180061 - Pre-Bid RFIs - 15 Sep 25 - GK.pdf
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This document is a Pre-Bid Request for Information (RFI) memorandum from the Department of the Air Force, Headquarters 72 Air Base Wing at Tinker Air Force Base, Oklahoma, dated 12 Sep 2025. The RFI addresses Project WWYK180061 for Repair of HVAC System in Building B3707, and provides responses to specific technical questions from potential contractors. Key technical clarifications include requirements for arc flash studies and labels (which must follow Tinker Base Standards with specific label details), UL Lightning Protection System (LPS) inspection certification, and material specifications for modular channel components (which must be stainless steel).
The document outlines strict procedural guidelines, noting that RFIs are only permitted during Phase One Technical Proposal Process and prohibited during Phase Two Price Bid Process. Points of contact are provided, including Glen Kay (Project Manager), Adam Gibson (Construction Inspector), Joshua Wheeler (CSAG Program Manager), and Arnaud Koeumo (Contracting Officer Representative), with their respective phone numbers. The memorandum is signed by the Project Manager and Contracting Officer Representative, indicating official review and approval of the RFI responses to guide potential contractors in preparing their proposals.
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DEPARTMENT OF THE AIR FORCE
HEADQUARTERS 72 AIR BASE WING (AFMC)
TINKER AIR FORCE BASE OKLAHOMA
12 Sep 2025
MEMORANDUM FOR AFSC/PZIOC (ATTN: Stephen Palmer)
THROUGH: 72 ABW/CENM
FROM: 72 ABW/CEED
Tepa Companies
SUBJECT: Pre-Bid RFI Responses Project: WWYK180061 – Repair HVAC System – B3707
Reference: Memo, 10 Sep 2025, Pre-Bid RFIs, WWYK180061 – Repair HVAC System – B3707
1. This office reviewed the referenced RFIs for the subject project and provided answers below. Please forward to the contractor(s) for their use in preparing proposals
RFIs ARE ONLY PERMITTED DURING PHASE ONE TECHNICAL PROPOSAL PROCESS.
NO RFIs ARE TO BE SUBMITTED DURING PHASE TWO PRICE BID PROCESS.
34. Please clarify SOW paragraph 4.14.1.4(b) and reference design narrative paragraph 8.5.
Is it the intent to perform an arc flash study for any new electrical distribution equipment, but then install “generic” arc flash labels?
Government Response: Perform a flash study and install the “generic arc flash labels.
Flash study shall be turned over to Base Civil Engineering.
Per Tinker Base Standards section 1.2.7.a labels from studies are to have company name, date of analysis, equipment identification, required PPE, risk category, incident energy and shock protection. Please confirm we are to follow the base standard and NOT install generic labels on equipment.
Government Response: Follow Base Standards.
38. Since the SOW does not require a complete new LPS would a UL letter of findings be sufficient in lieu of a UL inspection certificate?
Government Response: Provide UL LPS inspection Certificate.
Per Tinker Base Standards section 1.2.7.a labels from studies are to have company name, date of analysis, equipment identification, required PPE, risk category, incident energy and shock protection. Please confirm we are to follow the base standard and NOT install generic labels on equipment.
Government Response: Follow Base Stand
43. Detail 1, sheet E-501 includes a note “all components shall be stainless steel.” This note implies that all modular channel is to be stainless steel. Would it be acceptable for modular channel and related hardware to be protected from corrosion in some other fashion?
Government Response: Provide details of proposed recommendations and provided benefits. If not available comply with note that all components shall be stainless steel.
Please confirm if channel materials constructed of galvanized steel would be accept
Government Response: Comply with Detail 1, sheet E-501: Modular Channel shall be Stainless Steel.
2. The points of contact for this project are:
a. Glen Kay, Project Manager. PH:734-6917
b. Adam Gibson, Construction Inspector. PH: 736-5028
c. Joshua Wheeler, CSAG Program Manager. PH: 582-4826
d. Arnaud Koeumo, Contracting Officer Representative (COR). PH: 734-3202
Glen Kay Arnaud Koeumo Project Manager Contracting Officer Representative 72d Civil Engineering Directorate (Tepa) 72d Civil Engineering Directorate
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Project folder
| 2025-09-15T10:45:27-0500 | |
| KAY.GLEN.AMOS.1612399464 |
| 2025-09-15T11:09:09-0500 | |
| KOUEMO.ARNAUD.NGASSEU.1269207600 |
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