Attch_6_-_PWS_Appendix_B_Government_Property_Management_-_FA8505-17-R-0004.docx

CONTRACT DEPOT MAINTENANCE WR-ALC AIR FORCE BASE

APPENDIX B

GOVERNMENT PROPERTY MANAGEMENT

BASIC

11/04/2016

Type Work: Repair/Overhaul

Workload Type: F-15 PDM

TABLE OF CONTENTSContract Designation is:

GFM / GFE

Section Page1 Terms Explained…………………………………………………………………………..

Contract Designation: GFM ..…………………………………………………………….

Government-Furnished Property ……..…………………………………………………..

Contractor Property Control Records……………………………………………………..

Production Problems…………………………………………………………………… Disposition of Government Property…………………………………………………...

Discrepancies Incident to Shipment…………………………………………………….

Disposition of Condemned Government Property……………………………………...

Contractor Reporting……………………………………………………………………...

Visits……………………………………………………………………………………… Other……………………………………………………………………………………… References………………………………………………………………………………

LIST OF ATTACHMENTS

Attachment Page1 Contractor Communications Network (CCN)…………………………………………….

CAV AF GFM Code Reference ………………………………………………………….

Authorized Government-Furnished Materiel (GFM) Listing …………………..………..

Authorized Government-Furnished Materiel (GFE) Listing …………………………….

ATTACHMENT 1

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1. GENERAL INFORMATION:

1.1. The purpose of this attachment is to provide the specific conditions, hardware specifications, and communications interface to support contractor End Item reporting requirements and supply requisitions. Through the CCN Air Force contractors, with aircraft, engine or equipment repair contracts, have the capability to electronically process End Item transactions.

1.2. Initial CAV AF training will be provided by the contracting ALC. Any follow up training will be the responsibility of the contractor. For training and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ALC, from one of the following areas:

Contractor furnished material (CFM) contracts call; (405) 736-7171 or (405) 736-2041 Government furnished material (GFM) contracts call (405) 739-7329 or (405) 736-7362

NOTE: Contractor’s guide can be accessed via CAV AF main menu at bottom of screen.

2. WEB SITE:

2.1. CAV AF web site accessed through the internet will be used to submit all End Item transactions. Each contractor user shall be required to complete a System Authorized Access Request, DD Form 2875, prior to using CAV AF.

2.2. The Web address for Online CAV AF access is: https://www.cavaf.com/

2.3. The DLA/DAASC front-end computer at Wright-Patterson AFB, Ohio will act as host for GFM requisitions and MILSTRIP Status updates processed through CAV AF as batch end-of-day/beginning-of-day transactions.

3. CICA XML: Commercial vendors with XML capability on their in-house systems will be able to transmit XML batch files via a DLA/DLMSO format known as CICA XML. CAV AF XML files are transmitted via the Defense Automatic Addressing System Center (DAASC) network. DAASC receives, edits, and routes logistics transactions for the Military Services and Federal Agencies. There is only one way to access DAASC:

a. Use the services of a Value Added Network (VAN), with a current access/connectivity DAASC license agreement

3.1 Establishing an access/connectivity license agreement with a VAN/DAASC is an initial and essential action requiring execution at the earliest opportunity. Once this has been accomplished, DAASC will need to know the ISA/GS addressing id’s for each contractor so the information can be setup. Depending on the VAN selected, DAASC main ISA id is DTDN.

VAN https://www.daas.dla.mil/daashome/edi-vanlist-dla.asp DAASC https://www.daas.dla.mil/sar/gex_sar.asp

VAN/DAASC connectivity related information is located on a DLA dot mil domain and contractors will require Air Logistic Center CDM personnel assistance to gain access to the site. This coordinated effort is required with either GFM Appendix B, Version 14, 3 Dec 2013

420 SCMS/GUNAB-Robins

VAN or DAASC access the contractor pursues. Contractor sponsorship requirements exist where contractors requesting DAASC access must be sponsored by their U.S. Government Contracting Officer or Contracting Officer's Representative. Close coordination between the Air Logistics Center's (ALC) CAV AF System Administrator (SA) and the contractor's programmer is required.

NOTE: Contractors will report their repair transactions to CAV AF either by CAV Web or CAV XML. Both methods cannot be utilized at the same time. When the Air Logistics Center's (ALC) CAV AF System Administrator loads the Contractor's Profile into CAV AF a reporting decision is made whether a contractor uses CAV Web or CAV XML reporting.

3.2. Contractor shall contact CAV AF CM (listed above; para 1.2.) to obtain most recent XML lessons learned document. Document contains recorded issues/problems and may alleviate anticipated problem areas associated to XML.

4. TECHNICAL CONSIDERATIONS:

4.1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV AF. Contractor’s working at DoD facilities that have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

4.2. The CAV AF program is designed to be accessible using Microsoft Internet Explorer (IE6) v6.0 or higher or Netscape 4.75 or higher on a Windows 2000 or newer platform. IE6 is suggested and contains the required 128-bit encryption capability, and DoD certification. The following hardware is suggested as a minimum to adequately support CAV AF reporting with a minimum system requirement using Windows 2000 or newer platform: IBM compatible PC (1.5 GHZ Pentium), 512 MB RAM, 20 GB hard drive, 56 K BPS or faster data transmission modem, or connection to WAN/LAN, Laser Printer with 300 DPI resolution, (must support true type font).

4.3. The following software is required to accomplish CAV AF Web-based reporting: Operating System: Windows 2000 or Windows XP, Web Browser: Internet Explorer, version 6.0 (preferred), or Netscape version 4.75 (or higher) is also compatible.

4.4. CAV AF Web-based software will reside on the AF mid-tier server. CAV AF software changes will be made at the mid-tier server and they will be available to the repair vendor upon log-on to the CAV AF system. Changes to CAV AF software by the commercial repair vendors are not authorized.

5. CONTRACTOR RESPONSIBILITY:

5.1. The contractor shall be responsible for the maintenance of the hardware and supplies (paper, ink, ribbons, extra disks, etc) to keep the PC system operational and compatible with the host computer.

5.2. The contractor shall use the CCN/CAV AF Reporting System to report all end item transactions. These transactions shall be entered into CAV AF on a real time basis or as changes generate, but not later than 24 hours from the date of occurrence.

5.3. System failures that cannot be corrected within 24 hours shall be reported to the contracting ALC by fastest means possible.

ATTACHMENT 2

CAV AF GFM CODE REFERENCE

1. General Information:

1.1. The CAV AF GFM menu is used by the contractor to Requisition and Ship GFM which has been authorized on the Authorized GFM Listing, (Attachment 3). Requisitions enter the supply system in standard MILSTRIP format and are edited against the contract GFM Allowance table for the NIIN and quantity before being passed to DAASC at the end of each day.

1.2. The CAV AF GFM menu also provides a number of reports to allow the contractor to track activity and view supply status in the CAV GFM environment.

2. GFM Requisition Codes: A0A Requisition Document Type – leave default value of ‘A0A’ or ‘A01’ for overseas shipment Fund Code - CDM Fund Code assigned to contracting Air Logistics Center: OO-ALC – ‘GD’ MSD for materiel OC-ALC – ‘HD’ MSD for materiel WR-ALC – ‘LD’ MSD for materiel RI To - Routing Identifier of SOS to which the document is being submitted Distribution Code – ‘C99’ Required Media Status – ‘0’ (100% supply and shipment status to Distribution Code) unless otherwise directed Project Code – Blank unless directed by contracting ALC Quantity – enter quantity being requisitioned IPD – ‘05’ or as directed by contracting ALC. Ref. paragraph 3.7 above. Demand Code – leave default value ‘R’ unless otherwise directed Req’d Delivery Date – Input your required delivery date Supp Add – Leave blank for shipment to requisitioner and use Signal Code ‘C’ (ship to requisitioner, bill to fund code). For shipment to subcontractor, enter DODAAC of subcontractor and use Signal Code ‘L’ (ship to supplementary address, bill to fund code).

Advice Code – Use 2L. A few cases require a 2C, ref. paragraph 3.4 above.

Signal Code – ‘C’ or ‘L’ as required by Supp Add above RI From – ‘FC2’ Required

3. GFM Shipment Codes: A5 Materiel Release Shipping Doc Nr – shipping document number consisting of the contractor’s 6-digit ‘EZ’ DODAAC, 4-digit Julian date, and 4-digit serial number FSC – FSC from NIIN DOD U/I – Unit of Issue MMAC – MMAC as needed from NIIN SFX – Leave blank Document Type – ‘A5A’ for shipping Condition Code ‘A’ and ‘F’ materiel. Change to ‘A5J’ for shipment of condemned Condition Code ‘H’ materiel Fund Code – CDM Fund Code assigned to contracting Air Logistics Center used in the original GFM requisition:

OO-ALC – ‘GD’ MSD for materiel OC-ALC – ‘HD’ MSD for materiel WR-ALC – ‘LD’ MSD for materiel RI To – Routing Identifier of activity to receive shipment; ‘FGZ’ = Hill AFB, ‘FHZ’ = Tinker AFB or ‘FLZ” = Robins AFB.

Distribution Code – ‘C99’ Required Media Status – recommend ‘Y’ (exception supply/shipment status to Distribution Code) unless otherwise directed Project Code – Blank unless directed by contracting ALC

A5 Quantity – quantity to be shipped IPD – ‘13’ or as directed by contracting ALC Demand Code – leave default value ‘R’ unless otherwise directed Required Delivery Date – leave at default value unless otherwise directed. Supp Add –DODAAC of ‘ship to’ activity Signal Code – ‘M’ (ship to Supp Add, no billing require) RI From – 3-digit routing identifier code (RIC) assigned to the shipping contractor (e.g., ‘E63’) Condition Code – ‘A’, ‘F’, or ‘H’ as appropriate.

Remaining fields may remain blank unless directed otherwise.

4. DD Form 1348 Codes:

Ship To DODAAC – DODAAC of the activity to which the materiel is being shipped. DODAAC will appear in the Supp Add field of the DD Form 1348.

Project Cd – Blank unless directed by contracting ALC.

Mark For – the name/account of the activity to which the materiel is being shipped.

Signal Cd – Signal Code ‘M’ (ship to Supp Add, no billing required).

Ship To Document – defaults to the RCDN of materiel being shipped. When using the Bulk Shipment function the default will be the lead RCDN being shipped. Use default values unless otherwise directed. Fund Cd – CDM Fund Code assigned to contracting Air Logistics Center or as otherwise directed:

OO-ALC – ‘GD’ OC-ALC – ‘HD’ WR-ALC – ‘LD’

DD1348 Date – defaults to current date. Change to date of actual shipment if different.

Remaining fields may remain blank unless directed otherwise.

ATTACHMENT 3

AUTHORIZED GOVERNMENT-FURNISHED MATERIEL (GFM) LISTING

1. GOVERNMENT FURNISHED MATERIEL:

1.1. Only AF managed materiel items listed below shall be authorized as government furnished materiel (GFM) for the contractor to requisition through standard procedures contained in this appendix. The listing is based on the Materiel Requirements Listing (MRL) approved and provided by the Equipment Specialist (ES) by National Stock Number (NSN), quantity, SOS, and ERRC usage on contract line item numbers identified for repair.

1.1.1. Authorized Modification Kits, budget code “S” must be identified and included within this GFM listing, in order to be incorporated into CAV AF Table of Allowance.

1.2. Non-AF managed consumable materiel items shall not be authorized as GFM. In special cases, a written waiver may be submitted by the PMS through the contract repair office. Waivers must have final approval from ALC senior management and authorization from HQ AFMC/A4. Authorized/Waiver consumable GFM materiel should be properly documented IAW AFMCI 21-149. Authorized/Waiver shall be file maintained by PMS and approved materiel shall not be incorporated into Attachment 3.

1.3. Any changes; additions, deletions, modifications to the NSNs listed on the authorized GFM listing shall require a contract modification to this appendix.

1.4. Authorized GFM Listing: Listing shall be categorized according to ACRNs and subsequent field requirements for following information:

GFM Option 4 .xlsx NOTE: Appendix B - GFM authorization listings shall represent and state one of the following: (Select representation for PR package, delete non-applicable)

1. GFM cumulative quantity based on a fiscal year repair requirements for life of contract. Requires Appendix B contract MOD prior to each fiscal year for life of contract.

2. Appendix B GFM listing represents quantity per assembly (QPA) for a single Periodic Depot Maintenance (PDM) unit identifying horizon level (fiscal year, quarterly, or per delivery order) for NSN and quantities based of total repair units within given horizon. Requires Appendix B contract MOD prior to each horizon occurrence for life of contract.

Based on the above selection corresponds with the following PMS CAV AF GFM TOA requirement: (select applicable, #1 above corresponds with #1 below, etc.).

1. Requires Appendix B contract MOD for each fiscal years repair requirements prior to CAV AF GFM TOA data entry for contractor requisitioning. Each DO or MOD within fiscal year decrements GFM authorization by NSN and qty, which shall not exceed Appendix B fiscal year authorizations.

2. Requires Appendix B contract MOD identifying horizon level, GFM listing and repair units of horizon level prior to CAV AF GFM TOA data entry for contractor requisitioning

ATTACHMENT 4

AUTHORIZED GOVERNMENT-FURNISHED EUIPMENT (GFE) LISTING

1. GOVERNMENT FURNISHED EQUIPMENT:

1.1. Only AF managed materiel items listed below shall be authorized as government furnished equipment (GFE) for the contractor to requisition through standard procedures.

1.2. Authorized GFE Listing: GFE Option 4 .xlsx