Attachment_1_USAFA_CE_BMS_PWS_rev_4_dated_19_Jan_18.pdf

PERFORMANCE WORK STATEMENT

for

USAFA CIVIL ENGINEERING

BASE MAINTENANCE SUPPORT

United States Air Force Academy

19 January 2018

Version 4.0

1 Vision

1.1 Mission

1.2 Background

1.3 Scope

1.4 Organizations

2 General Requirements

2.1 Safety Program

2.2 Security

2.3 Publications and Forms

2.4 Records Management

2.5 General Environmental Management

2.6 Base Exercises and Crisis Management

2.7 Mail Processing

2.8 Suspenses and Meetings

2.9 Quality Control Program – General

2.10 Service Provider Cleanup

2.11 Personal Appearance

2.12 Hours of Operation

2.13 Employment of Government Employees

2.14 Contractor Full-Time Equivalent (FTE) Reporting

3 Performance Requirements

3.1 General Civil Engineer Services

3.2 Professional Engineering Services (CEN)

3.3 Installation Management (CEI)

3.4 Civil Engineering Facility Operation (CEO)

3.5 Provide Housing Management Services

3.6 Performance Requirements Summary (PRS)

4 Special Requirements

4.1 Government Furnished Property (GFP)

4.2 Transition Period

4.3 Additional Contractor Expense Items

4.4 Personnel Requirements

4.5 Minimum Teaming Compliment

4.6 Space Increase/Decrease to USAFA Real Property ……………………………………………….. 85

APPENDICES

Appendix A, Workload Data ……….…….……………………………………………………………….. A-1

Appendix B, Minimum Teaming Compliment……..…………………………………………………….. B-1

Appendix C, Government Furnished Property/Equipment/Vehicles………………………………….. C-1

Appendix D, Vertical Transportation Equipment ……………………………………………………….. D-1

Appendix E, Reports Listing..……………………………………………………………………………... E-1

Appendix F, Publications.....………………………………………………………………………………. F-1

Appendix G, List of Facilities to Maintain………………………………………………………………… G-1

Appendix H, COM Worksheet…………………………………………………………………………….. H-1

Appendix I, COM Information Package………………………………………………………………….. I-1

Appendix J, COM Maintenance………………………………………………………………………….. J-1

Appendix K, COM Cleaning………………………………………………………………………………. K-1

Appendix L, RWP Schedule………………………………………………………………………………. L-1

Appendix M, Contractor’s Technical Proposal Strengths……………………………………………… M-1

1 Vision The United States Air Force's Academy; producing lieutenants for our Air Force and Leaders for our Nation.

1.1 Mission

The mission of the United States Air Force Academy (USAFA) is to educate, train and inspire men and women to become officers of character, motivated to lead the United States Air Force (AF) in service to our nation. The 10th Civil Engineer Squadron’s mission is to manage our built and natural environments through respect for our heritage, sustained facility excellence, and a focus on the future infrastructure of USAFA.

1.2 Background

USAFA is an AF installation hosting a military service academy graduating approximately 1,000 AF officers annually from a cadet corps of approximately 4,200. The USAFA mission draws senior level visibility from the general public, athletic organizations, the Department of Defense (DoD), and politicians from all levels of Government. USAFA is recognized worldwide as the premier developer of officers, leaders with impeccable character and essential knowledge, prepared and motivated to lead our AF and nation. USAFA and its two geographically separated sites are on approximately 18,500 acres located at the foot of the Rocky Mountains and have over 6,500,000 square feet of facilities with elevations ranging from 6,020-9,050 feet. The daytime work force is comprised of approximately 8,700 military, civilian, cadet, and contractor employees. Approximately 3,000 residents from all DoD service agencies live in residential housing units. Emergency operations at USAFA are staffed by a mix of military, civilian, and contractor employees.

1.3 Scope

The Service Provider (SP) shall provide all work specified by this Performance Work Statement (PWS) unless otherwise designated as “performed by others.” The SP shall provide all supervision, personnel, equipment, vehicles and fuel, tools, material, and other items and services to perform all tasks and functions for USAFA as defined in this PWS. The Government will neither supervise SP emplyees nor control the method by which the SP performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual SP employees. It shall be the responsibility of the SP to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the SP feels that any actions constitute, or are perceived to constitute personal services, it shall be the SP’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature (ie. inherently Governmental functions). All decision relative to programs supported by the SP shall be the sole responsibility of the Government. The desired outcomes of the SP’s efforts for this requirement are:

• No environmental violations or regulatory actions against the base

• Facilities are fully operational to meet mission requirements

• Base utility and infrastructure systems are fully operational to meet mission requirements

• Efficient and cost effective maintenance of facilities and property

• Heating, Ventilation, Air Conditioning (HVAC), Electrical, Plumbing, and Structural systems are maintained by properly trained individuals in all facilities

• HVAC, Electrical, Plumbing and Structural systems in support of Cadet Wing educational requirements, sporting events, graduation events, and special events are maintained by properly trained individuals for these types of facilities

• Flight line is available for operational mission

• Engineering programs meet the needs of wing and tenant organizations

• Computer Aided Design and Drafting/Geographical Information System (CADD/GIS) Systems are current

• Energy consumption is reduced annually

• Staff Assistant Visit (SAV) services are conducted annually

• Planning documents, checklists, and annexes are current

• Responses to exercise accident/incidents or notifications/recalls are on time

• Military population is deployable

• Accurate reporting of mission capability

• All emergency management training requirements are met

• All Government Furnished Property (GFP) equipment is properly managed/maintained

• Continuity of services during transition-in/transition-out periods of performance

• 24/7 Uninterrupted Waste Water Treatment Plant (WWTP) operations in compliance with all applicable permits and environmental laws

• 24/7 Uninterrupted Heat Plant (HP) operations in compliance with all applicable permits and environmental laws

The SP shall provide administrative support for all activities identified in this PWS. Service areas include the main USAFA installation and geographically separated areas, Farish Recreational Area, and Bullseye Auxiliary Airfield. The SP shall provide managerial oversight, direction, and coordination for all functions and requirements identified in this PWS to ensure effective, efficient, and economical operation of all activities which fall broadly into the Engineering, Installation Management, Facility and Infrastructure Maintenance and Repair, Emergency Management, and Housing Management Services areas using an Asset Management approach. The contract objective is for the SP to perform service consistent with stated thresholds in the following areas:

• Engineering Services

▪ Project Design Execution

▪ Project Programming Services

▪ Construction Management

▪ GeoBase/Drafting/Surveying Services

▪ Engineering Support

▪ Planning Services

▪ Energy Program Management

• Installation Management

▪ Real Property

▪ Information Technology

▪ Environmental Programs

▪ Hazardous Materials Spill Response

• Facilities/Infrastructure Maintenance and Repair

▪ Structures

▪ Pavements and Grounds

▪ Electrical/Power Production

▪ Water and Fuels

▪ Pest Management

▪ HVAC, Controls, and Alarms

▪ Swimming Pools Maintenance

▪ Vertical Transport Equipment (VTE) Inspection

▪ Operations/Maintenance Engineering

▪ Preventative Maintenance

▪ Unit Control Center Operations

▪ Support to Privatized Housing Agency

• Emergency Management

▪ Emergency Management Planning and Execution

▪ CE Expeditionary Engineering

• Housing Management Services

▪ Unaccompanied Housing Services

▪ General Officer Quarters

▪ Dormitory Management Support

1.4 Organizations

1.4.1 10th Civil Engineer Squadron (10 CES). The Government primarily interacts with the SP on functional matters through the Government personnel of 10 CES, who operates as the Functional Area Staff (FAS). The FAS provides guidance to, and oversight of, the SP. FAS duties are those responsibilities that are either inherently Governmental or functions not included in this PWS such as Resources (financial management), Contract Services (other service contractors), and the Fire and Emergency Services Department. The Contracting Officer’s Representatives (COR) are also part of the FAS. The SP will receive requests for services from all other units on USAFA.

1.4.2 10th Contracting Squadron (10 CONS). The Government interacts with the SP on contractual matters through the Contracting Officer (CO) and the Contract Specialist.

1.4.3 USAFA Superintendent and A-Staff. The SP shall provide support to the USAFA Superintendent and A-Staff via direction from 10 CONS, Chief COR, and the FAS. Government personnel operating as the A-Staff directly supports USAFA by providing policy and guidance to SP.

2 General Requirements

Meet all requirements and responsibilities in this section applying it to all the service areas at USAFA. Provide staff that is fully trained, qualified, certified, and licensed, to meet local, state, AF, DoD, and Federal requirements. Focus on customer’s needs and consistently provide responsive, flexible, timely, and cost effective service. Partner with the USAFA community in continuously improving the quality of programs and services offered to customers. All reports required are listed in Appendix E, Reports Listing.

2.1 Safety Program

2.1.1 Safety Compliance. Government inspectors have the authority to periodically enter a SP’s workplace to verify working conditions or to make inspections of facilities, personnel, and equipment. Notify the COR if an Occupational Safety and Health Administration (OSHA) or Environment, Safety, and Occupational Health (ESOH) inspector or any other regulatory or similar inspection entity visits the site escorted or unescorted by an AF Safety representative.

2.1.2 SP shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incidence Rate and their OSHA Form 300A, Annual Summary of Work-Related Injuries and Illnesses, annually to the CO and the COR for consolidation and submission as part of the installation’s annual Safety and Health Management report.

2.1.3 SP is responsible for compliance with the OSHA (Public Law 91-596). SP shall submit a Health and Safety Plan and corresponding site safety checklist to the CO ten (10) business days after the full performance start date. SP’s Health and Safety plan shall include appropriate measures to ensure the SP reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the SP work areas.

2.1.4 SP Vehicles. SP vehicles shall have a clean appearance with clear non-faded markings identifying it as company-owned. Park SP vehicles in authorized staging areas only when not in use. SP is required to abide by all published and approved USAFA parking policies and restrictions (to include close-in parking restrictions around the Cadet Buildings).

2.1.5 Driving in the Airfield Area. The SP shall perform as the Unit Airfield Driving Program Manager for 10 CES to include SP, Government, and other contracted CE personnel. Manage, train, certify, and test SP, 10 CES (except for 10 CES/CEF personnel), and other contracted CE personnel on the requirements of driving SP vehicles and Government Owned Vehicles (GOV) in the airfield area in accordance with (IAW) Air Force Instruction (AFI) 13-213, Airfield Driving, USAFA Instruction (USAFAI) 13-213, Airfield Driving Instruction (ADI) and other applicable regulations mentioned in these regulations. The lesson plan shall be approved by USAFA Airfield Management Wing Airfield Driving Program Manager. Privately-owned (personal) vehicles (POV) shall not be operated on the airfield/flight line or in hangars unless authorized by USAFA Airfield Management. Authorized POV drivers on the airfield will receive a special driver’s license after initial and annual refresher training. To complete the ADI training requires a Common Access Card (CAC) to access Advanced Distributed Learning System (ADLS) for CBT programs. SP vehicles shall be marked, lighted, and have appropriate airfield communication capabilities (i.e. airfield radios) IAW current USAFA Airfield Management requirements.

2.1.6 Cell Phone Usage While Driving. The SP shall comply with Federal Acquisition Regulations (FAR) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving, and Department of Defense Instruction (DoDI) 6055.04, DoD Traffic Safety Program.

2.2 Security

2.2.1 The SP shall abide by user responsibilities IAW USAFA Plan 31-1, Integrated Defense Plan.

2.2.2 Identification Badge. While on USAFA, SP employees shall wear and display the base identification badge at all times.

Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist so that the badge is visible at all times. Prudence should be observed with respect to safety where the badge may cause risk to the individual. SP is required to maintain 100% accountability of all personnel badges, and turn back into the Government all badges within forty-eight (48) hours of termination/leave date for personnel that have been terminated by or no longer working for the SP as part of this requirement. Provide written document within same forty-eight (48) hour period, signed by SP Program Manager, to the CE Security Manager, clearly documenting which CAC and Proximity ID cards have been turned in.

2.2.2.1 When on the airfield, the badge must be secured in a pocket or if warn on the outside secured as to not create a Foreign Object Damage (FOD) issue if dropped on the airfield. Individuals authorized to be in the airfield area will have a BLUE AF printed on their badge after receiving controlled area training (initial and annual refresher training).

2.2.3 Physical Security. Comply with base Operations Plans/Instructions, Random Antiterrorism Measures (RAMS), and local search/identification requirements for Force Protection Condition (FPCON) procedures in areas controlled by SP employees. Safeguard all Government property including controlled forms provided for SP use. At the close of each work period, secure Government training equipment, facilities, support equipment, and other valuable materials.

2.2.4 Special Area Restrictions. The following are current restrictions within these special areas: Cadet Area Protective Perimeter (CAPP), Jacks Valley, Farish Recreational Area, Bullseye Auxiliary Airfield, Saylor Park, and the Main Airfield area.

The Government reserves the right to change these restrictions at any time.

2.2.4.1 No SP employee privately owned vehicles shall be parked within these special areas without prior FAS approval. SP personnel shall park in designated parking lots outside these special areas and either walk or be shuttled by SP vehicles to work areas.

2.2.4.2 No SP company vehicle (i.e. general-purpose vehicles, pick-up trucks, panel vans, etc.) shall be parked overnight within the special areas without prior FAS approval. SP vehicles will be allowed temporary close-in parking for material, equipment transfers, or event support only. SP is required to abide by all published and approved USAFA parking policies and restrictions (to include close-in parking restrictions around the Cadet Buildings).

2.2.4.3 No daily or recurring deliveries of day-to-day supplies by third parties are allowed. The SP shall establish a process to receive materials at a location to be determined and deliver using SP vehicles. Delivery of specific equipment within the special areas shall be coordinated through the FAS.

2.2.4.4 Installation FPCONs can severely restrict access through all USAFA entrance gates. These special areas can be congested and delays are unpredictable. The SP is advised to consider sustainability of maintenance operations during these conditions.

2.2.5 Key Control. Adhere to USAFAI 32-5001 and USAFA Plan 31-1 Installation Defense Plan. Establish and implement control procedures for SP personnel and others to account for Government-issued and SP-issued keys. The SP shall not duplicate keys issued by the Government without prior approval from the CO. All keys issued and received shall be signed and annotated on USAFA Form 12, Receipt For Keys, or equivalent form approved by the FAS. Immediately report to the FAS any occurrences of lost, stolen, or duplicated keys. The SP shall prohibit the use of Government-issued keys by any persons other than the SP employees except when authorized by the FAS. Do not use keys to open work areas for personnel other than SP employees engaged in performance of duties, unless authorized by the FAS. All Government keys will be turned in at the end of employment or contract.

2.2.6 Key Replacement. In the event that Government-issued keys (other than master keys) are lost, stolen, or duplicated, the SP shall be required, when directed by the CO, to re-key or replace affected lock or locks at no cost to the Government. In the event that a Government-issued master key is lost or duplicated due to the fault or negligence by SP employees, all locks and keys for that system shall be replaced at SP expense.

2.2.7 Access Lock Combinations. Access lock combinations are “For Official Use Only” (FOUO) and will be protected from unauthorized personnel. Adhere to the AF activity operating instructions ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The SP is not authorized to record lock combinations without written approval by the FAS.

2.2.8 Security Alarm Access Codes. Security alarm access codes are FOUO and will be protected from unauthorized personnel. Security alarms access codes will be given to SP employees who require entry into areas with security alarms. SP employees will adhere to the AF activity Operating Instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. SP will not record alarm access codes without written approval by the FAS.

2.2.9 Computer Security (COMPUSEC). Ensure all individuals obtain a favorable National Agency Check with Inquiries (NACI) and complete Information Assurance Awareness Training prior to gaining access to “.mil”, “.smil”, or “.edu” domains IAW AFI 33-115V2, Licensing Network Users and Certifying Network Professionals. The SP shall comply with DOD 5200.2-R, DoD Personnel Security Program, and any local COMPUSEC requirements.

2.2.10 Information Security (INFOSEC). Information, regardless of media, shall be controlled and maintained IAW AFI 31- 401, Information Security Program Management, Chapter 5, Air Force Policy Directive (AFPD) 31-4, Information Security, and DOD 5200.1-R, Information Security Program, Chapter 6.

2.2.10.1 Privacy Act. Comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974, Title 5, U.S.C., Section 552a. Remove or destroy official records IAW Air Force Records Information Management System (AFRIMS) located on the internet at https://www.my.af.mil/gcss0af61a/afrims/afrim/rds/rds_series.cfm.

2.2.10.2 For Official Use Only (FOUO). The SP shall comply with Freedom of Information Act (FOIA) requirements IAW DOD 5400.7-R, DoD Freedom of Information Act Program, Chapter 4. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material. SP shall assist FAS personnel with compilation of data for completing all FOIA requests/requirements.

2.2.11 Operations Security (OPSEC). The SP shall provide a POC in compliance with AFI 10-701, Operations Security, local plans, publications, and training. OPSEC is a critical program and a methodology applicable to our operational activity that denies adversarial access to the daily mission capabilities in CE. The SP POC shall work in conjunction with the Government OPSEC personnel.

2.2.12 Antiterrorism Training. Within thirty (30) calendar days after contract start, all SP personnel shall complete Antiterrorism Level I training. Newly hired personnel shall complete Antiterrorism Level I training within the first thirty (30) calendar days of their employment. Refresher Antiterrorism Level I training shall be completed and documented annually thereafter. The training is provided at https://atlevel1.dtic.mil/at/ and also available through ADLS, Force Protection Course (ZZ133079) at https://golearn.csd.disa.mil/kc/main/kc_frame.asp for AF Portal access or https://golearn.csd.disa.mil/kc/login/login.asp for non-AF Portal login.

2.2.13 Contractor Consent to Background Checks. The SP shall not employ persons to perform under this contract if such employee is deemed or identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the SP employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, or federal agencies. All SP personnel must consent to LEADS background checks. SP personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The SP must have this information ready to provide to the Visitor Control Center, if requested.

2.2.13.1 SP must ensure their employees have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

https://www.my.af.mil/gcss0af61a/afrims/afrim/rds/rds_series.cfm https://atlevel1.dtic.mil/at/ https://golearn.csd.disa.mil/kc/main/kc_frame.asp https://golearn.csd.disa.mil/kc/login/login.asp

2.2.13.2 The SP shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this section. Furthermore, nothing in this section shall excuse the SP from proceeding with the contract as required.

2.2.14 Access to Installation During Force Protection Conditions (FPCONs). Gaining access to the installation will be accomplished IAW the requirements outlined in the USAFA Antiterrorism/Integrated Defense Plan. SP personnel shall also be assigned a mission essential designation IAW requirements contained in the Antiterrorism/Integrated Defense Plan. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

2.2.15 Industrial Security. The SP shall establish an Industrial Security Program IAW DoD 5220.22-M, National Industrial Security Program. In addition to reporting adverse information on cleared SP personnel as defined in DoD 5220.22-M paragraph 1-302a, the SP shall report any adverse information concerning un-cleared but installation access-vetted SP personnel coming to their attention, to include any information pertaining to an individual’s emotional, mental, or personality condition. Reports based on rumor or innuendo are not required. The planned or subsequent termination of employment of an employee does not obviate the requirement to submit this report. The SP shall furnish a copy of the report to the CO, the 10 CES Commander, and the Government Unit Security Manager for review and forwarding to 10 Security Forces Squadron (SFS) for an Access Fitness re-determination.

2.2.16 The SP is required to have all personnel register with the AF AtHoc emergency notification system in order to receive up-to-date information on exercises and Real World Emergencies. Emergency Contact information will be required to complete this registration.

2.3 Publications and Forms

2.3.1 The SP may obtain the forms and publications expressly required to perform the work in this contract via the internet at Air Force e-Publishing, http://www.e-publishing.af.mil. In the event that a Federal form or publication is not available online or access to the site is not granted, the SP may request the CO to provide the publication and support for granting access to the e-publishing site.

2.3.2 Directives. SP compliance with all applicable directives cited in the performance of this contract shall include all future directives, revisions, and/or supplements. SP shall utilize the most current Directives/Publications available in the performance of this contract without the Government incurring additional cost and/or financial disparity. SP shall be knowledgeable of and comply with all applicable federal, state, county, DoD, AF, and USAFA regulations, instructions, and requirements for successful execution of this contract. In the event that laws, regulations, technical orders, AFIs, Unified Facilities Code’s (UFC’s), Engineering Technical Letters (ETL’s), Playbooks, Business Rules, USAFA Instructions, etc.

change during the term of this contract, the SP is required to comply as such requirements come into effect. The SP shall ensure policies and procedures are established that protect the health and safety of employees and the community.

2.3.3 The SP shall ensure that all laws, regulations, technical orders, AFIs, UFCs, ETLs, manuals, pamphlets, Playbooks, Business Rules, and forms, etc. are current and available or on order to perform all requirements of this PWS. SP shall provide a quarterly list of changes to the COR. The list shall include all laws, regulations, technical orders, AFIs, UFCs, ETLs, manuals, pamphlets, Playbooks, Business Rules, and forms, etc. available or online. SP shall identify the date the publication was added, deleted, or changed, and include any impacts to the SP’s ability to perform the requirements of this PWS due to the change.

2.3.4 The SP shall provide a written evaluation of cost encumbrances if the degree of expense to be disadvantageous and encumber the SP financially by implementation of changed directives. The written evaluation shall be submitted with specific back-up data/documentation and estimated cost for those changes which influence the SP’s performance and shall be provided to the CO within thirty (30) calendar days following the submission of the quarterly list. Failure of the SP to submit a price proposal within thirty (30) calendar days entitles the Government to performance according to such change at no increase in contract price. The Government will evaluate the validity of documented data along with proposed cost, and render a decision to approve and/or disapprove the SP’s claim for equitable adjustment. SP shall not incorporate these publication changes until approved by CO.

http://www.e-publishing.af.mil/

2.3.5 In the event there is a conflict between two or more publications, the SP shall provide evaluation along with any necessary backup data to the CO and the COR. The CO will provide resolution of the conflict to the SP.

2.4 Records Management

2.4.1 Standards. Records Management is life-cycle management (creation, maintenance, storage and use, and disposition) of information. SP shall ensure all official records received and created for the Government are maintained IAW established Federal Records Act, Public Law 81-754, DoD, and AF directives.

2.4.2 Requirements. The SP shall perform as the Functional Area Records Manager (FARM) and as Records Custodians (RC) for each Office of Record for records developed and maintained by the SP. The FARM and RCs shall complete required Records Management training. The FARM shall conduct Staff Assistance Visits (SAVs) for each Office of Record managed by the SP. Manage records (regardless of media) resulting from the performance of this PWS and dispose of them IAW AFI 33-322 Records Management Program, AFI 33-364 Records Disposition-Procedures and Responsibilities, AFMAN 33-363, Management of Records and AF Records Disposition Schedule located at https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm. If requested by the Government, the SP shall provide the original record or a reproducible copy within five (5) business days of receipt of the request. The Government will function as the Chief of Office of Records for all file plans within 10 CES.

2.4.3. SP shall assist FAS personnel with compilation of data for completing all FOIA requests/requirements.

2.5 General Environmental Management

In order to comply with federally mandated environmental preference programs and DoD “Green Procurement Program” (GPP) policy, USAFA requires the use of environmentally preferable products and services. The SP shall comply with FAR 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The SP shall provide support to the USAFA Environmental, Safety, and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Further guidance is given under specific sections of this PWS.

2.6 Base Exercises and Crisis Management

2.6.1 Base Exercises. The SP shall participate in and fully support any and all service areas during base exercises. Provide augmentation personnel to assist in emergency/contingency situations as requested.

2.6.2 Crisis Management Plan. The SP shall submit a Crisis Management Plan to the CO no later than (NLT) ten (10) business days prior to the full performance start date. The plan shall include the following mission essential services:

responding to and correcting emergency situations IAW PWS paragraph 3.4.3.2, performing snow and ice control operations IAW PWS paragraph 3.4.8.4, operating and maintaining the heat plant, wastewater treatment plant (if not privatized), and Industrial Control Systems IAW PWS paragraphs 3.4.12 and 3.4.15, operation of the Unit Control Center IAW PWS paragraph 3.4.21.4, providing all Emergency Management and Readiness Services IAW PWS paragraph 3.4.22, securing doors and entries of all facilities where the SP is the Facility Manager, and backup and restoration of mission essential data.

The SP shall perform these critical services up to twenty-four (24) hours a day until notified by the CO. Also provide the processes for reduced SP operations if Government funding of the contract is reduced caused by a Government shutdown or other budgetary constraints.

2.6.3 Labor Dispute Plan. The SP shall develop plans and procedures to minimize SP employee work interruptions.

Continued service must be provided under this contract during periods of labor unrest such as walkouts, work slowdowns, and strikes. The SP shall submit a Labor Dispute Plan to the CO NLT three (3) months after full performance start date. The Labor Dispute Plan shall address how services shall be provided in the event of labor disputes. The SP shall have the Labor Dispute Plan available for FAS view within 3 months of contract start.

https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm

2.7 Mail Processing

The SP shall handle official mail for 10 CES. SP mail handlers shall complete Official Mail training as directed by the USAFA Official Mail Manager. Retrieve mail from the Base Information Transfer System (BITS) and provide central locations to distribute mail for their respective service area. BITS will determine number and place of pickup and delivery points per organizational structure. SP shall control all accountable mail.

2.8 Suspenses and Meetings

2.8.1 Suspenses. Provide all responses to suspenses, requests for information, taskings through Task Management Tool (TMT), or other tasker systems, to the FAS for review then forward to the appropriate level unless prior approval for direct submission has been granted by the FAS for selected routine reports. Ensure internally-coordinated responses to these requests for information or other taskers are complete and thorough and are provided to the 10 CES Government command section no less than five (5) business days before the 10 CES suspense deadline. Provide reports prepared and submitted to the FAS as listed in Appendix E, Reports Listing.

2.8.2 Meetings. The SP shall attend as a technical consultant/Office of Primary Responsibility (OPR) (unless otherwise instructed) at all meetings as listed in Appendix A, Workload, and in specific areas of the PWS. Some meetings are with local community officials and may require non-Government-reimbursed off-base travel or are held outside of normal duty hours.

Provide a trip report or meeting summary to the FAS within five (5) business days of all meetings. If the SP is listed as the OPR for a meeting, the SP shall actively participate and be ready to receive taskings, as well as provide the required support (but is not to be limited to the following, depending on PWS requirements listed elsewhere).

2.8.2.1 Conduct and provide technical support for meetings, councils, committees, or boards for which the SP is the OPR.

The SP is not authorized to make decisions that are inherently Governmental, but shall provide technical support, backup, and analysis to assist Government personnel in making these decisions.

2.8.2.2 Prepare and distribute to attendees the agendas, notes, and visual aids five (5) or more business days prior to meetings, to include pre-briefs. Several pre-briefs to senior leadership are typically conducted for the meetings for which the SP is OPR. Prepare and have ready for coordination meeting minutes within five (5) business days after meetings.

Exceptions to these timelines may be approved by the FAS for some high-level meetings.

2.8.2.3 SP is expected to setup, teardown, clean up meeting area, reserve parking spots as required for Distinguished Visitor’s (DV’s), etc. to ensure a successful meeting.

2.9 Quality Management Program – General

2.9.1 Requirements. The SP shall develop, implement, and maintain a continuous, onsite, and internal Quality Management Program independent from the SP management staff (exception is the Program Manager, if desired). The Quality Management Program shall encompass all SP functions and ensure compliant performance as directed by all PWS sections and Appendices. The Quality Management Program shall include an approach that addresses planning, analysis (early identification and assessment), prevention/mitigation and monitoring potential service performance deficiencies. Specific Quality Management requirements are listed in specific areas of this PWS.

2.9.2 Quality Control Plan (QCP). The SP shall submit a QCP to the FAS and the CO within three (3) months after full performance start date. The QCP shall include a requirement to ensure all submittals, reports, etc., required by this PWS are provided to the appropriate Government organization within the applicable timeframe as required by the PWS. Those timeframes could be specified dates as required by permits or regulations covered by or included in this PWS. The QCP shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, procedures for determining inspection schedules, procedures for submission of quality control inspection reports to the COR’s, and the organizational structure of the Quality Control (QC) office and how it relates to the rest of the SP’s organization. SP shall provide the COR and FAS unlimited full access to QC records, inspection sheets, records, databases, tracking logs, and working documents.

The SP shall capture all their QC inspections in a Quality Control Database (QCD). The inspection report shall capture as a minimum: date of QC inspection, time of QC inspection, building number, post location/door number, PWS paragraph, detail observation (with photos, if any taken), point of contact responsible for that item, and any other item that identifies where and at what location QC inspection was performed. The SP shall report any non-compliance of the PWS to the COR and FAS within three (3) business days of their findings along with a Root Cause Analysis and Corrective Action Plan (CAP) to correct the non-compliance. The QCD shall be updated within twenty-four (24) hours of the inspection performed. The QCD shall be accessible to all the COR’s and FAS. SP shall submit a QC report quarterly.

2.9.2.1 Self-Inspection Program. The QCP shall also include a section outlining the SP’s Self Inspection Program that works in conjunction with the Air Force Management Internal Control Toolset (MICT) and Commander’s Inspection Program (CCIP).

2.9.3 Metrics. The SP shall maintain inspection documents in electronic (preferred) or paper format, and shall be accessible at any time by the COR. The SP shall submit monthly quality control metrics and a summary of customer survey results NLT the 5th business day after the close of each performance period to the COR. Provide analyses including corrective or preventive actions with results and submit proposed corrective action to bring performance to established metrics and standards.

2.9.4 SP/Government Meetings. The SP management shall meet at least weekly with the CO and COR during the first month of the contract after contract start date. Thereafter, meetings shall occur as often as necessary, as determined by the CO. The SP shall prepare and submit minutes of the meetings within five (5) business days and the SP Program Manager and the CO will sign the minutes in acceptance.

2.9.5 Performance Evaluation. The Government will evaluate the SP’s performance under this contract IAW the inspection terms outlined in FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items. Primary tasks to be evaluated are listed in the Performance Requirements Summary (PRS) of this PWS. Government surveillance of tasks not listed in the PRS may occur during the performance period of this contract utilizing standard inspection procedures or other contract clauses.

Government personnel will document all surveillance observations.

2.10 Service Provider Cleanup

Keep work areas, storage areas, mechanical and electrical rooms free from accumulations of waste material, dirt, rubbish, tools, scaffolding, equipment, and materials. Leave work areas and premises in a clean and neat condition. No open holes are allowed to remain on airfield overnight. The SP shall be responsible for the exterior appearance of their CE Shops, storage areas, CE Controlled areas, and all General Base Areas under the direct control of the SP. Follow proper storage and disposal procedures for hazardous materials such as paint, oils, antifreeze, and refrigerant. Follow USAFA guidelines regarding proper use of dumpsters. The SP shall not dump prohibited items in dumpsters such as paint, petroleum, oils & oil filters, hydraulic filters, hazardous waste, tires, fluorescent light tubes, batteries, flammables, and liquids. The SP shall comply with all base recycling program guidelines. Maintain the cleanliness and orderliness of all storage areas, mechanical, electrical rooms, maintenance areas and access tunnels, and exterior cooling units/towers. Follow USAFA guidelines regarding Designated Tobacco Areas.

2.11 Personal Appearance

SP personnel shall present a neat appearance and be easily recognized as SP employees at all times by wearing SP-provided name tags/badges depicting company name, employee’s name, and employee’s title and function. Name tags/badges shall be displayed on the outer clothing between the neck and waist in such a way that they are visible at all times and do not pose a safety hazard. The SP’s identification badge will not be used as an entry requirement for installation entry or into any Government designated controlled or restricted area. Clothing styles shall be at the discretion of the contractor. At no time shall the SP’s employees be permitted to wear or display emblems or derogatory clothing or tattoos that in the judgment of the Government could present an unfavorable image or cast discredit upon the Government installation, its personnel, or the United States Air Force.

2.12 Hours of Operation

2.12.1 Operating hours established will be consistent with meeting the contract performance requirements or as directed by the CO. USAFA’s normal/core operational hours are 0730 to 1600, Monday through Friday except Federal Holidays. The Main Airfield’s normal/core operational hours are 0645 to sunset Monday through Saturday. Some mission situations such as base exercises, contingency operations, weather emergencies, or USAFA events will require the SP to work other than normal duty hours. The SP shall provide personnel to accommodate mission requirements and emergencies. The SP’s senior leadership, snow removal, heat plant operators, wastewater treatment plant operators, emergency management, and unit control center personnel are considered mission essential with respect to contingency operations or weather emergencies.

The SP may designate other SP personnel as mission essential to meet PWS requirements. When the SP’s access to a work area conflicts with an AF mission requirement, the SP shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. The SP shall accommodate these requirements at no additional cost to the Government.

2.12.2 USAFA observes all Federal Holidays. If a holiday falls on Saturday or Sunday, the Government may observe the holiday on the closest Friday or Monday. Federal Holidays include:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.13 Employment of Government Employees

The SP shall comply with Government restrictions on the hiring of off-duty Government military and civilian personnel. If the SP intends to hire current or former military or civilian personnel, ensure these individuals comply with Federal statutes, regulations and instructions that address conflict of interest and ethics standards.

2.14 Contractor Full-Time Equivalent (FTE) Reporting

2.14.1 The SP shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection website. The SP shall completely fill in all required data fields in the Air Force Contractor Manpower Reporting Application (CMRA) at https://afcmra.hqda.pentagon.mil/.

2.14.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The SP should direct questions to the Air Force CMRA help desk.

3 Performance Requirements

3.1 General Civil Engineer Services

The SP is responsible for managing and providing efficient, effective, and timely engineering services to include Portfolio Optimization and Project Management at USAFA and any attached, geographically separated or other related properties.

This includes (1) Professional Engineering Services; (2) Portfolio Optimization; and (3) Project Management and Budget Execution.

3.1.1 Air Force Strategic Vision and Transformation Initiatives

Perform activities that support the strategic vision and evolving requirements to integrate AF Transformation requirements into integrated planning functions with the approval of the Base Civil Engineer (BCE) and higher headquarters. Utilize existing, and new, tools and processes (i.e., Mission Dependency Index, Facility Condition Index, Facility Condition Assessments, Asset Management Plan [AMP], Base Comprehensive Asset Management Plan [BCAMP], and Integrated Dashboard [I-File], etc.). Adapt to and fully utilize and integrate AF facilities management and infrastructure management Information Technology (IT) solutions (i.e., AF NexGen IT/TRIRIGA, BUILDER, ROOFER, VAST, PAVER, Linear Segmentation, etc.) and Government designated replacement systems.

https://afcmra.hqda.pentagon.mil/

3.1.2 Engineering Management

The SP shall provide a full-time dedicated Civil Engineering (CE) Manager to orchestrate and perform all day-to-day activities and functions related to leading, managing, training, and directing people and resources dedicated to performing CE activities. Manage the activities of Portfolio Optimization and Project Management functions in accordance with current AFI’s, UFC’s, Playbooks, Business Rules, etc.

3.1.2.1 The SP shall provide project status briefings to all levels of leadership as required and integrate various functional and activity management plans to create a comprehensive asset management plan. Oversee business case analyses for various activities and asset options to include effective consideration and communication of cost, benefits, and risk. Provide advice and assistance to the Government representative regarding asset optimization in order to meet current and long-range program goals and objectives.

3.1.2.2 The SP shall ensure facility and infrastructure systems changes are updated to as-built drawings within sixty (60) calendar days after transfer and acceptance of real property. Populate, maintain, update, generate, and manage data and reports from current and future Government designated systems, and other data collection systems (i.e. AF NexGen IT/TRIRIGA, BUILDER, ROOFER, VAST, PAVER, etc.) as required by higher headquarters. Keep programs current with all updates to the applicable guidance and any special interest items. Generate, distribute, file, and maintain records of all required inspections, testing, training, certifications, operating instructions, local reports, appointments, and policy letters.

Ensure data is complete and accurately updated.

3.1.2.3 The SP shall provide a full time professional registered Chief Engineer, lead engineers (mechanical, electrical, structural, and civil), and architect. The Chief Engineer shall not be the Civil Engineering Manager. Maintain fully trained and qualified professionals, certifications, and licensing. Provide information and support to Government designated CE representatives as required. Respond to all suspense’s from base agencies, and higher headquarters for plans, programming, studies, briefings, and other tasking. Develop and implement a self-inspection program to address the areas outlined in the current higher headquarters Inspector General (IG) Inspection Guidance. Direct emergency response support to the installation.

3.1.3 Program Compliance

The SP shall be responsible for the compliance of all PWS functions in internal and external compliance inspections and IG assessments IAW AFI 90-201, The Air Force Inspection System, Chapter 5. The SP is responsible for updating the MICT database for 10 CES ten (10) business days prior to the suspense date to allow for Government review. The SP is responsible for reviewing the checklists in MICT and correcting any requirements that are found to be out of compliance and the responsibility of the SP under this PWS. Actively prepare for and participate/support all Unit Compliance, Squadron Assisted Visits (SAV’s), Environmental, Safety, Occupational Health, Compliance Assessment and Management Program, Colorado Department of Health and Environment (CDHPE), State Historic Preservation Office (SHPO), and any other third party or internal inspections. Comply with all applicable and most current OSHA, Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards. Ensure no adverse notifications are received for environmental, fire, safety, or health violations from federal, state, or local authorities for SP maintained systems or equipment. If adverse notifications are received, the SP shall develop a Corrective Action Plan (CAP) and submit to the FAS for review/acceptance within seven (7) business days of receiving a copy of the notification from the CO. The SP shall implement the CAP upon Government acceptance of the CAP.

3.1.4 Data Management and Analysis

The SP shall generate, populate, maintain, update, and manage data and reports in current systems such as Interim Work Information Management System (IWIMS), Automated Civil Engineer System (ACES) (all modules), AutoCAD, BUILDER, ROOFER, MicroPAVER, Installation Geospatial Information & Services (IGIS), future Government-designated replacement systems such as TRIRIGA, and other data collection systems as required by the FAS for the life of this contract. Update ACES and NexGen IT systems, Project Management Plans (PMPs), Asset Management Plans (AMPs), Linear Segmentation data and Preventative Maintenance Plans throughout the lifecycle of the project from planning to completion for activities to include Operations and Maintenance (O&M) (in-house or contracted) and Military Construction (MILCON) projects. Ensure data is complete and correct. All information gathered or inputted during the performance of this contract remains the property of the Government. Provide information, queries, reports, and support to the FAS as requested.

3.1.5 Services Performed by Others

3.1.5.1 The Government Contract Services section funds and manages the following services: vertical transport equipment (elevator) maintenance, portable…