FA7000-17-R-0012-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of AMENDMENT 0003 is to:

a. Add Section 6.6.10 in the Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items.

b. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7000-17-R-0012

X 9B. DATED (SEE ITEM 11)

19-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Mar-2018

CODE

10 CONS - FA7000

JACKSON, K.

8110 INDUSTRIAL DRIVE, STE 200

PKA

USAF ACADEMY CO 80840-2315

FA7000 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA7000-17-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1.0 PROGRAM STRUCTURE AND OBJECTIVE

The Government plans to award a single contract for the United States Air Force Academy (USAFA) Civil Engineering (CE) Base Maintenance Support (BMS) to the responsible offeror whose proposal represents the best value after evaluation, in accordance with (IAW) the factors and subfactors in this solicitation. This requirement is vital to the support of USAFA’s mission and touches every person and organization on the installation. Major functional areas include:

a. Engineering Services

b. Installation Management

i. Real Property

ii. Information Technology

iii. Environmental Programs

c. Facilities/Infrastructure Maintenance and Repair

d. Emergency Management

e. Housing Support

Any resultant contract awardee will be responsible for the entire scope of the contract; while at the same time, recognizing the CE Government personnel and contractor personnel both play a role in ensuring proper stewardship and management of USAFA’s valuable resources and compliance with applicable laws, directives, and regulatory requirements. This includes management of over 6,500,000 square feet in over 380 facilities and over 18,500 acres of land.

2.0 GENERAL INSTRUCTION/INFORMATION

2.1 General Information

This section of the instructions to offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and submitted IAW these instructions. Any offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Appendices, Contract Data Requirements List (CDRL), and Model Contract. Nonconformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation or rejection of the proposal in its entirety.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2.2 Acceptance Period

The proposal acceptance period for this solicitation is 180 calendar days. The offeror shall make a clear statement in the Contract Documentation Volume that the proposal is valid for 180 calendar days after the deadline for proposal submission.

2.3 Retainability/Disposal

IAW Federal Acquisition Regulations (FAR) Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless an offeror requests otherwise, the Government will destroy extra copies.

2.4 Points of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Offerors may send written requests for clarification to the CO, Mr. James Uram at james.uram@us.af.mil. When sending correspondence to the CO, please also include Ms. Karen Jackson at karen.jackson.13@us.af.mil.

2.5 Debriefings

Debriefings will be conducted IAW FAR 15.505 and FAR 15.506.

2.6 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing. The notification shall include supporting rationale and remedies the offeror requests the CO to consider as related to the omission or error.

2.7 Electronic Reference Documents

All solicitation documents, to include the PWS and other attachments, are available on the Federal Business Opportunities (FBO) website at www.fbo.gov. Potential offerors are encouraged to subscribe to email notifications when information has been posted to the website for this solicitation. All other referenced documents will be available in the Technical Library as specified in paragraph 2.16 below.

2.8 Oral Presentation

The Government will not utilize nor consider oral presentations for this solicitation.

2.9 Exchanges with Offerors

Exchanges of source selection information between the Government and offerors will be controlled by the CO.

Email may be used to transmit such information to offerors and will include “Source Selection Information – See FAR 2.101 & 3.104” in the subject line.

mailto:james.uram@us.af.mil mailto:karen.jackson.13@us.af.mil http://www.fbo.gov/

2.10 Amendments to the Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal.

2.11 Submission, Modification, Revision, and Withdrawal of Proposals

Proposals, modifications, and revisions of proposals as well as withdrawal of proposals shall be submitted in sealed envelopes or packages for paper and electronic media addressed to the CO, Mr. James Uram, and Ms. Karen Jackson, at the address shown in Box 9 of the SF1449 of the model contract/solicitation. The envelope or package must specify the time and date for receipt, solicitation number, and name/address of the offeror.

2.12 Organization/Number of Copies/Page Limits

2.12.1 Proposal Organization

The offeror shall prepare the proposal as set forth in Table 1 – Proposal Organization. The titles and contents of the volumes shall be as defined in Table 1 – Proposal Organization, all of which shall be within the required page limits and number of copies. The hard copies of each volume shall consist of one original (clearly marked “ORIGINAL”) and copies that, when combined, shall equal the number of copies listed in the table below. Each hard copy volume shall be separately bound. In the event of a conflict in the information between the original hard copy, the electronic copy, and the hard copies, the original hard copy will take precedence.

Table 1 – Proposal Organization VOLUME ITO Para

Numb

TITLE ORIGINAL

(Hard Copy)

COPIES

(CD)

COPIES

(Hard Copies)

PAGE

LIMIT

I 3.0 TECHNICAL 1 1 3 --

3.3 Table of Contents -- -- -- No Limit

3.4 Team List -- -- -- No Limit

3.5 Subfactor 1: QMS -- -- --

3.6 Subfactor 2: Staffing -- -- --

3.7 Subfactor 3: CE Ops -- -- --

3.8 Subfactor 4: CE Eng -- -- --

3.9 Glossary -- -- -- No Limit

II 4.0 PAST PERFORMANCE 1 1 3 --

4.6 Table of Contents -- -- -- No Limit

4.7 Team List -- -- -- No Limit

4.8 Consent Letter -- -- -- No Limit

4.9 Client Authorization Letter -- -- -- No Limit

4.10 Past Performance Citations

-- -- -- 4 pages per PPI citation (No more than 10 PPI citations)

4.11 Organizational Structure

Change History

-- -- -- 2

4.12 Glossary -- -- -- No Limit

III 5.0 PRICE 1 1 3 --

5.5 Table of Contents -- -- -- No Limit

5.6 Team List -- -- -- No Limit

5.7 CLIN Schedule -- -- -- No Limit

5.8 Glossary -- -- -- No Limit

IV 6.0 CONTRACT

DOCUMENTATION 1 1 1 --

6.2 Table of Contents -- -- -- No Limit

6.3 Model Contract -- -- -- No Limit

6.4 Representation and

Certifications

-- -- -- No Limit

6.5 Exceptions to Solicitation -- -- -- No Limit

6.6 Other Information Required -- -- -- No Limit

6.7 Glossary -- -- -- No Limit

2.12.2 Page Limitation

Refer to Table 1 – Proposal Organization for page limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages occurring after the page limit will be removed and will not be considered. Page limitations may also be placed on responses to Evaluation Notices (EN). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following:

title pages, tabs, indexes, and those noted in the proposal organization table as “No Limit”.

2.12.3 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5” x 11”, not including foldouts. Page line spacing shall be no less than single spacing. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman and the text size shall be no less than 12-point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1” margins on the top and bottom and ¾” side margins. Pages shall be numbered sequentially by volume, with the exception of Past Performance Volume, Section 5: Past Performance Citations. The page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals. Any page(s) that do not meet this requirement will not be considered in the evaluation.

2.12.4 Tables, Charts, Graphs, Figures

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11” x 17” in size. Foldout pages shall fold entirely within the volume, and count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For the Technical Volume, text intended for evaluation within all tables, charts, graphs, and figures, to include imbedded images, shall be no less than Times New Roman 8-point font. These limitations shall apply to both electronic and hard copy proposals. Any text within tables, charts, graphs, and figures that do not meet this requirement will not be considered in the evaluation.

2.12.5 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A title page shall be bound in each volume. On the spine of each binder, identifying data shall be clearly marked as to the solicitation number, volume number, title, copy number, name of the offeror and email address. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed IAW FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.12.6 Title Page

The title page of each volume must include the solicitation number, volume number, title, copy number, name of the offeror and email address.

2.12.7 Table of Contents

Each proposal volume shall contain a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable. Table of contents pages do not count against the page limitations for their respective volumes.

2.12.8 Team List

A team list of the offeror’s primary points of contact (POC) shall be submitted in the Technical Volume, the Past Performance Volume, and the Price Volume, and include the name, address, phone, fax, and email of the prime contractor, subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners. The team list pages do not count against the page limitations for their respective volumes.

2.12.9 Glossary of Abbreviations and Acronyms

Each proposal volume shall contain a glossary of all abbreviations and acronyms used within that volume with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.12.10 Cross-Referencing

Offerors shall write each volume on a stand-alone basis so that the Government may evaluate its contents without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity. Any instances of cross-referencing within a proposal volume shall include the page number and paragraph number.

2.12.11 Price Information

All pricing information shall be addressed ONLY in the Price Volume and the Contract Documentation Volume of the proposal. Price trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.13 Electronic Offers

Electronic copies shall follow guidelines at paragraph 2.12.3 and 2.12.4 of these instructions, as though they were hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. For electronic copies, indicate on each compact disc read only memory (CD-ROM) the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The offeror shall submit all volumes in electronic format. Each volume shall be submitted on a separate CD. Electronic files submitted in any compressed format will not be considered in the evaluation. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, MS Project 2013, and MS Power Point 2013, and Adobe Acrobat Pro, as applicable.

2.14 Distribution

The “original” proposal shall be clearly identified. The CO recommends proposals be mailed or sent FedEx or other similar means since access to USAFA may be difficult. If submitting the proposal in person, contact Ms. Karen Jackson at karen.jackson.13@us.af.mil prior to the closing of the solicitation to arrange for delivery date and time.

Proposals shall be addressed to the CO and mailed or hand carried to:

10 CONS/PKA

ATTN: Mr. James Uram/Ms. Karen Jackson 8110 Industrial Drive Suite 200

USAFA CO 80840

Late proposals will not be accepted. Both hard copies and electronic copies must be submitted prior to the deadline in Block 8 of the SF 1449 in order to not be considered late, IAW FAR 52.212-1(f).

2.15 Pre-Proposal Conference/Site Visit

2.15.1 An organized two-day pre-proposal conference and site visit has been scheduled for 6 February 2018 – 7 February 2018. If there is inclement weather, 8 February 2018 will be an alternate date.

2.15.2 Prospective offerors shall arrive at the USAFA South Gate Pass and Registration (Building 8486), 8486 South Gate Blvd, USAFA CO 80840, no later than (NLT) 7:45 A.M. MS/DT on 6 February 2018 to check in. Park and meet in the parking lot of the Pass and Registration Building. A bus will depart from the Pass and Registration Building PROMPTLY at 8:00 A.M. MS/DT.

2.15.3 Transportation will be provided by the Government from the Pass and Registration Building 8486 and back following the site visit.

2.15.4 Prospective offeror’s will not be allowed to drive their own vehicles and must remain with the group at all times.

2.15.5 There will be a break for lunch where prospective offerors will have an opportunity to purchase a meal.

Prospective offerors may also bring a lunch.

2.15.6 The POC for the pre-proposal conference/site visit will be Ms. Karen Jackson at karen.jackson.13@us.af.mil.

2.15.7 Prospective offerors planning to attend the two day pre-proposal conference/site visit shall contact the POC listed above NLT 26 January 2018, 12:00 P.M. MS/DT. Please provide the POC with the names of the attendees (not to exceed two per offeror). This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

2.15.8 Anyone who plans to attend the pre-proposal conference/site visit, but fails to contact the POC prior to the deadline stated above WILL NOT be permitted to attend the pre-proposal conference/site visit.

2.15.9 All questions shall be submitted in writing NLT 12:00 P.M. MS/DT on 12 February 2018.

2.15.10 Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.15.11 A record of the conference shall be made and furnished to all prospective offerors.

2.16 Technical Library

Regulations, manuals, drawings and other publications referenced in the solicitation will not be issued with the solicitation. All documents referenced in the solicitation, with the exception of documents labeled “For Official Use Only” (FOUO), “Communications Security” (COMSEC), or documents unique to USAFA, are available at http://www.e-publishing.af.mil.

Documents not available on http://www.e-publishing.af.mil and documents such as manuals, instructions, plans, etc.

which are USAFA specific, will be made available in the technical library by appointment only from 5 February 2018 – 8 February 2018. Email Ms. Karen Jackson at karen.jackson.13@us.af.mil at least two (2) business days in advance to arrange an appointment. Title the email “Technical Library Appointment – Company Name”. Hours of availability will be determined at the time of the request. One offeror with no more than two (2) representatives shall arrive at the 10th Contracting Squadron, Building 8110, 8110 Industrial Drive, USAFA CO 80840 at the appointment time to receive a CD containing the technical library.

3.0 FACTOR 1 – TECHNICAL (VOLUME I)

3.1 General

The offeror is hereby notified that the Government will incorporate any areas of the awardee’s final technical proposal which were identified as strengths into the contract as Appendix M to the PWS.

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important.

Offerors responses must address the requirements listed below to allow the Government to evaluate the proposal against the technical subfactors as described in the addendum to FAR 52.212-2, Evaluation – Commercial Items.

Factor 1: Technical Subfactor 1: Quality Management System (QMS) Subfactor 2: Staffing Subfactor 3: Civil Engineering Facility Operations Subfactor 4: Professional Engineering Services

In the Technical Volume, address the proposed approach and technical solution to meeting the requirements of each Technical subfactor as well as risk as described within each subfactor section. The Technical Volume is comprised of several sections to include four subfactors. All requirements specified in the solicitation are mandatory. Any information provided that is not specifically requested as part of the subfactors will not be evaluated or considered in the award determination. By submitting a proposal, offerors are representing their company will perform all the requirements specified in the solicitation.

3.2 Format and Specific Content

3.2.1 In the Technical Volume, offerors shall address their proposed approach and technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor, as well as the following:

3.2.1.1 As part of the response to each subfactor, state all assumptions used to prepare the response, if applicable.

3.2.1.2 As part of the response to each subfactor, address technical risk associated with those aspects of the offerors proposed technical approach that is considered to have the potential for disruption of schedule, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance.

Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (i.e. PWS appendices, workload, referenced publications, etc.), whether or not those requirements are identified as subfactors. Propose a realistic “work-around” or mitigations for identified risks that will eliminate or reduce risk to an acceptable level.

http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

3.2.2 The following paragraphs provide instructions for each subfactor.

3.2.3 Volume Organization

The Technical Volume shall be organized according to the following general outline:

Section 1: Table of Contents Section 2: Team List Section 3: Subfactor 1 – Quality Management System (QMS) Section 4: Subfactor 2 – Staffing Section 5: Subfactor 3 – Civil Engineering Facility Operations Section 6: Subfactor 4 – Professional Engineering Services Section 7: Glossary

3.3 Section 1: Table of Contents

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

3.4 Section 2: Team List

The offeror’s proposal shall include a team list of the offeror’s primary POCs, to include: name, address, phone, fax, and email of the prime contractor, subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners.

3.5 Section 3: Subfactor 1 – Quality Management System (QMS)

Offeror shall provide in their proposal the offeror’s approach and ability to provide a quality management system which produces the results defined in the contract and ensures delivery of the quality of services required by the PWS. Do not submit a Quality Control Plan.

3.5.1 Offeror’s proposal shall describe offeror’s approach to quality management activities to meet PWS requirements, to include:

3.5.1.1 Surveillance and data collection processes to detect contract/program problems and defects.

3.5.1.2 Identification of root causes for quality related problems/defects.

3.5.1.3 Correction of root causes of problems/defects.

3.5.1.4 Follow-up process to ensure quality related problems/defects do not recur.

3.5.1.5 Data and trend analysis relating to contract performance issues.

3.5.1.6 The process for ensuring all required data is appropriately utilized and updated into appropriate Government databases. (i.e. BUILDER, ACES-PM, ACES-RP, ROOFER, PAVER, IWIMS/TRIRIGA, AutoCAD, GIS, GeoBase, AFCEC SharePoint website, etc.).

3.5.1.7 How the offeror will perform quality management independent of the Government and to ensure the offeror is not reliant upon the Contracting Officer Representative (COR) surveillance to detect problems/defects in order to address root causes of problems/defects to ensure they do not recur.

3.5.1.8 How findings will be documented and communicated to Government representatives.

3.6 Section 4: Subfactor 2 – Staffing

Offeror shall provide in their proposal the offeror’s approach and ability for organization and utilization of personnel resources which produces the results defined in the contract and ensures delivery of the quality of services required by the PWS.

3.6.1 Offeror’s proposal shall describe offeror’s approach for organization and utilization of personnel resources to meet PWS requirements, to include:

3.6.1.1 A staffing plan, to include:

3.6.1.1.1 A chart identifying all positions the offeror intends to staff to meet the requirements of the PWS; include qualifications for each position. The staffing plan must include all positions identified in the Minimum Teaming Compliment (MTC) (PWS Appendix B). All positions shall be identified as employees of the prime or subcontractor(s), joint venture partners, teaming partners, mentor-protégé partners, etc. Offeror’s proposal shall include:

3.6.1.1.1.1 Staffing levels shall include positions proposed to meet the Air Force Common Output Level Standards (AFCOLS) requirement (PWS Section 3.4.3.4.1 including all subsections, and CLIN X007).

3.6.1.1.1.2 A description of any additional positions the offeror intends to staff to meet the USAFA desired level of service (PWS Section 3.4.3.4.2 including all subsections, and CLIN X008).

3.6.1.1.2 A narrative providing rationale for the composition of the staffing plan.

3.6.1.2 An organizational chart showing:

3.6.1.2.1 Lines of authority for all functional areas (i.e. branch and element structure per PAD 12-03 Engineering, Installation Management, Operations, etc.) and organizational entities, to include all contractor and subcontractor management personnel.

3.6.1.2.2 Lines of communications between functional performance areas; contractor, subcontractor personnel, and Government personnel.

3.6.1.3 The offeror shall address their approach for recruiting, hiring, training, and retaining a qualified/certified and capable workforce that can accomplish the entire scope of the effort IAW the PWS and the MTC. Provide a narrative describing how the proposed approach will be successful and identify any reasonable challenges the offeror may face and how those challenges will be mitigated.

3.6.1.4 The offeror shall address their approach for selecting, managing, and facilitating coordination of activities among subcontractors, joint venture partners, teaming partners, and mentor-protégé partners. Provide a narrative describing how the proposed approach will be successful and identify any reasonable challenges the offeror may face and how those challenges will be mitigated.

3.7 Section 5: Subfactor 3 – Civil Engineering Facility Operations

Offeror shall provide in their proposal the offeror’s approach and ability to provide civil engineering facility operations which produces the results defined in the contract and ensures delivery of the quality of services required by the PWS.

3.7.1 Offeror’s proposal shall describe offeror’s approach to provide civil engineering facility operations to meet PWS requirements, to include:

3.7.1.1 Offeror shall clearly describe in the proposal the offeror’s approach for material acquisition to include their approach for ensuring required materials are ordered and made available to shop personnel/technicians to meet PWS requirements.

3.7.1.2 Offeror shall clearly describe in the proposal the offeror’s approach for prioritization, management, scheduling, and execution of Preventive Maintenance and Direct Scheduled Work (Priority 1, 2, 3A, 3B, and 3C under $50,000; also 4A and 4B under $10,000) to meet PWS requirements.

3.7.1.3 Offeror shall clearly describe in the proposal the offeror’s approach for management of Government Furnished Property (GFP) in order to execute PWS requirements, to include:

3.7.1.3.1 The offeror’s decision process for determining serviceability/unserviceability of GFP.

3.7.1.3.2 The offeror’s approach for use of current GFP items.

3.7.1.3.3 The offeror’s approach for replacement of unserviceable GFP necessary to complete PWS requirements.

3.7.1.4 Offeror shall clearly describe in the proposal the offeror’s approach for ensuring integrity of Government databases (i.e. BUILDER, ACES-PM, ACES-RP, ROOFER, PAVER, IWIMS/TRIRIGA, AutoCAD, GIS, GeoBase, etc.) to meet PWS requirements. Description shall include:

3.7.1.4.1 The offeror’s approach for ensuring data provided by technicians is updated into appropriate Government databases.

3.7.1.4.2 The offeror’s approach for reviewing and making recommendations for changes to Preventive Maintenance Task Lists (PMTLs) based upon actual equipment conditions in the field.

3.8 Section 6: Subfactor 4 – Professional Engineering Services

Offeror shall provide in their proposal the offeror’s approach and ability to provide professional engineering services which produces the results defined in the contract and ensures delivery of the quality of services required by the

PWS.

3.8.1 Offeror’s proposal shall describe offeror’s approach to provide professional engineering services to meet PWS requirements, to include:

3.8.1.1 Offeror shall clearly describe in the proposal the offeror’s approach for Project Programming outlining a cradle to grave process (PWS Section 3.2.1.1). Offeror’s proposal shall include utilization of the BCAMP process to develop the overarching multi-year project program to meet PWS requirements.

3.8.1.2 Offeror shall clearly describe in the proposal the offeror’s approach for Project Development outlining a cradle to grave process (PWS Section 3.2.1.2) to include the approach for recommending both A-E designs and utilizing in-house design staff to meet PWS requirements.

3.8.1.3 Offeror shall clearly describe in the proposal the offeror’s approach outlining Project/Construction Management (PWS Section 3.2.1.3) from contract award to contract closeout to meet PWS requirements.

3.8.1.4 Offeror shall clearly describe in the proposal the offeror’s approach for entering, updating, validating, and utilizing information within the Government databases (i.e. BUILDER, ACES-PM, ACES-RP, ROOFER, PAVER, IWIMS/TRIRIGA, AutoCAD, GIS, GeoBase, AFCEC SharePoint website, etc.) to meet PWS requirements.

3.9 Section 7: Glossary

The offeror’s proposal shall contain a glossary of all abbreviations and acronyms used within this volume and provide an explanation for each.

4.0 FACTOR 2 – PAST PERFORMANCE (VOLUME II)

4.1 General

Each offeror shall submit a Past Performance Volume with its proposal, containing recent and relevant past performance information IAW the format specified in paragraph 4.5 contained within these instructions. This information is required on the offeror and most relevant subcontractors, teaming partners, joint venture partners and/or mentor-protégé partners who are proposed to perform on the proposed effort and are considered key or critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. Along with the information required in this volume, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, joint venture partner and/or mentor-protégé partner, authorizing release of past performance information to the offeror. Sample consent letter is provided at ITO Attachment 1. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror’s performance. Sample client authorization letter is provided at ITO Attachment 2.

4.2 Past Performance Information (PPI) Tool

Each offeror shall use the Past Performance Information (PPI) Tool (ITO Attachment 3) and PPI Tool Instructions (ITO Attachment 4) to this solicitation. The instructions offer step by step guidance for using the PPI Tool to generate the past performance report required by this solicitation. Both the PPI Tool and the PPI Tool Instructions reference “Section L” and “Section M”. Please note that “Section L” refers to the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and “Section M” refers to the addendum to FAR 52.212-2, Evaluation

– Commercial Items. Using the PPI Tool, the offeror shall provide a list of no more than ten (10) of the most recent and relevant contracts performed by the offeror, subcontractors, teaming partners, joint venture partners and/or mentor-protégé partners for federal agencies and/or commercial customers.

4.3 Early Submission of Past Performance Information

Each offeror is requested to submit the Past Performance Volume seven (7) days prior to the solicitation closing date. Failure to submit early proposal information will not result in offeror disqualification.

4.4 Independent Government Performance Information

The Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

4.5 Format and Specific Contents

4.5.1 Volume Organization

The Past Performance Volume shall be organized according to the following general outline:

Section 3: Consent Letter Section 4: Client Authorization Letter

Section 5: Past Performance Citations Section 6: Organizational Structure Change History Section 7: Glossary

4.6 Section 1: Table of Contents

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

4.7 Section 2: Team List

The offeror’s proposal shall include a team list of the offeror’s primary POCs, to include: name, address, phone, fax, and email of the prime contractor, subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners.

4.8 Section 3: Consent Letter

The offeror’s proposal shall include a consent letter executed by each subcontractor, teaming partner, joint venture partner and/or mentor-protégé partner, authorizing release of past performance information, as applicable, to the offeror. Sample consent letter is provided at ITO Attachment 1.

4.9 Section 4: Client Authorization Letter

The offeror’s proposal shall include a client authorization letter for each identified commercial customer, authorizing release to the Government of requested information on the offeror’s performance, as applicable. Sample client authorization letter is provided at ITO Attachment 2.

4.10 Section 5: Past Performance Citations

4.10.1 Past Performance Citation Submission

Copies of the Past Performance Information reports generated from the PPI Tool shall be submitted as Section 5 in the Past Performance Volume. The Business Relationships report DOES NOT need to be printed, however the offeror shall complete the Business Relationships tab in the PPI Tool.

Offerors shall submit past performance citations for no more than ten (10) recent contracts that the offeror, subcontractor, teaming partner, joint venture partner and/or mentor-protégé partner consider most relevant in demonstrating the ability to perform the proposed effort. Each past performance citation shall not exceed four (4) pages in length. If more than ten (10) citations are provided, only the first ten (10) citations input into the PPI Tool will be evaluated.

Please only submit information on subcontractors, teaming partners, joint venture partners and/or mentor-protégé partners performing key or critical portions of the proposed effort. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see the addendum to FAR 52.212-2, Evaluation – Commercial Items, Section 4.1, Evaluation Process.

4.10.2 Recent, Relevant Contracts

Recent is defined as an effort that is ongoing or has been performed during the past five (5) years from the date of issuance of this solicitation. Past performance citations for contracts exceeding this timeframe will not be evaluated.

Relevant is defined as past/present performance effort that involves similar scope and magnitude of effort and complexities this solicitation requires.

4.10.3 Past Performance Citations

The offeror shall submit past performance citations on recent contracts that they consider relevant that demonstrate the ability to perform the USAFA CE BMS requirement.

Furnish the past performance information in the format required within the PPI Tool. Offerors are to include the DUNS Number and Cage Code for each past performance citation submitted.

4.10.4 Past Performance Questionnaire (PPQ)

As soon as practicable, offerors shall complete Section 1 of the Past Performance Questionnaire (PPQ) provided at ITO Attachment 5, and email it to the POCs the offeror has identified for the citations included in the offeror’s proposal. PPQ’s for other than the citations included in the offeror’s proposal will not be evaluated. The POCs will complete the questionnaires and send them by email, directly to the CO, Mr. James Uram at james.uram@us.af.mil and copy Ms. Karen Jackson at karen.jackson.13@us.af.mil. Respondents to the questionnaires shall not send the completed questionnaires back to the offeror. Offerors shall not follow-up with respondents to ensure they have complete the questionnaires. The Past Performance Evaluation Team (PPET) will conduct such follow-up with any POC as necessary.

4.11 Section 6: Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, formed joint ventures, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offerors shall include a “roadmap” describing all such changes in the organization of the offeror’s company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the “roadmap” should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

4.12 Section 7: Glossary

The offeror’s proposal shall contain a glossary of all abbreviations and acronyms used within this volume and provide an explanation for each.

5.0 FACTOR 3 – PRICE (VOLUME III)

5.1 General

This section is to assist offerors in submitting other than certified cost or pricing data that is required for the Government to evaluate the completeness, reasonableness, and balance of proposed prices. Compliance with these requirements is mandatory and failure to comply may result in the proposal being ineligible for award. Information beyond that required by these instructions shall not be submitted, unless it is considered essential to support the price position. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Proposals should be sufficiently detailed to demonstrate their reasonableness and balance.

All information relating to the proposed price, including all required supporting documentation, shall be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal with the exception of the Contract Line Item Number (CLIN) Schedule of the model contract. Price information in the CLIN Schedule is the only price information that mailto:james.uram@us.af.mil shall be included in the Contract Documentation Volume. The burden of proof for credibility of proposed prices rests with the offeror.

5.2 Price Information Requirements

The CO has determined adequate price competition is expected for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost or pricing data will be requested and certification under FAR 15.406-2 will not be required.

However, if at any time during this acquisition the CO determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the CO to determine the reasonableness of the price (IAW FAR 15.404-1(b)).

5.3 Rounding

All proposed dollar amounts shall be rounded to the nearest dollar. If the Price Volume proposal deviates from this format, the Government will apply the specified format to determine the extended price and total evaluated price

(TEP).

5.4 Format and Specific Content

5.4.1 Volume Organization

The Price Volume shall consist of the following sections:

Section 3: CLIN Schedule Section 4: Glossary

5.5 Section 1: Table of Contents

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

5.6 Section 2: Team List

The offeror’s proposal shall include a team list of the offeror’s primary POCs, to include: name, address, phone, fax, and email of the prime contractor, subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners.

5.7 Section 3: CLIN Schedule

Offerors shall ensure that prices entered for each CLIN are exclusive of any costs of other CLINs. Offerors shall ensure pricing is not duplicated to ensure the calculated aggregate total evaluated price is the offeror’s lowest price for the entire contract. Offerors shall complete the CLIN Schedule Spreadsheet at ITO Attachment 6.

CLIN SCHEDULE

Provide all extended prices for each CLIN that requires proposed pricing in the CLIN Schedule (ITO Attachment 6), as follows:

Base Year 0001 – 0016 Option Year One 1001 – 1015 Option Year Two 2001 – 2015

Option Year Three 3001 – 3015 Option Year Four 4001 – 4015 First Incentive Option Period 5001 – 5015 Second Incentive Option Period 6001 – 6015

NOTE: The Transition CLIN only applies to the Base Year.

COEFFICIENT

Offeror shall propose a coefficient only for the following CLINs (see PWS paragraph 3.4.4 and 3.4.6):

• X100 – Planned Sustainment > $50K

• X200 – Special Events

The coefficients proposed will be incorporated into the resultant contract and applied to each project’s total price, as applicable.

NO BID CLINs

The following CLINs are NO BID CLINs (offerors are not to provide pricing, the estimated value for these CLINs will be provided by the Government):

• X300 – Environmental Sampling/Testing

• X400 – Construction Sampling/Testing

• X500 – Asbestos/Lead Based Paint/Mold

• X600 – TDY/Travel

NOT SEPARATELY PRICED CLINs

The following CLIN is NOT SEPERATELY PRICED (offerors are not to provide a separate price for this CLIN):

• X700 – Contract Data Requirements List (CDRL)

SIX MONTH EXTENSION

Offerors are not to provide pricing for the six month extension of services, the value for CLINs 7XXX will be determined IAW FAR 52.217-8, Option to Extend Services, if and when exercised.

5.8 Section 4: Glossary

The offeror’s proposal shall contain a glossary of all abbreviations and acronyms used within this volume and provide an explanation for each.

6.0 CONTRACT DOCUMENTATION (VOLUME IV)

6.1 General

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

6.1.1 Volume Organization

The Contract Documentation Volume shall consist of the following sections:

Section 2: Model Contract Section 3: Representations and Certifications Section 4: Exceptions to Solicitation Requirements Section 5: Other Information Required Section 6: Glossary

6.2 Section 1: Table of Contents

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

6.3 Section 2: Model Contract

The offeror’s proposal shall include a signed copy of the Model Contract, SF 1449. The Model Contract shall include both unit prices and extended prices.

6.4 Section 3: Representations and Certifications

The offeror should complete the annual representations and certifications electronically via the System for Award Management (SAM) at www.sam.gov. After reviewing the SAM database information, the offeror verifies, by submission of this proposal, that the representation and certifications currently posted electronically are correct. Any missing information or incorrect data may render a proposal non-responsive and ineligible for award. This becomes crucial if the Government determines to award without discussions.

To ensure the offeror acknowledges the requirements in FAR 52.204-8(d), we request that the offeror insert ‘none’, if applicable.

6.5 Section 4: Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, past performance information, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall specifically cite a PWS paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

6.6 Section 5: Other Information Required

6.6.1 Authorized Offeror Personnel

Provide the name, title, email address, and telephone number of the company/division POC regarding decisions made with respect to the offeror’s proposal and who can obligate the offeror’s company as a signatory on a contract of this magnitude. Also, identify those individuals authorized to negotiate with the Government.

6.6.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division’s street address, county and facility code, CAGE…