Addendum_to_52_212-1.pdf

ADDENDUM TO 52.212-1, Instructions to Offerors

INSTRUCTION TO OFFERORS

1. Program Structure and Purpose

1.1 The purpose of this solicitation is to acquire Vehicle Barrier Maintenance and Repair (VB M&R) services for United States Air Force (USAF) installations within the scope of this program.

1.2 This acquisition will be set aside 100% for Small Business (SB), with approximately two Women-Owned Small Business reserves. The Government plans to accomplish one (1) source selection. The source selection will result in the government awarding a Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) to a targeted number of offerors. The MAC IDIQ will have a five (5) year ordering period consisting of a base year plus four (4) one - year options. The contract will primarily include preventive maintenance, routine/emergency response, and minor repair to existing vehicle barrier systems as detailed in the Performance Work Statement (PWS) that meet all USAF and local specifications while supporting the customers’ requirements and maintaining a safe and efficient operation.

1.3 Task Order 0001 will be issued concurrently with the base MAC IDIQ award for mandatory participation in a vendor specific post award orientation. The Offeror must acknowledge it understands and is willing to accept the terms of Task Order 0001 should it win an MAC IDIQ Contract. The Offeror must therefore submit with its proposal a signed statement from an authorized representative on company letterhead indicating it will participate in the mandatory post award orientation, and it understands $1,000 will be the total price for this participation (no more and no less). Task Order 0001 is NOT included in the basic contract proposal costs. No pricing information is required with this statement; therefore, it should be no more than one (1) page.

1.4 One (1) source selection will be held, evaluating SB Offerors under the same criteria. The target number of awardees will be eight (8) SB concerns, to include approximately two Women-Owned Small Business reserves.

The government reserves the right to award to more or less than the targets identified.

1.5 This acquisition will utilize Performance Price Tradeoff (PPT) with Technical Acceptability source selection procedures in accordance with FAR 15.101-1. Past Performance and Technical Acceptability, when combined, are significantly more important than Price.

2. Coverage

2.1 This acquisition identifies 67 locations across the Contiguous United States (CONUS) as mandatory use in this effort. Table 1 below lists the locations identified as mandatory use.

Maxwell-Gunter Annex, AL

MacDill AFB, FL Creech AFB, NV JB Charleston, SC

Davis-Monthan AFB, AZ

Patrick AFB, FL Nellis AFB, NV Shaw AFB, SC

Luke AFB, AZ

Tyndall AFB, FL Tonopah Test Range

(TR), NV

Ellsworth AFB, SD

Little Rock AFB, AR Cape Canaveral AFS, FL New Boston AFS, NH Arnold AFB, TN Beale AFB, CA Moody AFB, GA Joint Base (JB)

McGuire-Dix- Lakehurst, NJ

Dyess AFB, TX

Edwards AFB, CA Robins AFB, GA Cannon AFB, NM Goodfellow AFB, TX Los Angles AFB, CA Mountain (Mtn) Home

AFB, ID

Hollomon AFB, NM JB Lackland, TX

Travis AFB, CA Scott AFB, IL Kirtland AFB, NM JB Randolph, TX Vandenburg AFB, CA McConnell AFB, KS Rome Labs, NY Sheppard AFB, TX

Buckley AFB, CO Barksdale AFB, LA Seymour Johnson AFB, NC

Hill AFB / Utah Test and Training Range (TTR) / Little Mtn (STC), UT

Peterson AFB, CO JB Andrews, MD Grand Forks AFB, ND JB Langley-Eustis, VA Schriever AFB, CO Hanscom AFB, MA Minot AFB, ND Fairchild AFB, WA USAF Academy, CO Cape Cod Air Force

Station (AFS), MA Cavalier AFS, ND JB Lewis-McChord, WA

Cheyenne Mtn AFS, CO Columbus AFB, MS Wright-Patterson AFB, OH

F.E. Warren AFB, WY

Dover AFB, DE White AFB, MO Altus AFB, OK

Eglin AFB, FL Malmstrom AFB, MT Tinker AFB, OK Hurlburt Field, FL Offutt AFB, NE Vance AFB, OK

Table 1– Mandatory Use Locations

2.2 Table 2 below lists an additional 86 locations that, while considered in-scope, will not be mandated to use this strategic effort.

Birmingham Air National Guard (ANG), AL

Peoria ANG, IL Thompson Field ANG, MS

Harrisburg International Airport ANG, PA

Dannelly Field Air National Guard Base

(ANGB), AL

Fort Wayne ANG, IN Rosecrans ANGB, MO Horsham Air Guard Station (AGS), PA

Papago Military Reservation, AZ

Grissom Air Reserve Base (ARB), IN

Great Falls ANG, MN Pennsylvania ANG, PA

Phoenix Sky Harbor

ANGB, AZ

Hulman Field ANG, IN Lincoln Municiple Airport ANG, NE

Pittsburgh International Airport Air Reserve Station (ARS), PA

Tucson International Airport ANG, AZ

Stout Field ANG, IN Reno ANGB, NV Quonset ANGB, RI

Fort Smith ANG, AR Des Moines ANG, IA Pease ANGB, NH McEntire Joint ANGB, SC

Channel Islands Air National Guard Station

(ANGS), CA

Sioux Falls ANGB, IA Atlantic City International Airport

ANG, NJ

Joe Foss Field ANG, SD

Fresno ANGB, CA Forbes Field ANGB, KS Hancock Field ANGB, NY

Berry Field ANG, TN

Joint Forces HQ ANG, CA

Louisville ANG, KY Niagara Falls ARS, NY Knoxville ANG, TN

March ARB, CA Bangor ANGB, ME Stewart ANGB, NY McGhee Tyson ANGB, TN

Moffett Federal Airfield

ANG, CA

Warfield ANGB, MD Stratton ANGB, NY Memphis ANGB, TN

North Highlands ANGS, CA

Barnes ANGB, MA Charlotte Douglas International Airport

ANG, NC

Ellington Field Joint Reserve Base (JRB), TX

Centennial ANG, CO Otis ANGB, MA Hector Field ANG, ND Naval Air Station JRB, TX

Bradley ANGB, CT Westover ARB, MA Mansfield ANG, OH Burlington ANGB, VT New Castle ANGB, DE Alpena ANGB Swanton ANGB, OH Charleston ANGB, WV Homestead ARB, FL Battle Creek ANGB, MI Rickenbacker

International Airport

ANG, OH

Shepherd Field ANG, WV

Jacksonville ANG, FL Selfridge ANGB, MI Springfield Airport

ANG, OH

General Mitchell ANGB, WI

Avon Park Air Force Reserve (AFR), FL

Duluth ANGB, MN Youngstown ARS, OH Traux Field ANG, WI

Dobbins ARB, GA Minneapolis-St.Paul International ARS, MN

Tulsa International Airport ANG, OK

Volk Field ANGB, WI

Savannah ANGB, GA St. Paul ANGB, MN Will Rogers ANGB, OK

Cheyenne Regional Airport ANG, WY

Gowen Field ANGB, ID Gulfport ANG, MS Kingsley Field ANG, OR

Abraham Lincoln Capital Airport ANG, IL

Key Field ANGB, MS Portland ANGB, OR

Table 2 – In-Scope, but Non-Mandatory Use Locations

3. Proposal Instructions

3.1 This section provides general guidance for preparing proposals. Section 4 will provide specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package shall be considered ineligible for award. The offer shall be compliant with the requirements as stated in this Request for Proposal (RFP) and attachments. Non-conformance with the instructions shall result in an unfavorable proposal evaluation.

3.2 The proposal shall be clear, concise and include sufficient detail for effective evaluation and substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

3.3 The proposal shall be accompanied by a complete and signed Proposal Cover Sheet (See Section J, Attachment 1, Proposal Cover Sheet) to be included in Volume I and II.

3.4 The Contracting Officer (CO) listed below is the primary CO for this acquisition. He is the sole point of contact for this acquisition. If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the CO below:

Contracting Officer :

Mr. Daniel Boeh 1940 Allbrook Drive, Bldg 1, Room 300 Wright-Patterson AFB, OH 45433 Phone: (937) 257-2166 Email: daniel.boeh.2@us.af.mil

3.5 The CO will promptly notify Offerors of any decision to exclude them from the competition in accordance with FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring a debriefing must make a request in accordance with the requirements of FAR 15.503 or 15.506, as applicable. Debriefings will be conducted in accordance with FAR 15.505 or 15.506.

3.6 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one (1) copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3.7 Proposals are due in “hard copy” form clearly identified as “original” proposal at 1430 Eastern Standard Time on 06 December 2017. Proposals shall be delivered to the CO, Mr. Daniel Boeh, at the address listed above. In addition to that paper copy, the Offeror shall submit all proposal information, in identical format and content, electronically on Compact Disc (CD) or Digital Video Disc (DVD). Proposal information shall not be submitted on CD/RW and DVD/RW. Each CD or DVD will contain only one (1) proposal Volume. The

CD/DVD shall be “read-only” and formatted for Microsoft Windows. All Microsoft Excel Attachments shall be submitted in Microsoft Excel format (unaltered) as provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format. When creating Adobe Portable Documentation Format (PDF) files, the Offeror shall create the file to enable textual search and copy functions. Macros or other embedded objects or features will be disabled as part of regular security precautions.

3.8 Electronic copies of proposals received at or before the receipt of hard copies will not satisfy the aforementioned requirement of submitting a “hard copy”. Proposals shall be mailed or hand-carried to the above address so they are received by the contracting office by the due date and time. The outside envelope/container shall be marked with the words “PROPOSAL ENCLOSED” and the RFP number. This is a secure military installation so appropriate arrangements are required to access the facility with enough time to meet proposal deadlines. It is the Offeror’s responsibility to make those arrangements to assure meeting proposal deadlines.

Offerors who use regular mail to submit their proposals to Wright-Patterson AFB should allow additional time for delivery due to security screening on packages that may be conducted at the Wright-Patterson AFB mail processing facility. Proposals received after the specified due date and time will be considered late proposals, regardless of the delay, and shall be considered ineligible for award.

3.9 All text shall be Times New Roman font, size 12, single-spaced, on 8 ½ x 11 inch paper (except as specifically noted in this Section). Within each volume, pages shall be numbered consecutively. A page printed on both sides shall be counted as two (2) pages. 11” x 17” sized fold out pages may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8 ½ x 11 inch paper. Foldout pages shall fold entirely within the Volume. Foldout pages shall fold so that the Government can read and evaluate them without removal from the proposal binder. Any 11” x 17” document will be considered a two sheet equivalent (with regards to page count limitations). Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible. In case of conflict between the paper and electronic copies submitted, the original paper version shall take precedence.

3.10 The Government plans to use the Government-owned software, EZSource, for the evaluation. The software administration for EZSource is provided by Array Information Technologies. Representatives from Array Information Technologies may have exposure to Offerors' proposals, but will not be providing advice on the merits of any proposal. Employees from Array Information Technologies who may have exposure to proposals have executed non-disclosure agreements. These non-disclosure agreements are available for review upon request. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) and implemented in the Federal Acquisition Regulations (FAR). Representatives from Array Information Technologies are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

3.11 The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be in the Government’s best interest.

ELEMENT REF.

52.212-1

REF.

52.212-2

TITLE # OF

COPIES

MAXIMUM

# PAGES

VOLUME I

5.2.1 Contracting Information

4.3.1 1.2 Tab 1 - Master Table of Contents No Limit

4.3.2 1.2 Tab 2 - Volume I Table of Contents No Limit

5.2.1.1 1.2 Tab 3 - Proposal Cover Sheet 1

5.2.1.2 1.2 Tab 4 - Proposal Validity 1

1.3 1.2 Tab 5 - Task Order 0001 Signed Statement 1

5.2.1.3 1.2 Tab 6 - Standard Form (SF) 1449 2

5.2.1.4 1.2 Tab 7 - Contact Information 1

5.2.1.5 1.2 Tab 8 - Company Information 1

5.2.1.6 1.2 Tab 9 - Joint Venture Agreements No Limit

5.2.2.1 Technical

4.3.2 3.3 Tab 1 - Volume I Table of Contents No Limit

5.2.2.2 3.3.2.1. Tab 2 - SUBFACTOR I National Management Plan

5.2.2.2.1 3.3.2.1 Management Plan Spreadsheet Digital Copy

Only

5.2.2.2.2 3.3.2.1.2 Organization Structure, Roles, Responsibilities, and Qualifications

5.2.2.2.3 3.3.2.1.3 Customer Service Information

5.2.2.2.4 3.3.2.1.4 Propose on 80% of the Task Order Solicitations

5.2.2.2.5 3.3.2.1.5 Willingness to Perform All Required Work

5.2.2.2.6 3.3.2.1.6 Limitation on Subcontracting Compliance

5.2.2.3 3.3.2.2 Tab 3 - SUBFACTOR II Self Performance

5.2.2.3.1 3.3.2.2.1 Preventive Maintenance 2

5.2.2.3.2 3.3.2.2.2 Annual Training 1

5.2.2.3.3 3.3.2.2.3 Qualified Personnel 1

5.2.2.3.4 3.3.2.2.4 Quality Control 1

5.2.2.3.5 3.3.2.2.5 Emergency Service Calls 2

5.2.2.3.6 3.3.2.2.6 Routine Service Calls 2

5.2.2.3.7 3.3.2.2.7 Additional In Scope Work 2

5.2.2.3.8 3.3.2.2.8 Safety 1

5.2.2.4 3.3.2.3 Tab 4 - SUBFACTOR III Subcontracting Process

5.2.2.4.1 3.3.2.3.1 Subcontractor Qualification Process 4

5.2.2.4.2 3.3.2.3.2 Documentation on Subcontractors No Limit

5.2.2.4.3 3.3.2.3.3 Subcontractor Performance Management 5

5.2.2.5 3.3.2.4 Tab 5 SUBFACTOR IV Sample O&M Work Plan

5.2.2.5.1 3.3.2.4.1 Manufacturer’s Maintenance Manuals for Base X Equipment 1

5.2.2.5.2 3.3.2.4.2 Develop Quarterly and Annual Checklist for Base X Equipment 4

5.2.2.5.3 3.3.2.4.3 Standard Test Procedures for Base X Equipment 4

5.2.2.5.4 3.3.2.4.4 Recommended List of Long Lead Time Parts for Base X Equipment 1

5.2.2.5.5 3.3.2.4.5 Quarterly report outline (or table of contents) for Base X 2

VOLUME

II

5.3.1 Contracting Information

4.3.1 1.2 Tab 1 - Master Table of Contents No Limit

4.3.2 1.2 Tab 2 - Volume I Table of Contents No Limit

5.3.1.1 1.2 Tab 3 - Proposal Cover Sheet 1

5.3.1.2 1.2 Tab 4 - Proposal Validity 1

1.3 1.2 Tab 5 - Task Order 0001 Signed Statement 1

5.3.1.3 1.2 Tab 6 - Standard Form (SF) 1449 2

5.3.1.4 1.2 Tab 7 - Contact Information 1

Table 3 – Proposal Organization

4.0 Proposal Organization

4.1 The offeror shall prepare the proposal as set forth in Table 3 above. The titles and contents of the parts shall be as defined in this table, all of which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated.

4.2 Page limitations shall be treated as maximums as indicated in Table 3 above. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal. For Past Performance, Factor 2, any submission in excess of the limit will not be considered and it will be the Government’s discretion which twelve

(12) contracts will be evaluated. Page limitations may also be placed on responses to Evaluation Notices (ENs).

The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

4.3 Table of Contents

4.3.1 Master Table of Contents – The Master Table of Contents shall contain a consolidation of the individual Table of Contents for both Volumes (I and II). This will be referred to as the Master Table of Contents.

4.3.2 Volumes I and II shall contain a detailed table of contents to delineate the subparagraphs within that volume.

4.3.3 The Table of Contents will not count against page limitations.

5.0 Proposal Organization Continued - Content of Volumes

5.1 The information requested in the following two (2) volumes will be evaluated in accordance with the evaluation criteria listed at Section M, FAR Provision Addendum to 52.212-2 – Evaluation – Commercial Items.

5.2 Volume I

5.2.1 Contracting Information

5.2.1.1 The Proposal Cover Sheet, (See Section J, Attachment 1, Proposal Cover Sheet) shall be included as the first page of this volume as discussed in section 3.3.

5.3.1.5 1.2 Tab 8 - Company Information 1

5.3.1.6 1.2 Tab 9 - Joint Venture Agreements No Limit

5.3.2 3.4 Past Performance

5.3.3 3.4 Past Performance Questionnaire for Contract Management History Max 6 -

Digital Copies Only

5.3.4 3.4 Past Performance Questionnaire for VB M&R Max 6 - Digital Copies Only

5.3.5 3.5 Price

5.3.5 3.5.1.1 VB M&R Pricing Matrix Digital Copy

Only

5.2.1.2 The Offeror shall provide a statement that the proposal and prices provided in Volume II (Contracting, Past Performance, & Price) are valid and will remain in effect for 180 calendar days after the solicitation closing date.

5.2.1.3 Offerors shall complete and provide a wet signature in the Offer Section of the Standard Form (SF) 1449, Solicitation/Offer/Award. By completing Blocks 12, 17a, 30a, 30b, and 30c of the SF 1449, the Offeror accedes to the contract terms and conditions as written in the RFP. The hard copy shall be clearly marked as “original”.

5.2.1.4 Offerors shall provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the company contractually. Also, Offerors shall identify those individuals authorized to negotiate with the Government.

5.2.1.5 Offerors shall provide company/division’s street address, county and facility code, Commercial and Government Entity code, Dun and Bradstreet number, and Tax Identification Number.

5.2.1.6 If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after time of submission of proposal or bids.

5.2.2 Technical

5.2.2.1 Technical Proposal: The technical proposal, including its subfactors, shall not make any reference to cost or pricing information.

5.2.2.1.1 The technical proposal shall be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated as defined in FAR 52.212-2 – Evaluation – Commercial Items. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Commercials, elaborate brochures, or advertisements are unnecessary and will not be evaluated.

5.2.2.2 Technical Subfactor 1 – National Management Plan

5.2.2.2.1 Management Plan Worksheet: The Offeror shall complete RFP Attachment A: VB M&R Management Plan Worksheet. In this worksheet, the Offeror will identify by base whether it plans to self-perform or subcontract the work. The Offeror must indicate at least six (6) bases which they will self-perform the work (Preventive Maintenance, Emergency Service Call, and Routine Service Calls). NOTE: In accordance with FAR 52.219-14(c)(1), by submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

For any activity that the Offeror anticipates subcontracting, the Offeror must provide the names of potential subcontractor companies that it will use to complete the work. NOTE: The Offeror shall provide documentation (see paragraph 5.3.5.2 below) showing that its qualification process has been accomplished for all subcontractor names provided (minimum one (1) subcontractor). Work actually performed or subcontractors actually used may differ without permission from the Government; however, at time of Task Order competition, all required certifications or other technical requirements for subcontractors must be met. This document, RFP Attachment 2: VB

M&R Management Plan Worksheet, shall only need to be submitted electronically. A hard copy is not needed.

The definition of “self-perform” is work under the scope of this effort conducted by the Offeror’s own labor force (employees on the Offeror’s payroll). In the case of a Joint Venture, the labor force can be from any of the companies that comprise the Joint Venture.

The definition of “subcontract” is work under the scope of this effort conducted by an entity other than the Offeror to satisfy the Offeror’s contractual responsibilities with the Government.

5.2.2.2.2 Organization Structure, Roles, Responsibilities, and Qualifications: The Offeror shall describe its Organization Structure, Roles, Responsibilities, Qualifications of Key Management Personnel, Training of New Personnel, Management of Vehicle Barrier Replacement Parts, Quality Control Program and Management of Tools and Equipment to administer a national plan to provide VB M&R.

5.2.2.2.3 Customer Service Information: The Offeror shall provide a single customer service hotline phone number that can be accessed 24-hours a day (365 days a year) by all bases in the contiguous United States to be responsive to Government requests. The Offeror must describe how its customer service function is managed to ensure responsiveness. To be responsive, personnel must be available during all hours to respond to Government requests. The Offeror must also log all calls received from USAF installations and must identify its process for resolving USAF installation concerns, and following up on unresolved requests.

5.2.2.2.4 Propose on 80% of Task Order Solicitations: The Offeror shall describe how its proposed organization will submit proposals on at least 80% of the task orders solicited each year.

The Offeror must include in this description what may cause it to not propose on a project, and what it has done to mitigate the cause of not proposing.

5.2.2.2.5 Willingness to Perform All Required Work: The Offeror must state on company letterhead that the Offeror is willing to perform VB M&R services in accordance with the PWS at every base in the contiguous United States identified in the RFP Attachment 2: VB M&R Management Plan Worksheet.

5.2.2.2.6 Limitation on Subcontracting Compliance: The Offeror shall describe how its National Management Plan is set up to ensure compliance with the limitations on subcontracting. By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

5.2.2.3 Technical Subfactor 2 – Self Performance

5.2.2.3.1 Preventive Maintenance: For work that the Offeror identified in RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed (minimum of six bases), the Offeror must describe how it will self-perform preventive maintenance and repair at those bases throughout a 12-month period. The Offeror shall describe how it will provide all personnel, labor, equipment, equipment supplies, tools, materials, supervision, and reporting for conduct of preventive maintenance, periodic inspection, and repair for barrier systems at each of the bases.

The Offeror shall provide a schedule for how it will organize its crews on an annual basis to perform the preventive maintenance and repair in accordance with its operations and maintenance plan for each of the bases.

5.2.2.3.2 Annual Training: For work that the Offeror identified in RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed, the Offeror must describe how it will conduct the annual Government training. The Offeror will provide a synopsis of the training deliverables that they will provide.

5.2.2.3.3 Qualified Personnel: For work that the Offeror identified in RFP Attachment 2: Vehicle Barrier Management Plan Worksheet as being self-performed, the Offeror must describe the qualifications of its personnel and how it will organize its workforce to perform the work. It shall provide its proposed crew organization along with a summary of the crew qualifications.

5.2.2.3.4 Quality Control: For work that the Offeror identified in RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed, the Offeror must describe how it will manage quality control of the work at each base. This description should describe its process, including its inspection plan, and the qualifications of any key personnel involved with quality control to ensure all tasks are completed within cost, schedule and quality. The minimum qualifications of key quality control personnel for the roles on the service call to include experience (no less than three years’ minimum inspecting and maintaining barriers, barrier control systems, and traffic control systems) with this Offeror or their previous Employer(s). The Offeror shall provide a quality control plan that illustrates an adequate inspection system and inspection plan to ensure contract compliance at each of the bases. This will require the Offeror to maintain inspection records and make them available to the Government and allows [but does not require or obligate] the Government to do its own tests and inspections.

5.2.2.3.5 Emergency Service Calls: For work that the Offeror identified in RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed, the Offeror must describe how it will perform emergency service calls. The Offeror must describe how it will meet a response time of 6-hours and either a completion time of the work or putting the barrier in a safe mode within 6 hours after notification of approval for the work by the Government. The Offeror is to describe the sources of qualified personnel, description of equipment and sources of parts to execute the work in the time required simultaneously at each base where they are self-performing the work.

5.2.2.3.6 Routine Service Calls: For work that the Offeror identified in RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed, the Offeror must describe how it will perform routine service calls. The Offeror must describe how it will meet a response time of 24-hours and either a completion time of the work or putting the barrier in a safe mode within 6 hours after notification of approval for the work by the Government. The Offeror is to describe the sources of qualified personnel, description of equipment and sources of parts to execute the work in the time required simultaneously at each base where they are self-performing the work.

5.2.2.3.7 Additional In-Scope Work: For work that the Offeror identified in RFP Attachment 2:

VB M&R Management Plan Worksheet as being self-performed, the Offeror must describe how it will perform additional in scope work. The Offeror will describe how it will provide all personnel, labor, equipment, equipment supplies, tools, materials, supervision, and reporting for conduct of maintenance and repair for barrier systems at each of the bases. The Offeror is to describe the sources of qualified personnel, description of equipment and sources of parts to execute the work in the time required simultaneously at each base where they are self-performing the work.

5.2.2.3.8 Safety: The Offeror shall provide an effective safety plan for self-performed work for one of the bases identified in the RFP Attachment 2: VB M&R Management Plan Worksheet as being self-performed.

5.2.2.4 Technical Subfactor 3 – Subcontracting Process

5.2.2.4.1 Subcontractor Pre-Qualification Process: The Offeror must describe its criteria for subcontractor qualification. The criteria must explain how the Offeror determines acceptability in the areas of preventive maintenance and repair services on vehicle barriers, completion of annual training of Government personnel, qualifications of personnel, quality control, emergency service calls, routine service calls, and safety plan.

5.2.2.4.2 Documentation on Subcontractors: The Offeror must provide documentation (minimum one (1) subcontractor) showing that this qualification process (document that the Offeror's subcontractor(s) met all of its criteria for qualification) described in paragraph 5.3.5.1 has been met for every subcontractor identified in RFP Attachment 2: VB M&R Management Plan Worksheet

5.2.2.4.3 Subcontractor Performance Management: The Offeror must describe the process it uses to manage subcontractor performance. This process must identify the key metrics the Offeror will track, how it tracks those metrics, and how it holds its subcontractors accountable.

5.2.2.5 Technical Subfactor 4 – Sample O&M Work Plan: The equipment listed in the Appendix D of the PWS is representative of a typical task order. The Offeror shall submit a sample operations and maintenance (O&M) work plan for Base X using the list of equipment found in the PWS Appendix D. The O&M work plan shall be representative of a typical task order proposal request as required by section 6.1 of the PWS. The O&M work plan shall include the following for evaluation:

5.2.2.5.1 Manufacturer’s Maintenance Manuals for Base X Equipment: The Offeror shall provide a bibliographical reference (less page number) of the manufacturer’s maintenance manual for each different make and model of active vehicle barrier shown in Appendix D for Base X. The reference for the manual for each of Base X’s equipment shall include: Manual Title, Volume Reference, Publisher Reference, and Date of Publication.

5.2.2.5.2 Develop Quarterly and Annual Checklist for Base X Equipment: The Offeror shall develop a quarterly and an annual O&M checklist for the equipment at each of the three gates on Base X (Appendix D) using the PWS, Appendix G of the PWS, manufacturer maintenance manuals, industry standards, and the Offeror’s experience.

5.2.2.5.3 Standard Test Procedures for Base X Equipment: The Offeror shall develop the test procedure for barrier operations and safety system testing for each of the three gates using the PWS, Appendix G of the PWS, manufacturer maintenance manuals, industry standards, and the Offeror’s experience. The Offeror shall base these procedures on the equipment found in (Appendix D). The testing procedures shall be uniquely tailored for each gate’s equipment. At a minimum these procedures shall be accomplished after the Offeror’s work is complete and before the system is turned back over to the Government.

5.2.2.5.4 Recommended List of Long Lead Time Parts for Base X Equipment: The Offeror shall develop a recommended list of long lead time parts for on base storage consideration using the PWS, PWS Appendix G, manufacturer maintenance manuals, industry standards and the Offeror’s experience.

5.2.2.5.5 Quarterly Report Outline (or Table of Contents) for Base X: The Offeror shall provide an outline or table of contents for a typical quarterly report based on the three gates of Base X.

The Offeror shall use PWS section 7.1 when developing the typical quarterly report outline.

5.3 Volume II

5.3.1 Contracting Information

5.3.1.1 The Proposal Cover Sheet, (See Section J, Attachment 1, Proposal Cover Sheet) shall be included as the first page of this volume as discussed in section 3.3.

5.3.1.2 The Offeror shall provide a statement that the proposal and prices provided in Volume II (Contracting, Past Performance, & Price) are valid and will remain in effect for 180 calendar days after the solicitation closing date.

5.3.1.3 Offerors shall complete and provide a wet signature in the Offer Section of the Standard Form (SF) 1449, Solicitation/Offer/Award. By completing Blocks 12, 17a, 30a, 30b, and 30c of the SF 1449, the Offeror accedes to the contract terms and conditions as written in the RFP. The hard copy shall be clearly marked as “original”.

5.3.1.4 Offerors shall provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the company contractually. Also, Offerors shall identify those individuals authorized to negotiate with the Government.

5.3.1.5 Offerors shall provide company/division’s street address, county and facility code, Commercial and Government Entity code, Dun and Bradstreet number, and Tax Identification Number.

5.3.1.6 If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after time of submission of proposal or bids.

5.3.2 Past Performance

5.3.2.1 Past performance shall be evaluated in accordance with FAR 15.305(a)(2), FAR Provision Addendum to 52.212-2 – Evaluation – Commercial Items. Each offeror shall provide recent and relevant past performance on Contract Management History and Performance of VB M&R according to the format identified in Paragraph(s) 5.4.4 and 5.4.5. The Government will determine a Performance Confidence Assessment, based on the overall quality of recent and relevant past performance in Contract Management History and Performance of VB M&R. Performance of VB M&R will be weighed significantly more than Contract Management History, when determining the Offeror’s Performance Confidence Assessment rating.

5.3.2.2 8(a) offerors may rely on past performance of its Joint Venture partners only if the Joint Venture partner is identified in the offeror’s response in accordance with Paragraph 5.2.5 of this addendum. If the 8(a) offeror is a formal Joint Venture, the Government will consider the past performance of all firms that comprise the Joint Venture. Please note, if the offeror is a formal Joint Venture, the offeror shall provide a copy of the SBA Joint Venture certificate documentation. The SBA must receive the certification documentation prior to the proposal due date and must approve the documentation prior to contract award.

5.3.2.3 The Government will review up to twelve (12) total contracts for past performance submitted by the offeror; up to six (6) contracts for contract management history and up to six (6) contracts for performance of VB M&R services. The offeror shall submit the same contract for both elements if that contract satisfies recent and relevant past performance for both elements. Any submission in excess of the limit will not be considered and only the first twelve (12) contracts listed in Volume III will be evaluated.

5.3.2.3.1 Past performance for contracts where the offeror performed as the prime contractor and/or subcontractor will be considered. Contracts where the offeror performed as the prime contractor may be considered more relevant than contracts where the offeror performed as a subcontractor.

5.3.3 Contract Management History

5.3.3.1 The offeror shall provide up to six (6) of the most recent and relevant contracts performed for Government Agencies and/or commercial customers. Contracts of the subcontractor/Joint Venture partner count toward the six (6) contract limit established. Any submission in excess of the limit will not be considered and only the first six (6) contracts listed will be evaluated.

a. To be recent, the contract (or subcontract) must have been performed within the past five (5) years from the date of issuance of this solicitation (calendar years 2011-2016) for a minimum of a six

(6) month period. Past Performance given outside this given timeframe will not be evaluated.

b. To be relevant, the contract (or subcontract) must be a minimum value of $25K annually;

performing VB M&R services to include, but not limited to, services of similar NAICS listed in Table 4 – Similar Services for Contract Management History, below; the contract is being perform concurrently with other VB M&R services for a minimum of three (3) months; and the contract is geographically separated from other VB M&R services.

Vehicle Barrier Maintenance & Repair Services Repair and Maintenance -811219, Other electronic and precision equipment repair and maintenance

-811310 Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance

Security System Services -561621 Security systems services (except locksmiths)

Facilities Support Services -561210 Facilities support services

Specialty Trade Contractors -238990 - All Other Specialty Trade Contractors

Miscellaneous Fabricated Metal Product Manufacturing -332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing

Table 4 – Similar Services for Contract Management History

5.3.3.2 The Government will evaluate the offeror on the quality of past performance under recent and relevant contracts (or subcontracts) defined in the contract management history and performance of VB M&R services. The offeror shall complete Section A – General Information for Attachment 3: Contract Management History PPQ which details, at a minimum, the following items for both contract management history and performance of VB M&R services:

a. Contractor POC name and Position/Duty Title

b. Company/Organization name, email & telephone number of the Contractor POC

c. Contracting Officer name, email & telephone

d. COR’s name, email & telephone

e. Contract Number

f. Prime/Subcontractor or Key Personnel Designation

g. Project Title

h. Brief Description of Work

i. Location of Performance

j. Period of Performance

k. Contract Dollar Value (Annual and Aggregate)

l. Verified, up-to-date name, email & telephone number of the Contracting Officer

m. Verified, up-to-date name, email & telephone number of the Contracting Officer Representative

5.3.3.3 The Government requires the offeror to provide a Point of Contact (POC) for each contract. The POC for each contract will be contacted by the Government and will be provided a standardized Past Performance Questionnaire (PPQ) to be completed by regular mail, email, or phone for both contract management history and performance of VB M&R services, see Section B, Attachment 3: Contract Management History PPQ, Contract Management History Past Performance Questionnaire. Section B in Attachment 3: Contract Management History PPQ is provided for information use only. The offeror shall not submit Section B as part of the proposal. The Government will provide Attachment 3: Contract Management History PPQ, Section B to the POC to complete. If the POC is unable to be reached, the Government may locate another POC or contact the Offeror and request an alternate POC.

5.3.3.4 The Government may also review the Past Performance Information Retrieval System (PPIPRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer interviews, applicable commercial clients and any other source deemed necessary to obtain additional information that will be used in the evaluation of the offeror’s past performance. The Government may contact references other than those identified by the offeror and use information received to evaluate the offeror’s past performance.

5.3.4 Performance of VB M&R Services

5.3.4.1 The offeror shall provide a minimum of two (2) but no more than six (6) of the most recent and relevant contracts performed from Government Agencies and/or commercial customers. Contracts of the subcontractor/Joint Venture partner count toward the six (6) contract limit established. Any submission in excess of the limit will not be considered and only the first six (6) contracts listed will be evaluated.

a. To be recent, the contract (or subcontract) must have been performed within the past five (5) years from the date of issuance of the solicitation (calendar years 2011-2016) for a minimum of a six (6) month period. Past Performance given outside this given timeframe will not be evaluated.

b. To be relevant, the contract (or subcontract) must be performing VB M&R services to include preventive maintenance, periodic inspection, and repair for vehicle barriers on a variety of different vehicle barrier types, to include but not limited to the vehicle barriers specified in the

PWS.

5.3.4.2 The Government requires the offeror to provide a Point of Contact (POC) for each contract. The POC for each contract will be contacted by the Government and will be provided a standardized Past Performance Questionnaire to be completed by regular mail, email, or phone for both contract management history and performance of VB M&R services, see Attachment 4: Performance of VB M&R Services PPQ.

5.3.4.3 The Government will evaluate the offeror on the quality of past performance under recent and relevant contracts (or subcontracts) defined in the contract management history and performance of VB M&R services. The offeror shall complete Section A – General Information for Attachment 4: VB M&R Services PPQ which details, at a minimum, the following items for both contract management history and performance of VB M&R services:

a. Contractor POC name and Position/Duty Title

b. Company/Organization name, email & telephone number of the Contractor POC

c. Contract Number

d. Prime/Subcontractor or Key Personnel Designation

e. Project Title

f. Brief Description of Work

g. Location of Performance

h. Period of Performance

i. Contract Dollar Value (Annual and Aggregate)

j. Verified, up-to-date name, email & telephone number of the Contracting Officer

k. Verified, up-to-date name, email & telephone number of the Contracting Officer Representative

l. The total number of barriers serviced

m. Type of barrier serviced (i.e., electric, hydraulic, net, etc.) along with service start and end date

5.3.4.4 Section B in Attachment 4: VB M&R Services PPQ is provided for information use only. The offeror shall not submit Section B as part of the proposal. The Government will provide Attachment 4:

VB M&R Services PPQ, Section B to the POC to complete. If the POC is unable to be reached, the Government may locate another POC or contact the Offeror and request an alternate POC.

5.3.4.5 The Government shall also review the Past Performance Information Retrieval System (PPIPRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer interviews, applicable commercial clients and any other source deemed necessary to obtain additional information that will be used in the evaluation of the offeror’s past performance. The Government may contact references other than those identified by the offeror and use information received to evaluate the offeror’s past performance.

5.3.5 Price

5.3.5.1 Offerors shall populate the VB M&R Pricing Matrix Workbook based on the equipment listed in PWS Appendix D: VB M&R Pricing Matrix Workbook. The Government has provided cost drivers located in Instructions, Attachment 5, VB M&R Pricing Matrix Workbook. Offerors shall enter their Not-to-Exceed (NTE) unit price for each region for the following: Preventive Maintenance, Routine Service Call, and Emergency Service Call. A price must be provided for Preventive Maintenance, Routine Service Call, and Emergency Service Call for each region or the Offeror may be deemed ineligible for award.

5.3.5.2 The Offeror shall enter an NTE unit price for Preventive Maintenance for the highest cost location in each region as identified in the Worksheets, titled, Installations by Region and Regional Map. The Offeror shall enter their NTE unit price for Preventive Maintenance for one (1) vehicle barrier system in the cells specified in Instructions, Attachment 5: VB M&R Pricing Matrix Workbook.

5.3.5.3 The Offeror shall enter an NTE unit price for a Routine Service Call for the highest cost location in each region as identified in the Worksheets, titled, Installations by Region and Regional Map. The Offeror shall enter their NTE unit price for a Routine Service Call in the cells specified in Instructions, Attachment 5:

VB M&R Pricing Matrix Workbook.

5.3.5.4 The Offeror shall enter an NTE unit price for Emergency Service Call for the highest cost location in each region as identified in the Worksheets, titled, Installations by Region and Regional Map. The Offeror shall enter their NTE unit price for Emergency Service Call in the cells specified in Instructions, Attachment 5: VB M&R Pricing Matrix Workbook.

5.3.5.5 In the Ordering Procedures, the Government explains how it will compare these NTE unit prices to the Task Order unit prices. The Government will not award a Task Order if these NTE unit prices are exceeded. The Offeror should review the Ordering Procedures in preparing its NTE unit pricing.

5.3.5.6 The offeror shall not tamper with the provided Rows, Columns, or Formulas or add any information other than what is requested in the instructions. Any tampering of the Workbook or Worksheets outside of what is instructed will result in the offeror’s proposal being disqualified from further consideration.

5.3.5.7 Awards will be made to responsible Offerors with the best value proposal to the Government.