Attch_11_-_Section_L_Appendices_A-K_-_FA8505-17-R-0004.pdf

Section L Appendix A - F-15 Kadena PDM

FA8505-17-R-0004

Appendix A

Instructions to Offerors

Electronic Format for All Proposal Volumes

When submitting electronic versions of their proposal, offerors shall follow these instructions:

a. Electronic storage media shall be submitted in one of the following formats:

CD-R or DVD-R.

b. Submitting documents using Microsoft Office 2010:

Word documents – Set "Save as type" to "Word Document (*.docx)" only.

Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2010

Presentation (*.pptx)."

c. Submitting documents using Microsoft Office 2007:

Word documents – Set "Save as type" to "Word Document (*.docx)" only.

Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2007

Presentation (*.pptx)."

d. Submitting documents using Microsoft Office 2003:

Word documents – Install the Office Compatibility Pack from www.microsoft.com

Excel spreadsheets – Install the Office Compatibility Pack from www.microsoft.com

PowerPoint presentations – Install the Office Compatibility Pack from www.microsoft.com

e. Submit any Microsoft Project files in Microsoft Project 2007 or greater. There are no special

“save” functions required for later versions of Project.

f. Submit PDF documents using only Adobe Acrobat 9.0 or later. Do NOT submit any documents in PDF format that are copied as “images.” When creating PDF files always create to enable textual search and copy functions.

http://www.microsoft.com/

Section L Appendix B - F-15 Kadena PDM

Appendix B

Past Performance Information (PPI) for Offerors

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the

Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the

Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s

“Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable .

3. The “Security Alert” pop-up screen displays.

Note:

Figure 1: Security Alert Pop-up

Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security

Warning” banner and therefore will not get a Security Alert pop-up.

If a "read only" file is opened, in order to populate data in the file, click "Save As" in the "Read-

Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g.

XYZCompanyFA861710R6158.accdb).

https://www.fbo.gov/

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI

Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The

“Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional

“Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory

Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or

Other (Explain). An explanation comment box will display when you select “Other.”

Place of Work: Location where contractor will perform work.

Percentage of Work: Identify percentage of work contributed by specified business entity

Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

Add – Saves the current business relationship and allows for the addition of a new one.

Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory

Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite

Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus

Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

Period of Performance (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

Program Details Tab Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant, as instructed under Past Performance in Section M of the

RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

POC & Key Individuals Tab

Note: IAW Section L, key individuals/personnel for this instant effort will not be evaluated. As such the key individuals/personnel tab is not applicable.

Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site

Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool

In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button displays asking which report to print.

Figure 10: Select Report to Print

. A pop-up

2. Select separately each of the two options, “Business Relationships” or “Past Performance.” The

Business Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.

Note:

Submit an electronic copy (e.g. CD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g.

XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g.

ABCCompanyFA861710R6158.accdb)

Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application

Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

3. Click the “Next” button twice to return to the “Contractor’s Menu”.

Section L Appendix C - F-15 Kadena PDM

FA8505-17-R-0004

Appendix C

F-15 PDM Pricing Spreadsheet

Appendix C is an excel workbook that is attached separately in the solicitation in Section J.

Section L Appendix D - F-15 Kadena PDM

Appendix D

CROSS REFERENCE MATRIX

TECHNICAL

REQUIREMENTS

DOC

CLIN

SECTION L

SECTION M

CDRL

PROPOSAL (Offeror Completes)

PWS Para 1.1.1, 5.1.2, 6.2, and 6.5

X001/X002 D.1.a B.1.a A001/A002/A003 /A004/A005/A006 /A007

PWS Para 6.2 X001/X002 D.1.b B.1.b A001/A002/A003 /A004/A005/A006 /A007

PWS Para 5.13 (Subparagraphs)

X001/X002 D.1.c B.1.c A011

PWS Para 8.6.7 X001/X002 D.1.c.i B.1.c.i A011

PWS Para 5.13.5 X001/X002 D.1.c.ii B.1.c.ii A011

PWS Para 5.1.3 X001/X002 D.1.c.iii B.1.c.iii A011

X001/X002 D.2.a.i and D.2.a.ii

B.2.a.i and B.2.a.ii

A011

PWS Para 5.15.5 (Subparagraphs)

X001/X002 D.2.b.i, D.2.b.ii, D.2.b.iii, and D.2.b.iv

B.2.b.i, B.2.b.ii, B.2.b.iii, and B.2.b.iv

A008

PWS Para 6.7 X001/X002 D.2.c B.2.c A004/A006

PWS Para 5.6, 5.8.2, and 5.14 (Subparagraphs)

X001/X002 D.2.d.i, D.2.d.ii, and D.2.d.iii

B.2.d.i, B.2.d.ii, and B.2.d.iii

A009/A011

PWS Para 5.1.4,

5.1.5 and 8.2 (Subparagraphs)

X001/X002 D.2.e.i, D.2.e.ii, and D.2.e.iii

B.2.e.i, B.2.e.ii, and B.2.e.iii

Section L Appendix D - F-15 Kadena PDM

CROSS REFERENCE MATRIX

The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements document - Performance-Based Work Statement (PWS), the Contract Line Item Number

(CLIN), the Contract Data Requirements List (CDRL), Section L (Instructions, Conditions, and Notices to Offerors), and Section M (Evaluation Factors for Award). The cross reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

Section L Appendix E - F-15 Kadena PDM

Appendix E

Joint Venture/Critical Subcontractor/Teaming Member Consent Form

NOTE TO OFFERORS: Past performance information concerning critical subcontractors, teaming contractors, and/or joint venture members cannot be disclosed to a private party without the critical subcontractor's or joint venture member’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing critical subcontractor/joint venture member past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the joint venture members/critical subcontractors/teaming contractors identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

FOR OFFICIAL USE ONLY

JOINT VENTURE/CRITICAL SUBCONTRACTOR/TEAMING CONSENT FORM FOR THE

RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO THE PRIME

CONTRACTOR

Dear Dr. Thomas Eller

We are currently participating as a (critical subcontractor/joint venture member/teaming member) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Robins Air Force Base, Request for Proposal

FA8505-17- R-0004 for the Kadena Air Base F-15 Programmed Depot Maintenance contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Section L Appendix F - F-15 Kadena PDM

Appendix F Relevancy Assessment

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

RELEVANCY TABLE

(Complete with each effort submitted for evaluation)

This table will assist the PCO in evaluating the relevancy of the proposed effort to the Kadena PDM

Support requirement. The offeror/joint venture member and critical subcontractor(s) shall enter information on each contract identified in its Past Performance Volume into the “Relevancy Table” as indicated below. Additional copies of this attachment may be produced for completion on contracts as necessary. Offeror/joint venture member/critical subcontractor(s) shall only complete column two.

Offeror’s/joint venture member’s/critical subcontractor’s answers are applicable only to the effort identified in paragraph B. above, not the offeror’s/joint venture member’s/critical subcontractor’s proposed solutions to the instant effort.

RELEVANCY TABLE

Category Offeror/Joint Venture Member/Critical Subcontractor Input

1. Nature of Business Area(s) Involved

2. Performance Location(s)

3. Contract Type(s)

4. Quantities produced, # repaired or other quantitative data

5. Program Similarity

6. Program Complexity

7. Program Phase

8. Extent of subcontractor involvement

9. Other

Section L Appendix G - F-15 Kadena PDM

Appendix G

Past Performance Questionnaire

F-15 Kadena Programmed Depot Maintenance

PLEASE PROVIDE THE FOLLOWING INFORMATION ABOUT YOURSELF:

Name/Signature and Role Relative to Contract (e.g. Buyer, Program

Manager):

Agency or Business:

Address:

Telephone No.

FAX No.

Return your completed questionnaire either electronically, by mail to Ms. Thuylinh

Trannguyen at thuylinh.trannguyen@us.af.mil and curtesy copy Capt Edward Mitchell at edward.mitchell.3@us.af.mil. If mailing, mail directly to:

AFLCMC/WWQK

Attention: Ms. Thuylinh Trannguyen/Capt Edward Mitchell

235 Byron Street, Suite 19A

Robins AFB, 31098-1067

See Section L of the solicitation for appropriate email address, mailing address, or fax number.

NOTICE: WHEN COMPLETED, THIS QUESTIONNAIRE WILL BE CONSIDERED SENSITIVE

AND SHALL NOT BE RELEASED TO THE OFFEROR.

Part I. SPECIFIC PROGRAM INFORMATION.

Contractor/Business:

CAGE Code:

Program Title and Brief Description:

mailto:scott.brindus@us.af.mil mailto:thuylinh.trannguyen@us.af.mil mailto:edward.mitchell.3@us.af.mil mailto:edward.mitchell.3@us.af.mil

Role in the Program/Work Performed As: Prime Subcontractor

Vendor/Supplier

Contract Number: Number of Years?: Basic: Option:

Contract Type(s): List all applicable contract types, i.e. Firm-Fixed-Price, Time & Materials, Cost, etc.

PART II. GENERAL PROGRAM INFORMATION.

Period of Performance:

1. Original Schedule (assuming all options exercised): Beginning Date through

2. Current Schedule (assuming all options exercised): Beginning Date through

3. Reason for difference (if applicable)

Contract Dollar Value:

1. Original MAX Contract $ Value (assuming all options exercised):

2. Current MAX $ Value (assuming all options exercised):

3. Primary Causes of Changes:

NOTE: In Part III., should your response be other than “satisfactory,” please provide supporting documentation in “Additional Remarks” on page 4 of 5 or on an additional sheet to this document

(which is in word format). If supporting documentation is not provided for ratings that are other than “satisfactory,” the ratings will be considered to be unsubstantiated and will be interpreted as satisfactory.

PART III. PERFORMANCE ASSESSMENTS.

Please check the appropriate rating for each of the following questions:

N/A=Not Applicable U=Unsatisfactory M=Marginal S=Satisfactory V=Very Good

E=Exceptional

N/A U M S V E

1. Extent to which Company’s products and/or services met the specification /performance requirements:

2. Configuration Management (first product delivered same as last):

3. Quality of Completed Product:

4. Overall management of subcontracting efforts:

5. Customer’s Satisfaction with warranty response times and corrective actions:

6. Adequate Number of Dedicated Resources For Your Program:

7. Timely recognition and notification of administrative, engineering, production, problems affecting the program:

8. Company performed independently without significant customer direction/oversight?

9. Monitoring of Program Schedules and Critical Milestones:

10. Completed Work on Time:

11. Extent to which small businesses, veteran-owned small businesses, small disadvantaged businesses and other socio-economic business sectors were utilized in the performance of the contract

13. Has action been initiated to cancel or terminate the contract for default? If yes, explain.

14. Have there been any disputes/claims relative to the contract? If yes, explain.

15. Describe the contractor’s or company’s strong and/or weak points identified as a result of technical performance and any technical performance risk identified during the life of the contract.

16. If given a choice, would you award to this contractor again? If not, please explain.

17. Do you feel you “got what you paid for?” Please explain.

18. Additional Remarks.

Appendix G

PAST PERFORMANCE QUESTIONNAIRE

ASSESSMENT RATING SYSTEM

E EXCEPTIONAL: Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD: Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY: Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL: Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE: Did not apply to this acquisition; or, questionnaire respondent has no knowledge of, and/or did not observe, the contractor’s performance in this area.

NOTICE TO QUESTIONNAIRE RESPONDENTS: Please do not include this page when returning the completed questionnaire.

Section L Appendix H - F-15 Kadena PDM

Appendix H

Transmittal Letter

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S OR CRITICAL

SUBCONTRACTOR’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s)

1. We are currently responding to the Department of the Air Force (AF), Robins Air Force Base, Request for Proposal (RFP) for the Kadena Air Base F-15 Programmed Depot Maintenancet contract.

This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture members. The completed Past Performance Questionnaire shall be submitted directly to the Government not later than XX XXX 2017. Offerors are encouraged to submit the Past Performance Questionnaires by XX XXX 2017. Each of the offeror’s POCs may submit its completed Past Performance Questionnaire by mail.

If mailing, mail directly to:

AFLCMC/WWQK

Attn: Ms. Thuylinh Trannguyen/Capt Edward Mitchell

235 Byron Street, Suite 19A

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

Transmittal Letter for Government Sources to Accompany Past Performance Questionnaire

Section L Appendix H - F-15 Kadena PDM

If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information preferably with the email being sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the

Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first

(without including any source selection information). Email to: (insert email address). If a computer system cannot support encryption technology, the questionnaire respondent shall send the

Government points of contact referenced above correspondence stating that he/she accepts the risk of sending and receiving unencrypted electronic mail. When submitting correspondence via email, the Government will not accept correspondence that have utilized file compression utilities or file compression software, such as but not limited to “.zip” files or format.

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to

Robins Air Force Base. The information contained in the completed Past Performance Questionnaires is considered sensitive and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

2 ATCH

Past Performance Questionnaire

Client Authorization Letter(s), if applicable

Section L Appendix I - F-15 Kadena PDM

Appendix I Client Authorization Letter

NOTE TO OFFERORS: To assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume.

Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Robins Air Force Base, Request for Proposal (RFP) for the Kadena Air Base F-15 Programmed Depot Maintenance program.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the Kadena Air Base F-15 Programmed Depot Maintenance program be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it by mail or email.

The outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

Mail directly to:

AFLCMC/WWQK

Attn: Ms. Thuylinh Trannguyen/Capt Edward Mitchell

235 Byron Street, Suite 19A

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Section L Appendix I - F-15 Kadena PDM directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF

CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

Section L Appendix J - F-15 Kadena PDM

Appendix J

Pre-Award Accounting System Adequacy Checklist

Preaward Survey of Prospective Contractor Accounting System Checklist

PRE-AWARD SURVEY (SF 1408)

OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM

Date: XX/XX/201X

Company Name , Contract Number, and Full Address: Click here to enter text.

Commercial and Government Agency (CAGE) Code Number:

(found at http://www.dlis.dla.mil/cage_welcome.asp)

Click here to enter text.

Data Universal Numbering System (DUNS) Number:

(FAR 52.204-6)

Click here to enter text.

Cognizant Defense Contract Audit Agency (DCAA) office info (Address / ph # / /eMail) – (found at http://www.dcaa.mil/office_locator.html)

Click here to enter text.

Company Point of Contact:

(Name, Title, Phone Number, and E-mail address)

Click here to enter text.

Name, Title, and Signature of Company Principal (President / VP / Controller, etc) responsible for the design of the Accounting System.

Name

Title eMail Address

Signature Date

PLEASE ANSWER QUESTIONS BELOW:

HAVE YOU READ THE REQUIREMENTS IN THE SF1408? (YES/NO)

HAVE YOU READ THE DCAA PUBLICATION 7641.90 - "Information for Contractors" ON

DCAA's WEBSITE at http://www.dcaa.mil/? (YES/NO)

For each Question, check only one box. ALL Questions must have explanatory narrative text entered in the boxes. Please provide sufficient detail to describe the process (Including Account Numbers / Process Flow etc.). Each Question must be complete. Do NOT refer to previous answers, ( i.e. “See Question 3 Above”).

http://www.dlis.dla.mil/cage_welcome.asp) http://www.dcaa.mil/office_locator.html) http://www.dcaa.mil/

1. Has your organization’s Accounting System ever been audited by DCAA?

YES (if YES, the Offeror should attach a copy of their most recent DCAA audit report to this Modified Pre-Award Survey) or provide DCAA Report # or DCAA POC info.

NO (if NO, answer N/A to Questions 1.A., 1.B., and 1.C. below)

1.A. the answer is “Yes” to Question 1 above, when was the audit performed?

Within the past 1 Year.

Within the past 3 Years.

Greater than 3 Years (PROVIDE THE YEAR THE AUDIT WAS PERFORMED HERE - ).

N/A (Answer to Question 1 is NO)

1.B. the answer is “Yes” to Question 1 above, did DCAA determine the Accounting System acceptable for award of prospective contracts?

YES

NO (if NO provide an explanation in the box below)

N/A (Answer to Question 1 is NO)

1.C. the answer is “Yes” to Question 1 above, have there been any changes to the Accounting System since the DCAA audit?

YES (if YES, describe the changes in the box below)

NO

N/A (Answer to Question 1 is NO))

2. Is your organization subject to CAS (48 CFR Chapter 99)?

YES (If YES, is it FULL or MODIFIED CAS?) FULL MODIFIED

(If YES (FULL or MODIFIED), the Offeror MUST attach a copy of their most recent audit reports/documentation regarding all CAS compliance or non-compliance issues to this Modified Pre-Award Survey)

NO (if NO, provide an explanation in the box below why your organization is exempt and answer N/A to

Questions 2.A., 2.B., and 2.C. below)

2.A. Has your organization submitted a CASB disclosure statement (CASB DS-1) to DCAA and has it been determined adequate?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (Answer to Question 2 is NO)

2.B. Has your organization been notified by DCAA that it is in (or may be in) noncompliance with its disclosure statement or CAS?

N/A (N/A, if the answer to Question 2 is NO)

2.C. Are any aspect of this proposal inconsistent with your organization’s disclosed practices or applicable CAS?

N/A (N/A, if the answer to Question 2 is NO or if you have no current, active proposal being considered)

Instruction: If the Contractor is planning on bidding on Cost Type Contracts, the contractor MUST provide explanatory narrative for all of the following questions:

3. Has your organization’s Accounting System been audited by an outside Certified Public Accountant/Consultant or other Cognizant Federal Agency other than DCAA?

YES (If YES, the Offeror MUST attach a copy of their most recent audit report to this Modified Pre-

Award Survey ) NOTE: Do not submit your Annual Financial Audit.

4. Is your organization’s Accounting System currently in full operation?

NO (if NO, provide an explanation in the box below which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) non-existent)

N/A (if N/A, provide an explanation in the box below)

5. Is your organization’s Accounting System in accord with Generally Accepted Accounting Principles (GAAP) Applicable in the Circumstances?

6. Is your organization’s Accounting System ready for a DCAA audit?

NO (if NO, provide an explanation in the box below as to when you will be ready for an Audit)

7. Are the loaded hourly labor rates proposed consistent with your established estimating and accounting principles and procedures and FAR Part 31, Cost Principles? (Answer this Question “N/A” if you do not have an active proposal)

8. Does the Accounting System provide for the proper segregation of Direct Costs from Indirect Costs?

9. Does the Accounting System provide for the identification and accumulation of Direct Costs by contract?

10. Does the Accounting System provide for a logical and consistent method for the allocation of Indirect Costs to intermediate and final cost objectives? (A contract is a final cost objective.)

11. Does the Accounting System provide for the accumulation of costs under general ledger control?

12. Does the Accounting System provide for a timekeeping system that identifies employees’ labor by intermediate or final cost objectives?

13. Does the Accounting System provide for a labor distribution system that charges Direct and Indirect labor to the appropriate cost objectives?

14. Does the Accounting System provide for an interim (at least monthly) determination of costs charged to a contract through routine posting of books of account?

15. Does the Accounting System provide for an exclusion of costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions?

16. Does the Accounting System provide for the identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract?

17. Does the Accounting System provide for the segregation of preproduction costs from production costs?

18. Does the Accounting System provide financial information as required by contract clauses concerning Limitation of Cost (FAR 52.232-20 and 21) or Limitation on Payments (FAR 52.216-16)?

19. Does the Accounting System provide financial information required to support requests for Progress Payments?

20. Is the Accounting System designed, and are the records maintained, in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?

21. Is your organization planning on submitting proposals on Cost-Type (FAR 16.3) contracts/task orders?

22. Is your organization currently performing on Cost-Type (FAR 16.3) contracts/task orders?

N/A

Section L Appendix K - F-15 Kadena PDM

Appendix K

RFP CHECKLIST

Confirm the offeror’s proposal meets the requirements stated by the RFP by answering Yes or No to the following list of questions. Provide rationale if the answer does not fit the requirement.

1. In accordance with the RFP provision, Proposal Requirements, did the offeror prepare the RFP package as shown below? If no, provide rationale:

VOLUME PAGE

LIMITS

NUMBER OF

COPIES/FORMAT

DESCRIPTION

I Not Applicable

2 Electronic*/1 Paper Completed RFP and Clauses to

Include Joint Venture Agreement to include RFP Checklist and

Attachment 6

II 40 pages 2 Electronic*/3 Paper Written Technical Proposal

III Not Applicable

2 Electronic*/3 Paper Past Performance

IV Not Applicable

2 Electronic*/3 Paper Cost/Price Proposal to include Attachment 5 and Attachment 12

V Not Applicable

2 Electronic*/1 Paper Small Business Concern Utilization Plan

2. Is the RFP placed in a sealed package and shows the time and date specified for receipt?

3. Is each volume placed in separate binders and marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, IV, V.

4. Is the Proposal in the English language and all dollar values shall be proposed in United States dollars?

5. Is the Print Times New Roman and no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, supporting illustrations, charts, or spreadsheets which may be on 8

½” X 17 paper.”

6. Is each volume within the proposal notebook clearly labeled to distinguish the volumes?

7. Are margins no smaller than 1 inch and each page within a volume shall be numbered consecutively?

8. Is each page containing proprietary information marked as required?

9. Did the offeror take exception to any of the terms and conditions? If so, please list below and provide

Section L Appendix K - F-15 Kadena PDM rationale:

10. Did the offeror sign the face page of SF1449 and all Amendments?

11. Did the offeror show prices for all CLINs? If No, provide rational:

12. Did the offeror indicate the remittance address? If yes, indicate the address:

13. Did the offeror indicate the inspection and acceptance code and address? If No, provide rationale:

14. Did the offeror complete all the certifications and representations via SAM? If No, provide rationale:

15. Are there any active exclusions in SAM? If Yes, provide rationale:

16. Is the offeror’s Volume II, Written Technical Proposal, within the 40 page limitation? If No, provide rationale:

17. Is the subcontracting plan included in the offeror’s proposal? If No, provide rationale:

18. Does the subcontracting plan comply with the RFP Requirements? If No, provide rationale: