Questions_1_for_Solicitation_FA7000-14-R-0001.pdf

Questions for Solicitation FA7000-14-R-0001:

1. Reference: FA7000-14-R-0001

Question: Please confirm that all announcements and RFP documents for the USAFA LSS opportunity will be released under FA7000-14-R-0001, and that offerors should no longer monitor solicitation FA7000-13-R-0016.

Answer: Do not monitor FA7000-13-R-0016 for updates.

2. Reference: Draft PWS

Question: Is the supply store service activity run by Envision Express still a part of this contract or will it be a stand-alone contract in the future?

Answer: No. Envision Express will not be part of this contract.

3. Reference: Draft PWS 1.28. Reports of Survey (ROS). SP shall provide information to government employees supporting ROSs IAW AFMAN 23-220, and Federal Acquisition

Regulations governing accounting for lost, damaged, or destroyed government property.

Question: Will the SP manage the ROS program for the USAFA?

Answer: No. SP will not manage USAFA’s ROS program.

SP is only required to provide informational assistance when the loss or damaged items require removal from equipment accounts or when an SP employee is involved in the loss or damage to government equipment.

4. Reference: Draft PWS 2.1.13 Computer Systems Administrator. Performs functions as supply interface systems (SIFs) gang monitor and terminal Area Security Officer (TASO). Manages issues (AF Form 2011) and interfaces (Discovery Program) with 735th SCOG. Acts as POC for

Document Control Processes.

Question: Will the SP manage the document control section?

Answer: Yes. SP will manage the document control section. Coordination with 735 th

SCOG

personnel will be required.

5. Reference: Draft PWS 2.2.1 SP shall provide supplies, equipment, personnel, materials, vehicles, supervision and other items and services necessary to operate and manage the Hazardous Material

Pharmacy (HAZMART) utilizing government furnished hardware and software; SBSS/ES-S and

Enterprise Environmental Safety and Occupational Health-Management Information System

(EESOH-MIS). Other functional responsibilities include: receiving, storing, issuing and labeling all stock listed hazardous material through the HAZMAT/HAZMART. HAZMART management and operation function will be performed to ensure USAFA maintains inspection ready status on all elements identified within PWS and Attachments 1A & 1B (items marked N/A are not applicable to this service).

Question: Is the HAMART for the entire USAF, including labeling?

Answer: No. 10 MDG sections provide their own HAZMARTs (to include labeling). SP shall support all other USAFA organizations.

6. Reference: Draft PWS 2.3.2 Manage EAE IAW AFMAN 23-122, Chapters 4 to 6, 9 & 10, AFI

23-101, Chapters 1, 2, 5 & 9, AFH 23-123, Vol 1, Chapter 2, Vol 2, Part 1, Chapter 5, 6 & 8, Vol

2, Part 2, Chapters 5, 6 & 8, and Vol 3, Chapters 1 & 3. Government will accomplish annual organizational inventory visits (including reports), IUID program management and responsible commander briefings.

Question: Will the SP conduct the annual organizational visits/manage the IUID program?

Answer: No. Government will conduct annual organizational visits (to include report documentation). Government will manage IUID program.

7. Reference: Draft PWS 2.7.3 Centralized Mobility Weapons. a. Establish/operate a centralized

Mobility Weapon's equipment account (except 10 SFS) using SPs Organization Code (475

(CA/CRL)) & Shop Code (WE). SP shall designate an equipment custodian NLT five (5) workdays prior to account transfer, SP and a government representative shall jointly inventory listed equipment IAW AFMAN 23-122, Chapters 4 to 6, AFI 23-101, Chapters 1, 2 & 5, AFH

23-123, Vol 2, Part 1, Chapters 5 & 6, Vol 2, Part 2, Chapter 8, and Vol 3, Chapters 1 & 2, and

AFI 23-111. SP is not required to arm-up.

Question: Is there a requirement to arm-up when issuing mobility weapons, if so, who will be the clearing official?

Answer: No. SP is not required to arm up…no clearing official required.

8. Reference: Draft PWS 3.2 Government-Furnished Equipment (GFE) and Property/Vehicles – the

Government references Registered Equipment Management (REMS) vehicles listed in Appendix

I.

Question: Will the Government provide details of all vehicles including forklifts and MHE conditions? Request make, year manufactured and number of operating hours used or current mileage readings for each item.

Answer: Yes. Details on forklifts is below; MHE items are serviceable and listed on

Government Furnished Equipment list.

As Of 2/3/2014 the following information is provided:

Forklift information

3 each HYSTER MD#50, Manufactured: July 1997

Hours: 967, 992 and 829 respectively

1 Each Mercury Pettibone Forklift

Manufactured: 1976

Hours: 21119

9. Reference: Draft PWS 3.6.2 Government-Furnished Materials and Supplies

Question: Request that the Government provide the initial list of supplies on hand. It is difficult to anticipate costs on a FFP without knowledge of all furnished materials and supplies.

Answer: Yes. Materials are listed on the Government-Furnished Materials and Supplies list.

10. Reference: Draft PWS 1.23.1.

Question: Does the SP pay for the toxicology testing?

Answer: No. SP will not be required to pay for Government requested toxicology.

11. Reference: Draft PWS Reference: Draft PWS

Question: What items need "repairing"?

Answer: The term “repairing” will be adjusted or removed from the PWS to describe specific areas where repair is needed.

12. Draft PWS 2.4.5.b.

Question: Can the SP use reusable container program to get reusable containers?

Answer: Yes, SP will have access to the reusable container program to obtain reusable containers. However, reusable containers can only be used to directly support USAFA cargo requirements.

13. Draft PWS 2.5.10.u.

Question: How can the SP provide fuel samples prior to contract start date? Isn't the aircraft fuel

Government provided?

Answer: PWS para 2.5.10.U has been reworded to accurately reflect government requirements.

14. Draft PWS 3.6.3.3.

Question: What type of contract is this? If it is a fixed price contract the FAR prohibits the Gov from using an FT DoDAAC.

Answer: PWS para 3.6.3 has been reworded to accurately reflect government requirements. As a convenience to any potential awardee, the government will allow access to purchase fuel from our base fuel station:

3.6.3 Access to Government Fuel: Fuels products required for SP to perform PWS requirements may be either obtained through off base vendors or by using an "FT"

Department of Defense Activity Address Code (DoDAAC) to obtain fuel from government fuel facilities (fuel cost based on current DLA-E fuel pricing policies).

3.6.3.1 Obtain a “FT” DoDAAC by contacting DLA-E at website

http://www.desc.dla.mil under Non-DoD Fuel Customer Information or by contacting

DLA-E, Inventory Accounting Branch (DLA-E) 8725 John J. Kingman Road, Suite 4950

Fort Belvoir, Virginia 22060-6222, Tele. (703) 767-9394.

15. Draft PWS 1.15

Question: To maintain USAFA performance and aesthetic standards as a leading school and tourist attraction, we recommend the contractor-required vehicles meet an age limit of no older than 5 – 10 years.

Answer: No such requirement will be included within the PWS.

Question

Page

Para

# Question

1 8 1.1.2 Will the Government provide a list of the "Colorado Front Range" installations and their locations the SP will support under this contract?

Answer: USAF Academy, Peterson AFB, Schriever AFB, Cheyenne Mountain AFS, Fort

Carson (one AF unit)

2 9

What does the color coding represent on the organizational diagram?

Answer: The color-coding is not significant and has been removed.

3 12 1.5.4 What is the estimated workload for expanded hours? Is overtime paid by the

Government?

Answer: Approximately 50 to 75 hours are utilized in a fiscal year. This includes the 20 to 30 hours referenced in Question 11. The government will not reimburse overtime in support of standard PWS requirements. However, if emergency or contingency support is required above and beyond the scope of the PWS, the support required will be negotiated at that time.

4 15 1.9.2 What functions require Secret Clearances?

Answer: Munitions personnel (all), Cargo, Supply personnel (all), and fuels (Fuels POC and alternate Fuels POC).

5 18 1.16 A strike plan is required. Will the Government provide copies of all CBAs?

Answer: Yes, the government will provide CBAs

6 18 1.18 What housekeeping is currently provided by the Government so that we may appropriately price services we are to provide?

Answer: Goodwill (contractor) cleans/maintains the bathrooms and common areas

(break rooms). Contractor is required to maintain/clean warehouse areas http://www.desc.dla.mil/

(inside and outside storage areas), and office areas.

7 33

CLIN

S for

Fuels

Are the CLINS for fuels (0001 and 003) correct as stated? The text indicates fuels will be charged on two separate CLINS, but CLIN 0001 is used for charges applicable to PWS paras 2.1-2.4, as well as some of fuels.

Answer: Yes

8 34 2.5.6.

d

Will the Government provide current contract requirements for proper staffing by bidders (this assumes they continue into the new contract)

Answer: The government will not provide current staffing levels, only current workload levels.

This reference may have changed.

34/3

2.5.7.

f/2.5.

8.d

Are the referenced tow planes operated by the SP on this contract, or are they operated by another USAFA service provider?

Answer: SP refuels aircraft. Aircraft operation is not required on this contract, and the PWS has been reworded to clarify.

10 37 CLIN Please verify the proper CLIN for munitions is 0002.

Answer: Confirmed.

11 40 2.6.1

5.h

Will the Government please provide an estimated quantity for pricing purposes?

Answer: An estimated 20 to 30 hours per year. Numbers included in the expanded hours estimated cost. This reference may have changed.

12 44 2.8.1.

b How many units does the SP's TODO support?

Answer: Currently 19 accounts supported. Numbers may increase and/or decrease slightly as new functions begin or old functions are removed.

13 73 1.a-d Please provide the year, make, model, life expectancy and condition code for equipment replacement forecasting IAW DPWS Para 3.2.

Answer: Already answered.