Attach_1_PWS_(Updated_4_March_14).pdf

PERFORMANCE WORK STATEMENT

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LOGISTICS READINESS SQUADRON

“LOGISTICS SUPPORT SERVICES”

FOR OFFICIAL USE ONLY

Solicitation Number: FA7000-14-R-0001

PERFORMANCE WORK STATEMENT

(PWS)

UNITED STATES AIR FORCE ACADEMY

(USAFA)

LOGISTICS SUPPORT SERVICES

(6 February 2014) 4 March 2014

Solicitation Number: FA7000-14-R-0001

Table of Contents

SECTION 1.0 - GENERAL INFORMATION

1.1 Background

1.2 SP Responsibilities/Support

1.3 Guidance/Instruction Changes

1.4 SP Generated Information

1.5 Hours of Operation

1.6 SP Services During Crisis

1.7 Temporary Duty (TDY)

1.8 SP Personnel Work Requirements

1.9 Security Requirements

1.10 General Training (Formal and Informal)

1.11 SP Quality Control

1.12 Self-Inspection Program

1.13 Inspections

1.14 Environmental Requirements

1.15 SP Vehicles

1.16 Strike Plan

1.17 Conservation of Utilities

1.18 Housekeeping

1.19 Refuse Collection

1.20 Fire Protection

1.21 Records Management

1.22 Safety

1.23 Incident/Mishap Reporting

1.24 Administrative and Deliverables

1.25 Base Civil Engineering Work Requests

1.26 Network Access Requirements

1.27 Transition Period

1.28. Reports of Survey (ROS)

1.29. Contractor Manpower Reporting

SECTION 2.0 - DESCRIPTION OF SERVICES

2.1 Supply Management

2.1.1 Requirements

2.1.2 Requisition and Follow Up

2.1.3 Receive Material

Solicitation Number: FA7000-14-R-0001

2.1.4 Stores Material

2.1.5 Distribute and Issue

2.1.6 Inventory Control

2.1.7 Auditable Documents/Reports

2.1.8 Repair Cycle

2.1.9 Research and Record Maintenance

2.1.10 Financial Management

2.1.11 Computer Support

2.1.12 Computer Systems Administrator

2.1.13 Customer Service

2.1.14 Training

2.1.15 Administration/Management

2.1.16 Shipments and Disposition

2.1.17 Degraded Operations

2.2 Hazardous Materials Management

2.2.1 HAZMART

2.3 Equipment Management

2.3.1 Equipment Management

2.4 Cargo Movement Management

2.4.1 Cargo Movement Management Services, Administrative

2.4.2 Cargo Movement Responsibilities

2.4.3 Receive Material

2.4.4 Packaging and Preservation

2.5 Fuels Management

2.5.1 Ground and Aviation Fuels Management

2.5.2 Fuels Safety Items

2.5.3 Fuels Industrial Hygiene/Occupational Health

2.5.4 Fuels Product Quality Control

2.5.5 Fuels Storage

2.5.6 Fuels Product Distribution

2.5.7 Flying Units Concept of Operations for Fuels

2.5.8 Emergency Fuels Support Plan. Plan will address the following:

2.5.9 Aviation and Ground Refueling Vehicle Requirements and Specifications

2.5.10 Industrial Safety Requirements

2.6 Munitions Management

2.6.1 Munitions Management (FV Account)

Solicitation Number: FA7000-14-R-0001

2.6.2 Munitions Transactions Processing

2.6.3 Munitions Inventory

2.6.4 Munitions Inspection/Receipt Processing

2.6.5 Munitions Issue / Expenditure Approval

2.6.6 FV7000 Document Control

2.6.7 Munitions Maintenance

2.6.8 MSA Snow Removal

2.6.9 MSA Vegetation Control

2.6.10 Flammable Liquids Storage

2.6.11 Vehicle Parking

2.6.12 Munitions Storage

2.6.13 Lightning Protection System (LPS)

2.6.14 Transportation of Explosives

2.6.15 Munitions Protection

2.6.16 Munitions Inspection

2.6.17 Munitions Residue

2.7 Mobility Management

2.7.1 Contingency Support

2.7.2 Centralized Mobility Weapons

2.7.3 Wing Mobility Account (munitions)

2.7.4 Pallet Buildup Training

2.7.5 Special Asset Management

2.8 TODO

2.8.1 TODO Functions

2.9 Service Summary (SS) Table

SECTION 3.0 - GOVERNMENT FURNISHED PROPERTY

3.1 General Information

3.2 Government-Furnished Equipment (GFE) and Property/Vehicles

3.3 Joint-Use Facility - Government Work Area

3.4 Information Technology Equipment (ITE)

3.5 Replacement of Government-Furnished Equipment/Supplies

3.6 Other Government-Furnished Items

3.7 Building Facility Manager

3.8 Key/Key Pad/Combination Control

3.9 Government Furnished Services

APPENDIX A - DEFINITONS

Solicitation Number: FA7000-14-R-0001

APPENDIX B - MAPS AND/OR SITE PLANS

APPENDIX C - PUBLICATIONS AND FORMS

Publications

Forms

APPENDIX D - GOVERNMENT-FURNISHED FACILITIES

APPENDIX E - GOVERNMENT-FURNISHED ITE

APPENDIX F - GOVERNMENT-FURNISHED CA/CRL EQUIPMENT

APPENDIX G - GOVERNMENT-FURNISHED VEHICLES/EQUIPMENT

APPENDIX H - GOVERNMENT-FURNISHED EXPENDABLE MATERIALS & SUPPLIES

LOCATIONS

ATTACHMENTS

Attachments 1A: Compliance Inspection (CI) for:

a. Material Management Supply, Equipment, Mobility, Hazardous Materials

b. Fuels Ground and Aviation

c. Munitions Includes Weapons Safety

d. Cargo (Freight) Shipping, receiving and packing & crating

Attachment 1B: Logistics Compliance Assessment Program (LCAP) checklists for:

a. Material Management Supply, Equipment, Mobility, Hazardous Materials

b. Fuels Ground and Aviation

c. Munitions Includes Weapons Safety

d. Cargo (Freight) Shipping, receiving and packing & crating

SECTION 1.0 - GENERAL INFORMATION

1.1 Background.

1.1.1 US Air Force Academy Mission:

“To educate, train, and inspire men and women to become officers of character motivated to lead the United States Air Force in service to the nation.”

1.1.1.1 The United States Air Force Academy (USAFA) is a military service academy graduating approximately 1,000 Air Force officers annually from a cadet corps of approximately 4,000 to 4,500. USAFA sits on approximately 18,500 acres located at the foot of the Rocky Mountains and has over 8,600,000 square feet of facilities with elevations ranging from 6,020-9,050 feet. Daytime work force is comprised of approximately 6,800 military, civilian and contractor employees. The USAFA mission draws senior level visibility from general public, athletic organizations, Department of

Defense (DoD), and politicians from all levels of Government. Approximately 2,000 residents from all DoD service agencies live in residential housing units. Emergency operations at USAFA are staffed by a mix of military, civilian employees, and contract personnel. USAFA is recognized worldwide as the premier developer of officers, leaders with impeccable character and essential knowledge, prepared and motivated to lead our

Air Force and nation. USAFA’s mission is to inspire and develop outstanding young men and women of character to become officers motivated to lead the world's greatest aerospace-force. Contract objective is for Service Provider (SP) to perform service consistent with stated thresholds and support of Base Support Plans in the following areas:

a. Supply Equipment, Mobility, Hazardous Materials

b. Fuels Ground & Aviation

c. Transportation/FreightCargo Packing & Crating

d. Munitions USAFA and Colorado Front Range

Installations ( Peterson AFB, Schriever AFB, Cheyenne Mountain AFS, Fort

Carson (one AF unit))

1.1.2 USAFA and Service Provider Organizational Relationship. SP shall integrate seamlessly into the USAFA organization. There are six primary mission elements and multiple Colorado Front Range installations requiring direct support services under this

PWS:

a. HQ 10th Air Base Wing (10 ABW)

b. Commandant of Cadets (Cadet Wing (CW))

c. Dean of Faculty (DF)

d. Directorate of Athletics (AD)

e. USAFA/Preparatory School (PL)

f. 306

Flying Training Group (FTG)

Solicitation Number: FA7000-14-R-0001

1.1.3 The 10 ABW is responsible for USAFA installation and support services, including tenant organizations on any Academy property. CWs role is to manage military aspects of cadet life; DF provides traditional academic instruction. Directorate of Athletics manages all aspects of athletic programs and operations. USAFA/PL supports

Preparatory School activities; 306 th

FTG supports USAFA flying related activities. SP shall provide support to USAFA units listed above through 10 LRS &10 CONS.

*SP is assigned to 10LRS

1.2 SP Responsibilities/Support. SP shall be responsible for services/programs identified in PWS and shall be the single Point of Contact (POC) for these USAFA-wide programs. SP shall provide support identified within PWS to USAFA and tenant organizations. Additionally, SP shall provide support to USAFA personnel and sponsored events outside USAFA areas.

1.2.1 To perform work contained in this PWS, SP shall be expected to furnish all labor, supervision, vehicles, equipment, tools, materials and other items and services (except those identified as Government Furnished) to perform Logistics Support Service functions at USAFA. Performance shall be In Accordance With (IAW) Federal, Department of Defense (DoD), State, County, and local laws & regulations, contract terms and conditions and PWS requirements & standards. Estimated quantities of work are listed in Solicitation Attachment. SP shall comply with AFI 23-101, Chapter 1, para

1.2.2.9 requirements. Specific services performed under this PWS are listed in various

PWS subsections. Listed below are overarching services required within PWS:

1.2.1.1 Supply. SP shall provide supplies, equipment, personnel, materials, vehicles, supervision and other items and services necessary to operate the Standard Base Supply

System (SBSS)/Enterprise Solution-Supply (ES-S) using “FB” and “FE” Accounts. In performing basic base supply activity functions, SP shall determine requirements, requisitioning, receive, store, distribute and issue, research and maintain records, provide customer service, conduct training and make shipments.

10 LRS*

10 MSG

CW DF PL AD

USAFA

SUPERINTENDENT CC

306 FTG

AETC Major Tenant

10 ABW

Solicitation Number: FA7000-14-R-0001

1.2.1.2 Hazardous Material Pharmacy (HAZMART). SP shall, receive, store, issue and label all stock listed hazardous material (HAZMAT) through the HAZMART, and operate HAZMART using government furnished hardware and software; SBSS/ES-S and

Enterprise Environmental Safety and Occupational Health-Management Information

System (EESOH-MIS).

1.2.1.3 Equipment. SP shall operate/manage Equipment Accountability In-Use Detail

(EAID) and maintain accountable records for support equipment accounts utilizing Air

Force Equipment Management System (AFEMS) and ES-S for USAFA and tenant units.

1.2.1.4 Cargo Movement. SP shall provide surface freight services, manufacture special containers or dunnage, pack, ship, receive, block and brace cargo, perform freight services and operate the government furnished Cargo Movement Operation System

(CMOS) computer system.

1.2.1.5 Fuels. SP shall operate Ground and Aviation Fuels Account “FP7000” to fuel and defuel assigned and transit aircraft, and perform operations using the government furnished Fuels Storage Systems and the government furnished Fuels Enterprise Server

(FES).

1.2.1.6 Munitions. SP shall requisition, receive, issue, store and inspect all munitions, and maintain all support records for the Munitions Account “FV7000” by utilizing the government furnished Combat Ammunitions System (CAS), and Agile Munitions

Support Tool (AMST).

1.2.1.7 Mobility. SP shall operate and manage base mobility functions to include:

contingency & exercise support, centralized mobility weapons, wing mobility account, training, special asset management, requisitions, receiving, storing, distributing & issuing, reporting, inventory, researching and maintaining records, providing customer service, providing support during inspections and deployments, and making shipments.

1.2.1.8 SP shall coordinate/interface with Air Force Sustainment Center (AFSC)/735

Supply Chain Operations Group (SCOG). During the life of this contract, portions of the workload associated to this PWS could be further centralizing at the HQ AFMC direction. Should decisions be rendered to further regionalize, the government reserves the right to remove any supply service elements/portions from the contract.

1.2.1.9 Applicable Regulations/Instructions, Manuals, Base Operation Plan(s) (OPLAN) and Technical Orders (T.O.). SP shall provide support consistent with policies and standards of appropriate governing authority for each requirement (e.g., DoD, Department of the Air Force, USAFA, and 10 ABW, etc.). SP shall comply with all AFI, AF Manuals (AFMAN), DoD Instructions (DoDI), Instructions, Guidance, USAFA

Plans, OPLAN, Forms, industry standards, etc. as outlined in this PWS and applicable to

USAFA.

Solicitation Number: FA7000-14-R-0001

1.3 Guidance/Instruction Changes. SP shall immediately implement all changes to an identified guidance/instruction (i.e. AFI, AFMAN, OI, etc.) which does not result in additional cost. If additional cost is anticipated, SP shall notify CO and provide a cost estimate, stating the change due to appropriate guide/instruction. If SP does not notify

CO within thirty (30) calendar days of learning of the change, SP shall implement the change at no additional cost to the government. SP shall not implement a change affecting contract costs without written approval from CO.

1.4 SP Generated Information. Information generated and maintained under this contract, to include government-furnished information, must be available for government review upon request. SP stipulates; any documents or information collected as a result of efforts under this contract is property of the US Government and shall not be released either formally or informally without government consent. Any SP produced documentation considered government official records, shall be maintained IAW

AFMAN 33-363, Chapter 4, and AF Records Management System.

1.4.1 SP shall establish procedures with Publications Distribution Office (PDO)e-Pubs to obtain supplements or amendments to listed publications from any organizational level during life of the contract.

1.5 Hours of Operation

1.5.1 Normal Hours. The government reserves the right to establish specific days and performance times for any work under this PWS. SP may work extended hours to ensure timely completion of work at no additional cost to the government. Working hours for each functional area are specified below. Functional areas listed below must have physical presence in each area at all times during the hours listed. Offices will not be closed during lunch time hours. Ensure enough personnel are on duty to support mission requirements.

Areas Hours

a. Base Supply, Equipment, Freight, Munitions, HAZMAT Pharmacy, Mobility, and TODO

0700 thru 1545, Monday thru Thursday.

b. Ground Fuels 0700 thru 1545, Monday thru Thursday, 0700 thru 1100 on Friday.

NOTE: SP shall provide Government personnel (Chief COR and CORs) access to Bldg

8110 warehouse areas on Fridays from 0700 thru 1100 (access only, no PWS services

(unless requested through emergency procedures)).

1.5.2 Hours of Operation for Aviation Fuels. Sunrise, till 30 minutes past sundown.

Actual times and locations of aircraft refueling will be provided by a flying schedule from supported squadrons. Earliest refueling times will be prior to first take-off, 0700, refueling those aircraft not serviced the previous evening. Latest refueling will take place is 30 minutes after sundown; due to safety concerns regarding limited flight line, parking ramp lighting and environmental issues caused by possibly over filling aircraft, due to

Solicitation Number: FA7000-14-R-0001 open port refueling. Duty days will change as summer days become longer. Special events may require support; SP will be notified by CO or FD prior to special event activities (Graduation, Parents Weekend, football games etc.).

1.5.3 Recognized Federal Holidays.

a. New Year’s Day 1 January

b. Martin Luther King Jr. Birthday Third Monday in January

c. President’s Day Third Monday in February

d. Memorial Day Last Monday in May

e. Independence Day 4 July

f. Labor Day First Monday in September

g. Columbus Day* Second Monday in October

h. Veterans’ Day* 11 November

i. Thanksgiving Day Fourth Thursday in November

j. Christmas Day 25 December

NOTE: An asterisk (*) next to a holiday indicates it may be a normal flying day; aircraft operation and fuel servicing must be available if required.

1.5.4 Expanded Hours. Upon CO notification, SP shall provide services to support national commitments, up to and including a declared war generating surge requirements.

Services shall be provided 24 hours a day, 7 days a week as required for duration of the emergency. Surge requirements, beyond SP capabilities, may be augmented by the government, at its option, when it perceives mission accomplishment is endangered. SP shall support USAFA exercises as required (typically four (4) exercises per year).

1.5.4.1 SP shall provide support to USAFA for any request requiring processing during other than the normal duty hours specified in para 1.5.1. Support will include as a minimum one (1) hour response time for complete logistics support on any customer request requiring processing; i.e. receiving, issuing, packaging and shipment of materials.

1.5.5 SP shall receive outside normal duty hour call notifications from CO, FD, Chief

COR, CORs and/or first responders. SP shall respond to 10 SFS alarm activation/failure notifications at any time, within one (1) hour of notification. If required, SP may be subject to provide constant surveillance (24 hours a day) of Munitions Storage Area

(MSA) and Mobility Weapons Vault (MWV) until alarms are repaired and reactivated.

1.5.5.1 If activation requires effort outside normal duty hours or workload outside parameters of any variation in workload provisions of this contract, such increase in SP effort shall be subject to negotiated equitable adjustment.

1.5.6 Base Closures Due to Inclement Weather. Non-mission essential SP personnel will take appropriate actions when 10 ABW/CC authority implements delayed reporting, early release, or base closure IAW USAFA Plan 32-1002, Snow and Ice Control Plan.

Solicitation Number: FA7000-14-R-0001

1.6 SP Services During Crisis. Some services under this contract must be provided in a crisis declared by National Command Authority (NCA). If a crisis is declared by NCA, CO, FD or Chief COR will notify SP, by any means of communication. SP shall establish and maintain a complete contingency plan to ensure continuation of identified services during periods of emergency, such as a national wartime mobilization. Plan shall be provided to the government within 30 (30) days of the start of the transition period IAW DFARs 252.237-7023. Subsequent to contract award, plan revisions shall be submitted to CO, within 30 days after revision is deemed necessary. The government will review and approve plan or return plan to SP with requests for corrections or changes within 30 days of submission. After award, SP shall submit updates or changes to plan within five (5) working days after changes. For services not required in a crisis declared by the NCA; CO, FD or Chief COR will notify SP by any means of communication.

SP’s employee(s) shall not perform non required services. SP shall resume services upon notification by the Government that the crisis is over. SPs employee shall report to normal place(s) of performance the next business day, unless requested by the government to report the same day as notified. If contingencies or exercises requires effort outside normal duty hours or workload outside the parameters of any variation in workload provisions of this contract, increase in SP efforts shall be negotiated and reasonable costs reimbursed. Likewise, should any activation, exercise or reduced hours result in decreased SP efforts; a downward equitable adjustment shall be negotiated.

There shall not be costs paid by the government to SP during a crisis except those costs incurred for work performed under this contract. Mission Essential services to be performed during a crisis are:

a. Mobility: deployment (as required) and weapons (two personnel)

b. Fuels: ground and aviation (two personnel)

c. Munitions: all aspects (two personnel)

d. Freight Cargo (one person as required)

1.7 Temporary Duty (TDY). SP shall send personnel TDY, supporting PWS requirements as directed by the government. Cost for TDY’s shall be SPs responsibility.

See estimated amount of TDYs and related costs in Solicitation Attachment.

1.8 SP Personnel Work Requirements

1.8.1 Contract Manager (CM). SP shall provide a CM who is responsible for contract work performance. Name of this person and an alternate or alternates shall be designated in writing to CO. CM or alternate shall have full authority to act for SP on contract matters relating to daily contract operation. Submit in writing to CO name(s) of primary and alternate CM with 24-hour contact numbers, within five (5) days after transition period start. Submit changes in writing to CO, FD, and Chief COR as they occur. CM or alternate shall be available during normal duty hours within 30 minutes to meet with government personnel designated by CO to discuss problem areas. After normal duty hours, CM or designated alternate shall be available within one (1) hour. CM shall participate in quality improvement initiatives, meetings, seminars, teams and training seminars, etc., as requested by the CO/FD.

Solicitation Number: FA7000-14-R-0001

1.8.2 Contract Employees. SP shall not employ persons for work on this contract if such employee is a potential threat to health, safety, security, and general well-being or operational mission of USAFA and its population. SP shall not employ any person who is a Government employee if employment creates a conflict of interest unless such person seeks and receives approval IAW DoD 5500.7-R, Chapter 5.

1.8.2.1 Employees shall present a neat, clean, and professional appearance at all times, unless precluded by assigned work. Employees shall be easily recognized as SP employees by wearing government and/or SP provided name tags/badges at all times

(unless a safety hazard is created).

1.8.2.2 SP employees who interact with government personnel shall be able to read, write, speak and understand the English language fluently.

1.8.2.3 SP shall ensure employees have required and valid professional certifications and licensure before performing PWS associated tasks under this contract.

1.8.2.4 SP shall provide a letter identifying supply and munitions inspectors and qualifications to MASO & Chief COR for approval before performing munitions related tasks IAW AFI 21-201, Chapters 2, 3, 5, & 7.

1.8.3 Supply Management. SP shall provide a single supply POC who is responsible for supply functions (supply, equipment, mobility, and HAZMART). POC shall have authority to act for SP on daily supply related matters.

1.8.4 Fuels Management. SP shall provide a fuels manager who is responsible for ground and aviation fuels functions. Fuels manager shall have authority to act for SP on daily ground and aviation fuels related matters. Individual(s) designated to perform Fuels

Manager accounting functions shall have completed required course. either Petroleum

Logistics Management Course (J3AZR2F091-00AB) or commercial equivalents IAW

AFI 23-201, Chapter 4, para 4.1.4.

1.8.4.1 Fuels Personnel. Fuels personnel shall have a valid driver’s license and/or a

Commercial Driver’s License (CDL) if required for category of refueling vehicle(s) they will be operating on or off USAFA, to include applicable endorsements (i.e. hazardous materials). They must complete flight line driving safety training from 306 FTG Air

Field Management Division prior to operating on flight line.

1.8.5 Munitions Management. SP shall identify a single POC responsible for munitions functions. POC shall have authority to act for SP on daily munitions related matters.

1.8.5.1 Munitions Personnel. Munitions personnel shall have a valid driver’s license and/or a CDL as required for the category of hazardous materials they will be transporting on or off USAFA to include applicable endorsements (i.e.

hazardous/explosive materials). All personnel shall complete applicable traffic safety training courses IAW AFI 91-207, Chapter 4, prior to transporting munitions.

1.8.6 Cargo Movement Management. SP shall identify a single POC responsible for cargo movement functions. POC shall have authority to act for SP on daily freight/traffic related matters.

1.8.6.1 Cargo Movement Specialist. Cargo movement personnel shall have a valid driver’s license and/or a Commercial Driver’s License (CDL) if required for category of vehicle(s) they will be operating on or off USAFA to include applicable endorsements

(i.e. hazardous materials). They must complete flight line driving safety training from

FTG Air Field Management Division prior to operating on flight line.

1.9 Security Requirements.

1.9.1 Identification Badges: The government will provide Common Access Cards

(CAC) to SP personnel for identification IAW USAFAI 31-111, Chapter 1. Each employee shall wear the badge so it can be easily seen.

1.9.2 Security Clearance. SP shall apply for personnel security clearances IAW DoD

5220.22M, Chapter 2, and DoD 5200.2-R, Chapter 2. SP personnel shall obtain a favorable National Agency Check (NAC) investigation and a Secret Clearance (if required). Security requirements are submitted on-line @ the e-QIP web site.

1.9.3 Security requirements: SP employees shall possess necessary clearances by the first day of contract performance. SP shall sign an agreement stipulating security requirements of this contract IAW AFI 31-601, Chapter 2, & USAFA Sup 1, Chapter 2, DoD 5220.22R, Chapter 2 and DoD 5220.22M, Chapter 7.

1.9.4 Physical Security/Safeguarding Government Facilities/Property. SP shall be responsible for the physical security and safeguarding all government property provided for SP use IAW AFI 31-101, Chapters 6, 7, & 8 & AFI 23-111, Section C. At end of each work period, all government facilities, equipment and materials shall be secured.

1.9.5 Privacy. SP shall comply with Air Force Privacy and Civil Liberties IAW AFI 33-

332, Chapters 2 thru 12.

1.9.6 Security Requirements. The contractorSP shall comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. The contractorSP shall comply with DD Form 254, DoD

Contract Security Classification, attached to this contract.

1.9.7 Facility Clearances and Employee Clearance. The contractorSP shall possess or obtain a facility clearance at the classification level of SECRET. The contractorSP shall apply for personnel security clearances on their employees who require unescorted entry into restricted areas, access to classified material, use of unclassified automated information systems that have access to sensitive information, and access to the base

Solicitation Number: FA7000-14-R-0001 network within 15 calendar days after receipt of the facility clearance or 60 days prior to performance start date if the contractorSP possesses a facility clearance.

1.10 General Training (Formal and Informal).

1.10.1 Formal Training: As a result of new or significant upgrades or changes to existing systems or processes, or to gain or maintain job proficiency, SP employees may be required to attend other DoD formal training courses during the life of this contract (to include TDYs). SP shall submit requests for classroom slots to Chief COR for approval / disapproval based on contract requirements. See Solicitation Attachment for TDY and

Training cost estimates.

1.10.2 Informal Training: The following training will be provided by host base and is mandatory, unless otherwise indicated, for employees filling positions indicated.

Requests to attend training courses at host base will be submitted to the appropriate base agency through CO/FD not later than 60 days after transition start date, unless mandatory completion dates dictate otherwise.

TYPE OF TRAINING ATTENDED BY

a. Files and Records Manager (FARM) FARM’s.

b. Real Property Building Manager Facility Managers.

c. Explosive Safety Training Personnel who handle Munitions.

d. T.O. Class Individuals maintaining T.O.s.

(course is web based; TODO/Library

Custodian General Course REV 1).

e. Controlled Area Training Personnel performing duties in a Controlled

Area.

f. Flight Line Driving Safety Training Personnel driving on the air field.

g. Records Management (Initial &

Refresher)

Chief of Offices and Records Custodians.

h. Records Management (Level I & Level

II)(IT e-Learning Web Site)

Chief of Offices and Records Custodians.

i. Information Protection (ADLS Web

Site)

Personnel accessing Government Information

Systems.

j. DoD Information Assurance

Awareness (ADLS Web Site)

Personnel accessing Government Information

Systems.

k. Traffic Safety Training SP personnel driving SP vehicles.

1.10.3 SP shall provide internal training necessitated by changes and amendments to manuals and regulations and by inspection, audit, surveillance or COR reports.

1.11 SP Quality Control. SP shall develop and maintain a quality control program/plan to ensure PWS services are performed IAW contract requirements. SP is encouraged to use innovative processes and continuous quality improvement in PWS performance. SP shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services; to include surveillance and analysis of all internal operations. This surveillance shall be done annually for each functional area. Analysis results shall be maintained and a repository of statistical data retained to determine supply activity

Solicitation Number: FA7000-14-R-0001 effectiveness. This data will be used to provide briefings to government auditors, staff assistance teams, Inspector General Teams, etc., and may be requested by CO, FD or

Chief COR. As a minimum, SP shall develop a quality control plan addressing current

CI & LCAP checklist and areas identified in Section 2.10, Services Summary Tables.

1.12 Self-Inspection Program. Manage self-inspection program IAW 90-201, Chapters

1, 7, and attachments, and AFI 20-111, Chapter 3, or when requested by CO, FD or

CORs utilizing PWS and Attachments 1A and 1B. CI checklists can be obtained from

Management Internal Control Toolset (MICT) website, https://www.my.af.mil/reservenetprod/mic/mict/mymictview.aspx. LCAP checklists can be obtained from website, https://afkm.wpafb.af.mil/community/views/home.aspx?Filter=AF-LG-00-34. Provide results to Chief COR by established suspense date for validation and upload into MICT by CORs. For areas not in compliance, SP shall immediately notify Chief COR and prepare written documentation identifying deficiency, corrective action, preventive measures and Estimated Completion Date (ECD). Government reserves the right to refute ECDs.

1.12.1 SP shall be in inspection ready status at all times.

1.13 Inspections. SP shall support and participate in Federal, DoD, Air Force, State, County, and local inspections (i.e. Air Force Environmental, Safety, Occupational Health, Fire Protection, Higher Headquarters directed LCAP and/or CIs, etc.) SP shall conform to standards listed in PWS and Attachments 1A and 1B. If improper procedures or unsafe conditions exist, SP shall remove personnel and/or equipment from unsafe condition and notify Chief COR, CO, & HQ USAFA/SE. Department of Labor (DoL)

OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor; they are for the most part, “NO NOTICE” inspections. Notify HQ USAFA/SE and COR if an OSHA inspector visits unescorted by an Air Force Safety Technician and/or COR. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by DoL. SP shall be liable for any fines or monetary penalties resulting from such failure. See

Solicitation Attachment for inspection workload estimates.

1.14 Environmental Requirements. SP shall ensure their facilities, work areas, personnel and programs on USAFA comply with environmental laws, regulations and permits. Immediately notify Chief COR when potential violation conditions exist. SP shall ensure policies and procedures are established to protect the health and safety of employees and community to minimize or eliminate risks of environmental pollution. SP shall be liable for any failure to comply with the foregoing requirements, environmental damage, remediation, and any fines or monetary penalties resulting from such failure.

1.14.1 SP Environmental Plan. SP shall develop, manage and maintain a complete environmental plan to assure compliance with all environmental statutes and regulations.

Submit the Environmental Plan to CO for FD approval within 30 day after transition period start and within five (5) days as changes occur.

https://www.my.af.mil/reservenetprod/mic/mict/mymictview.aspx https://afkm.wpafb.af.mil/community/views/home.aspx?Filter=AF-LG-00-34

1.14.2 Hazardous Waste Collection. SP shall ensure proper collection and turn-in of generated hazardous, universal waste, toxic, special or radiological wastes, and materials.

Hazardous waste is identified IAW AFI 32-7042, Chapter 2.

1.14.3 Environmental Management Systems. SP shall participate in the Installation

Environmental Management System, as required by Executive Order 13423

Strengthening Federal Environmental, Energy, and Transportation Management.

1.14.4 Material Safety Data Sheets (MSDS). SP shall maintain a current MSDS catalog in each applicable work center.

1.15 SP Vehicles. SP shall have an adequate number of vehicles to meet PWS requirements. SP owned vehicles shall be marked with company designation; vehicles must be insured, and shall be state licensed prior to being utilized on USAFA. Privately owned vehicles must comply with Colorado State Statutes, DoD, Air Force and USAFA regulations and road signs for operation of motor vehicles. All vehicles are subject to search.

1.16 Strike Plan. SP shall update and maintain a Strike Plan. Strike Plan shall address how SP will provide required services during a labor dispute.

1.17 Conservation of Utilities. SP shall instruct employees in utilities conservation practices; responsibilities for operating under conditions to prevent waste of utilities.

1.17.1 Government telephone services are provided for transmission of government information only. Telephone communications are subject to security monitoring IAW

AFI 10-712, Chapter 4. Access to government Local Area Network (LAN), e-mail, internet and government networks and servers shall be limited to official use only.

1.18 Housekeeping. SP shall ensure good housekeeping practices are utilized to provide a healthy and clean environment throughout performance of the contract. The

Government will provide custodial services for occupied Government provided facilities at the same level provided to government employees. All other services shall be SPs responsibility.

1.19 Refuse Collection. The Government will make available refuse collection and disposal services for SP at government expense in direct support of PWS. Emptying of individual trash receptacles into government-provided dumpsters is responsibility of SP employees. Dumpsters are available for SP use for disposal of items. SP shall follow guidelines established by USAFA regarding proper disposal of refuse. SP shall not dump prohibited items in dumpsters. SP shall comply with base-recycling programs.

1.20 Fire Protection. Fire protection shall be IAW USAFAI 32-2001, Chapters 2, 4 &

5. Fire extinguishers shall be kept in their designated locations. SP shall notify CORs of any unserviceable fire extinguishers. All personnel shall be familiar with fire

Solicitation Number: FA7000-14-R-0001 extinguishing equipment placement and operation, location of fire alarm stations, how to report a fire, and building evacuation plans.

1.21 Records Management. Records management includes creation, maintenance, storage, use, and disposition of information as a Government record, regardless of media.

All records, files, documentation, working papers, and software provided by the

Government or generated in performance of this contract become and remain

Government property. SP shall maintain records, files documentation, and working papers IAW AFI 33-322, Chapters 2 & 5, using (AFRIMS (http://afrims.amc.af.mil)) and other pertinent directives as supplemented. If requested by Government, provide original record or a reproducible copy of any such record within five (5) working days of receipt of request.

1.21.1 Serve as Functional Area Records Managers (FARM) for all documents maintained in support of this contract and assign Records Custodians (RC) as required.

SP shall ensure employees designated as FARMs, Chief of Records, and RCs comply with AFI 33-322.

1.22 Safety SP shall provide a written safety program to CO for acceptance NLT fifteen

(15) calendar days after the start of the transition period. Ensure all personnel are aware of safety requirements and responsibilities. Manage all work areas to ensure a safe environment is maintained at all times. Document safety training received for the tasks, equipment, machinery, and tools personnel are required to operate. Provide timely support to HQ USAFA/SE to resolve safety related issues. SP shall provide all required

Personal Protective Equipment (PPE).

1.22.1 Written safety plan shall cover safety related information outlined in Section 2 and be approved by Chief COR.

1.23 Incident/Mishap Reporting. In the event of a safety incident/mishap as described in AFI 91-204, Chapter 1.3 and USAFA Sup 1, Chapter 1, SP shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by investigative authority through CO.

Immediately report incident to COR and HQ USAFA/SE.

1.23.1 If government elects to conduct an accident/mishap investigation, cooperate fully

(to include toxicology testing) and assist government personnel in conduct of investigation. CM will identify employee(s) to be tested and drugs employee(s) must be tested for. Accomplish specified testing using a certified (i.e., approved by the government) medical substance abuse toxicological testing facility. Test results will be provided to CO and/or FD if requested. Positive test for illegal substances will result in restricted access to USAFA.

1.23.2 SP shall comply with inspectors from Federal, DoD, State, County, and local, inspection agencies making routine inspections of SP operations and work sites checking for regulatory compliance to standards.

http://afrims.amc.af.mil)/

1.23.3 SP shall be responsible for establishing safety requirements for all subcontractors who qualify as applicable contractors under this contract.

1.23.4 SP shall immediately secure accident scene and wreckage until released by accident investigative authority, through CO. Immediately report fuel spills (except

Class I spills) to Fire Department, and Chief COR/COR.

1.23.5 SP shall comply with safety provisions in technical publications listed in PWS.

1.23.6 SP shall ensure a complete review is made of T.O.s to identify any existing hazardous conditions or those potentially developing. Known hazardous conditions

"CAUTIONS" or WARNINGS" are listed in T.O.s applicable to this project. Prior to beginning work, all concerned personnel shall be apprised of dangers involved, proper safeguards required, and type(s) of personal protective equipment to be used.

1.23.7 Should hazardous conditions arise during course of this work which have not been recognized in applicable T.O.s, or by this exhibit, work areas shall be directed to cease work immediately, and CO shall be notified.

1.24 Administrative and Deliverables. Receive, review, coordinate, implement, and initiate corrective action on Air Force Inspection System Program and Command Interest

Items IAW AFI 90-201, Chapter 2.

1.24.1 Prepare & submit AF Form 332s (10 CES work order request) to Chief

COR/COR for modifications to facilities.

1.24.2 SP shall process mandatory required reports IAW AFI 20-112, Chapter 2.

Provide CORs the following reports as required for review/approval by Accountable

Officer:

a. Consolidated Inventory Adjustment Register Report (M10/NGV836), (monthly requirement).

b. Letters requesting/approving Record Forced Change Output (FIX) documentation (as required).

c. Narrative Unfunded Requirements, when requested by FD/COR.

d. Copies of Equipment Management Reports.

e. Certificate of Transfer for supply accounts (FET) (Inter-Custody Receipt/Transfer).

f. Quarterly updated Supply “How goes it” Report.

g. Identity Change document requests, prior to processing (FCH).

h. Copy of Inventory Schedule at beginning of new fiscal year.

i. Weekly Activity Report.

j. Project Activity Report.

k. Scrap Metal Report.

l. Safety Plan/Program.

m. Transition Plan.

n. Emergency Fuels Support Plan.

Solicitation Number: FA7000-14-R-0001

o. Degraded Operations Contingency Plan.

p. Price Challenge and Verification Program (PCVP).

q. Precious Metals Recovery Program.

r. Quality Control Plan.

s. Supply Customer Training.

t. Supply Information News Letter.

u. After Hours Support Letter.

v. Base Reusable Container Program Procedures/Report.

w. Customer Backorder Review/Validation Products.

x. Wood Packaging Material Monthly Report.

1.24.3 All outgoing correspondence requiring 10 LRS CL signature will be forwarded to

COR’s for review prior to submission.

1.24.4 Develop, revise, and submit for publishing, operating instructions and supplements where local options are permitted or required by regulation to expand or clarify a process or procedure IAW AFI 20-112, Chapter 2, para 2.8. Instructions, supplements, and regulations developed or revised by SP shall be approved by FD with submittal through COR prior to publication.

1.24.5 Receive, control, distribute, and store classified correspondence and documentation IAW AFI 31-401, Chapter 5, DoDM 5220.22.C, Section 1 and AFPD 31-

4, Number 1. SP personnel are responsible for understanding Operations Security

(OPSEC) concepts and intelligence threats to government operations and resources.

1.24.6 Most publications, T.O.s, and forms are accessible through the Air Force E-

Publishing Library (AFEPL) at:

https://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm https://www.e-publishing.af.mil https://www.my.af.mil/faf/FAF/fafHome.jsp

USAFA Portal Web Site

1.24.7 Utilize https://techdata.wpafb.af.mil/toprac/to-syste.htm for all functional areas.

Maintain and update all T.O.s IAW AFI 31-401, Chapters 1 & 5, T.O. 00-5-1, Chapters

1, 3, 4, 5, 6 & 9, and T.O. 00-5-15, Chapters 1, 2, 3 & 9.

1.24.8 Notify CORs as soon as possible of key/critical processes or unscheduled training not listed within Supply Newsletter or Munitions Schedules (i.e., weapons /ammunition shipments, short notice taskings, schedule changes, unusual operations, seldom performed tasks or large in scope task, etc.).

1.24.9 Submit a list of employee(s) to CO within five (5) days after start of transition period; update list as changes occur.

https://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm https://www.e-publishing.af.mil/ https://www.my.af.mil/faf/FAF/fafHome.jsp https://techdata.wpafb.af.mil/toprac/to-syste.htm

Solicitation Number: FA7000-14-R-0001

1.24.10 Submit Strike Plan for acceptance within thirty (30) days after the start of the transition period. CO will consider accepting any changes to plan within thirty (30) days of occurrence.

1.25 Base Civil Engineering Work Requests. SP shall obtain a 10/CES Work

Clearance Request, AF Form 103, and/or an AF Form 332, prior to any facility work, trenching, or digging.

1.26 Network Access Requirements. SP employees requiring access to Air Force unclassified computer systems or networks shall complete DoD Information Assurance

Awareness, Information Protection, (access training through AF Portal). Submit DD

Form 2875, System Authorization Access Request (SAAR) to CORs for signature.

1.27 Transition Period. Purpose of the 30 day transition-in period is for follow-on SP orientation to ensure a smooth transition between incumbent SP and follow-on SP. SP shall:

a. Observe work accomplished by incumbent SP employees. SP will be allowed access to facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures.

b. Become thoroughly familiar with work requirements and procedures.

c. Complete hiring of personnel to ensure satisfactory performance beginning on contract start date. SP shall not solicit Government personnel for employment during their duty hours.

d. Obtain security clearances, as required. SP shall provide and maintain only properly trained, qualified, and/or certified personnel, at contract start.

e. Complete/develop necessary work plans/procedures. SP shall assume responsibility for all functions and full manning as required to support PWS from 30 days after the start of transition or earlier upon mutual agreement of parties.

f. Complete development of quality control plans and procedures.

g. Follow-on SP shall be allowed escorted access to facilities listed in Appendix F to familiarize personnel with equipment, and work environment. SP shall not interfere with production efforts of incumbent personnel. Coordinate access to Government facilities with FD/CO to preclude interference.

h. SP will complete a joint GFE/GFM inventory with government within the 30 day transition period.

i. SP shall be responsible for all transition associated costs.

j. SP shall be responsible for all transition items located in PWS, to include paragraphs: 1.6;

1.8.1; 1.10.2; 1.22; 1.24.10; 1.24.11; 2.5.9(e), 3.1.2; 3.1.3; 3.2.3; 3.4.1; 3.6.1; 3.6.2; and

3.9.7.2.

1.27.1 Transition Plan. SP shall submit transition plan NLT three (3) days after start of transition. Plan shall include a phase-in schedule which shall preclude any adverse impact on installations mission. Any changes to transition plan after award, including prior to program start date, shall be submitted to CO for acceptance. Either SP or government may suggest changes.

Solicitation Number: FA7000-14-R-0001

1.27.2 Phase-out Transition Period. SP shall provide familiarization to any follow-on SP.

During phase-out period, SP shall be fully responsible for operation of all services.

Government reserves the right to conduct site visits in all SP operated facilities in conjunction with solicitation of offers for follow-on contract. SP shall interface and fully cooperate with other SPs and government personnel. Incoming SP will be permitted to post a recruitment notice in each facility. Incumbent SP will not prevent incoming SP from contacting its employees. Incoming SP shall not commit any act interfering with work performance by any other SP or government employee.

1.27.3 Incumbent SP, Government Property Administrator (GPA), and a COR shall perform a joint inventory of Government Furnished Equipment (GFE) and Government

Furnished Property (GFP) NLT 60 calendar days prior to contract period completion. SP shall return a like inventory of Government Furnished Materials (GFM) to the

Government in quantities originally furnished. The Government will verify replenished inventory of GFM NLT 45 calendar days prior to contract completion.

1.28. Reports of Survey (ROS). SP shall provide information to government employees supporting ROSs IAW AFMAN 23-220, and Federal Acquisition Regulations governing accounting for lost, damaged, or destroyed government property.

1.29. Contractor Manpower Reporting.

1.29.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the

U.S. Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.29.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

1.29.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.29.4. User Manuals: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/

SECTION 2.0 - DESCRIPTION OF SERVICES

2.1 Supply Management. Services included in CLIN X001. SP shall provide supplies, equipment, personnel, materials, vehicles, supervision and other items and services necessary to operate and manage base supply functions utilizing the SBSS/ES-S using

“FB” and “FE” Accounts. Other functional responsibilities include: requisitions, requirements, receiving, storing, distributing & issuing, reporting, inventory, researching and maintaining records, providing customer service, providing support during inspections and deployments, conducting training and making shipments. Supply management and operation function will be performed to ensure USAFA maintains inspection ready status on all elements identified within PWS and Attachments 1A and

1B (items marked N/A are not applicable to this service). SP shall:

2.1.1 Requirements.

a. Perform all tasks associated with the Requirements Unit of SBSS/ES-S as outlined IAW

AFH 23-123, Vol 1, Chapters 1 & 2, Vol 2, Part 2, 3 & 4.

b. Manage Special Level Program Initial Spares Support Lists (ISSL) and New Activation

Spares Support Lists (NASSL). Forward requests for, establishment of, and validation of new adjusted stock levels to 735 th SCOG IAW AFH 23-123, Vol 1, Chapter 2, Vol 2, Part

1, 2, 3 & 4.

c. Manage reporting and disposition of locally redistributable assets IAW AFH 23-123, Vol

1, Chapter 2, and Vol 2, Part 1

d. Manage assignment and monitor maintenance of Excess Exception Codes (EEX) and

Exception Control Cards (ECC). Review and validate EEX Codes semiannually during

Jan and Jul IAW AFH 23-123, Vol 1, Chapter 2, and Vol 2, Part 1, 2, 3, & 4.

e. Review serviceable Equipment in Stock, Not in Use Listing quarterly to obtain disposition or to issue to satisfy valid base requirements IAW AFH 23-123, Vol 1, Chapter 2, and Vol 2, Part 1, 2, & 3.

f. Manage Fund Requirement Card program consistent with Air Force Working Capital

Fund (AFWCF) availability IAW AFH 23-123, Vol 1, and Vol 2, Part 1, 2, 3, and 4.

g. Manage Numeric Parts Preference Code (NPPC) program.