FA813226Q0029 - Next Gen High Pressure Cold Spray System.pdf

SOLICITATION # FA813226Q0029 – Next Gen High Pressure Cold Spray System Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Next Gen High Pressure Cold Spray System. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This acquisition is a 100% Small Business Set-aside

NAICS Code 334519 - The Non-Manufacturing Rule applies to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: the lowest total price.

BRAND NAME

This is a Brand Name requirement IAW RFO FAR Subpart 11.204 and the authority found at RFO FAR 12.201-1, Simplified Procedures (41 USC 1901). We are requesting quotes for the exact item(s) found in the Quote Sheet and the attachments.

Please see Quote Sheet and the attachments for complete details.

Substitute/Equal items are not permitted in quotes for this solicitation. Quotes with Substitute/Equal items will not be eligible for award.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

SITE VISIT – TUESDAY, APR 28th, 2026/9:00 AM CDT

A site visit will be held on this date so that interested vendors may inspect the site where the work is to be performed.

This will allow vendors to satisfy themselves concerning all general and local conditions which could affect cost of contract performance to the extent such information is available. All interested vendors are strongly urged to attend (maximum of 2 people per firm, no exceptions).

If you wish to attend, you must to notify Kylie McMichael, Contract Specialist, by email at kylie.mcmichael@us.af.mil no later than 12:00pm CDT Thursday, Apr 23rd. Failure to notify her before this date and time will likely result in vendor inability to attend the site visit. There will be no alternate date and time for a site visit unless this one is cancelled by the government.

The government is not responsible for any costs incurred by any vendors regarding this site visit.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 15 May 2026, 12:00 PM (Noon) Central Daylight Time mailto:kylie.mcmichael@us.af.mil

Kylie McMichael, Contract Specialist (Primary POC) Marc Kreienbrink, Contracting Officer (Alternate POC) Kylie.mcmichael@us.af.mil Marc.kreienbrink.1@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

As prescribed in RFO FAR 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1.0 Program Structure and Objective. The government plans to award a single contract for a Next Generation High- Pressure Cold Spray System. This system is used to apply coatings for corrosion resistance, component repair, and for additive manufacturing. A firm-fixed-price type contract will be awarded as a result of this solicitation and evaluation.

2.0 General Instructions.

2.1. This competitive acquisition will be conducted utilizing price as the only evaluated factor. Contract award will be made to the Offeror with the lowest total evaluated price (TEP). The offer shall be compliant with the requirements as stated in this solicitation and its attachments. Offerors shall provide evidence that their offer is for a system and all items which will meet the government’s needs. Non-conformance with the instructions provided in these instructions will most likely result in an Offeror being ineligible for award.

mailto:Kylie.mcmichael@us.af.mil mailto:Marc.kreienbrink.1@us.af.mil https://sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

2.1.1. The Offeror must provide us with the following when responding to this solicitation:

a. Quote Sheet – it must be completed, to include signature. The Offeror may also provide us with an offer on their own stationery, form, etc., but this Quote Sheet must be completed and returned to us.

b. Product/Technical Information – is must be detailed enough to enable the government to evaluate it against the solicitation and its attachments.

c. Warranty Information Failure to submit all of these items may render the Offeror ineligible to receive the award.

2.1.2 Brand Name Items. This is a Brand Name requirement IAW RFO FAR Subpart 11.204, Items peculiar to one manufacturer, and the authority found at RFO FAR 12.201-1, Simplified Procedures (41 U.S.C. 1901). There are four components of this system which are Brand Name items; see the solicitation and attachments for details.

Substitute/”equivalent” items are not permitted in offers for this solicitation. Offers with substitute/”equal” items for those four components will render the Offeror ineligible for award.

2.1.3 Shipping. Shipping will be FOB Destination only (Tinker AFB, OK 73145-3303). Separate charges for shipping/freight will not be allowed.

2.1.4. The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of their offer for this system, and especially the brand name parts.

2.1.5. All offers must conform to the solicitation requirements, including all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation. The government reserves the right to reject any/all offers which do not conform to this solicitation’s requirements.

2.1.6. Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

2.1.7. Late submissions, modifications, revisions, and withdrawals of offers.

a. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

b. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

c. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Offerors may withdraw their offers by written notice to the Government received at any time before award.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

As prescribed in RFO FAR 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends all language therein:

1.0. Price-Only Competition

1.1 Basis for Contract Award. This acquisition will utilize price as the only evaluated factor. Award will be made to the responsible Offeror with the lowest total evaluated price (TEP) and whose offer conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications). In order to be eligible for award, the Offeror must be able to provide a Next Generation High-Pressure Cold Spray System with the four Brand Name components; no other brands than what are specified in the solicitation and attachments are acceptable for those four components.

1.2. Interchanges. The government intends to issue the award without interchanges; however, the government reserves the right to conduct interchanges with one, some, or all Offerors if later determined to be necessary by the Contracting Officer. The government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

1.3. Solicitation Requirements (Terms and Conditions). Offerors are required to meet all solicitation requirements, such as terms and conditions, and representations and certifications, in addition to the price factor. The government will also review Offeror data in SAM.gov in order to determine that Offerors are responsible IAW RFO FAR Part 9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award, as will being determined to be a non-responsible Offeror. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The government reserves the right to determine any such exceptions unacceptable, and the offer, therefore, is ineligible for award.

1.4. Late Offers. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

1.5. Number of Contracts to Be Awarded. The government intends to select one contractor for award; however, the government reserves the right not to award a contract at all, depending on the quality of the offers and prices submitted and the availability of funds.

2.0. Evaluation Factor

2.1. Factor 1 – Price. Price offers will be evaluated as follows:

2.1.1. Completeness. Offers will be reviewed for completeness. Incomplete offers will be considered ineligible for award.

2.1.2. Price Reasonableness. The offered prices will be evaluated for reasonableness. Reasonableness must represent a price to the government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404-1(b)(2).

2.1.3. Price Realism. To be realistic, the offered price must demonstrate an adequate understanding of the requirement.

The government intends to determine price realism based on adequate price competition. In the event the government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in RFO FAR 15.404-1(b)(2).

The Government may also use other evaluation techniques, as needed. All documentation submitted to support price realism will be considered in the evaluation. Offerors whose price is determined to be unrealistically low based on an inadequate understanding of requirements will be ineligible for award.

2.1.4. Unbalanced pricing. Offerors’ offers will be reviewed for unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a. There is reasonable doubt the offer would result in the lowest overall price to the government, even though it is the lowest priced Offeror; or

b. The offer is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

The Government will evaluate any supporting information provided by the Offeror explaining variances that appear unbalanced. Evaluated offers that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the government.

2.1.5. Total Evaluated Price (TEP). The TEP will be calculated as the sum of the total offered prices for all separately priced line items (including any sub line items). The total offered price for each separately priced line item shall be calculated as the offered unit price multiplied by the corresponding quantity.

2.2. Debriefings. If a post award debriefing is given to requesting Offerors, the government will disclose the following information, if applicable:

a. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

b. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

c. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

d. A summary of the rationale for award.

e. For acquisitions of commercial products, the make and model of the product to be delivered by the successful

Offeror.

f. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

[End of Provision Addendum]

NOTE: Installation may be delayed for up to 18 months due to coordination with and approvals from Tinker AFB Civil

Engineering regarding your suggested installation methods as they apply to altering real property/infrastructure.

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Contract Clauses 04/13/2026 10 All provisions and clauses in attachment 1, Contract

Clauses apply to this solicitation 2 Statement of Work (SOW) 8/5/2025 42 3 Brand Name Justification 4/1/2026 6 Will not be incorporated in the award 4 Quote Sheet 4/13/2026 2