

f. Relevancy Assessment

g. Past Performance Questionnaire Sheet

h. Transmittal Letter

i. Client Authorization Letter

j. Pre-award Accounting System Adequacy Checklist

k. RFP Checklist