Attch_1_-_PWS_F-15_PDM_-_FA8505-17-R-0004.pdf

PR: FD2060-15-95046 PWS REVISION: 3 1

Performance-Based Work Statement

For

Kadena AB F-15 PDM Program

FD2060-15-95046

Date: 28 JUN 2016

1.0 Description of Services

1.1 Objective(s)

1.1.1 The objective of the F-15 Pacific Air Forces (PACAF) Programmed Depot Maintenance (PDM) program is to provide continued depot maintenance support for the F-15 aircraft stationed at Kadena Air Base (AB), Okinawa, Japan. The requirement includes but is not limited to repair, modification, Time Compliance Technical Orders (TCTOs), Corrosion Control (CC), Analytical Condition Inspection (ACI), Drop-In Maintenance (DIM), and Individual Aircraft Tracking (IAT) inspection of F-15 C and D model aircraft. The program includes the dispatch of Contract Field Teams (CFTs) within the PACAF Theater for the repair of F-15 aircraft that require Unscheduled Depot Level Maintenance (UDLM). This Performance-based Work Statement (PWS) establishes the requirements to accomplish the F-15 PDM.

1.1.2 Additional depot-level inspection, repair, and modification programs may arise in the future. All additional work requirements will be negotiated or accomplished using over-and-above work procedures. Revisions or supplements to this PWS will be added as needed through bi-lateral contract modifications.

1.2 Benefit to United States Air Force (USAF):

This requirement is for PDM on the fifty-four F-15 C and D aircraft stationed at Kadena AB, Okinawa, Japan. PDM is accomplished, per Air Force Directive, on a 72-month or 6-year cyclic interval for all F-15 aircraft. The PDM process requirement is inspection and correction of defects that require specialized skills, equipment and facilities not normally possessed by operating unit locations. The in-theater depot facility also enhances mission capability for the F- 15 aircraft by increasing readiness for possible contingencies.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Monthly Quality Standard 6.2 Contractor shall maintain a minimum monthly quality standard of 97.5% Government Acceptance Rate (GAR) for Safety of Flight (SOF) inspections per current Defense Contract Management Agency (DCMA) SOF list dated 7 March 2011.

PR: FD2060-15-95046 PWS REVISION: 3 2

Post-PDM Receiving Inspections

6.2 No Category I Major Findings during customer post-

PDM receiving inspections are permissible. No more than one Category II Major finding during customer post-PDM receiving inspection is permissible. No more than five Category I Minor findings during customer post-PDM receiving inspections are permissible.

Compliance with Technical Data

3.2.1.1 100% compliance with all published Technical Data procedures, instructions, & directives. Requests for deviations must be approved by the USG prior to deviation. All work performed using latest version of the publication.

Aircraft Schedule 6.7 Contractor shall maintain no more than 125 flow (calendar) days per aircraft. Delays caused by Government action will be subtracted from the total flow days.

Contract Field Teams 5.4 The contractor shall provide a proposal to the USG within five (5) business days of receipt of request.

Program Status Reporting 5.15.2.1, 5.15.2.2

Team coordination/status review led by contractor held at a minimum weekly. Status briefing report shall be provided via email to the USG Program Manager one (1) business day prior to the review.

Team coordination/productivity review led by contractor held at a minimum quarterly.

Productivity briefing report shall be provided via email to the USG Program Manager one (1) business day prior to the review.

Meeting minutes shall be submitted no later than two (2) business days after the date of the meeting.

Program Management Reviews (PMR)

5.15.3.1, 5.15.3.3, 5.15.3.5, 5.15.3.6

PMR conducted at least annually to review cost/schedule/performance metrics and address significant program/technical issues. Agenda prepared by contractor: coordinated with USG.

Agenda provided NLT 30 calendar days prior to meeting; minutes/action items provided within five (5) business days. All action items tracked until closure or resolution.

Master Program Plan & Schedule

5.15.5.3 Initial copy of Integrated Master Schedule (IMS)

provided within 30 calendar days of contract award and updates provided once a month thereafter.

Ground Handling 6.2 All ground handling shall be conducted IAW applicable TOs listed in the Work Specifications

PR: FD2060-15-95046 PWS REVISION: 3 3

with zero (0) instances of safety violations or damage to aircraft to improper handling.

Operational and Functional Checks on Disturbed Systems

6.2 All discrepancies discovered during operational

and functional checks of disturbed systems must be corrected/repaired 100% to meet operational parameters specified in the associated F-15 job guide manuals.

Maintenance Records, Forms, and Publications

6.2 Correctly maintain, prepare, & process all

required aircraft forms and records specifically listed in Work Specifications paragraph section 1.3.

Replacement Parts/Materials

6.2 When replacing parts/material, all installed items

on an F-15 shall be 100% approved/authorized by USG F-15 technical publications.

Over-and-Above Work Procedures and Accomplishment

6.8.1 All over-and-above work requests must be

authorized by the ACO prior to accomplishment and completed 100%. The USG shall not be held liable for reimbursement for any unauthorized work tasks.

Security 8.2 Zero (0) security-related incidents for duration of contract period where integrity of USG property or data is compromised.

Quality Control 8.6.6, 8.6.7

Quality Control Program in compliance with ISO 9001:2000/SAE AS 9100. Upon request, records of inspections furnished to USG within two (2) business days.

Establish and maintain Contractor Manpower Reporting

8.8 Within 30 calendar days of contract/order award, the

Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and make the annual report no later than October 31 of the following fiscal year.

PR: FD2060-15-95046 PWS REVISION: 3 4

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.2 Government Property to be provided:

3.2.1 The United States Air Force (USAF) program offices are to establish Technical Order Distribution Office (TODO) accounts when they contract with foreign firms for the depot maintenance of overseas-based, USAF aircraft.

3.2.1.1 The USAF will provide all Technical Orders (TOs) and directives required for PDM activity. The contractor shall be in 100% compliance with all published TO procedures, instructions, and directives with all work performed using the latest version of the publication.

Requests for deviations must be approved by the USG prior to deviation.

3.2.1.2 Digital Media Types. The preferred digital media distribution method is WA-1 through ETIMS and shall be used for all PDF eTOs. CD/DVD can be used as alternative methods of distribution when required in addition to WA-1 PDF eTOs and as primary method of distribution for IETM/S1000D based eTOs.

3.2.1.3 In keeping with the Air Force digital TO vision, the TODO will manage the subscriptions and will establish ETIMS eTOs instead of physical distribution TO (i.e., paper or CD/DVDs), whenever possible. However, to ensure personnel safety and prevent impractical work situations, Job Guides (JGs), Wiring Diagrams (WDs), Checklists (CLs), and Work Cards (WCs) are optional unless otherwise directed by the using Command. MAJCOMs will work to establish a full digital end-state as soon as possible.

3.2.2 The USAF will provide all equipment required for PDM in addition to shop tools and equipment that are required for maintenance (as requested). See Appendix B titled “Government Property Management” dated 08 Oct 15 for a complete list of Government Furnished Equipment

(GFE).

3.2.3 The USAF will provide Government Furnished Material (GFM) and Government Furnished Equipment (GFE) listed in the Appendix B.

3.2.4 The USAF will provide shipping containers for required Line Replaceable Units (LRUs).

3.2.5 The USAF will provide aircrew for Functional Check Flights (FCFs) and will perform FCFs on behalf of the Contractor in compliance with Defense Contract Management Agency Instruction (DCMAI) 8210.1, Contractor’s Flight and Ground Operations.

PR: FD2060-15-95046 PWS REVISION: 3 5

3.2.6 The USAF flying units will provide the Contractor with all aircraft records. The units will conduct a document review prior to transfer to the Contractor’s facility. The records will be sent with the aircraft to the Contractor’s facility.

3.2.7 The USAF will provide aircrew to deliver all aircraft to and from the Contractor’s facility.

3.2.8 The USAF will inspect parachutes/survival kits prior to aircraft’s arrival at PDM to verify expiration dates and ensure time change items do not interfere with aircraft flow.

3.2.9 The USAF flying units will participate in the Contractor’s Feedback Survey program and will provide a copy of the survey to the DCMA Industrial Specialist (IS) after each aircraft acceptance inspection is accomplished.

3.3 Reporting of Government Property

3.3.1 The Contractor shall create and maintain records of all Government property accountable to the contract, including GFP and Contractor Acquired Property (CAP), in accordance with the FAR Part 45, Government Property, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3.2 The Contractor shall report End Item and GFM transactional data through electronic submission in Commercial Asset Visibility (CAVAF), (CDRL A009, Data Item Description, and DI-MGMT-81634B). The Contractor shall provide data related to the tasks and efforts conducted for each repairable unit.

3.3.3 Physical inventory control of all GFP and end items in the possession of the contractor must be performed IAW DoD 4000.25.M, DoD 4140.1-R, Supply Chain Material Management Policy and AFMAN 23-110, Volume 1, Part 1, Chapter 6. Physical inventory of all applicable GFP against CAV AF records must be conducted at least annually to verify accurate inventory balances.

3.3.3.1 The annual physical inventory of GFP is to ensure proper processing of inventory records. IAW AFMCI 21-149, Property records shall be kept current at all times, and an audit trail shall be maintained from property acquisition to consumption in use or final disposition.

3.4. Reporting loss of Government property:

The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss or damage of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. Reporting value shall be at unit acquisition cost. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract.

http://www.dcma.mil/aboutetools.cfm

3.5 Return/Retention of Government Property:

3.5.1 All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract unless the Procuring http://www.dcma.mil/aboutetools.cfm

PR: FD2060-15-95046 PWS REVISION: 3 6

Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. Any material generated under the contract becomes the property of Government and shall be returned to the Government upon completion of the contract or as directed by AFLCMC/WWQA.

3.5.2. Contractor shall develop an approved GFE/GFM transition plan and coordinate closely with the USG Program Manager and DCMA to ensure required GFE/GFM is received and develop mitigation options for items not readily available. Incumbent contractor shall develop an approved GFE/GFM transition plan in the event they are not awarded the contract.

3.6 Government System(s)

The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order.

4.0 Contractor Furnished Equipment/Material (CFE/CFM)

4.1 The contractor shall requisition the CFE/CFM from USG approved sources or local manufacture in accordance with the technical data package. The contractor shall be responsible for ensuring all aircraft parts meet flight worthiness standards and certification. Local manufacture requests shall be submitted using the Air Force Material Command (AFMC) Form 202 process listed in the Illustrated Parts Breakdown (IPB) with a Source, Maintenance, and Recoverability (SMR) Code of procurable with no assets available. For parts with an SMR Code of Manufacture (starting with MO, MF, MD or XC) an AFMC Form 202 is not required. Ref.

Technical Order (T.O.) 00-25-195 AF Technical Order System Source, Maintenance, and Recoverability Coding of Air Force Weapons, Systems, and Equipment for SMR code breakdown.

4.2 The contractor shall possess local manufacturing capability for material and support equipment necessary to complete work requirements in cases when such material/equipment is not available from USG approved sources and local manufacture is authorized by the Administrative Contracting Officer (ACO).

5.0 Technical Requirements

5.1 Period and Place of Performance:

5.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will include one (1) 12 month basic contract period and eleven (11) 12 month options.

5.1.2 Facilities: The primary work site is the Contractor’s facility.

PR: FD2060-15-95046 PWS REVISION: 3 7

5.1.2.1 The Contractor grants to the U.S. Government the right to utilize office space, together with light, heat, office furniture, local telephone service, and other services required, for administrative purposes associated with this contract. All of the space, utilities, and services mentioned herein will be furnished at no additional cost to the U.S. Government.

5.1.2.2 The Contractor is responsible for all facility maintenance directly related to F-15 PDM.

5.1.3 Location: The Contractor’s facility location must be within an 833 nautical mile (NM) radius of Kadena AB, Okinawa Japan. The range is based on fuel consumption per hour for the flight weather conditions. This will assure a single-ship ferry to-and-from the PDM location, where no refueling is required.

5.1.4 Storage: The Contractor shall provide adequate secure storage for material, retrofit kits, and removed aircraft equipment, as well as, facilities for storage of classified items. This includes adequate space for explosives or munitions devices, and seat maintenance at the Contractor’s facility. The Contractor shall also be responsible for providing adequate space to store non-recoverable XB3 and recoverable XF3 (N & P) coded parts.

5.1.5 Equipment: The Contractor shall provide all necessary facility space as appropriate for onsite USAF Government representatives and DCMA representatives.

5.2 The Contractor shall be responsible for providing all items and equipment necessary to perform depot maintenance activities except those items listed as GFM and GFE in the Appendix B.

5.3 The Contractor shall accomplish all TCTO’s specified by the Task Order. Individual TCTO accomplishment will be negotiated separately or accomplished as over-and-above. If missing (unaccomplished) TCTO’s are discovered on an aircraft, the Contractor shall notify the ACO for disposition.

5.4 Contract Field Team (CFT): The contractor shall have the capability to deploy a CFT off-site to accomplish depot-level maintenance separate from their primary facility in cases where an F- 15 is not safe for flight or when a Task Order is negotiated to accomplish aircraft modifications off-site. Repairs of this type are primarily for the purposes of allowing for a one time flight back to the main contractor depot facility or to accomplish modifications on an aircraft already in work by the CFT. The contractor shall provide a proposal to the USG within five (5) business days of receipt of request.

5.4.1 AFLCMC/WWQAE Engineering shall make the determination if repair(s) require a CFT.

5.4.2 The USG Program Manager shall notify the AFLCMC/WWQK, PCO, Defense Contract Management Agency (DCMA) ACO, and the contractor of the requirement via email.

5.4.3 The contractor shall acknowledge receipt of the requirement within two (2) business days to the DCMA ACO, the USG Program Manager, and the PCO (or his/her delegate). If the contractor requires further information, the contractor shall send this request to the DCMA ACO

PR: FD2060-15-95046 PWS REVISION: 3 8

prior to travel.

5.4.4 The contractor shall coordinate with the operational unit, AFLCMC/WWQE Engineering, Pacific Air Forces (PACAF) Functional Manager, USG Program Manager and the DCMA ACO, as required, until all technical and logistical issues are resolved, understood and in hand.

5.4.5 The contractor shall then provide the ACO a detailed written work proposal. The ACO will then provide written authorization to the contractor for the CFT to proceed.

5.4.6 The contractor shall coordinate a start work date with the PACAF Functional Manager, the unit, and owning MAJCOM with emphasis being to commence work as soon as possible. The contractor shall inform the DCMA ACO of the start work date.

5.4.7 The contractor shall work with the DCMA ACO to resolve any conflicts concerning the work start date and will courtesy copy the USG Program Manager, the AFLCMC/WWQK, andPCO.

5.4.8 Any suggested additions, deletions, or deviations from written work proposal shall be coordinated in writing with the ACO prior to any changes taking effect.

5.4.9 Once the CFT work is completed, the contractor shall then provide the ACO the detail of cost incurred, in such a way that the ACO can approve and allow for the issue of the proper invoicing of said CFT work.

5.5 Surge Requirements/Increase in Capacity: When aircraft are inducted into the depot facility for emergency drop-in repair and maintenance, the contractor shall coordinate with the ACO and the F-15 System Program Office (SPO) to establish workload priorities for drop-in aircraft and aircraft already in-work. When directed by the ACO, the contractor shall, to the maximum extent feasible, increase production rate and/or capacity to accomplish drop-in and/or other over-and-above work requirements IAW the USG’s delivery schedule objectives/requirements. The contractor shall take efforts to minimize delays to the delivery schedule of aircraft already in-work. In addition, the ACO may direct surge operations to accelerate delivery of in-work aircraft and/or induct additional aircraft above and beyond the standard induction schedule up to a maximum of three (3) additional F-15(s) per year. Surge requirements shall be negotiated on a case by case basis.

5.6 The contractor shall be capable of meeting all applicable requirements in order to accept first aircraft induction and begin work within six (6) months of contract award. Minimum requirements include facility preparation/upgrade, equipment acquisition, technical order library, compliance with all personnel training and certification requirements, approved safety, security, quality, and management plans, and compliance with Ground and Flight risk contract clause (252.228-7001). The contractor shall coordinate closely with the USG Program Manager to ensure required GFE/GFM is received and develop mitigation options for items not readily available.

5.7 Packaging:

PR: FD2060-15-95046 PWS REVISION: 3 9

5.7.1 Expense items in their original packaging shall be shipped as is. All remaining items to be returned shall be packaged Level A and shipped Level B IAW the current version of MIL-STD 2073-1E, Standard Practice for Military Packaging or as specified in the AFMC Form 158. All items are to be identified with the appropriate NSN/Part Number.

5.7.2 The contractor will comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158. The contractor will also comply with the current version of MIL-STD 129P (4), Military Marking for Shipment and Storage.

5.7.3 The contractor should refer to the basic contract for cost of packaging and shipping.

5.8 Commercial Asset Visibility-Air Force (CAV-AF):

5.8.1 The Contractor shall report using the Commercial Asset Visibility (CAVAF), (CDRL A009, DI-MGMT-81634B, and Commercial Asset Visibility Air Force/Government Furnished Material Report). The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. The Contractor shall provide data related to the tasks and efforts conducted for each repairable unit.

5.8.2 If CAVAF training is required, send an email to: 406scms.cav.af.ar@us.af.mil. The Contractor shall conduct production reporting on a daily or as transactions occur basis. The Contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

5.8.3 Data reported as stipulated on DD1423-1, CDRL A009, and corrective actions are taken within seven calendar days of notification of error in CAV AF system by the Production Management Specialist Seller.

5.9 Depot Maintenance Cost Report

5.9.1 The Contractor shall report Depot Maintenance Cost, (CDRL A010, DI-FNCL-80462, Depot Maintenance Cost Report). The Contractor report shall include at a minimum a Contract Line Item Number (CLIN) breakout of the actual billing of each aircraft by tail number.

5.9.2 Data reported as stipulated on DD1423-1, CDRL A010, is required not later than (NLT) 30 days following the completion of each delivery order.

5.10 Travel:

5.10.1 Travel requests for Contractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five business days in advance of departure and conducted IAW FAR 31.205-46 – Travel costs. Travel by Contractor personnel shall be conducted in accordance with the FAR, Joint Federal Travel Regulation, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

PR: FD2060-15-95046 PWS REVISION: 3 10

5.11 Holidays and Facility Closings:

5.11.1 Contractor personnel performing services outside the United States shall observe the holidays of the country where the services are performed in accordance with AFMC MP5337.1, Service Contracts - General. Contractor personnel shall observe the holidays in accordance with guidance provide by the country where the services are being performed.

5.11.1.1 Work on holidays or observed holidays shall be held to an absolute minimum subject to the mission requirements of the Contractor.

5.11.2 Work Hours: The Contractor shall establish work shifts, as required, to support the production schedule.

5.12 Authorization to Perform:

5.12.1 The contractor warrants that he has been duly authorized to operate and do business in the country or countries in which this contract is to be performed; that he has obtained, at no cost to the United States Government, all necessary licenses and permits in connection with the contract;

and he will fully comply with all the laws, decrees, labor standards and regulations of such country or countries during the performance of this contract.

5.13 Personnel:

5.13.1 The Contractor shall provide certified/qualified maintenance/support personnel for the F- 15 PDM effort.

5.13.2 The Contractor shall develop specific written procedures for all flight and ground operations, IAW DCMAI 8210.1, Chapter 3. Contractors shall not begin flight or ground operations until the procedures have been approved in writing by the Government Flight Representative (GFR). The compliance with these procedures will be routinely monitored by DCMA Aviation Program Team (APT) personnel per the APT surveillance plan. The Contractor shall maintain a minimum audit pass rate of 79 percent.

5.13.3 The Contractor shall participate during DCMA/GFR annual assessment and semi-annual operations survey.

5.13.4 Contractor personnel who perform ground operations on aircraft and those personnel who operate and maintain ground support equipment used in support of aircraft shall be trained and certified IAW DCMAI 8210.2, Chapter 5, Contractor Ground Operations.

5.13.5 Personnel performing Non Destructive Inspection (NDI) shall be qualified IAW AF and AFMC policies. Personnel performing NDI at OCONUS contract depot maintenance facilities shall be qualified and certified IAW AIA/NAS 410. Such inspections shall be performed by certified Level II NDI as specified in the T.O.

PR: FD2060-15-95046 PWS REVISION: 3 11

5.13.6 The contractor is responsible for gaining access to all required electronic information systems required for the performance of this contract to include obtaining the necessary access permissions such as Public Key Infrastructure (PKI) certificates.

5.14 Training

5.14.1 The contractor shall be responsible for training all contractor personnel on the correct processes and procedures to ensure maintenance personnel are qualified to perform assigned tasks IAW applicable technical data and commercial best practices and standards. All expenses related to training of contractor personnel will be the responsibility of the contractor. Employee training requirements shall be addressed in the contractor’s Management Plan, reference PWS Para 5.15.1.3.

5.14.2 The contractor shall coordinate with the USAF to receive any specialized F-15 training required by regulation or best practice. Training will be conducted at the contractor’s facility or a USAF installation as deemed appropriate by the USAF. Such training may include:

5.14.2.1 F-15 Familiarization Training

5.14.2.2 Egress System

5.14.2.3 Canopy System Maintenance

5.14.2.4 Flight Control Rigging

5.14.2.5 Engine removal/installation

5.14.2.6 Engine Trim Check

5.14.2.7 Engine Run certification (annual re-certification)

5.14.3 Individual employee training documentation must be maintained for each maintenance personnel and made available upon request to DCMA. Documentation must provide evidence that employee has met all initial training, re-training, certification, and proficiency requirements to satisfy the requirements of the approved contractor’s training plan.

5.15 Management Objectives

5.15.1 General Objectives

5.15.1.1 The management objective is to allow the contractor the maximum flexibility to innovatively manage the program plan, schedule, and risk to efficiently and effectively accomplish the specified work under this effort to deliver aircraft free of quality defects under the shortest possible flow-time. The contractor is encouraged to participate in, and provide input to aircraft induction schedule planning discussions. However, the actual induction quantity and schedule is at the sole discretion of the USG pursuant to all contractual agreements and

PR: FD2060-15-95046 PWS REVISION: 3 12

obligations. Any induction schedules provided to the contractor are for planning purposes only and in no way constitute any contractual agreement or obligation on behalf of the USG.

5.15.1.2 The contractor shall provide a single Point of Contact (POC) for this effort. POC must read, speak, and write the English language and shall serve as the primary interface between the USAF Program Manager and ACO and the contractor regarding all programmatic and technical matters concerning the execution of this effort.

5.15.1.3 The contractor shall develop a Management Plan and shall detail the management processes pertaining to program scope, schedule, cost, quality, safety, process improvement, staffing, communication, and risk. The plan will detail the dependencies among these processes, team roles and responsibilities, program reporting, and conduct of management reviews. The Management Plan will include cost, schedule, and quality baselines, demilitarization/disposal plan, and a risk management plan. (CDRL A011, DI-MGMT-81117, Technical and Management Work Plan)

5.15.1.4 The Management Plan shall include a production surge plan to detail the processes that will be implemented to achieve the surge requirements as defined in PWS Para 5.5.

5.15.2 Program Status Reporting

5.15.2.1 Weekly Status Reviews: The Contractor shall at a minimum provide weekly reviews to the DCMA summarizing relevant aspects of the F-15 PDM Program, including, but not limited to, action items, aircraft delays and resolutions, and schedule. The Contractor shall provide a well-documented report describing all non-chargeable delays. The PDM Status Briefing shall be held at the Contractor’s PDM facility with the report/briefing provided to the USG Program Manager and DCMA via email one (1) business day prior to the review. The Contractor shall prepare meeting minutes and submit them no later than two (2) business days after the date of the meeting. (CDRL A012, DI-MGMT-80368A, Status Report, CDRL A014 DI-ADMN-81250B, Conference Minutes)

5.15.2.2 Quarterly Productivity Reviews: The Contractor shall provide the DCMA personnel at a minimum quarterly productivity review of PDM. The Productivity Reviews shall be held at the Contractor’s PDM facility with the report/briefing provide to the USG Program Manager via email one (1) business day prior to the review. These reviews shall include, but are not limited to, productivity, PDM program schedule, policy changes, future workload, field requirements, TCTO issues and concerns, manning, tooling, funding, Quality Assurance Report, output per man date, and a basic overall review of the PDM program past, present, and future. The Contractor shall prepare meeting minutes and submit them no later than two (2) business days after the date of the meeting. (CDRL A012, DI-MGMT-80368A, Status Report, CDRL A014 DI- ADMN-81250B, Conference Minutes)

5.15.3 Program Management Reviews

PR: FD2060-15-95046 PWS REVISION: 3 13

5.15.3.1 A Program Management Review (PMR) shall be conducted at least annually. The time and location of meetings shall be determined by the USAF F-15 SPO. Location may be USAF F-15 Program Office, contractor facility, or other designated location. For meetings held at the contractor facility, the contractor shall be responsible for providing meeting space and making all other facility/access arrangements.

5.15.3.2 Required participants for program reviews shall be coordinated between the USAF Program Manager, ACO, and the contractor.

5.15.3.3 Regardless of location, contractor shall be responsible for preparing meeting agenda, presentations, materials, minutes, and action items. The contractor shall submit a draft agenda to the USAF, and request USAF agenda inputs, NLT 30 calendar days prior to meeting. The USAF will provide agenda inputs NLT 14 calendar days prior to meeting. Final agenda shall be provided by contractor NLT seven (7) calendar days prior to meeting. The contractor shall make a reasonable attempt to accommodate last minute agenda changes. (CDRL A013, DI-ADMN- 81249A, Conference Agenda)

5.15.3.4 Agenda topics shall be negotiated between the contractor and the USAF. At a minimum, program review shall address cost, schedule, and performance metrics as well as current production status and significant program/technical issues. Specific attention shall be afforded to identifying program risks and risk mitigation. Contractual issues shall only be discussed when a USG Contracting Officer is present.

5.15.3.5 The contractor shall provide meeting minutes within five (5) business days of each program review. An Electronic-Mail distribution list for minutes will be coordinated with the USAF Program Manager. (CDRL A014 DI-ADMN-81250B, Conference Minutes)

5.15.3.6 The contractor shall be responsible for recording and tracking actions items, including interim developments, until closure and/or resolution of each item. NOTE: Action Items are intended to assist the contractor with the execution of work requirements to fulfill contractual obligations. The assignment of actions items does not change contractual agreements or obligations. The contractor shall notify the ACO of any action item request that falls outside of the scope of the negotiated contract. The USG will not reimburse or be held financially liable for any work effort expended by the contractor towards the resolution of an action item unless written authorization is provided in advance by the ACO.

5.15.4 Program Kick-off Meetings

5.15.4.1 A Program Kick-off meeting will be held at the contractor’s facility prior to the first A/C induction. All requirements outlined in PWS Para 5.14.3 ‘Program Management Reviews’ and sub-paragraphs will apply to the Program Kick-off meeting to include tracking and providing minutes and action items. Agenda topics will be tailored to assess contractor readiness

PR: FD2060-15-95046 PWS REVISION: 3 14

to perform the work effort specified within this PWS. (CDRL A014 DI-ADMN-81250B, Conference Minutes)

5.15.4.2 Additional Kick-off meetings for new programs/workloads may be required by the USAF F-15 SPO for individual modification programs and other significant new workloads added to the contract. The purpose of such meetings is to assess the contractor’s readiness level to perform the additional work effort.

5.15.5 Master Program Plan and Schedule

5.15.5.1 The contractor shall be responsible for developing and maintaining the IMS IAW CDRL A015. The IMS shall be used to verify attainability of contract objectives, to evaluate progress toward meeting program objectives, and to integrate the program schedule activities with all related components. Update IMS after each aircraft induction to show projected delivery date.

(CDRL A015 DI-MGMT-81861A, Integrated Program Management Report)

5.15.5.2 The IMS shall contain contract milestones, accomplishments, and discrete tasks/activities to include all program management meetings/reviews and status report due dates.

Aircraft induction forecasts will be developed with coordination from the USG. Induction forecasts are for planning purposes only and to do not obligate or commit the USG to induct aircraft beyond contractual obligations.

5.15.5.3 A copy of the IMS shall be provided to the USG within 30 calendar days of contract award and updates provided monthly thereafter. (CDRL A015 DI-MGMT-81861A, Integrated Program Management Report)

6.0 Work Requirements:

6.1 The F-15C and D PDM Work Specifications (Appendix A) will be revised by the parties through a bilateral contract modification. The Contractor will notify the Government PDM Program Manager and DCMA of any significant changes to the Work Specifications they wish to be incorporated into a contract modification.

6.2 The Contractor shall perform the F-15 PDM within specifications/requirements identified in Appendix A and Addendum A of the PDM Work Specifications developed by AFLCMC/WWQEC. The Contractor shall maintain a minimum monthly quality standard of 97.5 percent GAR for SOF inspections per the current DCMA SOF list dated 7 March 2011. No Category I Major findings during customer post-PDM receiving inspection are permissible. No more than one Category II Major finding during customer post-PDM receiving inspection is permissible. No more than five Category I Minor findings during customer post-PDM receiving inspections are permissible. Category II Minor findings will be recorded for trend analysis purposes to determine opportunities for process improvement. T.O. 00-35D-54 shall be referenced and used to perform the post-PDM receiving inspections. Excusable delays in receiving aircraft from USAF customer are authorized. In addition to meeting all PWS, Appendix A and Addendum A requirements, the contractor shall meet the following

PR: FD2060-15-95046 PWS REVISION: 3 15

requirements. All ground handling shall be conducted IAW applicable TOs listed in the Work Specifications with zero (0) instances of safety violations or damage to aircraft to improper handling. All discrepancies discovered during operational and functional checks of disturbed systems must be corrected/repaired 100% to meet operational parameters specified in the associated F-15 job guide manuals. Correctly maintain, prepare, & process all required aircraft forms and records specifically listed in Work Specifications paragraph section 1.3 and mentioned throughout the Specifications (CDRL A004). When replacing parts/material, all installed items on an F-15 shall be 100% approved/authorized by USG F-15 technical publications.

6.2.1 Definitions:

6.2.1.1 Category I, mean a required inspection/Work Package or T.O. procedural item missed or improperly completed. This category is a specific work card item or T.O. step, Note, Caution or Warning for a specific condition or action. Classification of Major or Minor shall be used to determine the discrepancies relative severity.

6.2.1.2 Category II means an obvious defect, which could have been readily detected by a technician but is not a specific work card item or T.O. step, Note, Caution or Warning for that specific task. Classification of Major or Minor shall be used to determine the discrepancies relative severity.

6.2.1.3 Major, means a condition that would endanger personnel, jeopardize equipment or system reliability, impact safety of flight or warrant discontinuing the process or equipment operation.

6.2.1.4 Minor, means an unsatisfactory condition that requires repair or correction, but does not endanger personnel, impact safety of flight, jeopardize equipment reliability or warrant discontinuing a process or equipment operation.

6.2.1.5 Defect: Any nonconformance of a characteristic with specified requirements. The classes of defects are minor, major, and critical.

6.2.1.6 Minor Defect: A defect that is not likely to materially reduce the usability of the end item or part for its intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the end item or part.

6.2.1.7 Major Defect: A defect, other than critical, that is likely to result in failure, or materially reduce the usability of the end item or part for its intended purpose.

6.2.1.8 Critical Defect: A defect that judgment and experience indicate is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the end item or part.

6.2.1.9 Disturbed Systems: Any system, of which the whole or a component part has been removed, disassembled, repaired, adjusted, modified, disconnected, or altered.

PR: FD2060-15-95046 PWS REVISION: 3 16

6.2.1.10 Inspection or Check: An examination of an item to determine identity, condition, and proper installation.

6.2.1.11 Examination: Determining the conformance of an item or part to specific requirements by simple physical (i.e., visual, auditory, tactile, etc.) means, manipulation, gauging, or measurement without the use of special laboratory appliances or procedures.

6.2.1.12 Modification: A change in the physical configuration or in the functional characteristics of a system or equipment.

6.2.1.13 Operational Check: A functional test of an accessory, component or system accomplished in its installed environment to assure proper installation and operation.

6.2.1.14 Repair: The restoration or replacement of parts or components of material as necessitated by wear and tear, damage, failure of parts or the like in order to maintain the specific item of material in efficient operating condition.

6.2.1.15 Reparable: An unserviceable item that can be repaired and restored to a serviceable condition.

6.2.1.16 Serviceable: Capable of meeting the requirement and performing the function for which designed or modified.

6.2.1.17 Maintenance Paint: Touch-up painting as necessary, to provide adequate corrosion protection.

6.2.1.18 Nondestructive Inspection (NDI): Methods for investigating the quality, integrity, properties, and dimension of material and components without damaging or impairing their serviceability.

6.2.1.19 Safety of Flight (SOF): Pertains to aircraft items whose absence or failure would likely result in the loss of and/or serious damage to the aircraft and/or serious injury or death to the occupants during pre-flight, flight, or post flight operations.

6.3 Disassembly of aircraft shall be limited to the extent necessary to accomplish the work required by this PWS and/or non-routine findings approved by DCMA.

6.4 The Contractor shall assess aircraft within 60 business days from the Date in Work to determine if additional work is required due to discrepancies beyond the scope of this PWS.

If additional work is deemed necessary the Contractor shall provide the USAF Procuring Contracting Officer/Administrative Contracting Officer (PCO/ACO) an Aircraft Maintenance Report (AMREP) for approval that identifies (if necessary) any additional resource and flow days requirements.

6.5 The Contractor is required to provide a field team to address and repair/work any PDM related issues within the Pacific theater.

PR: FD2060-15-95046 PWS REVISION: 3 17

6.6 The Contractor shall provide a management information system to facilitate planning, tracking, scheduling and execution, current/historical data collection, resource allocations, and performance measurement (man-hour accountability) activities for programmed and un-programmed depot maintenance workload.

6.7 The Contractor shall maintain no more than 125 flow days (calendar days) per aircraft.

Delays caused by Government action will be subtracted from the total flow days.

6.8 Over and Above Work Procedures

6.8.1 Written authorization to proceed on items addressed within the CLINs of the contract must be received from the ACO before performance. This authorization to proceed shall be provided by work requests issued by the ACO. All over-and-above work requests must be authorized by the ACO prior to accomplishment and completed 100%. The USG shall not be held liable for reimbursement for any unauthorized work tasks.

6.8.2 The contractor shall prepare work request proposals for necessary over and above work items in the format and details prescribed by the ACO, and submit them to the designated Government Quality Assurance Representative. As a minimum, proposals must be identified to the contract, be serially numbered, and specify related changes, if any, to the contract delivery schedule. When applicable to aircraft, they shall be consecutively numbered in a separate series for each aircraft. Upon request of the ACO, the Contractor shall also prepare consolidated work request proposals covering previously approved over and above items. Negotiations will be completed prior to commencement of work whenever practicable, but in no case later than the time of completion of 40% of the work. Failure to agree upon a reasonable price shall be considered a question of fact subject to the “Disputes” clause of the contract. Work request proposals shall be definitized by the use of Standard Form 30.

6.8.3 The prices for over and above fixed price items do not include any payment for contactor furnished direct parts and materials.

6.8.4 Fixed price items: Payment shall be at the fixed price listed for each item.

6.8.5 Fixed Hourly Rate Items: The price negotiated by the ACO shall be based on “hands on” labor hours multiplied by the contract fixed hourly rate. The number of “hands on” labor hours required shall be negotiated between the Contractor and the ACO. “Hands on” labor hours to be used in negotiating fixed hourly rate items are restricted to those defined in paragraph 6.8.7 below. The fixed hourly rate includes charges for “ hands on” labor cost; any labor cost not included in the definition of “hands on” labor for which the Contractor accounts as direct labor;

burdens, general and administration expenses; and other allowable costs and profit. The fixed hourly rate does not include direct parts and materials.

6.8.6 At any time during contract performance, when sufficient data becomes available on a repetitive task being performed in the fixed hourly rate category, either the Contractor or the PCO may request a negotiation to establish a firm fixed price (fixed-price item) for that item for

PR: FD2060-15-95046 PWS REVISION: 3 18

the remaining life of the contract. The ACO shall advise the PCO of all such agreements in order that changes can be incorporated in periodic contract modifications.

6.8.7 For the purposes of negotiating prices for the Fixed Hourly Rate Items, the “hands on” labor hours to which the fixed hourly rate is applied, are limited to only that labor performed by personnel actually engaged in the direct performance of work required. “Hands on” labor shall not include any labor performed by support or supervisory type personnel, such as, but not limited to: timekeepers, payroll clerks, purchasing, materials handling, quality control, storing and issuing personnel. Quality control personnel are considered as those personnel who apply standards to finished work/products to determine that finished production work is serviceable in all respects.

6.8.8 In the event the Government desires to order additional tasks, then the ACO will provide the contractor with a detailed description of the work involved or approve a contractor-provided description. The contractor will submit a proposed price. Payment for these items will be a price negotiated by the ACO.

6.8.9 Cannibalization: If parts or component shortages will delay delivery of A/C, serviceable parts or components which are readily exchangeable may be removed from another A/C by cannibalization. The ACO must authorize all such actions prior to removal. Compensation shall be limited to extra man-hours associated with cannibalizing when the required parts cannot be supplied in a timely manner and work stoppage would occur. No compensation shall be made for labor hours required to effect original removal or replacement action, nor to remove a part which would have required removal during the normal rework process, nor cannibalization as a result of fault or negligence of the contractor.

6.9 Firm Fixed Price Over and Above Work Procedures

6.9.1 Over and Above Work less than 25 Man-hours per aircraft are covered under the Firm Fixed Price Over and Above CLIN within the contract except for the following:

6.9.1.1 Different Work Type: Local Manufacturing/Rob-Back/TCTO/IAT (Additional requirements of safety & other inspection)/Additional Paint & Marking

6.9.1.2 Functional Control Flight (FCF) defects, preparation and maintenance of aircraft for additional FCF

6.9.1.3 Nose and main wheel/tire disassembly and reassembly

6.9.1.4 Repair of defective parts supplied as GFM

6.9.1.5 Time change items

6.9.1.6 Preparation of engine and wing for shipment

6.10 Drop-in Maintenance

PR: FD2060-15-95046 PWS REVISION: 3 19

6.10.1 From time-to-time, the Government may request to drop in additional F-15 C and D Model Aircraft for emergency repair and maintenance. To the extent feasible, based on contractor's facilities and experience, the contractor shall accept such aircraft for repair and maintenance. Prior authority for such inputs shall be obtained from the ACO. The ACO shall, provided funds are available, authorize such preliminary work sufficient for the contractor to develop and submit and estimate for completion of the required repairs or maintenance. When sufficient funding is available and authorization for completion of the work is received form the PCO, the ACO shall authorize completion of the work by issuance of a funded over and above work request. The over and above rates of the contract shall apply to all such work.

6.10.2 Should such work interrupt the normal PDM aircraft flow through the contractor's facility, the contractor will immediately notify the ACO. The ACO shall immediately contact the PCO for advice. If the interruption is approved, an equitable adjustment under the contract shall be negotiated by the ACO and incorporated by modification to the contract.

6.11 In the performance of work negotiated, discrepancies discovered which are coded for Other Follow-on Maintenance (OFM) accomplishment will be entered on the aircraft work sheets, but will not be corrected unless a SOF condition exists, or they are in areas not accessible to field and organizational personnel.

6.12 Considering the 12 year period of performance the F-15 PDM Program Office cannot accurately forecast future requirements to maintain the airworthiness of the F-15 Fleet. It is anticipated additional requirements may come to fruition in the future resulting in contract modification in order to execute said requirements.

6.13 Reserved Section for Service Life Extension Program (SLEP) Longeron Replacement.

6.14 Reserved Section for Service Life Extension Program (SLEP) Wing Replacement.

6.15 Reserved Section for Service Life Extension Program (SLEP) FS626.90 Bulkhead AFT Lower Flange Replacement.

6.16 Reserved Section for Eagle Passive Active Warning Survivability System (EPAWSS) modification.

7.0 Warranty for Programmed Depot Maintenance (PDM) and Other Aircraft Services

7.1 Definitions

7.1.1 “Acceptance” as used in this clause means the act of an authorized representative of the Government by which the Government assumes for itself, or as agent of another, ownership of existing and identified supplies, or approves specific services rendered, as partial or complete performance of the contract.

7.1.2 “Correction” as used in this clause, means the correction of…