CCTV_RFI_No._1.pdf

FA7000-17-R-0007

CCTV System Q&A No. 1

1. Firstly, Section 2 of the SOW states: “CCTV cameras require integration with the current Falcon-Eye camera system, replacement of existing Falcon-Eye Cameras along with placement of new security cameras.” Does this mean ALL of the existing Falcon-eye cameras must remain and be added to the new system i.e. with an IP video encoder, or does it mean that the Falcon-eye cameras are to be replaced with a comparable up-to-date system with similar camera specs?

RESPONSE: Existing cameras being replaced are indicated on the drawings. All other existing cameras will remain

2. The AXIS cameras listed on attachment 2 and DVRs on attachment 3, are they ONLY examples of desired hardware types, or are these products preferred by the government?

RESPONSE: Attachments 2 & 3 list salient characteristics of the products. The proposed product must meet or exceed those characteristics.

3. Is "WDR WDR- FORENSIC CAPTURE: COLOR" a salient characteristic Proprietary to

Axis cameras?

RESPONSE: Response pending, it will be posted to FBO as soon as possible.

4. What is or was the qualifications process that the prime contractors had to go through to be eligible to submit a bid?

RESPONSE: The prime contractor that submits a proposal must be certified by the Small Business Administration (SBA) as a Service Disabled Veteran Owned Small Business (SDVOSB). All SDVOSB’s have certificates from the SBA or are listed as SDVOSB on their SAM.gov registration.

5. What are the policies regarding the percentage of the work that has to be performed by the prime vs. subcontractors?

RESPONSE: At least 50% of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

6. Are cameras that are to be replaced analog? Was there coaxial cable run to these cameras? If there was coaxial cable, would POE over coax be acceptable instead of replacing the coaxial cable with CAT 6 cable?

RESPONSE: Existing cameras are Analog. Design package specifies that existing cameras will be encoded into IP addressable data streams, with point of use software programming to ensure the CCTV WLAN bandwidth is maintained to an acceptable level.

7. The drawings specify the wall mounted cabinet be 32” deep. None of the equipment going into these cabinets is over 19” deep. Would a 30” deep rack be acceptable? Also, it would be very useful if the rack had hinged doors on the front and back.

RESPONSE: No, comply with design criteria.

8. How should the price for site testing be determined? Should the testing procedure be priced for all of the phases done at one time or for each phase done independently? Same question for training and manuals.

RESPONSE: This question cannot be answered except by each prospective bidder. Each project phase is intended to stand alone in sequence to each previous (or subsequent) phase. Should a successful bidder be awarded more than one phase of the project, the performance of the work described could certainly be performed simultaneously, subject to the direction of the contracting officer.

9. Spec section 28 23 23.00 10 page 3 1.3.3 Last sentence: just want to make sure you want as-builts on mylar or vellum.

RESPONSE: Hard copies of as-built record drawings can be on bond paper.

10. Fiber at Santa Fe trail and locations?

RESPONSE: No fiber on Santa Fe Trail. The design package has new fiber to be provided by the Contractor. 7 Camera’s on the South end will connect to 8130, 2 North cameras will connected to the North Gate building both with directional bury technology.

11. Should we price as an option J-Hooks above the ceiling and conduit below the ceilings?

RESPONSE: No, do not price an option for J-Hooks above the ceiling and conduit below the ceilings.

12. During the site survey, it was mentioned that some/all of the project will require that the contractor apply Davis Bacon labor rates to their pricing. Please confirm and clarify which portions of the project have this requirement.

RESPONSE: Only the construction work must include the Davis Bacon Rates. All work that falls into the Davis Bacon categories must adhere to the Davis Bacon Rates.

13. The Combined Synopsis/Solicitation notice states that this project is not currently funded.

Is it the intention of the Government to fund the project this FY or pursue funding for

FY2018?

RESPONSE: The Government will pursue FY17 funding. However FY18 funding will be pursued if FY17 funds are not available. Note requirements for proposal validity.

14. The solicitation includes incidental construction work. Please confirm that the contractor should apply Davis Bacon rates for all construction work under this project.

RESPONSE: That is correct, Davis Bacon rates are required for all construction work.

15. Please confirm that the government will provide the original AutoCAD files for the current design package (which includes all phases) to the awardee to develop as-built drawings.

RESPONSE: Yes, AutoCAD files will be provided to awardee.

16. Reference notes 1, 4, 5, 10, 11, and 13 refer to the camera placement on the sheet. As an example, note 1 states “Building MTD. PTZ CCTV camera for surveillance of Cadet area. Refer to Phase 1B.” Please confirm the reference to Phase 1B indicates these cameras will not be replaced under Phase 1A or migrated to the new video management system until that Phase is awarded. (Phase 1A Design Sheet 3 of 52 CU 103 – Keyed notes)

RESPONSE: That is correct. These cameras shall be replaced under the specific phase indicated.

17. Section 1.4.1 Group I Technical Data Package (TDP). The specification provides the requirements for the Group I TDP. Please clarify if the 100% Final Design for Construction meet this requirement or is the bidding contractor required to develop Group I TDP per Section 1.4.1 of the Specification 28 23 23.00 10. (Specifications – Section 28 23 23.00 10 CCTV)

RESPONSE: Successful bidder may utilize part of the design drawings to meet this requirement.

However, there are additional requirements (e.g., Installation and wiring diagram drawings) that are vendor specific and still need to be submitted for review along with all other information listed in the paragraph referred to in the question. This only applies to the successful bidder and shall not be included with proposals.

18. This sections states “Install a robust CCTV camera system in various locations throughout USAFA. The CCTV cameras require integration with the current Falcon-Eye camera system, replacement of existing Falcon-Eye Cameras along with placement of new security cameras.” The statement suggest that contractor is integrating the new cameras with the current Falcon-Eye camera system and that the contractor is to replace the existing Falcon-Eye cameras with the new camera system. Please clarify this requirement. (Statement of Work Description of Project - A. Project Background)

RESPONSE: Existing cameras being replaced are indicated on the drawings. All other existing cameras will remain. Existing cameras being migrated to the new system are also indicated on the drawings.

19. Please provide the number of existing cameras assigned to the Falcon Eye System.

RESPONSE: The Falcon Eye System has 92 analog cameras.

20. States “The VMS shall be capable of integrated operation with other security related systems such as Access Control Systems (ACS), Central Station Monitoring Systems (CSMS) and Video Analytics Systems (VAS) or other related applications.” Please confirm which ACS, CSMS and VAS or other application that the VMS must integrate.

(Specifications – Section 28 23 23.00 10 CCTV page 20 Paragraph 19.)

RESPONSE: Successful bidder must ensure the system they are proposing to provide is capable of integration with these other system, either immediately or with minor modifications required to enable such integration. Actual integration with these systems is not a requirement of this contract.

21. Please confirm that only one reference is to be submitted per the footnote on Attachment

15. (Addendum to 52212-1 Instructions to Offerors, Subfactor 4: Experience Attachment 15)

RESPONSE: Correct, only one reference is required for Subfactor 4, Experience.

22. Per the provided drawings and the Attachment 3 Network DVR specifications, the government is requesting a 48TB network DVR with up to 24 ea. 2 TB RAID-0 hard drives. Would the government accept a solution that uses 48TB network DVR’s that use larger hard drives (i.e. 6 or 8TB)? This would reduce the rack units that the network DVR requires from 4U to 2U.

RESPONSE: No, due to Mean Time Between Failure (MTBF) considerations.

23. Regarding the 48TB Network DVRs, is the 48TB requirement for a JBOD, RAID-0, RAID-5, RAID-6, etc. hard drive configuration? Depending on the desired hard drive configuration, additional drives may be necessary to meet the 48TB requirement while allowing for redundancy and hot swappable capabilities. Most modern high capacity storage systems (specifically network video recorders) have some form of RAID storage.

RESPONSE: RAID-0 is the requirement of this project, primarily due to the quantity of storage required.

24. Will the contractor be provided with ArcGIS 9x software to comply with the Attachment

7 specifications for provision of a GIS Personal Geo-Database, as it pertains to “GPS coordinates for all underground utilities to include site grade elevations, revisions to pipe routing, etc”?

RESPONSE: The government cannot provide the contractor with the ArcGIS software.

Contractors will need to acquire the software themselves or sub-contract the work. Contractor must provide the GIS data in the SDSFIE 3.1 format as a deliverable for all utility work.

25. As these are cadet dormitories, what will the available working hours be for Vandenberg

Hall and Sijan Hall, as well as the Prep School dormitories?

RESPONSE: Working hours are specified in Attachment 07 – Specifications, Paragraph 1.4. A on page 01000 – 4. The Contractor's working hours shall be between 7:00 a.m. and 5:00 p.m., with no work on weekends or the 10 Federal holidays unless allowed by the Contracting Officer (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas). Permission in writing to work at times other than those stated above must be obtained from the Contracting Officer at least 5 working days in advance. See paragraphs 1.4. B. 1. & 2. For further information on special activity delays.

26. As this is the academic building (Fairchild Hall), will installations at Fairchild Hall be taking place at night? If so, what are the available working hours?

RESPONSE: Working hours are specified in Attachment 07 – Specifications, Paragraph 1.4. A on page 01000 – 4. The Contractor's working hours shall be between 7:00 a.m. and 5:00 p.m., with no work on weekends or the 10 Federal holidays unless allowed by the Contracting Officer (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas). Permission in writing to work at times other than those stated above must be obtained from the Contracting Officer at least 5 working days in advance. See paragraphs 1.4. B. 1. & 2. For further information on special activity delays.

27. While doing installations in the cadet area, will contractor vehicles be allowed to stage daily next to the dormitory buildings?

RESPONSE: No. There is only one staging area allowed in the Cadet area per 813 Environmental Impact Analysis (EIA) Requirements. Reference Sheet CU103, Note 12 Phase 1A for location. There are a few other specific locations to stage equipment and supplies for other phases shown on the expanded site maps. Building by building close in staging is not allowed. Contractor can request through the CE on-site inspector for small storage areas other than where shown which may or may not be granted. In order to park vehicles up next to dorms or other buildings, a Close-In Pass will need to be applied for after award.

28. As there is no specification identified on drawing TY503 (Phase 4), the CCTV Pipe Support detailed should be what length or, how many feet below the existing structure must the cameras be positioned?

RESPONSE: Cameras should generally be positioned 4-6 ft. below the existing structure, unless this does not afford an unobstructed field of view. All cameras must be positioned so as to allow the maximum field of view for the type of camera as scheduled.

29. On drawing TY602 (Phase 1B) there are numerous cameras going to CCTV cabinets which are not identifiable on any drawing of the TY100 series. Drawing TY108 is completely void of any camera placements. Are we to assume the cameras in question go in this section/drawing? Is there a drawing which reflects the identical camera layout or can the pertinent drawing be provided?

RESPONSE: In making PDF drawings from the CAD drawings, some information did not transfer. Please reference corrected set of drawings for clarity.

30. The Sow Basis of design ((F) states that “The contractor may substitute a product or products, for any brand name items as long as the substituted products meet the minimum performance standards….” These two requirements appear contradictory, especially since it appears the requirement would eliminate the use of the USAFA’s current equipment.

Please clarify the USAFA’s intent, and confirm that “or equal” equipment is acceptable.

(Subfactor 1 requires that contractors provide a valid DoD certificate of Networthiness or a USAF Certificate of Networthiness for the VMS.)

RESPONSE: Proposed products must meet the minimum salient characteristics identified in the drawings and specifications. Where a brand name product is identified, an "or equal" product will be acceptable, as long the offeror can clearly demonstrate that all specified salient characteristics are met at a minimum. Yes, Subfactor 1 requires a valid DoD certificate of Networthiness or a USAF Certificate of Networthiness for the VMS.

31. Can you send more clarification and reference documentation for the following standards: Subfactor 1: Video Management System- Offeror must submit an active, valid Department of Defense Certificate of Networthiness or an active, valid Air Force Certificate of Networthiness. The certificate must be valid through December 2018.

32. Could you please provide the footages between manholes?

RESPONSE: This information is not required for the installation of the system. Installation of fiber infrastructure is not part of this contract. Drawings clearly state that all fiber is existing.

33. Is there sufficient pathway for the new fiber to run --- End to End?

RESPONSE: This information is not required for the installation of the system. Installation of fiber infrastructure is not part of this contract. Drawings clearly state that all fiber is existing.

34. Is it acceptable to provide surface raceways & horizontal cabling?

RESPONSE: Refer to general notes on plan sheets for specific requirements. Surface mounted raceways are only allowable where specifically noted.

35. Requesting pictures of the Elec/Mechanical shaft and rack location in Bldg. 2360, 2348, 2354, and 2355. If all shafts in the building are similar just need one picture for reference to mount conduit.

RESPONSE: Yes. See attached for various communication and electrical rooms as typical examples. These rooms vary somewhat within individual buildings and also from building to building. See attached photos for reference.

36. If access holes need to be cut in hard cap areas, does the contractor need to patch the ceiling to the original state or can the contractor insert a permanent access panel?

RESPONSE: The design criteria must be complied with. Patching and repairing is covered in the specifications - Section 02 41 00 demolition and deconstruction.

37. Is the contractor responsible for the demolition of the existing CCTV head end?

RESPONSE: No, this work is not in the contract.

38. Phase 3 drawing TY101 is missing the conduit notes.

39. Phase 1B drawing TY103 is missing the cameras.

40. Phase 1B drawing TY108 is missing the cameras.

41. Need to know the manufacturer of the electrical panels, if the circuit breakers are snap in or screw in, and if there is additional space in each electrical panel.

RESPONSE: Information regarding manufacturer of each panel is unavailable, as manufacturers may vary from building to building. Breakers are both snap in and bolt on. At the time the design was performed, sufficient spaces existed in all panels indicated in the design.

42. Does the conduit for each camera need to be a home run back to the communications closet? Can the contractor install a larger conduit for a main trunk line and then install a ¾” conduit from the nearest junction box to the camera?

RESPONSE: Conduit pathways could be designed in this manner in certain areas in certain buildings, subject to issues of accessibility as required by code and disturbance of the historical building fabric.

43. Please verify that the dimensions of the lockable wall mount cabinet are correct. Wall mount racks with 19” rails are typically 24” w versus the 26” w shown in the drawings.

RESPONSE: The additional space is intended for cable routing. Certain manufacturers offer this feature in their wall mounted racks.

44. What amount of insurance coverage is required?

RESPONSE: Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

General liability. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property damage liability insurance shall be required only in special circumstances as determined by the agency.

Automobile liability. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

45. We would like to request that the RFI due date be extended one week.

RESPONSE: Any changes to due dates will be posted to FBO via an amendment.

46. We would like to request that the bid submission due date be extended 3 weeks if at all possible.

47. Does the customer have any specific size requirements for the free standing equipment cabinets located in the main communication rooms?

RESPONSE: 30”w x 36”d x 84”h with internal cable management

48. Can we get pictures of the comm closets?

RESPONSE: Yes. See attached for various communication rooms as typical examples. These rooms vary somewhat within individual buildings and also from building to building. See attached photos for reference.

49. Can the comm closets not identified on the drawings be identified?

RESPONSE: Please refer to CCTV System Riser Diagrams for this information. Every communication rack is located on a plan drawing, even if the plans do not indicate room names and numbers, which in many of the buildings, particularly in the Cadet Area, is the case for the reasons stated above. However, every communication rack also has a corresponding Diagram.

The room names where these racks are located is actually listed on all of these diagrams (the TY600 series sheets on every phase).

For example, on Sheet TY601 in Phase 1A:

Building 2302, CCTV Cab. #1 is located in Telecom Room 162C Or, on Sheet TY601 in Phase 3:

Building 2354, CCTV Cab. #1 is located in Telecom Room 2-3D

50. Can a cable tray be installed in place of conduit?

RESPONSE: No.

51. For the hard lid ceiling mainly in the dorm buildings can conduit be installed below ceiling? (I believe it was Sijan hall that there appeared to be no access to above ceiling and no plenum space available above the ceiling)

RESPONSE: No. The contractor shall not install any exposed conduit in occupied areas.

Exposed conduit may only be used in Communication, Mechanical, and Electrical rooms as needed.

52. Are there any areas of the project where free aired cable is acceptable?

RESPONSE: No, free aired cable is not acceptable.

53. Roof Mounts - Drawings show the roof mounted being secured through the roof membrane. Do any of the building's roofs have a warranty in place?

RESPONSE: Yes, some of the building’s roofs have warranties. Please see attached information on Roof Warranties.

54. If any of the roofs have warranties can you please provide the roofing company holding the warranty for each applicable building?

RESPONSE: Please see attached list of roof warranties and contacts.

55. Camera details show a 1" conduit to a single camera. Can the conduit size be reduced down to 3/4" or 1/2" for a single camera run?

RESPONSE: Minimum allowable conduit size is 3/4” by USAFA Standards.

56. What does camera range stand for on the camera schedules?

RESPONSE: The minimum range at which the camera will deliver the resolution required in the next column.

57. When the new pole are set in place along the Santé Fe trail will an additional conduit be installed for the fiber to the cameras?

RESPONSE: Plans clearly indicate that both power and fiber is to be installed along trail. Refer to contract drawings for information (in particular CU series drawings). Successful bidder is responsible for conduit. The Government will only install the poles. All other conduit, fiber, mounting etc. will be done by contractor.

58. Will local 120 power be provide at each pole?

59. Would the government provide a one week extension for the due date of submissions?

60. SOW B.a and b. mentions the software to be tested and approved by the Air Force and configured with STIG standards. We are not aware of any NVR software that has been approved by the Air Force. Let us know if there are certain brands that are approved.

61. What is the anticipated period of performance on this contract?

RESPONSE: One year from date of award.

62. When does the Government plan to award this?

RESPONSE: As soon as possible; however, proposals are due on 11 September NLT 2PM MDT and must be valid for 365 days.

63. What type of fiber connectivity do they have on the campus?

64. Can a map of the fiber connectivity be supplied?

RESPONSE: See sheet ID CU601 in Drawings for Phase 1A.

65. Are there network standards that need to be met?

66. How many days of storage are required?

RESPONSE: Refer to specifications.

67. How many frames per second are required?

RESPONSE: Refer to “BANDWIDTH PROFILE TABLE” on drawings in each phase for desired frame rate.

68. Per instruction in Paragraph B (f), the video must integrate with the current access control system. Who is the current provider and brand of the access control system?

RESPONSE: Having the video integrate with the current access control system is not a requirement.

69. Paragraph B (f) also states that the video must integrate with the future CAC/WiFi access control system. What is the future CAC/WiFi access control system?

70. Are cut sheets excluded from the page limit?

RESPONSE: Material data sheets provided with the Part II Technical Proposal will be included in the total page count.

71. Does the Air Force Academy anticipate issuing a future solicitation for ongoing maintenance of this video equipment following expiration of the warranty period?

RESPONSE: At this time the Government does not have a plan to solicit for an ongoing maintenance contract. However, if a solicitation is posted, it will be done via FBO.gov.

72. What documentation is required to show proof of the status of service disabled veteran owned small business?

RESPONSE: A certificate from the SBA or SAM.gov registry.

73. The phase 5 drawing package contains the camera schedule for phase 4. Can the phase 5 camera schedule please be provided? Accurate information is necessary for offerors to accurately bid the proper conveyance for the new cameras being installed.

74. During a thorough review of the drawings provided for this solicitation, we have discovered from each drawing sheet and from all phases that the comparison between the camera breakout count and the provided camera schedules in all of the phases do not match. If the location of the missing cameras are not on the drawings, the offeror cannot provide cost for the actual cameras, cables, and conveyances truly needed.

75. Is there a consolidated list of cameras with the type information? The lists that are available in the drawing repeat the same camera numbers in different locations and sub-sets.

76. What is the reasoning behind asking for 48TB servers configured at RAID 0 with 24 x

2TB drives? This is not industry standard.

RESPONSE: No, due to Mean Time Between Failure (MTBF) considerations.

77. Where do the drawings reference the wireless network? What are the specifications for this network and where can we find it.

Reference Attachment 07 Specifications

a. It is line 99, page 3 as a 5.8 GHz Wireless Network.

b. Section 27 10 00 page 3, line 1.3.5

c. Section 28 23 23.00 10 page 2 in the SD-03 Product Data

d. Section 28 23 23.00 10 page 46, the whole para. 2.18.1.

78. This is an LPTA solicitation, yet in page 10 of 42, line (e) you encourage multiple offers. How will you keep consistency of the offers with such variety of materials?

RESPONSE: The proposals will be evaluated in accordance with 52.212-2 Evaluation – Commercial Items and the Addendum to 52.212-2.

79. Phase 1A Arnold Hall Drawing TY101 shows Telecoms Rm161A & 121A. Drawing

TY601 shows wall mount cabinets in Rm 121A & 182A.

Question: Is there a third telecom room in Arnold Hall that the cameras feed to, or is one of the listed room #’s incorrect?

80. In reference to question 5, if there is a telecom room 182A where is it located on

Drawings?

81. Phase 5 drawing CU402 Keynote 5 says to remove existing rack & replace with new rack then says to refer to Drawing CU605 Keynote 3 It says to re-use existing equipment rack.

Question: does the north gate guard house equipment rack need to be provided, or re-used?

82. Phase 5 Drawing CU102 Keynote 11 says to provide 6 strand SM OSP fiber from new handhole to existing. Question: Where is the existing handhole located?

83. Sheet TY101 - Keyed note 1: Existing cameras are to remain and be connected to Falcon

Eye System. Our understanding that all analog cameras and Falcon Eye CCTV system are going to be removed and replaced with an IP solution. Please clarify.

84. After completing site walk through and reading spec it is our understanding that all analog cameras and Falcon Eye CCTV system are going to be removed and replaced with an IP solution. There appears to be remaining analog cameras that will be converted.

Please clarify scope.

85. SOW, Page 4. Para 5.B states there will be weekly meetings. Can the meetings be attended via phone or VTC

RESPONSE: Yes, weekly meeting can be held via conference call.