Q A_(10_Mar).pdf

Q# Ref Page Section Question Answer

1 RFP 4 of 60 CLIN 0004 RFP ref shows a CLIN 0004 for Data costs. PWS ref states "NOT SEPERATLY PRICED." Request the Government clarify what they mean by this so offerors can be sure as to what to enter for this

CLIN.

CLIN 0004 is not for Data costs, it is for Data deliverables. "Not Separately Priced" CLINs are for information purposes only, and should not be priced out individually in your proposal. Costs should be included in overhead or other CLINs.

2 RFP

and PWS

CLIN 0005

Para 1.27.i

RFP ref shows a CLIN 0005 for Transition-In costs. PWS ref states "SP shall be responsible for all transition associated costs."

(1). Is CLIN 0005 included in the bidder's total evaluated price?. If so, including a CLIN for transition costs unfairly provides an advantage to the incumbent contractor.

(2). Will the Government provide a plug number to provide a level playing field for all bidders?

(3). If the answer to question 2 is no, will the Government consider eliminating the CLIN entirely?

(1) Yes. Per FAR 15.304 (c)(1) Price or cost to the Government shall be evaluated in every source selection (10 U.S.C. 2305(a)(3)(A) (ii) and 41 U.S.C. 253a(c)

(2) No, not all incumbent advantage can be mitigated.

(3) No. Please see FAR 15.304 (c)(1).

3 RFP 38 of 60 Para 2 Addendum to FAR 52.212-1. Upon completion of the site visit, will the Government publish/post the attendee list? Yes, a site visit attendee list is provided with Amendment 1.

4 RFP 39 of 60 Para 4

Addenda to 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS. General Instructions state, "The response shall consist of four (4) separate parts: Part I - Price Proposal, Part II – Technical, and Part III - Past Performance Information and Part IV - Contract Documentation."

Should each part be of the proposal response be submitted in separate binders or as separate tabs in a single binder?

Either separate binders or separate tabs within a single binder is acceptable.

Regardless of submission, ensure the Parts I through IV are easily identifiable and in sequential order.

5 RFP 40 of 60 Para 6.(a) PART II - TECHNICAL. Will the Government clarify what documentary evidence of a facility clearance is needed?

Prospective bidders will be required to submit a FCL request to DSS using the SF 328 and once approved receive a DD form 441 and a CAGE code.

6 RFP 40 of 60 Para 6.(b)

PART II - TECHNICAL. Would the Government clarify its term, and give examples of "adjustments", as used in the following statement: "The organization chart should identify the number of employees; skill mix and labor category type; organizational structure; and how personnel will be allocated to tasks, subtasks and crossover tasks (including detail on how any adjustments [emphasis added] will be made)."

"Detail on how any adjustments will be made" in this context refers to the bidder's inclusion of any supplemental narrative (or notes on the organization chart) as required to explain how cross-utilization of staff will be accomplished, if at all.

7 RFP 41 of 60 Para 8 PART IV - Contract Documentation - Representation and Certification. In addition to the original, please clarify how many, if any, copies of Part IV are to be submitted?

Offerors shall submit original and one (1) copy. This revision is incorporated in Amendment 1.

8 RFP 41 of 60 Para 8.(b) PART IV - Contract Documentation - Representation and Certification. In lieu of a statement, may offerors submit a completed and signed SF30 for each amendment issued?

Yes, a signed SF30 (Block 15a-c) in lieu of a separate statement acknowledging each amendment is acceptable. This revision is incorporated into Amendment 1.

9 RFP 41 of 60 Para 8.(c) Will the Government consider deleting the requirement for this statement since paragraph 5(a) of this section on page 40 of 60 states that by completing the SF 1449, "the offeror accedes to the contract terms and conditions as written in the SOLICITATION with attachments?"

No.

10 Atch 1, PWS

Para 1.5.2 Para 2.5.6.b

Hours of Operation for Aviation Fuels. The hours of operation for aviation fuels are sunrise until 30 minutes past sundown, but the days are not specified. On page 34, paragraph 2.5.6.b, the days are specified as Mon – Sat. Will the Government confirm the required days of the week for aviation fuels?

Yes, normal operations: sunrise until 30 minutes past sundown; Monday thru Saturday. Contingency operations may require Sunday operations (i.e. black forest fire).

11 Atch 1, PWS 39 Para 2.6.8 MSA Snow Removal. Does snow removal for the MSA include roadway(s)? 10 CES plows the main Jacks Valley roadway. Contractor shall plow/clear all other munitions areas. This clarification will be incorporated into Amendment 1

12 Atch 1, PWS 43 Para 2.7.5.a Special Asset Management. How many ensembles will the SP be managing?

Varies on yearly Weapons, Ammunition, and Bag Report (WAB) requirements.

Historical high was 500, current number is 155. Future numbers may go lower or higher depending on WAB requirements. This clarification is incorporated in Amendment 1.

13 Atch 1, PWS 49 and 50 Para 3.2 There is a reference to vehicles listed in Appendix I. Appendix I was not provided with the final

RFP/PWS. Will the Government provide Appendix I?

Appendix I no longer exists; Appendix G is the correct reference. This clarification is incorporated in Amendment 1.

USAFA Logistics Support Services, Solicitation FA7000-14-R-0001 Questions & Answers Dated 10 March 2014

14 Atch 2 2 of 3 Scheduled GFP. Is the forklift identified on RFP Atch 2, line 26, one of the four (4) forklifts previously identified in Questions_1_for_Solicitiation_ FA7000-14-R-0001, or is it in addition to these 4 forklifts?

Government will provide four (4) forklifts. Three (3) are 4k and one (1) is a 2k.

15 Atch 6, Atch 7 1

The CBA lists three duty titles/labor categories (Fuels Dist. System Operator Level 1, Fuels Dist.

System Operator Level 2, and Fuels Dist. System Operator Lead) that are not identified in Atch 6, DOL WD table of labor categories. Request the Government provide the CBA labor descriptions associated with these positions, since the successful bidder will be required to incorporate these positions into its organization pending renegotiation of the CBA.

CBA labor descriptions do not exist at this time.

16 Atch 7, Appx A

The CBA is effective until Nov 30, 2014. Are we correct to understand that Wages and Benefits effective Dec 1, 2013 are to be used for pricing the base and option periods with equitable adjustment provided upon later re-negotiation of the CBA between the awardee and union?

Yes, utilize the Wages and Benefits effective 1 Dec 2013 for pricing the base and option periods. An equitable adjustment will be provided as required by law upon approval of a new CBA at exercise of option after 30 Nov 2014.

17 Atch 7, CBA 10 Article 12 ARTICLE 12 SENIORITY. Will the Government provide the seniority list with dates of hire

(names optional) so all offerors are able to fairly determine pricing?

No. Per FAR 52-222.41(n) Seniority List., this information is not required from an incumbent until 10 days prior to the completion of the contract.

18 Atch 8 1 Para 2.2.1. Ref para states "Transient aircraft causes a slight increase in workload." Request the Government provide historic data or a level of effort to be expected for transient refuelings.

Within the past two years, three (3) transient aircraft required fueling operations.

Because USAFA does not utilize single point refueling and only utilizes over the wing refueling operations, most transient aircraft refuel at Peterson AFB.

19 Atch 8 2 Para 3 Base Supply Workload Information. Data identifies one (1) supply point. How many supply point details are assigned to this location, and what is the on-hand balance and nomenclatures for these items?

One supply point is assigned; this point has 63 details (items, 59 are DIFM assests and 4 are XB3). All items are communication related equipment assets (i.e. power supplies etc.).

20 Atch 8 2 Para 3 Base Supply Workload Information. Request the Government provide the Average Delivery of Non- Priority Issues per month for Base Supply workload. Issues & Due Out Releases: Average per month delivery rate is 50.

21 Atch 8 2 Para 3.c Base Supply Workload Information identifies "Total Item Records Maintained" as 15,309. Does this reflect all NSNs listed under the FB/FE account? If so, how many item records have an on-hand balance (other than zero) and a warehouse location assigned?

Yes, all NSNs are reflected. Approxiamtely 3100 are FE details. There are approximately 250 warehouse locations. On-hand balance total is approximately 8000 items.

22 Atch 8 2 Para 3.c Supply workload data identifies "Total Item Records Maintained" as 15,309. How many of these records are maintained by the HAZMAT pharmacy? Please also identify the average issues and receipts per month for the HAZMART.

Hazmart contains approximately 25 items. Average issues and receipts per year: 8.

Most customers order directly from vendor to receive hazmart items (GPC payments).

23 RFP and PWS General Does the incumbent work force possess all required qualifications, training, certifications, and licenses?

Yes, incumbent work force possesses 100% of the required qualifications, training, certs and licenses.

In light of the LPTA evaluation for the subject solicitation, the required fuel vehicles pose a distinct advantage for the incumbent. How does the Government intend to ensure a true and fair competition?

Neither the life expectancy of the incumbents vehicles, nor the possibility that other prospective bidders also have readily available or depreciated vehicles is known to the government. Therefore it is assumed that all prospective bidders, including the incumbent, will likely need to acquire new (or replace existing) vehicles during the life of the contract. Since the evaluated price for the contract will factor in prices across all option years, no incumbent advantage is perceived.

25 RFP General

This contract mandates five fuel vehicles. The incumbent has fully depreciated vehicles that provide them with an unfair advantage in this LPTA competition. Being this is an LPTA solicitation, how does the CO intend to make bidding fair for all interested parties in regard to the vehicle requirements?

See Question 24

The instructions to offerors, specifically for the technical section, states that offerors shall provide facilities clearance with a designation of Secret or greater in accordance with attached DD254.

Does this mean that the prime offeror must have a facility security clearance in place or that the team needs to have a cleared firm to handle classified issues in the period of time that the prime is being sponsored for a facility clearance by the DSS?

Contractors must show one of the following:

1) Evidence of a Facility Clearance (FCL), either as the Prime, or a Partner/Joint Venture/Subcontractor to accept/review any classified information processed/ received in performance of Logistics Supply Services (LSS).

2) A statement that neither prime nor subcontractor partners possess an FCL. The statement should include acknolwedgement of the following langauge added to the

PWS:

1.9.6 Security Requirements.

The contractor shall comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. The contractor shall comply with DD Form 254, DoD Contract Security Classification, attached to this contract.

1.9.7 Facility Clearances and Employee Clearance.

The contractor shall possess or obtain a facility clearance at the classification level of SECRET. The contractor shall apply for personnel security clearances on their employees who require unescorted entry into restricted areas, access to classified material, use of unclassified automated information systems that have access to sensitive information, and access to the base network within 15 calendar days after receipt of the facility clearance or 60 days prior to performance start date if the contractor possesses a facility clearance.

The RFP and PWS will be revised to incorporate the changes above in an Amendment.

27 RFP

Reference Addenda to 52.212-1, Part III – Past Performance: The instructions ask for Offerors to provide quality and satisfaction rating information to be provided on submitted efforts. Does this information include submission of CPAR sheets for contracts where we receive CPAR ratings?

Prospective bidders may include CPAR sheets.

28 RFP

Reference Addenda to 52.212-1, Part IV – Contract Information: The instructions state that Offerors are to “provide a written statement that the Offeror’s proposal incorporates all amendments to the solicitation”. Does that mean that signed acknowledgement of amendments are not to be submitted in this part of our proposal?

See Question 8

29 PWS 1.5.2

Reference PWS Paragraph 1.5.2: The stated hours of operation are from sunrise to 30 minutes past sundown. We would request the Government provide the total number of hours that the services were provided during the most recent 12-month period.

Approximately 1632 hours for summer months (April to September), and approximately 1392 hours for winter months (October to March)

30 PWS 1.5.5 Reference PWS Para 1.5.5: How often has the contractor been required to provide constant surveillance of the Munitions Storage Area and the Mobility Weapons Vault?

This question is dependent on power outages and system failures (5 to 6 times per year). Historically, constant surveillance duration (outside normal duty hours) is 2 personnel for approximately 4 hours.

31 PWS 1.7

Reference PWS Paragraph 1.7 and estimated workload data: The paragraph states that the Offeror is responsible for the cost of TDYs and related costs in Solicitation Attachment. We do not see that type of information in any of the solicitation attachments. Please provide the number of TDY’s, number of personnel sent for each TDY, location, and duration of each TDY so that pricing can be included in our firm fixed price.

There is no workload data. Contractor was not TDY during 2012 and 2013.

32 PWS 1.14.2

Reference PWS Paragraph 1.14.2: The paragraph states that the Service Provider will ensure proper collection and turn-in of generated waste. Please confirm that disposal of waste is paid for by the Government.

Yes, government will dispose of hazardous waste properly turned in by SP.

33 PWS 2.1.7(a) Reference PWS Paragraph 2.1.7(a): The paragraph states that auditable documents/reports files are to be controlled. What automated Document Imaging System is being utilized to scan and store the auditable documents being generated within the Base Supply account?

Documents are stored manually within filing cabinets. No imaging system is being utilized.

34 PWS 2.1.7(a) Reference PWS Paragraph 2.1.7(a): The paragraph states that auditable documents/reports files are to be controlled. Please confirm that the Document Imaging System being utilized and subsequent license renewals are paid for by the Government.

Documents are stored manually within filing cabinets. No imaging system is being utilized.

35 PWS 1.16 Reference PWS Paragraph 1.16: The paragraph outlines the requirements for a Strike Plan. Please confirm this is a post award deliverable and not to be included with the proposal. Confirmed, this is a post-award deliverable.

36 PWS 2.1.2(b)

Reference PWS Para 2.1.2(b): The requisition of Chemical Warfare Defense Equipment (CWDE) is defined in the PWS; however, no corresponding workload is provided. How many Mobility bags (CWDE) to include gas masks does the Mobility activity currently manage and what is the current authorization?

Current totals: Gas masks (480). Mobility bags (375). Totals do not include percentages contained in bulk storage.

37 PWS 2.1.4(a) Reference PWS Para 2.1.4(a): The storage requirement is defined in the PWS; however, no workload is provided for the function. How many warehouse locations are currently assigned for maintaining base stock?

There are approximately 250 warehouse locations. On-hand balance total is approximately 8000 items.

38 PWS 2.1.8

Reference PWS Para 2.1.8 and PWS Estimated Workload Data: The PWS outlines management of the Repair Cycle function; however, no workload is provided for the function. How many DIFM turn-ins are processed monthly and how many stock listed items are there in currently being managed in the Precious Metal program?

DIFM Turn-Ins: Average of 2 DIFM turn-in monthly. Currently 8 to 12 precious metal NSNs are being managed annually. Four (4) grams of scrap gold were turned-in within 2013.

39 PWS 2.1.14 Reference PWS Para 2.1.14 Training: The contractor will be required to conduct Base Supply Customer Training. How many customers require or request training monthly? 150 personnel were trained in 2013.

40 PWS 2.1.15€

Reference PWS Paragraph 2.1.15.e: The paragraph states that the Service Provider is to coordinate on all support agreements. Please provide a copy of all current agreements so that we can confirm our proposed support incorporates these requirements.

Currently, there are 17 support agreements (providing standard base Fuels, Munitions & Supply support only).

41 PWS 2.1.16(b) Reference PWS Para 2.1.16 (b): The requirement to transfer property to the DLA-Disposition Services is identified; however, no corresponding workload is provided. How many assets are transferred to Fort Carson annually? \

Approximately 2400 pieces are transferred to DLA monthly.

42 PWS 2.2.1(a)

Reference PWS Para 2.2.1.(a) and PWS Estimated Workload Data: The requirement to operate a HAZMART is documented; however, workload data for the function is not provided. What is the number of Hazmat issues processed monthly or annually and how many IEX 9 items are currently being maintained as the Base Supply workload data does not list this information?

Currently 17 assets are identified as IEX 9. 2013 Data: 28 issues processed; 8 receipts processed; 1200 GPC processed receipts; 207 MSDS submitted; 327 researched and assigned MSMs; and 79 processes/materials submitted for approval.

43 PWS 2.3.1(d)

Reference PWS Para 2.3.1(d) and PWS Estimated Workload Data: The PWS outlines the requirement to maintain records for equipment accounts; however, the number of counts is not specified in the workload data. How many EAE equipment accounts are currently being managed as the Base Supply workload information does not reflect this number?

Currently there are 240 equipment accounts.

44 PWS 2.5

Reference PWS Paragraph 2.5: The paragraphs state that fuels support is supposed to be priced as part of CLINS X001 and X003. Please confirm that the support portions for fuels, such as laboratory, receiving, etc. are to be priced as part of CLIN X003.

CLIN 003 supports avaition fuels support. CLIN 001 supports ground fuels.

Laboratory support is covered thru an MOA with Peterson Air Force Base.

45 PWS 2.5.6(a) Reference PWS Paragraph 2.5.6.a: The paragraph states that ground fuel servicing operations are from 0700-1545, Monday through Thursday, and 0700-1100 on Friday. Is there an established delivery schedule or are these servicing operations on an as needed basis?

SP schedules delivery of ground fuels on an as needed basis.

46 PWS 2.7.1(b) Reference PWS Paragraph 2.7.1.b: The paragraph states that support is provided for four USAFA exercises during a calendar year. Please confirm that support is limited to normal duty hour support or provide an estimate of hours that extend beyond normal duty hour support.

Normally, support is limited to normal duty hours.

47 PWS 2.9 Reference PWS Paragraph 2.9, SS-17, Manage Courtesy Storage program: How many accounts are now receiving courtesy storage in the MSA? Currently there are six (6).

48 PWS 2.9 Reference PWS Paragraph 2.9, SS-19, Manage USAFA and tenant units’ mobility ensembles: How many mobility ensembles are currently being managed? See Question 36.

49 PWS 3.1.3

Reference PWS Paragraph 3.1.3: The paragraph states that the Service Provider is liable for corrective actions arising from deficiencies not documented during the baseline survey. Please confirm this is limited to safety issues only.

Corrective actions are not limited to Safety issues only.

50 PWS 3.4

Reference PWS Paragraph 3.4 and Appendix E: The paragraph states the Government will provide ITE for contract support. Please confirm that the Government provides maintenance of these assets at no cost to the Service Provider.

Maintenance of Government Furnished IT assets is at no cost to the SP.

51 PWS 3.6.2

Reference PWS Paragraph 3.6.2: The paragraph references Government-furnished materials and supplies in Attachment J. The solicitation released does not appear to include this attachment.

Please clarify or provide a copy of this attachment for Offeror review.

The correct attachment is Attachment #3. This clarification will be incorporated into an amendment on or about 3-March 2014.

52 PWS Reference PWS Estimated Workload Data, Paragraph 4: A copy of munitions stock numbers stocked and their assigned CIC will be made available upon request. We request the listing. This listing is included in Amendment 1.

53 App.B Reference PWS Appendix B: The appendix states the items listed are provided upon request. We formally request a copy of each of these documents. This listing is included in Amendment 1.

54 App.H Reference PWS Appendix H: The appendix states that an initial expendable materials inventory can be provided upon request. We formally request a copy of this inventory.

The expendable materials inventory has been incorporated into a revised version of Attachment 3 GFE.

55 PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support). Please confirm the total of 50-75 hours include the hours for canine support.

Yes, Canine support is included.

56 PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support). Does this after hours support include exercise/deployment support?

No 2013 overtime hours supported exercises; approximately 4 hours supported mobility/deployments.

57 PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support). Are these hours limited to Base Supply and Munitions support?

Yes.

Reference Wage Determination: The included wage determination does not list any conformed positions. Please provide a list of conformed positions and descriptions of each for Offeror review and consideration.

There are no conformed positions. Positions may need to be conformed at a later date.

59 Atch 9 Reference RFP Attachment 9: There is an attachment included in the package; however, we do not see any reference to this document in the proposal preparation instructions. Please clarify.

See Addenda to 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS 8.(d). This includes reference to Attachment 9 (Financial References).

60 RFP

The Proposal Preparation Instructions require offerors to submit, as part of their proposal, proof of a Facility Clearance with a designation of Secret or greater. Levying such a requirement during proposal submission will significantly limit the competition as a facility clearance cannot be obtained without an awarded contract mandating a requirement for one. Only at that point can a contractor submit a package for a facility clearance to the Defense Security Service. Further, we’ve seen numerous procurements over the years that require a facility clearance, but allow the contractor to submit for one immediately after receipt of a contract. Would the government please consider removing the requirement to submit proof of a clearance from the RFP and allow the contractor to apply for a clearance immediately following award?

See Question #26

61 RFP,

52.212-1

Page 40, paragraph 6, Part II - Technical, 52.212-2, page 43, paragraph 2, Subfactor 1, Facility Clearance Evaluation Criteria, and 5352.215-

FACILITY

CLEARANC

E (MAY

1996).

Question: We recognize the requirement in the RFP for the Service Provider (SP) to have or acquire prior to contract award a SECRET Facility Clearance. There are a number of 8a companies that have similar and relevant experience that would fulfill past performance requirements but do not have a facility clearance because they do not have a requirement for one based on their contracts.

Through discussions with Defense Security Service, we understand that unless a contractor has a legitimate identified need through an award and contract number via sponsorship from a Government Contracting Agency, a contractor will not be able to move forward and obtain a facility clearance. Our company specifically has current contracts and recent past contracts where we provided similar services on an active duty Air Force base with a flying mission, and the contract did not require us to have a Secret Facility Clearance; thus we do not have a secret facility clearance and cannot obtain one without an award of a contract and contract number and the need to have a facility clearance. Because this acquisition is a Low Priced Technically Acceptable process, we feel that that mandatory requirement for an offeror to have a Secret Facility Clearance prior to award be reconsidered and language revised to create a more competitive environment for this acquisition.

We therefore ask the government to please consider revising the RFP requirements, evaluation criteria, and language regarding the requirement for Secret Clearance as the Prime Contractor for this solicitation prior to contractor selection and contract award. That would include revising the language as found in 52.212-1, page 40 at paragraph 6 for the Technical, 52.212-2, page 43, subfactor 1, Facility Clearance Evaluation Criteria, and replacing the clause 5352.215-9000 with language stating that the selected Contractor will be required to obtain a Secret Facility Clearance, including beginning the process of obtaining a Secret Facility Clearance within 30 days after notification of selection, and providing that documentation to the Contracting Officer.

See Question #26

62 PWS 1.5.4

This section of the PWS states that upon notification, the SP shall provide surge support to national commitments. These services may be required 24/7 for the duration of the emergency. Typically there are 4 exercises per year.

a. Will the government please provide the estimated length for each event (i.e. 5 days at 24 hours each day)

b. Is the surge support to be included in the FFP?

c. Will surge be billed separately at the time of occurrence?

24/7 support refers to national commitments, not the number of exercises per year.

A. Para 1.5.4., relates to declared real world national emergencies and local emergecy situations. The duration is unknown.

For the 4 exercises per year, USAFA exercise hours are within duty hours (USAFA exercises have a built in 'pause ex' to stop all exercise activities and delay them until the next morning. This pause ex is designed to ensure civilian personnel and contractors do not work overtime hours. Also, some USAFA exercises are EOC only or limited to SF or FD, not a full base exercise.)

B. No C. Yes, a contract modification will be utilized if required.

63 PWS 1.5.5

This section states that the SP shall respond to 10 SFS alarm activation/failure notifications at any time and if required, may be subject to provide constant surveillance (24 hours a day) of the munitions storage area.

a. Will the government please provide the estimated length for each event that would require 24 hour surveillance?

b. Is the surge support to be included in the FFP?

c. Will surge be billed separately at the time of occurrence?

A. In the last 5 years, there have been approximately 7 occurences annually. On average, they've lasted 4 to 6 hours (often during duty hours); one lightning strike event lasted approximately three days.

B. Yes C. No

64 PWS 1.9.3

This section states that employees shall possess necessary clearance by the first day of contract performance. Will the government please clarify if interim clearances will be acceptable pending the final determination?

See Question #26

65 RFP Page 41

Addendum to FAR 52.212-1, Item 8

This section discusses the requirements for the Contract Documentation Volume; however, it does not specify the number of copies of this volume that are required. Will the government please clarify the number of copies of Part IV that are required with our submission?

See Question #7

66 PWS Page 15 Training time is a reduction of annual productive time. Will the Government please provide training time per “Type of Training” Listed in the table a. through k.?

a. 4 hour class

b. 2 hour class

c. 4 hour class

d. 2 hour class

e. one day

f. 1 hour

g. 4 hour class

h. 2 hour class

i. 1 hour

j. 1 hour class

k. 2 hour class

Reference Questions 1, posted 2/11/2014, Question #3 (2nd group): The answer to this question identifies 20 – 30 hours per year applied to the Munitions section of the PWS (2.6.14.h); in which areas do the remaining 30 – 45 hours occur?

Supply, mobility and deployments.

68 PWS 1.5.2

This paragraph states that Aviation Fuels Operations occur from “Sunrise until 30 minutes past sunset”, and, that the “earliest refueling will be prior to first take-off, 0700”. During approximately 1/4 of the year, sunrise doesn’t occur until after 0700. Please clarify which is the primary qualifier for the start time: sunrise or “prior to 0700”.

See Question #29

69 PWS 1.5.2 This paragraph states that “Special Events may require support.” What has been the historical workload to support Special Events, or is this work included in workload data provided?

There is no historical workload data for support for the special events listed in 1.5.2 (Parents weekend, etc.), however future support may be required. Workload data for other special events, such as transient vehicle refueling, is noted in Question #18 and included in the revised Attachment 8.

70 PWS

1.5.4 Expanded Hours

The paragraph references four (4) exercises per year that the SP will be required to support. How many hours per year by function are required? Do the Estimated Workload pages found in the solicitation include the workload for the 4 exercises? If not, please provide.

SP is required to support approxiamtely 4 exercises per year during normal duty hours.

71 PWS 2.1.14

Training a-c

Regarding the Base Supply customer training and packing procedures training, please provide the frequency and number of individuals trained per type. See Question #39

72 PWS

2.5.5.c, Fuels Storage

Is the referenced “stage one or better vapor recovery system” government furnished, as we do not see it as part of the GFE? This system is part of the government provided fuels system.

73 PWS

2.5.5.d, Fuels Storage

What is the typical off-load time in the DLA contracts? 2 hours is the stated DLA off-load time.

74 PWS

2.5.6.e, Fuels Storage

Aside from the 12 annual trips to Farish Memorial, how many other off-base fuel deliveries are made during a year? Approximately 2 to 4 (if required).

Reference Questions 1, posted 2/11/2014, Question #9 (2nd group) and PWS paragraphs 2.5.6.f and 2.5.7.d: The Q and A states that the contractor tow plane reference has been reworded, however the 2 referenced paragraphs appear to be the same as the draft PWS. Please clarify.

The question referenced asked if the SP operated tow planes, and the answer clarified that the SP only refuels the tow planes (which are operated by a separate contractor).

The PWS section referenced clearly shows that the only SP responsibility is refueling.

76 PWS 2.5.7.h Is the stated JP-8 support included in the provided workload? Yes.

77 PWS 2.5.7.i Is the stated JP-8 support included in the provided workload? Yes.

78 PWS 2.5.9 Is the maximum age limit for the contractor provided Aviation and Ground refueling Vehicles? No, as long as its serviceable and meets PWS requirements and supports PWS requirements.

79 PWS

2.6, Munitions Mgmt

There is only minimal workload provided within the solicitation regarding munitions. We request that historic workload be provided to include, but not limited to, explosive movements, number of inspections, number of turn-ins, number of receipts, number of SP pickups and deliveries, El Paso County deliveries and other than El Paso County deliveries.

Explosive movements--approximately 1500 per year, inspections--approxiamtely 160 per year, turn-ins--approximately 99 per year, receipts--approximately 20 per year, pick-ups and deliveries--approximately 4 per week, munitions shipments--approximately 45 per year.

80 PWS 2.6.14.h This paragraph states that “the custodian must provide 24-hour notice for after hour support. This normally occurs no more than twice per month per unit”. How many units are there? Presently there are approximately 58 units.

81 PWS

2.7.2 Centralized Mobility Weapons

Please provide additional information regarding the SP responsibility as there is no workload provided.

Approximately 246 weapons assigned. Will adjust (upward or downward) to yearly WAB requirements.

82 PWS

2.7.2.b, Centralized Mobility Weapons

Please confirm that it is the SP’s responsibility to clean and maintain mobility weapons. Confirmed.

83 PWS

2.7.4, Pallet Buildup Training

What is the frequency and number of individuals trained? Approximately 4 times per year; approximately 50 students per year.

84 PWS

2.7.5, Special Asset Management

Please provide additional information regarding this function as there is no workload included in the solicitation.

Approximately 155 training bags. Will adjust (upward or downward) to yearly WAB requirements.

85 PWS

1.8.5 and

AFI 21-

201_USAFA

SUP 22

September

The PWS paragraph states that the SP need only provide a “single POC responsible for munitions functions”, however the AFI states that “The contracted Program Manager act as the Munitions Superintendent and the Munitions Manager acts as the Munitions Management Chief”. Are we correct in out presumption that the AFI staffing requirements supersedes the PWS?

Yes, for levels of responsibility and matching responsibility to AFI requirements.

86 OTHER Is RAPID Gate being utilized and a requirement for the Air Force Academy? No.

87 PWS 3.6.3

Are we to understand correctly that ALL fuel to operate both Government and Contractor provided Vehicles and equipment (Refuelers, Stakebed Trucks etc.) and the associated cost of that fuel is the Service Providers? Please clarify.

Yes. SP is provided a T-DoDAAC by DLA.

88 PWS

1.2.1.4/2.4, Cargo Movement

Please provide annual costs for materials, supplies, containers, fastpaks etc. used to perform cargo movement operations. Approximately 3,300 items are shipped per year.

89 PWS

1.2.1.4/2.4, Cargo Movement

Please provide annual workload for woodworking/crate building. Approximately 75 per year.

90 PWS 2.4.1.b Please provide workload for number of Instrucitons of traiing programs per year. Approximately 100 Commnander & Custodian briefing per year.

91 PWS 2.4.2.c Please provide number of courtesy joint inspections accomplished per year. Zero in the last two years.

92 PWS 2.4.3.a Please provide number of trucks/vehicles unloaded per year. Provided above (see 79).

93 PWS 2.4.3 Please provide number of receipts processed per year Provided above (see 79).

94 PWS 2.1.3 Please provide number of local purchase receipts processed per year. Approximately 100 per year.

95 PWS 2.1.4.c Please provide number of Shelf-Life assets managed. Approximately 36.

96 PWS 2.1.4.b Please provide number of TCTO items managed. Currently zero; approximately 2 in 5 years.

97 PWS 2.1.4.b Please provide number of Functional Check items managed. Currently zero.

98 PWS 2.1.4 Please provide number of warehouse locations managed. See Questions #21 and #37

99 PWS 2.1.16 Please provide number of directed/non-directed shipments per year. Directed: zero, last three years. Non-directed: 257 in 2013

100 PWS 2.1.5 Please provide number of issues processed monthly. Approximately 480 per year.

101 PWS 2.1.14 Please provide average number of training classes conducted annually. Twelve classes are provided per year.

102 PWS 2.2 Please provide number of HAZMAT line items managed. See Questions #22 and #42

103 PWS 2.2 Please provide number of issues, receipts, turn-ins, shipments processed in HAZMART.

Approximately 1300 GPC processed requests per year, zero turn-ins (hazardous turn-ins are conducted at 10 CES, issues, approximately 100 per year, zero receipts, and zero shipments processed in hazmart.

104 PWS 2.3 Please provide number of Equipment Accounts managed/maintained. See Question #43 105 RFP Page 39 Is a cover page included in the page count? No

106 PWS

3.2, 3.6.2 Appendix I & J

The PWS makes reference to an Appendix I and J; however, these appendices are not included in the PWS. Would the Government please provide these appendices or clarification?

Re: Appendix I. See Question #13 Re: Appendix J. This reference was incorrect. Government furnished materials and supplies can be found in a revised version of Attachment 3 GFE.

107 PWS Appendix H

Appendix H states, "The government will furnish an initial expendable materials inventory; list can be made available soon, when requested by SP." Would the Government please provide this listing? See Question #54

108 Atch 8 Munitions Stocked and

CIC

Is the type of ammunition to be transported limited to the NSN/CIC stocked items referred to in Appendix 8, paragraph 4? Request the Government provide a copy of stock numbers stocked and their assigned CIC per the above referenced paragraph.

See Question #52

109 PWS

1.8.5.1 Munitions Management

"Munitions personnel shall have a valid driver’s license and/or CDL as required for the category of hazardous materials they will be transporting on or off USAFA to include applicable endorsements."

Will the SP be required to provide armed escort for ammunition shipments?

No. SP does not arm up.

110 Atch 7

FDSO

Duties and Qualification s

The USAFA Collective Bargaining Agreement lists three levels for Fuel Distribution System Operators (Level 1, Level 2, and Lead), but provides no further information in the way of a job description or distinct qualifications for each level. Would the Government provide additional information for duties and qualifications to differentiate the three FDSO levels?

See Question #15

111 PWS 1.2.1

"SP shall be expected to furnish all labor, supervision, vehicles, equipment, tools, materials and other items and services (except those identified as Government Furnished) to perform Logistics Support Service functions at USAFA." Govt identifies minimum of 5 tanker trucks for fuel distribution. Will Govt provide estimated number or type of vehicles required for supply distribution and munitions functions?

The Government has not identified a minimum number of tanker trucksd, only the types of fuels distributed. Vehicle requirements are a business decision based on experience and provided workload data.

112 Atch 8 Workload data for the MSA is limited to the number of accounts with items stocked by NSN and CIC available upon request. Would the Government provide workload data on supply transactions and movement of ammunition?

See Question #52

113 PWS 1.2

"SP shall provide support to USAFA personnel and sponsored events outside USAFA areas."

a. Please provide quantities of “events outside USAFA areas” that must be supported.

b. Please clarify what type of support is needed.

c. Will this be handled as a reimbursable cost?

A. See Question #69.

B. Varies upon event, may be fuels, munitions related.

C. Yes

114 PWS 1.2.1.4, 2.4 "SP shall manufacture special containers"

a. Please clarify if the government purchase requires SPI containers that are NSN stock listed. Majority of items have NSNs.

115 PWS 1.4.1

"SP shall establish procedures with Publications Distribution Office (PDOs)"

a. Will the Government please clarify this requirement? It is our understanding PDOs were dissolved and replaced with E-Pubs.

The requirement in the PWS has been revised in Amendment to remove reference to PDO and include the correct references to e-Pubs.

116 PWS 2.1.13(b)

"Conduct customer assistance and/or resource management visits annually"

a. Will the Government clarify if these visits are required to be held at the customer’s office/building?

b. This could be a significant manpower and transportation cost. In order to properly price these costs, will the Government please provide the following in the estimated workload attachment:

i. The number of supply customers

ii. Travel distance

A. "Visits" shall be held within bldg 8110's Customer Service Area; exception: SP shall visit customers office/bldg if customer has an established bechstock or supply point account (currently, only one supply point account established; zero benchstock accounts established).

B: (i) Information provided in various answers above and WL attachment updated in Amendment; (ii) no more than 4 miles round trip.

117 PWS 2.5.4(d)

"SP employee-performing drawing of fuel sample shall have successfully completed formal Fuels Quality Control course"

a. Will the Government please clarify the following:

i. “Formal” Fuels Quality control Course?

ii. Since samples are analyzed by Peterson AFB, does holding a prior military fuels AFSC or MOS meet this requirement?

Formal fuels QA course requirement does not apply to draw fuel samples; it applies to working within the fuels lab. Personnel shall follow tech data requirements when drawing fuel samples.

118 PWS 2.5.6(e )

"Provide Off-Base Fuel Support as directed by FD within fifty-mile radius"

a. Will the Government please clarify if this is only to support the Off-base ground fuels deliveries to Farish as identified in the estimated workload attachment (2.2.2.b)?

b. If not, then will Government please clarify further what is required to properly price the support?

c. Will the Government please provide the additional fuel support requirement in the estimated workload, beyond ground fuel for Farish?

A) No.

B) Support is to both Farish and Bulls-Eye. Historically, 1 to 2 weeks per year of support at Bull's Eye, approximately 5 refuelings each week.

C) Attachment 8 has been updated with this information.

119 Atch6 Atch 6 This attachment refers to Wage Determination 2005-2079, however the current Wage Determination on the project is WD 2005-2080. Will the Government please clarify?

a. Will the Government please confirm which WD is to be used for this Solicitation?

Wage Determination 2005-2079 is correct.

120 RFP Page 41

“INFORMATION REGARDING SUBMISSION OF PROPOSAL:” discusses instructions for Hand carried proposals.

Question: Please provide instructions for delivery of proposals via FedEx, UPS, USPS or electronic (email) means.

IAW the SF1449 Block 8, proposals are due 1:00 PM, 13 March 2014. Delivery via FedEx, UPS, and USPS is acceptable to 8110 Industrial Drive, Suite 200, USAF Academy (USAFA), CO 80840-2315, to the 10CONS Front Office (10 CONS/LGC RM 103). Email is not acceptable. Proposals will be time stamped as they arrive.

121 PWS 2.5.5.(c)

PWS paragraph 2.5.5.c-e (page 34) discusses the SP off-loading of commercial tankers within the specified timeframes, and the SP paying any demurrage charges when delivery times are exceeded.

This may indicate the Air Force is paying for the fuel, but not the demurrage charges created by delivery delays. Other discussions throughout the PWS and in the RFP indicate the SP is to “provide supplies, equipment, personnel, materials, vehicles, supervision, and other items and services necessary to operate … … …” Question: Please clarify if the SP is to purchase and pay for the fuel (JP-8, 100LL, MOGAS, etc.)

as part of the performance of this contract. If so, please provide the number of gallons of each type fuel historically consumed per month or per year.

SP is only responsible for Demurge charges following SP shipment download delays.

SP does not purchase fuels for USAFA. SP shall pay for fuels used in SP vehicles (T- DoDAAC).

122 PWS 2.2.1(f)

Estimated Workload data paragraph 2.2.1.f references Department of Aeronautics Laboratory stating “top-off their 10,000 gallon JP-8 tank and their 250 gallon 100LL aviation gasoline tank when requested.” PWS paragraph 2.5.7.i states “Provide JP-8 to the Department of Aeronautics Laboratory’s 10,000 gallon storage tank when requested (approximately three (3) times per year).

Also provide aviation gasoline to their 250 gallon tank when requested (approximately four (4) times per year).”

Question: Historically, how many gallons of JP-8 and how many gallons of 100LL aviation fuel are provided each delivery to the Department of Aeronautics Laboratory?

Approximately 600 to 700 gallons of JP-8 and approximately 100 gallons of 100LL per request.

123 PWS 3.2.1

PWS paragraph 3.2.1 (page 50) references incidental property for which the government will retain ownership and will replace. This paragraph also states that the list of incidentals is located in the RFP attachments.

Question: Please identify the attachment where this list is located.

See Question #54

124 PWS 3.2.3

PWS paragraph 3.2.3 (page 50) references the joint inventory of Government-Furnished property, equipment and vehicles.

Question: What is the earliest point that the SP will be allowed to inspect these items? What occurs if the SP rejects any of the GFE/GFP during the inspection/inventory?

a. First day of the transition period. B. If during this initial inspection the government deems an item unserviceable, the government will provide a similair serviceable or like item to utilize; however, if item is serviceable and SP rejects it, SP can furnish their own items at SPs expense.

125 PWS 3.6.2

PWS paragraph 3.6.2 (page 51) references an Appendix J containing an initial inventory list of materials and supplies that the government will furnish. There is no Appendix J with the PWS.

Question: Please provide this list of materials and supplies that the government will furnish.

See Question #106

126 PWS 2.5.6

The PWS paragraph 2.5.6 provides the task of delivering fuel to off-site locations within a 50 mile radius. Attachment 8 Estimated Workload Data under section 2.2.2 identifies the historical requirement to support the Red Horse/Reserve forces during their summer deployment.

Question: Will the Red Horse/Reserve summer deployment always be within the 50 mile radius?

All support is within 50 miles.

127 CBA

The CBA and SCA define the vacation benefit for employees based on years of service.

Question: Please provide the average years of service for each skill set or over all for the current employees.

This information will not be provided. See Question #17

128 PWS 2.5.9

PWS paragraph 2.5.9 gives specific requirements for the Refueling Vehicles to be Contractor Furnished.

Question: What other equipment is to be Contractor Furnished and what are the specific requirements? Is there a current CFE list?

Contractor Furnished equipment is dependent on the solution determined by the Service Provider based on the PWS requirements, and listed GFP/GFE.. No, there is no CFE listing as this is proprietary to the incumbent.

129 PWS 2.6.8

PWS paragraph 2.6.8 discusses the SP’s responsibility for snow removal. PWS paragraph 2.6.9 discusses vegetation control within the MSA and clear zone outside the MSA fence.

Question: What other “grounds” areas will the SP be required to maintain?

Bldg 1054 parking areas, parking areas outside MSA, and munitions upload and download areas.

130 PWS 2.8.1

PWS paragraph 2.8.1 discusses the SP’s responsibilities for providing TODO functions.

Question: Please clarify if the functional responsibilities listed in paragraph 2.8 relate only to technical orders (TOs) and other publications, directives, and guidance managed by the TODO.

Yes.

131 Atch 8

Attachment 8 Estimated Workload Data, Section 4 - Munitions Workload Information, provides a list of Installations for which the SP maintains Munition Custody Accounts: USAFA – 18 accounts;

PAFB – 27 accounts; Schriever AFB – 11; Cheyenne Mountain Complex – 4; Fort Carson – 1.

Question: How many transactions historically occur within each account?

This historical data is not available. See Question #79 for details available at this time.

132 PWS 1.5.1

PWS paragraph 1.5.1 (page 11) states that the SP will be required to provide support for special events. “SP will be notified by CO or FD prior to special event activities (Graduation, Parents Weekend, football games etc.).”

Question: Please provide an estimated number of hours for “Special Events” the SP may require support.

See Question #69.

133 PWS 2.5.1 Reference: PWS Paragraph 2.5.1.a states the Fuels Manager cannot perform the AO function. Does the Government require a separate AO? No, government performs AO functions.

134 Can the Fuels Manager provide daily accounting functions into the DLA-E database? Yes, fuels manager performs this inputting function.

135 Will a separate, back-up accountant be required IAW DLA-E policy on separation of duties? SP shall assign primary and alternate personnel to input data (government performs AO/RO functions).

136 PWS 2.5.3.b Clothing requirements are not found in TO 00-25-172 as referenced in paragraph 2.5.3.b or in any other location. What are the clothing requirements the Government requires? Clothing requirements are specified in TO 00-25-172, Chapter 3.

Is the Inventory Manager’s course requirement for individual’s processing into the DLA-E database Government funded? Yes, course "attedance" is DLA-E funded.

PWS 2.5.4.a Is a copy of the MOA with Peterson AFB mentioned in paragraph 2.5.4.a available for review?

This and all other MOAs are not required to bid. All MOAs contain standard supplies, fuels and munitions statements. A copy will be provided to the successful bidder.

PWS 2.5.4 d What will satisfy the Fuels Quality Control Course in para 2.5.4 d? Is this the Air Force course or are Army quality courses or on-line courses acceptable?

Formal fuels QA course requirement does not apply to draw fuel samples; it applies to working…