VIPSAM_Industry_Day_11_Dec_2012_upd_5_Dec.pdf

AFLCMC… Providing the Warfighter’s Edge

C-32A / C-40B / C-40C Contractor Logistics

Support Industry Day 11 Dec 2012

Kimberly Doyle, Contracting Officer Kimberly.Doyle@tinker.af.mil

AFLCMC/WLKLB

Douglas D. Williams, Program Manager Douglas.Williams@tinker.af.mil

AFLCMC/WLVVC

VIPSAM & Special Duty Division

AFLCMC/WLV

mailto:Kimberly.Doyle@tinker.af.mil mailto:Douglas.Williams@tinker.af.mil

Welcome

• Col Francesca Bartholomew, OSA VIP/SAM System Program Director

• Mr. Ray Nicholas, AFLCMC Contracting Division Chief, Tinker AFB

• Joanne Davis, Tinker AFB Small Business Office

• Question Forms

• Open Communication is Encouraged

Disclaimer

• Any presentation points in the following briefing or any ensuing discussions DO NOT constitute direction to the contractor

• The acquisition strategy has not been approved; therefore, all information provided is preliminary and subject to change

• Government is not currently soliciting proposals

• All questions must be submitted in writing to PCO

– Official written responses will be posted to FedBizOps website with non-attribution by 31 Jan 2013

– Verbal questions and answers are not binding

• Email contact only through PCO with courtesy distribution to Mr. Williams and Capt Grow (steven.grow@tinker.af.mil)

Agenda

• 0800 – Doors Open

• 0830 – Welcome & Introductions

• 0845 – C-32A / C-40B / C-40C Program & Draft

Contract Briefing

• 1100 – Break for Lunch

• 1300 – Side Meetings

Overview

• Program Description

• Requirements Overview

• Preliminary Acquisition Overview

• Preliminary Solicitation Overview

• Preliminary Milestones

• Discussion Items

• Questions/Answers

Warfighter Support Key Facts

CLS Sustainment Division C-32A

• 4 Boeing 757-200 commercial derivative

• In-the-sky office for Senior Leaders

• Maintained to FAA standards

• Transportation for Vice President, First

Lady, Cabinet, Members of Congress

• First aircraft delivered in 1998

• Operated by 89th Airlift Wing at Joint Base Andrews

• Base Contract for line maintenance

• Contractor Operated and Managed Base

Supply (COMBS), Depot level maintenance, contract field teams and Field Service Reps (FSRs) by CLS Contractor

• Aux Fuel System Improvements

• Modernized communication suite

• Robust capabilities for reliable & uninterruptible information exchange

• Accommodates 45 passengers & 16 crew

• Range 5,500 nautical miles

C-40B

C-40B

• 4 Boeing 737-700 commercial derivative

• In-the-sky office for Senior Leaders

• Maintained to FAA standards

• Provides transportation for Combatant

Commanders

• Delivered first C-40B to AF in 2002

• COMBS, Depot level maintenance, contract field teams and FSRs by CLS Contractor

• Two C-40B at Joint Base Andrews MD Operated by 89th Airlift Wing − Base Contract or for line maintenance

• One C-40B at Hickam AFB HI; One C-40B at Ramstein AB GE − Line maintenance by CLS Contractor

• Aux Fuel System Improvements

• Modernized communication suite

• Robust capabilities for reliable & uninterruptible information exchange

• Accommodates 26 passengers & 11 crew

• Range 4,400 nautical miles

C-40C

C-40C

• 7 Boeing 737-700 commercial derivative

• In-the-sky office for Senior Leaders

• Maintained to FAA standards

• Provides transportation for Members of

Congress, Senior Military Leaders and Senior Executive Staff

• Delivered first C-40C to AF in 2002

• Three C-40Cs at Joint Base Andrews MD − Line Maintenance by 201st Airlift

Wing (AW) (ANG)

• Four C-40Cs at Scott AFB IL − Line Maintenance by 201st Airlift

Wing (ANG) by 932nd AW (AFRC)

• COMBS, Depot level maintenance, contract field teams and FSRs by CLS Contractor

• Aux Fuel System Improvements

• Modernized communication suite

• Robust capabilities for reliable & uninterruptable information exchange

• Accommodates up to 62 passengers

• Range 4,400 nautical miles

Joint Base Andrews

Aircraft: 4 C-32As, 2 C-40Bs, & 3 C-40Cs Primary DV Customers

• Vice-President, First Lady, SECSTATE, SECDEF & JCS

• CENTCOM Commander

• Cabinet Members, Senior Military Leadership & Congressional

Delegates Unit

• 89th Airlift Wing (AMC)

• 201st Airlift Squadron (DC ANG) Line Maintenance

• Base Support Contract

• Presidential Airlift Group (89th)

• ANG (201st) (C-40C)

COMBS

• CLS Contractor

Scott AFB IL

Aircraft: 4 C-40Cs

Primary DV Customers

• Congressional Delegations

• Senior US Government & DoD Leadership

• Operational Support/Teams

Unit

• 932nd Airlift Wing (AFRC)

Line Maintenance/COMBS

• AFRC

Hickam AFB HI

Aircraft: 1 C-40B

• U.S. Pacific Command Commander

• Pacific Air Forces Commander

• 15th Airlift Wing (PACAF)

Ramstein AB Germany

Aircraft: 1 C-40B

• U.S. European Command Commander

• U.S. Air Forces in Europe Commander

• 86th Airlift Wing (USAFE)

Performance Locations Summary

C-32A C-40B C-40C

Andrews AFB (Partial CLS)

4 2 3

Scott AFB (Partial CLS)

Hickam AFB (Full CLS)

Ramstein AB (Full CLS)

• Metrics – all locations (Per system/per location)

– Non-Mission Capable Supply < 2%

– Partial Mission Capable Supply < 4%

• Additional Metrics for Hickam AFB HI and Ramstein AB GE (each)

– Non-Mission Capable Maintenance < 8%

– Partially Mission Capable Maintenance < 4%

– Mission Capable rate > 90%

– Departure Reliability rate > 99%

• Departure Reliability Rate % = (Total Departures – *Logistics Delays) * 100/(Total Departures)

• Note: Mission Comm is prime requirement for C-32A and C-40B DV missions even if not on MEL

Requirements Overview

• Contractor Operated and Managed Base Supply (COMBS)

– Government provides a portion of required parts, material, & equipment

– Contractor responsible for any additional spares above GFP levels necessary to meet supply rate

– Operations, Inventory Management (levels, storage and reporting)

– Worldwide supply support to include MOB, Depot and Off-station

– Packaging, handling, shipping and transportation

• Current Contractor’s spare parts at the MOB COMBS will not transfer to the next contract

– The Government does not own these spare parts

– Government will not pay direct costs for establishing initial spare levels

• Contractor shall be responsible for providing a supply management system to meet performance rates in the PWS

Fleet Logistics Support

• All Depot Level Maintenance

– FAA FAR 145 Aircraft Depot Maintenance & Repair

– Maintain FAA certification and support Military Air

Worthiness Certification processes

– C-Checks every 1,080 calendar days

– Unscheduled Maintenance

– Field team support

– Contract Field Teams/Deployment support

– Technical Order (TCTO) Kit purchase & installation

– Capability to support modifications/service bulletins

– Aircraft status reporting through G081/Core Automated

Maintenance Systems (CAMS)/REMIS

– VIP Paint Specification

– AMREP Reporting per AFMCI 21-118

Fleet Sustainment Support

• Aircraft status reporting through:

– G081/Core Automated Maintenance Systems for Mobility

(CAMS-FM)

– Reliability and Maintainability Information System (REMIS)

– AFI 21-101, AFI 21-103

NOTE: Maintenance reporting at Partial CLS sites will be by host unit

• Reliability and Maintainability analysis, trends and forecasting/Quality Program including Deficiency Reporting per T.O. 00-35D-54

– Root cause analysis/tear-down analysis/corrective action validation

• Diminishing Manufacturing Sources and Material Shortages analysis, forecasting and resolution

• Engine health monitoring and reporting

• Field Service Representatives

– Provide technical expertise on aircraft, aircraft systems, and mission systems

– Coordinate technical assistance when required

– 10 years' experience; 5 of which are on model aircraft being supported

• Security

– Secret clearance

– OPSEC awareness and compliance

– Common Access Card

– DD 254

– Protection and control of For Official Use Only material

Requirements Overview

Full CLS Sites

• Hickam AFB HI and Ramstein AB GE are Full Contractor Logistics Support

• Provide flight line (O-level) maintenance personnel

– FAA Airframe and Powerplant (A&P) licensed

– 5 Years current experience on 737 aircraft

– Ability to maintain/support all aircraft and mission systems

• Scheduled and unscheduled maintenance

– 90 day A-checks

– Service Actions/TCTOs

• Germany requires special Technical Expert Status Accreditation (TESA) for non-local employees at Ramstein

• Aircraft status reporting through G081/ Core Automated Maintenance Systems (CAMS) / REMIS

• Performance Based Requirements

– Performance Work Statement (PWS)

• Government states minimum requirements in outcome based terms

• Offeror’s proposed approach/solutions to meeting the requirements by offering industry innovations, best practices and commercial enhancements, etc.

– Goal of Performance Based Requirements is to allow offerors to use their own processes and procedures that save time, reduce schedule and cost in support of the C-32A, C-40B and C-40C programs

– Must balance with military requirements and reporting

• Contractor Manpower Reporting Application (CMRA) (10

USC § 2330a) @ www.ecmra.mil

– New services based reporting for prime & subcontractors http://www.ecmra.mil/

Program Management

• Program Management Plan

– Transition Plan

• Configuration management

• Quality program

• COMBS operations

• Supply chain management

• Data deliverables – CDRLs

– Maximize on-line submissions to Government share point

• Subcontract management

• Secret security clearances required for most personnel

• Contractor hosted annual Program Review in OKC

• Support program meetings

– System Safety Working Group

– Aircraft Information Working Group

– Maintenance Working Group

– Mechanical Equipment and Systems Integrity Program

(MECSIP)

– Flight Manual Review Conference

• Service Action Review Board support

• Technical Interchange Meetings

• Weekly status telecom

Requirements Overview Program Management

Acquisition Overview

• Full and Open Competition

– NAICS code 488190, size standard $30M

– Services Contract Act

• Wage determination included in solicitation

• Contract Type

– Indefinite Delivery Indefinite Quantity (IDIQ)

– “D Type” contract

– Work authorized on task orders

– FAR part not yet determined (12 vs. 15)

– Firm-fixed-price

– Considering cost per flying hour approach

• Phase-in/Transition (approx. 120 days)

• One-year basic with six annual option years

– Phase-in 01 Sep 14 – 31 Dec 14

– Basic * 01 Jan 15 – 31 Dec 15

– Option 1 01 Jan 16 – 31 Dec 16

– Option 2 01 Jan 17 – 31 Dec 17

– Option 3 01 Jan 18 – 31 Dec 18

– Option 4 01 Jan 19 – 31 Dec 19

– Option 5 ** 01 Jan 20 – 31 Dec 20

– Option 6 ** 01 Jan 21 – 31 Dec 21

– Phase Out Last 120 days of executed award

• FAR 52.217-8 six-month extension of services

• Potential period of performance 7+ years

* Considering basic award of 3 years with 4 one-year options (multi-year contract) ** Considering award term incentives for Options 5 & 6

Solicitation Overview

• Special Clauses Contemplated

– Increase or decrease in aircraft fleet

– Site relocation/activation

– Deployments/contingencies/hostile operations

– Contracts performance includes Germany (Technical Expert

Status Accreditation –TESA)

– Base support

– Drop-in maintenance

– Commercial warranty

– Flight authorization

– Contracting Officer Representative(s) at MOB and Contractor’s maintenance facility

– Self-indemnification

– Enhanced small business goals

• Notable Clauses

– FAR 52.222-41 Service Contract Act

– FAR 52.227-14 Rights in Data -- General

– FAR 52.245-1 Government Property

– FAR 52.246-2 Inspection of Supplies -- Fixed Price

– FAR 52.215-23 Limitation on Pass-Through Charges

– FAR 52.219-9 Small Business Subcontracting Plan

• Subcontracting Plan will be incorporated into contract

– DFARS 252.211-7003 Item Identification and Valuation

– DFARS 252.217-7028 Over and Above Work

– DFARS 252.225-7008 Restriction on Acquisition of Specialty

Metals

– DFARS 252.228-7001 Ground and Flight Risk

• Technical factors evaluated as pass/fail

– Additional credit will not be given to proposals exceeding requirements

• Past performance evaluated and assigned a performance confidence rating

• Cost will be evaluated for reasonableness

• Contractor statement of work is not required

– PWS will be incorporated into the contract

• Small business subcontracting plan required

– Submitted with proposal and evaluated as pass/fail

Preliminary CLIN Structure

• Firm-Fixed-Price (FFP)

– Transition/phase-in

– Full CLS Main Operating Base (MOB) maintenance support

• Maintenance personnel

• A-Check/service actions (NTE 5 duty days)

– COMBS management & labor/FSRs

– Spares, overhauls, repairs, consumables

– Data - NSP (not separately priced)

– Depot level maintenance/service actions (NTE 30 days)

• Items not covered in other CLINs

– Travel

– Over and above for non-recurring Items, contract field team, time compliance technical order (TCTO) Kits purchase/install, Depot Repair, Government directed actions above PWS 28

• Industry Day 11 Dec 12

• Site Visits (Contemplated) Jul 13

• Pre-Solicitation Conference Aug 13

• RFP Release Sep 13

• Receive Proposals Dec 13

• Final Proposal Requests Jun 14

• Contract Award Aug 14

• Phase-in/Transition - 120 Days Sep 14

• Contract Performance Begins 01 Jan 15

Preliminary Milestones

QUESTIONS?