A001_-_VB_M&R_-_Meetings.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

1. Overview: The USAF will host a post award Kick-Off meeting within 30 days of MAC IDIQ award.

2. Purpose: The purpose of this meeting is for the Contractor and the Government to discuss contract administration, government expectations and the Contractor's quality control system.

3. Attendance: Contractor attendance is mandatory. The meeting will be held via teleconference or face to face.

QUARTERLY/MONTHLY PROJECT MEETINGS – TASK ORDER LEVEL

1. Overview: The USAF will host a quarterly or monthly project teleconference meeting with the Contractor to discuss task order status, task order scope and PMI issues, work schedule, traffic control plans and coordination issues.

2. Contractor Responsibility: The Contractor shall cover the following information in addition to other agenda items: Open Service Order (SO) numbers and issues; Preventive Maintenance (PM) and SO Schedule; SO List for Red/Yellow Equipment by location; Equipment Operational Rates; Site/Installation issues requiring program attention; Any SO delays (either requiring Government or Contractor Action); Traffic control and road closings

PM OR SERVICE ORDER IN/OUT BRIEFS – TASK ORDER LEVEL

1. Overview: Prior to conducting any work the Contractor shall provide an in-brief to the COR 5 days prior to commencement of work. An out-brief shall be conducted with the COR upon the completion of work to inform the COR of work completed, any information that is relevant to the facility regarding the completed work and any outstanding issues remaining from the work. In-briefs shall be conducted on the phone unless contractor staff needs to meet with base facility staff onsite. Out-briefs must be completed onsite.

2. In-Briefs: In-brief shall be performed at least 5 days prior to working at an installation/ At a minimum, the contractor is responsible for providing the following information: Identifying PM or FFPQ; Scope of work; Schedule, start and finish dates; List of Contractor personnel; Logistics, including personnel requiring base access; Traffic control and road closing

3. Out-Briefs: Out-brief shall be performed upon completion of the work and at a minimum provide the following information: Status of all work was completed; Provide system operational status; Review of the PM checklist; Any SO work that was not completed and reason; Notification of de-energization of system; Any follow-on work required (After Service Summary and Any Needed Repair Summary); Any remarks pertinent to the effort

1. OVERVIEW. The annual PMR between the AFICA 771 ESS VB Program Team and IDIQ contractor is required at the conclusion of each Period of Performance. This meeting may be accomplished in person, virtually, via teleconference or by other electronic means with the agenda provided by the government. The purpose of the PMR will be to discuss contractor performance, quality, competitiveness, and/or any other topic the Government or contractor deem necessary to reducing costs, increasing quality, or resolving issues.

2. SCHEDULING. The USAF requires that all of its IDIQ contractors participate in an annual PMR scheduled by the USAF.

a. The USAF will hold a general review session with all contractors being present. This session will be no more than two hours in duration. In advance, the USAF may request additional time to address a specific problem area or areas. In addition to the general review session, the USAF or Contractor may request an individual review session.

b. USAF will record minutes of all proceedings. These will be available upon request.

3. REQUIRED REPORTS. The following reports are due to the USAF 15 business days prior to the stated date of the PMR using the supplied MS-Excel template. The reports require the following information:

a. Task Order Participation: Provide a listing by Task Order Proposal Request (TOPR) Number, TOPR Issue Date and Task Order Number (if known). Indicate all projects actually proposed on during the PoP. Provide reason(s) for non-participation in instances where the annual percentage of projects proposed is below 80% of all TOPRs received.

b. Self-Performance: For all USAF projects completed during the MAC IDIQ PoP, list the task order number, final task order price, the cost of the task order not including the cost of materials, and the cost of the contract incurred for personnel.

Attach the Annual Report to an e-mail message as follows:

Recipient: TBD@us.af.mil Subject: Vehicle Barrier Contract NO. TBD (see Block E above) Annual Report As Required Reporting:

The contractor may be required to supply related or additional information upon 10 business days notice by the Contracting Officer in order to address any unanticipated, substantial performance issues that arise.

Attach all As Required Reports to an e-mail message as follows:

Recipient: TBD@us.af.mil Subject: Vehicle Barriers Contract NO. TBD (see Block E above) As Required Reporting BLOCK 9: Distribution authorized to U.S. Government Agencies only to protect information in management reviews, records of contractor performance evaluation, or other advisory documents evaluating programs of contractors. Refer other requests via email for this document to the Contracting Officer, 771 ESS/EGA, address listed above.