PWS_Addendum_I_Basic_DESP_III_PWS-ref_only.pdf

PERFORMANCE WORK STATEMENT

(PWS)

Design & Engineering Support Program (DESP) III

26 November 2012

Prepared by:

OGDEN AIR LOGISTICS CENTER (OO-ALC/PKES)

HILL AIR FORCE BASE, UTAH 84056

Prepared By: Rulon Walker

Table of Contents

DEFINITIONS

Limited Production:

Incidental Construction:

1.0 GENERAL INFORMATION

1.1 Purpose

1.2 Objectives

1.2.1 Support Taskings

1.3 Scope

2.0 APPLICABLE DOCUMENTS

3.0 REQUIREMENTS

3.1 TASK ORDER REQUIREMENTS

3.1.1 Studies

3.1.2 Environmental, Health, and Safety Support

3.1.3 Technology Insertion

3.1.4 Field Representation

3.1.5 Prototype/Preproduction Development, Build, Test, and Evaluation

3.1.6 Hardware and Software Fabrication

3.1.7 Documentation

3.1.8 Training

3.1.9 Engineering Services

3.1.10 Logistics Support

3.1.11 Source Qualification

3.1.12 Test and Evaluation

3.1.13 Producibility

3.1.14 Installation

3.2 General Requirements

3.2.1 Personnel Qualifications

3.2.2 Task Order Deliverables/Inspection & Acceptance of Services

3.2.3 Security

3.2.4 Release/Removal of Documentation

3.2.5 Automated Information Systems (AIS) Security

3.2.6 Safety, Health, and Environmental Compliance

3.2.7 Quality Control Provisions

3.2.8 Travel Requirements

3.2.9 Mission-Essential Services

3.2.10 Government-Furnished Property

3.2.11 Supplies and Services

3.2.12 Handling, Storage, Preservation, Packaging, and Shipping

3.2.13 Standard Items

3.2.14 Design Reviews/Audits

3.2.15 Human Factors Engineering

3.2.16 Reliability/Maintainability

3.2.17 Data Rights

3.2.18 Integrated Systems Design, Engineering, Development

3.3 Contractor Program Management Requirements

3.3.1 Single Managers

3.3.2 Subcontractor Management

3.3.3 Funding Actions Reporting (reference CDRL A001)

3.3.4 Customer Satisfaction

3.4 Small Business Participation Reporting (CDRL A001)

3.5 Small Business Set-Aside Reporting - Limitation on Subcontracting (CDRL A001)

3.6 Quarterly Financial Breakdown Reporting (CDRL A002)

3.7 Contractor Full-Time Equivalent Reporting Addendum

ACRONYMS

DEFINITIONS

Limited Production:

DESP III task orders can include initial one-time production runs for modified piece parts, sub-system components, or systems, which were developed or improved as a result of a specific task order. This contract will not provide additional production after that initial one-time production run. End-items are not limited by quantity or dollar amount (as long as the majority of the dollars will be spent on the service), but rather by the number of end-items required to cover the lead-time until delivery can begin under a separate production contract after the initial one-time production run, so long as the task order’s primary purpose is to perform an identifiable task rather than to furnish an end item of supply (ref FAR 37.101). COTS items will not be categorized as a limited production run asset but may be used to meet a requirement for items that require engineering work to complete the task. Limited production will be established on individual task orders if required. Also, the Contractor shall be bound by the terms of the

Organizational Conflict of Interest (OCI) clause in the basic contract.

Incidental Construction:

Limited construction-related activities that are essential in order to perform the services required in the DESP III engineering services task orders. Construction cannot be the main purpose of the task order, but rather incidental work required for the successful completion of the task order.

Furthermore in no event shall construction costs exceed $250,000 or 5% of the total task order dollars whichever is less. For incidental construction, coordination between the Task

Order Initiator (TOI) and Base Civil Engineering (BCE) will be required and may involve using an AF Form 332 or equivalent before work can begin. The contactor may be required to participate in the coordination and approval process.

1.0 GENERAL INFORMATION

1.1 Purpose

This Performance Work Statement (PWS) describes the technical and administrative requirements necessary to create and implement a program to provide engineering, technical, and support services. While the DESP III contract is specifically established within the Air Force

Material Command (AFMC), this contract vehicle may be used by all other Air Force and other agencies in the DoD.

1.2 Objectives

Contractor responsibilities shall include fulfilling the requirements of the basic contract and specific task assignments as designated by individual task orders. When performing on the individual task orders, the Contractor shall utilize an integrated systems approach to design efforts in meeting the technical requirements of the task order. The task orders will focus on improving system life cycle cost, operational life, performance, sustainment including maintainability & support, safety & environmental friendliness, and education and training in accordance with the following objectives:

a. Reduce life-cycle costs through:

1. Use of alternatives in system configurations that utilize current technology components or adapt common equipment to multiple requirements and applications.

2. Development of new approaches to system development and support, such as improved specifications, standards, and processes, using techniques such as process base-lining, modeling, and simulation.

3. Improved management techniques, process improvement techniques, process re-engineering, automation, configuration management, and quality assurance.

b. Increase system operational life through:

1. Evaluation and insertion of new technology into existing weapon systems, including their support systems and modernizing and improving existing operational support, maintenance, and repair processes.

c. Improve system performance through:

1. Evaluation and insertion of new technology into existing weapon systems, including their support systems and modernizing and improving existing operational support, maintenance, and repair processes.

2. Improved performance, accuracy, reliability, maintainability, deployability, survivability, and supportability of weapon systems, subsystems, and equipment

(including support equipment).

d. Improve system sustainment through:

1. Development and production of technical documentation to include changes in

Technical Orders, Technical Data Packages, engineering drawings, associated lists, and specifications for existing systems that require improved documentation or as a result of newly developed and/or modified systems provided for under a particular task order.

2. Improved productivity, effectiveness, and efficiency of maintenance, repair, operational support activities, and related processes. When appropriate, provide for the automation of such processes (including ADPE hardware and/or software).

3. Redesign efforts in support of diminishing material and manufacturing sources including efforts such as reverse engineering.

e. Improve system and personnel safety & environmental friendliness through:

1. Review and implementation of the environmentally friendly efforts to improve maintenance, repair, operational support activities, and related processes.

2. Provide engineering and other professional services for pollution prevention, environmental compliance, and actively pursue the health and well being of personnel (military, civilian, and contractor). Improve the environmental friendliness, and environmental protection and remediation of existing sites and vulnerability. Develop alternate fuel sources. Improve hazardous material management.

f. Provide engineering services to departments and agencies in support of systems and infrastructure critical to the performance of their identified roles through:

1. Evaluation of specific problems or issues related to their core operations and/or functions

2. Design of systems or processes to resolve specific problems or issues

g. Provide training through:

1. Development, implementation, and conduct of training programs including modification, validation, and upgrade of training manuals and other training documentation or training aids and courseware materials.

1.2.1 Support Taskings

In support of the major objectives outlined above, the following taskings may be specified:

a. Perform design and/or engineering studies and analyses that address the assessment of technical and/or logistical problems. The product of these studies shall be presented in a professional manner with identification of potential solutions and alternatives. Studies may include but are not limited to the following areas:

Engineering design

Technology insertion

Form-fit-function replacement

Technology refresh

Supportability improvement

Analysis, assessment, and investigation of problems and failures and with identification of solution alternatives

Technical and cost trade-offs

Environmental related issues

Process improvement efforts

Operational or logistics supportability, reliability, availability

Operational safety, suitability, and effectiveness

Requirements traceability

Configuration management

Environmental, health, and safety

Sustainment related activities

Organizational compliance with applicable governing documents

Financial Management

Training

b. Establish, maintain, integrate, utilize, and develop/provide training. One example of this may be in the area of processes and procedures to manufacture and install prototype systems, to include both hardware and software, for the purposes of testing in both artificial and real-time environments. Training provided under this contract shall not be comprised of long term on-going training.

c. Develop and maintain all necessary test plans and procedures, which take into account both user requirements and applicable environmental, health, and safety standards.

d. Provide rapid access to initial one-time production runs for modified piece parts, sub-system components, or systems, which were developed or improved as a result of a specific task order. This contract will not provide additional production after that initial one-time production run. COTS items will not be categorized as a limited production run asset but may be used to meet a requirement for items that require engineering work to complete the task.

e. Provide A&AS in support of any of the objectives or taskings listed in Paragraph 1.2 above and in support of those system or infrastructure used by government agencies (critical to the performance of their roles).

1.3 Scope

The objectives and requirements identified within in this PWS are described in general terms.

Each task order will address specific task requirements, project scheduling, and other related performance criteria, as applicable. Engineering services may be applied on a level of effort basis in support of the objectives in Paragraph 1.2.

2.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the current versions of applicable regulatory and compliance documents at the time the task order is issued.

3.0 REQUIREMENTS

3.1 TASK ORDER REQUIREMENTS

The Contractor shall perform tasks in accordance with separately issued task order providing engineering, technical, and support services, as specified therein. Task Orders issued will be for one or more of the following services:

3.1.1 Studies

The Contractor shall perform studies related to the objectives of paragraph 1.2 above. Studies shall be performed and documented as specified by individual task order.

3.1.2 Environmental, Health, and Safety Support

If specified by individual task order, the Contractor shall provide engineering and other professional services to provide for pollution prevention, environmental compliance, and pursue means to develop, safeguard, or improve the protection of the health and well being of personnel as a vital component of the system and/or its critical processes. The Contractor shall assist the customer in determining and implementing actions necessary to ensure adherence and compliance with all environmental, health, and safety policies, regulations, and laws. All submitted engineering solutions shall require consideration of the impact to the environment and to the worker’s health and safety. Compliance to applicable EPA, OSHA, and local, state, and federal regulations is required. Task order efforts may include, but are not limited to:

1) Environmental Impact Studies

2) Remediation

3) Process Improvement

4) Automated Reporting/Tracking

5) Pollution Prevention

6) Regulatory Permitting

7) Compliance Monitoring

8) Response to Notices of Violation

9) Substance Replacement

10) Technology Insertion

11) Facility design/layout

12) Equipment redesign for ergonomic improvements

13) Vulnerability Studies

14) Environmental Management

15) Repair/production improvement/implementation

16) Environmental compliance.

17) Explosives Safety Site Planning

18) Safety Engineering Analysis

3.1.3 Technology Insertion

The Contractor shall integrate new technologies into existing system architectures. Hardware and software redesign and software automation efforts shall consider the latest technologies available. To the greatest extent possible, the Government will provide known information on applicable technologies available in government laboratories. This technology and technologies available in industry shall be considered in any system or process design/redesign. Commercial-off-the-shelf (COTS) equipment and software meeting the requirements of individual task orders shall be used to the greatest extent possible.

3.1.4 Field Representation

Ongoing operations may warrant extended contractor representation at operational bases, repair depots, or other locations for various purposes. In such instances, the Contractor may be required to physically observe, monitor, and evaluate system performance, collect data, provide on-site assistance for operational problems, and/or perform as a liaison between Government, Contractor, and/or Subcontractor representatives. Requirements for field representation may be presented to the Contractor and required as an integral part of problem resolution and/or task assignment. Contractor personnel assigned to field activities shall be fully qualified individuals who have a specific knowledge of the systems related to a given task order.

3.1.5 Prototype/Preproduction Development, Build, Test, and Evaluation

The Contractor shall develop and provide prototypes, pre-production items, or one-time production items in quantities as specified to allow for testing by both the Contractor and

Government. When required by task order, the Contractor shall build prototype, pre-production units, or one-time production units, conduct tests and evaluate the item(s) against specified requirements, and deliver an industry-validated technical documentation package. The

Contractor may also be required to perform first article testing. When deemed appropriate by the

Customer, the Contractor shall also provide for rapid delivery of limited or one-time production quantities, as specifically described by task order. The Contractor may be tasked to assist the industrial sources, as required, in producing prototypes, first articles, and/or the follow-on production articles.

3.1.6 Hardware and Software Fabrication

The Contractor shall manufacture, acquire, and assemble hardware and software as required to accomplish task order objectives. To accomplish task order objectives, the Contractor shall acquire and assemble any necessary hardware and software through either manufacture or procurement. Whenever feasible, available government equipment, supplies, facilities, and resources shall be incorporated. Such Government Furnished Equipment/Material shall be specified in applicable task orders. Any government equipment, supplies, facilities, and resources available for use the Contractor shall be specified in applicable task orders. The rights of any computer software to be delivered under any specific task order will be specified in the task orders and negotiated prior to award of the task order. Failure to negotiate limited rights prior to award of the task order shall constitute an agreement by the Contractor that the data ordered shall be delivered with unlimited right.

3.1.6.1 Software/Firmware

The Contractor shall design, develop, test, deliver, and maintain the software necessary to satisfy the requirements established by a specific task order. Examples of software/firmware include, but are not limited to the following:

1) Operational Flight Programs (OFPs)

2) Mission Support/Planning

3) Computer Modeling and Simulation

4) Automatic Test Equipment (ATE)

5) Command, Control, Communications, and Intelligence (C3I)

6) Command, Control, Communications, Computers, and Intelligence (C4I)

7) Automated Data Processing Equipment (ADPE)

8) Process Automation

9) Software Development and Support Environments/Tools

10) Software for automating paper-based processes

11) Electronic repositories

12) Data base Creation/management

13) Test Software

14) Web development

15) Information Technology support

All software/firmware items designated as Computer Software Configuration Items

(CSCIs) shall be designed, developed, and tested in accordance with government and/or industry standards as specified by each task order. In addition to being documented within the software specification, all firmware designated as CSCIs shall be documented in engineering drawings. All firmware shall be described and identified in the system specification and discussed at a system level design review. The Government will designate how each of the firmware elements is to be managed and documented. Each firmware element shall be designated as a CSCI or as part of a hardware Configuration

Item (CI). Existing government software support environments shall be utilized where possible. Any new software support requirements resulting from a new or modified design shall be specified. This support can augment existing IT support for personal computers and networking issues. The Contractor shall complete the proper training as defined in

DoD Directive 8570.1, Information Assurance Training, Certification and Workforce

Management, for any IT support provided.

3.1.7 Documentation

Documentation shall be developed, created, revised, and/or updated. Documentation may include information derived from other task order requirements. Documentation may include but is not limited to Technical Orders (T.O.s), manuals, and/or Technical Data Packages (TDPs) including engineering drawings, associated lists, and specifications as specified by individual

Task Order. When required to complete directed task assignments, the Contractor shall prepare and/or review new or existing drawings and specifications.

3.1.8 Training

The Contractor shall determine training requirements and obtain or develop, implement, and conduct training programs. The Contractor shall develop, modify, validate, and upgrade training manuals and other training documentation or training aids and courseware materials as specified by task order.

3.1.8.1 The contractor shall provide Courseware Design and Development activities using approved Instructional System Development manuals, conduct Training Needs Planning, Analysis, Assessment, and Training Studies, provide Education and Training Program Support, and Design and Develop Education and Training Tools. The contractor may be required to modify, validate, review, upgrade training manuals and other training documentation or training aids and courseware materials as specified by task order. The contractor may be required to provide experienced and qualified instructors to deliver newly developed courses. Upon request the contractor shall provide experienced and qualified instructors to train students using approved courses as specified by individual Task Order.

3.1.9 Engineering Services

The Contractor shall perform engineering services as specified in assigned task orders. These services may include but are not limited to: analytical engineering, system integration engineering, independent engineering tests, and development of engineering concepts and design packages. Engineering services shall support the overall objectives of paragraph 1.2.

Engineering shall also support accident investigations and failure analyses. One-time damage analysis and damage tolerance assessments may be required as well as on-the-spot design of temporary and permanent repairs.

3.1.9.1 Process Modeling, Analysis, and Re-Engineering

Process modeling, analysis, and re-engineering shall be performed as specified by individual task order. Process characterization involves the development of 'as-is' or baseline models. Baseline models provide a structured approach to define how operations are currently performed, to determine the reasons for current success, and to identify those areas in need of improvement.

After implementation, this baseline can be used to measure process improvement. As required by task order, the information system collecting data used for the model may be evaluated for adequacy and potential contribution to the management, analysis, and improvement of the process. In general, the steps of process modeling and improvement/re-engineering are: process baseline, stochastic simulation modeling (when appropriate), and analysis and recommendations.

3.1.9.1.1 Analysis

The Contractor may be required to conduct on-site analysis at the location of the process to be modeled. If specified in the individual task order, the Contractor shall capture the definition of the process using industry standard methods and appropriate automated tools. Detailed site surveys might include data collection, process familiarization, and review of facility layouts.

The baseline may also include details of existing facilities, equipment, direct and indirect labor, personnel skill levels, process specific technologies, workload volume and mix, material handling and storage systems, and other information deemed relevant. The focus of this task shall be on those items that generate a significant portion of costs, flow time, pollution, or performance problems. The Contractor shall work with the customer to determine material flow and decision logic as appropriate for the process being modeled.

3.1.9.1.2 Process Modeling and Re-Engineering

If required by individual task order, the Contractor shall design, develop, construct, purchase, and install systems and/or automated/mechanized processes necessary to optimize maintenance and repair activities IAW the task order CET. These activities may include:

a) Process Baseline

b) Stochastic simulation

c) Simulation databases

d) Manpower resources by shift and skill level

e) Mean Time Between Failure (MTBF)

f) Mean Time To Repair (MTTR) for each piece of equipment

g) Long term and temporary workload

h) Process flows including

1) Sequence location

2) Equipment requirement

3) Materials and supplies requirements

4) Labor standard

5) Process time

6) Occurrence factor

7) Labor skill level for each operation

8) The breakdown of end items into components

9) Material handling and storage capacity

i) Data Correlation Validation

j) Simulation Modeling Documentation

k) Verification of Simulation Models

l) Validation of Simulation Models

m) Process Analysis

n) Recommendations

o) Process Improvement

p) Process Implementation

q) Safety Engineering Analysis

3.1.10 Logistics Support

3.1.10.1 Activities in Support of Operations and Processes for Maintenance and Repair

This category shall apply when the task requires overhaul or modification of a system, but does not add capability or functionality. The Contractor shall perform and/or provide services in support of process analysis and improvements in maintenance or repair operations.

Improvements shall include, but not be limited to:

a. Reliability

b. Maintainability

c. Efficiency

d. Supportability

e. Modernization

f. Performance

g. Cost Effectiveness,

h. Environmental Friendliness

i. Service life extension of support hardware and/or software items, systems, subsystems, or processes, such as, but not limited to, lean logistics and maintenance transformation

j. Purchase and refurbishment of equipment

New components, software, or systems shall be designed to interface with existing system components and software and may require system integration.

3.1.10.2 Painting, Coating, Sealing, and Preservation

The Contractor shall ensure preservation of any new or modified subsystems, systems and/or platforms through the use of painting, coating, protecting, and sealing as required by applicable task orders when in conjunction with or as part of an engineering service or the objectives of paragraph 1.2.

3.1.10.3 Publications

The Contractor shall review, develop, and/or draft and submit logistics support documentation as required by applicable task orders. Such documentation may include but are not limited to:

Integrated Logistics Support Plans (ILSPs), Technical Orders (TOs), Technical Manuals (TMs), Interactive NAVAIRs, NAVSEAs, work specifications, Lubrication Orders, Interactive

Electronic Technical Manuals, Repair Parts Special Tools Lists (RPSTLs), Environmental

Assessments, Programmatic Environmental, Safety and Occupational Health Evaluation, Safety

Assessment Report, Partnering Agreements, Memorandum of Agreements, Quality Assurance

Plans, Foreign Object Damage Prevention Plan, and various other plans, handbooks, and guides.

3.1.10.4 Logistics Support Analyses

The Contractor shall perform or assist in the performance of Logistics Support Analyses as required by applicable task orders.

3.1.10.5 Support Equipment Studies

The Contractor shall, as required by individual task order, conduct analyses to assist in the determination of weapon system support equipment requirements. Analyses could cover the full spectrum of support requirements from conceptual system support studies through planning for actual equipment installs. Studies shall include, but not be limited to: levels of maintenance, support equipment, training, technical orders, site activation task force, configuration/commonality/refurbishment of equipment, modification accountability, and crises supportability investigations. Support equipment requirements shall be structured to encourage the use of existing tools and equipment. The Contractor shall,by individual task order, design, redesign, modernize, purchase, refurbish and/or test equipment as applicable. The application of commercial-off-the-shelf equipment shall be considered for each application.

3.1.10.6 Support Equipment Improvement and Technology Insertion

The Contractor, if required, shall plan, design, develop, document, and verify

Support/Handling/Test Equipment and items and associated software required to support and maintain systems, or portions of the system. This may include, but is not limited to: equipment, tools, etc., used to service, repair, assemble, disassemble, test, inspect or otherwise maintain the equipment. It may also include any production of duplicate or modified factory test or tooling equipment delivered to the Government for use in maintaining the system.

The Contractor shall utilize standard commercially available equipment to the fullest extent possible.

These systems may include but are not limited to ground support equipment, powered support equipment, non-powered support equipment, special test equipment, and material handling equipment. Test and measurement systems may include but are not limited to test measurement and diagnostic equipment, precision measuring equipment, automatic test equipment, manual test equipment, test-program sets, appropriate interconnect devices, automated load modules, related software, firmware and support hardware (power supply equipment, etc) used at all levels of maintenance. Task orders that enable a line or shop replaceable unit, printed circuit boards, or similar items to be diagnosed using automatic test equipment are also included.

3.1.11 Source Qualification

The Contractor shall, as required by individual task order, assist in the qualification of sources.

This may include such actions as research and evaluation, verification, and validation of capability.

3.1.12 Test and Evaluation

The Contractor shall, as required by individual task order, define and develop test programs, plans, and procedures, conduct testing, evaluate and/or document the results of testing and evaluation. Types of testing may include, but will not be limited to: hardware and software component testing, subsystem and system level development testing, system compatibility testing, acceptance testing, functional testing, integration testing, qualification testing, and beta testing. If a phased approach is used the Contractor may be required to implement corrective actions discovered in previous testing before retesting. The Contractor shall perform all activities associated with conducting tests or provide technical support to government personnel as specified by individual task order.

Test and evaluation when required by individual task order may include but are not limited to:

Independent Verification and Validation (IV&V)

Development Test & Evaluation

Operational Test & Evaluation

Demonstration and Validation (D&V)

Functional Tests

Self-Test/Built-In Test

Functional Test

Integrated Test

Environmental Test

Electromagnetic Interference Test/Effects

Reliability Test

Maintainability Test

Safety of Flight Test

Flight Test

Airworthiness

Human Factors

Environmental Stress Screening (ESS) Test

Existing Test Equipment

Aging and Surveillance Test

Coupon test

Component test

Metallurgical/materials test

Corrosion test

Fatigue test

Full-scale structural test

Performance test

Application test

Destructive teardown test

Nuclear Hardness and Survivability Test

3.1.12.1 Laboratory Services

As required by individual task order, the Contractor shall supply independent laboratory services to analyze test and inspect materials, component parts, and sample specimens. These may include 3 rd party analysis, testing, validation, verification and inspection of metallurgical, chemical or other samples. This may include Non-Destructive Inspection (NDI) or destructive test methods.

3.1.13 Producibility

The Contractor shall, as required by individual task order, establish a producibility program that ensures: 1) all designs are producible and that producibility enhancements are considered in the design process; 2) long term logistics support analysis concerns are considered; and 3) life cycle cost impacts are considered. The Contractor shall provide for a one-time production of parts, components, systems, support equipment, test equipment, etc., as necessary to meet mission critical functions as determined by the DoD and as dictated by individual task order.

3.1.14 Installation

The Contractor shall, as required by individual task order, install, or assist the government in installing, component or system hardware and software as specified by individual task orders.

When such installation is required, the Contractor shall assist the Government in identifying all equipment, utilities, and associated activities required prior to and during installation at the installation site. The Contractor may be tasked to assist the government in identifying required

Government Furnished Equipment (GFE) and Government Furnished Material (GFM) necessary for installation.

If incidental construction is required for installation of equipment, coordination between the TOI and Base Civil Engineering (BCE) will be required and may involve use of an AF Form 332 or equivalent before work can begin. The contactor may be required to participate in the coordination and approval process.

3.2 General Requirements

These general requirements apply to all task orders issued under this contract unless otherwise stated.

3.2.1 Personnel Qualifications

Upon contract award, the successful offeror’s identified labor categories will be incorporated as an attachment in Section J of their contract. The contractor shall provide personnel who are fully qualified to perform under those labor categories for each task order requirement. The

Contracting Officer, prior to award, must approve waivers before the contractor begins work under the task order. Within each waiver, the contractor will be required to demonstrate the benefits of using personnel that do not meet the requirements within the labor categories.

3.2.2 Task Order Deliverables/Inspection & Acceptance of Services

The TOI will be the point of contact to accept, reject, or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Contractor will be notified in writing by the Contracting Officer of the specific reasons why the deliverable was rejected.

3.2.2.1 Task Order Data Requirements

The Contractor shall provide data as required on the DD Form 1423, CDRL provided for the individual task order. A pick list of common Data Item Descriptions (DIDs) that may be required on individual task order is provided as an attachment to the User’s Guide.

3.2.3 Security

The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge they may have gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all government rules, policies, procedures, and standards of conduct. Some task orders may have security requirements that require the inclusion of a DD Form 254 in the task order solicitation.

In such an event, only those contractors who meet the proper security requirements will be considered for task order award.

3.2.4 Release/Removal of Documentation

The Contractor shall not release or remove system documentation, data, or reports generated by or through use of any government systems. All requests for information shall be forwarded to the Contracting Officer who will request approval from the TOI.

3.2.5 Automated Information Systems (AIS) Security

Contractors requiring access to government AIS shall have background investigations and security awareness training completed prior to the start of contract performance. The TOI will be responsible for ensuring the appropriate background investigations are performed. When the period of performance is complete or contractor personnel leave work on this project, the contractor personnel shall terminate all their network user accounts and return all access cards and base identification within 5 working days, unless authorized to retain them, .

3.2.6 Safety, Health, and Environmental Compliance

The Contractor shall comply with all applicable federal, state and local safety, health, and environmental regulations, including the National Environmental Policy Act (NEPA).

3.2.6.1 System and Health Hazards

The Contractor shall identify and evaluate system safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with contractual tasks. Safety and health hazards shall be managed consistently with mission requirements. All inherent hazards shall be identified, evaluated and either eliminated or controlled to ensure minimum risk to the environment and personnel. Records shall be kept for the life of the contract plus two years. These records shall be provided to the Government upon request.

3.2.6.2 Hazardous Materials

The Contractor shall implement a Hazardous Material Management program that minimizes hazardous materials utilized in the performance of this contract. The use of hazardous or corrosive materials shall be minimized in accordance with DODD 4210.15. No Class I Ozone

Depleting Substances shall be used or delivered in the performance of this contract.

3.2.6.3 Pollution Prevention Program

The Contractor shall implement a Pollution Prevention Program to minimize the environmental impact and costs associated with environmental compliance. Pollution shall be prevented or reduced at the source whenever feasible. Pollution that cannot be prevented or recycled shall be processed in an environmentally safe manner, and in accordance with applicable environmental regulations.

3.2.7 Quality Control Provisions

The Contractor shall develop a quality control program. This program may be tailored to meet or exceed the requirement for individual task orders. Individual task orders may establish additional quality control measures. The Prime contractor shall maintain responsibility for the performance of quality control activities, ensuring the required performance of products, subcontractors, and vendors. The Government will specify quality requirements for each CET.

3.2.8 Travel Requirements

Individual task order travel requirements will be specified in each individual task order. Airfare for travel and per diem shall be billed IAW FAR 31.205-46. The Contractor shall be responsible for making their own travel and lodging arrangements as necessary to support the task requirement except in special situations where the Government requires the Contractor to utilize government travel planning resources (e.g. travel to Iraq or Afghanistan).

3.2.9 Mission-Essential Services

The Government will include the continuation of essential Department of Defense contractor services during crisis in the basic contract. The requirement of AFI 63-124 (1 Aug 2005), paragraph 2.7.1 and DoDI 3020.37 will be addressed at the task order level. The Government will address mission essential issues at the task order level.

3.2.10 Government-Furnished Property

The Government will determine the Government-Furnished Property requirements at the task order level.

3.2.11 Supplies and Services

The Contractor shall provide all supplies and services necessary to successfully complete each task order.

3.2.12 Handling, Storage, Preservation, Packaging, and Shipping

The Contractor shall establish/maintain procedures for handling, storage, preservation, packaging, and shipping to protect the quality of products and prevent damage, loss, deterioration, degradation or substitution of products.

3.2.13 Standard Items

All designs shall use COTS, standard parts, materials, and processes whenever practical. The requirements for installation, operation, maintenance, removal, and repair shall be satisfied by the use of common hand tools. Any deviations from this requirement must have advanced written approval from the contracting officer.

3.2.14 Design Reviews/Audits

The Contractor shall prepare for, conduct, and participate in formally scheduled reviews/audits

(e.g., SSR, PDR, CDR, TRR, FCA/PCA) to be conducted in accordance with standards as required by individual task order (e.g., established government and/or industry standards). The

Government shall have final decision authority.

3.2.15 Human Factors Engineering

As required by individual task order: The Contractor shall apply human factors engineering design criteria, principles, practices and standards to the design process to achieve ergonomics, effectiveness, simplicity, efficiency, reliability and safety of system operation, training, and maintenance.

3.2.16 Reliability/Maintainability

As identified within each task order, system conformance to reliability and maintainability requirements shall be projected and assessed in accordance with approved demonstration plans.

Actual demonstration of reliability and maintainability conformance shall be performed in accordance with approved test plans. The Contractor shall use an integrated approach and specific analytical techniques to predict and verify the performance of systems throughout the definition, design, and test phases of their development.

3.2.17 Data Rights

All data shall be developed and provided in accordance with the data right clauses and as identified in each task order. Unless the Contractor expresses a claim in their proposal to providing data to the Government with less than unlimited data rights, the Government will assume unlimited data rights (see DFARS 252.227-7013 for definition of data rights). In some cases, the Contractor shall be required to provide proprietary data for government use. This will be specified in the individual task orders.

3.2.18 Integrated Systems Design, Engineering, Development

Integrated System Design and Engineering Development shall apply when the task requires new parts design or added functional capability for a system and/or subsystem.

The Contractor shall use an integrated systems engineering approach in the accomplishment of design, engineering, development, and manufacturing efforts, which in turn shall ensure mission objectives and weapon system requirements relating to individual task orders are met and that the possible effects to all other interfacing systems, subsystems or components are assessed and addressed. Important factors shall include the demonstration of clear and definable improvements in the performance, accuracy, reliability, maintainability, supportability, deployability, survivability, cost effectiveness and/or service life of the hardware and/or software item, subsystem, system, weapon, or process. New parts, software, or systems shall be designed and produced to integrate with existing system components and software if applicable.

Integrated System Design, Engineering, and Development activities shall take into account maintenance, repair, and operational support requirements, including corrosion prevention, EMC compatibility, safe design, human factors engineering, standard items and nuclear hardness to ensure lower overall life cycle costs and a design that can in turn be effectively supported.

3.2.19 Performance Documentation

The Contractor shall provide information to the assigned QA personnel, as needed, in the preparation of performance documentation pursuant to the Service Summary and the

Performance Plan. The QA personnel will provide this documentation to the FC/FD to ensure performance is compatible with contract and mission objectives to support a higher level of contract performance.

3.3 Contractor Program Management Requirements

The Contractor shall be responsible for managing all aspects of the contract and awarded task orders, to include cost, schedule, performance and contract management. The Contractor shall act as the task integrator, ensuring all technical and program elements of a task order provide a fully integrated approach. The Contractor shall also participate in periodic DESP III Program

Management Reviews.

3.3.1 Single Managers

In accordance with the Identification of Key Positions clause found in section H of the contract, the Contractor shall establish a single manager point of contact (POC) for program management, and one POC for contracting, having authority and responsibility for the overall effort for all task orders. The intent of each single manager is to give the government agencies one point of contact for each prime contractor.

3.3.2 Subcontractor Management

The Prime Contractor may subcontract portions of individual task orders to subcontractors based upon areas of expertise to establish a strong technical capability to meet diverse task order requirements. The prime contractor shall maintain responsibility for all aspects of task order performance and oversight, regardless of any arrangement between the Prime and its subcontractors.

3.3.3 Funding Actions Reporting (reference CDRL A001)

The Contractor shall report new contract actions that affect contract funding each reporting period. This report shall include all new task orders and modifications that increase or decrease task order funding. This will be used to reconcile the contracting actions between the

Government and the Contractor to ensure contract ceiling is not breeched. The Contractor is solely responsible for financial performance and shall ensure contractual cost and price ceilings are not exceeded.

3.3.4 Customer Satisfaction

The Contractor shall make every effort to maintain an acceptable customer satisfaction.

Customer satisfaction ratings will be measured using CPAR ratings, for TOs with a value over one million dollars, and TO Initiator Feedback Questionnaires on each TO.

3.4 Small Business Participation Reporting (CDRL A001)

All prime contractors shall report Small Business Participation in accordance the Enhanced

Small Business Participation clause found in Section H of the basic contract. The report shall provide Small Business Participation status on all DESP III orders. The information provided on the CDRL will be used to verify that the Contractor is meeting their small business goals for the

DESP III program.

3.5 Small Business Set-Aside Reporting - Limitation on Subcontracting (CDRL A001)

Small business prime contractors and/or its formal/informal joint ventures shall perform at least

50% of the labor (by dollar) on the total of efforts awarded as set-aside for Small Businesses

(Clause 52.219-14 in basic contract). This information will be reported on a semi-annual basis to ensure that the small business prime contractors are in compliance with this regulation. It will also be used in the task order evaluation process for set-aside task orders found in Section H of the basic contract.

3.6 Quarterly Financial Breakdown Reporting (CDRL A002)

The Contractor shall submit a report each quarter due Not Later Than then the 15 th of January, April, July, and October with a reporting period (as of date) as of the last day in February, May, August, and November. The report shall reflect all task order invoiced costs and shall be submitted even if there have been no invoiced costs. If there have been no invoiced costs, no costs should be entered in the cost lines, but the Contractor shall enter “No” on the worksheet to answer the question, “Have there been any invoiced costs for this quarter?” The Contractor shall break down each of the invoiced costs into the categories listed that reflect the types of work from the PWS.

3.7 Contractor Full-Time Equivalent Reporting Addendum

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DESP III engineering services task orders via a secure data collection site**. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance for the DESP

III engineering services task orders for each Government fiscal year (FY), which runs 1

October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk***.

*Reporting Period: Contractors are required to input data by 31 October of each year.

However, due to the delayed implementation, input for FY12 data is required by 31 Mar 13.

**Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

***User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/

ACRONYMS

A&AS Advisory and Assistance Services

ACO Administrative Contracting Officer

ADPE Automated Data Processing Equipment

AFMC Air Force Material Command

AFOSH Air Force Occupational Safety & Health Standards

AIS Automated Information System

ATE Automatic Test Equipment

BCE Base Civil Engineering

CAD Computer Aided Drafting

CDR Critical Design Review

CDRL Contract Data Requirements List

CE Civil Engineering

CET Contractual Engineering Task

CI Configuration Item

COTS Commercial-off-the-Shelf

CPAR Contractor Performance Assessment Report

CPARS Contractor Performance Assessment Reporting System

CSCI Computer Software Configuration Item

DESP III Design & Engineering Support Program III

DID Data Item Description

DOD Department of Defense

D&V Demonstration & Validation

ECP Engineering Change Proposals

EMC Electromagnetic Compatibility

ESS Environmental Stress Screening

FCA Functional Configuration Audit

GFE Government Furnished Equipment

GFM Government Furnished Material

GFP Government Furnished Property

GFS Government Furnished Software

ILS Integrated Logistics Support

IT Information Technology

IV&V Independent Verification and Validation

JCN Job Control Number

JTR Joint Travel Regulations

LSA Logistics Support Analysis

MTBF Mean Time Between Failure

MTTR Mean Time To Repair

NDI Non-Destructive Inspection

OCI Organizational Conflict of Interest

OFPs Operational Flight Programs

OSHA Occupational, Safety, and Health Administration

PCA Physical Configuration Audit

PDR Preliminary Design Review

POC Point of Contact

PWS Performance Work Statement

R&M Reliability & Maintainability

RFOP Request For Order Proposal

SSR Software Specification Review

TDP Technical Data Package

TO Task Order

TOI task order Initiator

TRR Test Readiness Review

VDD Version Description Document

OGDEN AIR LOGISTICS CENTER

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

APPENDIX “C”

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

Design & Engineering Support Program (DESP) III

PREPARED BY: David D. Battle, 75 ABW/SEG, (DSN: 777-1435) DATE: June 2, 2010

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new

“performance-based” language, the government will provide the contractor with areas of concern

(Protection of government personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the…