Attach_8_Est_Workload_Data_(Updated_4_March_14).pdf

ESTIMATED WORKLOAD DATA

1. Cargo Movement:

a. Outbound/Inbound

Freight

Annual Average 11,481 Shipments Processed

27,234 Pieces Handled

b. Packing and Crating Annual Average 4,793 Cu Ft Processed

4,203 Items Processed

2. Fuels Products Managed:

a. Fuel Oil, Diesel, winter, Ultra Low Sulfur

b. Fuel Oil, Diesel, summer, Ultra Low Sulfur

c. Fuel, Oil Burner, FS-2, High Sulfur

d. Gas, Auto, Mid-grade, Unleaded

e. Aviation Gasoline (100 Low Lead)

f. Turbine Fuel, Grade JP-8

2.1. Fuels workload estimates: Quantities of output to be furnished by SP as stated herein, are historical estimates and as such are subject to variations IAW flying training status. Workload estimates in this appendix are for planning purposes only.

2.2. Distribution: Aviation fuel Refueling/Defueling Services, JP-8 & 100LL.

2.2.1. Aviation Refueling: An average of 820 aircraft serviced monthly during daylight hours, Mon through Sat. Transient aircraft causes a slight increase in workload. Summer-TDY helicopters will require approximately 40 refuelings in support of different cadet operations.

This in addition to percentage of work projected normally for transient refuelings. Types and numbers of aircraft listed may change during life of this contract.

a. Flying Team: There are four (4) T-41 and three (3) T-51 aircraft assigned; an average of 100 servicings and 1,000 gallons of fuel issued monthly to these aircraft.

b. Tow Aircraft: There are six (6) aircraft assigned; an average of 185 servicings and 2,500 gallons issued monthly.

c. UV-18: An average of 15 servicings and 1,800 gallons issued monthly.

d. Aero Club Tank: An average of five (5) servicings and 1,400 gallons monthly.

e. AFS: Twenty-five (25) T-53A aircraft are assigned; an average of 500 servicing and 4,000 gallons issued monthly.

f. Aeronautics Lab: Top off their 10,000 gallon JP-8 tank and their 250 gallon

100LL aviation gasoline tank when requested.

g. Aircraft De-fuel: five (5) defuel operations per week.

2.2.1.10. Aviation Fuel Receipts by Truck:

a. JP-8 6 Annually

b. 100LL 18 Annually

2.2.2. Ground Fuels Information/Operations:

a. Issued Annually 325,000 Gallons

b. Off Base Deliveries Annually 12 Trips to Farish Memorial

c. Organizational Tank Deliveries

Annually

Organizational Fuel Tanks:

LOCATION QTY SIZE

a. Jacks Valley 1 250 Gallon, Diesel

b. Jacks Valley 1 250 Gallon, MOGAS

c. FERL 1 250 Gallon, Diesel

d. Global Engagement 3 600 Gallon, Diesel

e. Global Engagement 1 600 Gallon, MOGAS

f. Farish Memorial 1 500 Gallon, MOGAS

g. Farish Memorial 1 250 Gallon, Diesel

a. Commissary Refrigeration Trailer(s) normally during Nov – Dec

b. Refrigeration Trailer(s) in Jack’s Valley, normally during Jul – Aug

c. Top off Power Production generators around the base four (4) times a year

d. Red Horse/Reserve forces during their summer deployment

Ground Fuel Receipt by Truck:

a. MOGAS 12 Annually

b. Diesel 15 Annually

3. Base Supply Workload Information:

a. Average EAID Turn-Ins Monthly 48

b. Average Non-EAID Turn-Ins Monthly 72

c. Total Item Records Maintained 15,309

d. Average Delivery of Priority

Issues

Monthly 63

e. Average UND A Due-outs Monthly 12

f. Average EAID Requests Monthly 65

g. Average Expedite Due-Out

Releases

Monthly 19

h. EAID Details Maintained Monthly 7,035

i. Audible Documents Produced Monthly 2,219

j. MICAPs Monthly 0

k. Classified Documents Monthly 0

l. Supply Points Monthly 1

m. Bench Stocks Monthly 0

n. Gas Cylinders Monthly 0

4. Munitions Workload Information:

Custody Accounts as of December 2013:

a. USAFA 18

b. PAFB (Includes the 302 and 310 AFRES Units) 27

c. Schriever AFB 11

d. Cheyenne Mountain Complex 4

e. Fort Carson 1

Munitions Stocked & Controlled Item Codes (CIC): Tasked stock numbers and their assigned

CIC are available in CAS. There are approximately 181 stock numbers with assigned CIC’s of

2, 3, 4, 7, P, or U. Stock listed items are assets with approved allocations. A copy of stock numbers stocked and their assigned CIC will be made available upon request.

5. Inspector General (IG)/Other Headquarters Visits/Monthly & Annual Inspection Checklists:

5.1. All host and tenant organizations are subject to their respective MAJCOM inspections/visit schedules and performing monthly and annual MICT inspection checklists. Inspections/Visits may occur with or without prior notice and normally occur every 12 to 24 months; LCAP inspections occur every two (2) years. Inspections/Visits are normally one or two weeks in duration (some workload fluctuations likely to occur are listed in the below table). MICT checklists are required to be performed monthly, annually and in preparation for MAJCOM

Inspections/Visits (multiple checklist performances may be required):

a. Increased issue requests for janitorial, housekeeping and general cleaning supplies

b. Requests to produce updated CA/CRLs

c. Requests for status of due-outs

d. Requests for follow-up on due-ins with long lead times or unacceptable status

e. Requests to firm-up memo due-outs

f. Requirements to produce listing for the visitors.

g. LCAP personal performance evaluations (all contract areas)

h. Compliance Inspections; requests to review all contractor functions

5.2. Government ESOHCAMP evaluations are performed every year by an external team and/or an internal team IAW AFI 32-7045. Organizations are evaluated for compliance with federal, state, local, and Air Force environmental regulations and laws. SP shall support ESOHCAMP processes.

6. TDY Estimates: One TDY per year (maximum).

7. TODO workload estimates:

a. T.O. Sub-Accounts 19

b. T.O.s on distribution 670 (plus or minus 15%)

8. As Of 2/3/2014 the following information is provided:

Forklift information

3 each HYSTER MD#50, Manufactured: July 1997

Hours: 967, 992 and 829 respectively

1 Each Mercury Pettibone Forklift

Manufactured: 1976

Hours: 21119

9. As of 2/11/2014 the following information is provided:

Estimated Overtime Hours: Total 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support).

Ref Section Question Answer

PWS Para 2.7.5.a Special Asset Management. How many ensembles will the SP be managing?

Varies on yearly Weapons, Ammunition, and Bag Report (WAB) requirements. Historical high was 500, current number is 155. Future numbers may go lower or higher depending on WAB requirements. This clarification is incorporated in Amendment 1.

Atch 8 Para 2.2.1.

Ref para states "Transient aircraft causes a slight increase in workload." Request the Government provide historic data or a level of effort to be expected for transient refuelings.

Within the past two years, three (3) transient aircraft required fueling operations. Because USAFA does not utilize single point refueling and only utilizes over the wing refueling operations, most transient aircraft refuel at Peterson AFB.

Atch 8 Para 3

Base Supply Workload Information. Data identifies one (1) supply point. How many supply point details are assigned to this location, and what is the on-hand balance and nomenclatures for these items?

One supply point is assigned; this point has 63 details (items, 59 are DIFM assests and 4 are XB3). All items are communication related equipment assets (i.e. power supplies etc.).

Atch 8 Para 3

Base Supply Workload Information. Request the Government provide the Average Delivery of Non-Priority Issues per month for Base Supply workload.

Issues & Due Out Releases: Average per month delivery rate is 50.

Atch 8 Para 3.c

Base Supply Workload Information identifies "Total Item Records Maintained" as 15,309.

Does this reflect all NSNs listed under the

FB/FE account? If so, how many item records have an on-hand balance (other than zero) and a warehouse location assigned?

Yes, all NSNs are reflected. Approxiamtely 3100 are FE details. There are approximately 250 warehouse locations.

On-hand balance total is approximately 8000 items.

Atch 8 Para 3.c

Supply workload data identifies "Total Item

Records Maintained" as 15,309. How many of these records are maintained by the

HAZMAT pharmacy? Please also identify the average issues and receipts per month for the HAZMART.

Hazmart contains approximately 25 items. Average issues and receipts per year: 8. Most customers order directly from vendor to receive hazmart items (GPC payments).

PWS 2.1.2(b)

Reference PWS Para 2.1.2(b): The requisition of Chemical Warfare Defense Equipment (CWDE) is defined in the PWS;

however, no corresponding workload is provided. How many Mobility bags (CWDE) to include gas masks does the

Mobility activity currently manage and what is the current authorization?

Current totals: Gas masks (480). Mobility bags (375).

Totals do not include percentages contained in bulk storage.

PWS 2.1.4(a)

Reference PWS Para 2.1.4(a): The storage requirement is defined in the PWS; however, no workload is provided for the function.

How many warehouse locations are currently assigned for maintaining base stock?

There are approximately 250 warehouse locations. On-hand balance total is approximately 8000 items.

PWS 2.1.8

Reference PWS Para 2.1.8 and PWS

Estimated Workload Data: The PWS outlines management of the Repair Cycle function; however, no workload is provided for the function. How many DIFM turn-ins are processed monthly and how many stock listed items are there in currently being managed in the Precious Metal program?

DIFM Turn-Ins: Average of 2 DIFM turn-in monthly.

Currently 8 to 12 precious metal NSNs are being managed annually. Four (4) grams of scrap gold were turned-in within 2013.

PWS 2.1.14

Reference PWS Para 2.1.14 Training: The contractor will be required to conduct Base

Supply Customer Training. How many customers require or request training monthly?

150 personnel were trained in 2013.

PWS 2.1.16(b)

Reference PWS Para 2.1.16 (b): The requirement to transfer property to the DLA- Disposition Services is identified; however, no corresponding workload is provided.

How many assets are transferred to Fort Carson annually? \

Approximately 2400 pieces are transferred to DLA monthly.

PWS 2.2.1(a)

Reference PWS Para 2.2.1.(a) and PWS

Estimated Workload Data: The requirement to operate a HAZMART is documented;

however, workload data for the function is not provided. What is the number of Hazmat

Currently 17 assets are identified as IEX 9. 2013 Data: 28 issues processed; 8 receipts processed; 1200 GPC processed receipts; 207 MSDS submitted; 327 researched and assigned MSMs; and 79 processes/materials submitted for approval.

issues processed monthly or annually and how many IEX 9 items are currently being maintained as the Base Supply workload data does not list this information?

PWS 2.3.1(d)

Reference PWS Para 2.3.1(d) and PWS

Estimated Workload Data: The PWS outlines the requirement to maintain records for equipment accounts; however, the number of counts is not specified in the workload data. How many EAE equipment accounts are currently being managed as the

Base Supply workload information does not reflect this number?

Currently there are 240 equipment accounts.

PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to

30 hours per fiscal year for after-hours canine support). Please confirm the total of 50-75 hours include the hours for canine support.

Yes, Canine support is included.

PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support). Does this after hours support include exercise/deployment support?

No 2013 overtime hours supported exercises; approximately 4 hours supported mobility/deployments.

PWS

Reference PWS Estimated Workload Data, Item 9: The estimated overtime hours is stated as 50 to 75 hours per fiscal year (20 to 30 hours per fiscal year for after-hours canine support). Are these hours limited to Base

Supply and Munitions support?

Yes.

PWS

1.5.4 Expanded

Hours

The paragraph references four (4) exercises per year that the SP will be required to support. How many hours per year by function are required? Do the Estimated

Workload pages found in the solicitation include the workload for the 4 exercises? If not, please provide.

SP is required to support approxiamtely 4 exercises per year during normal duty hours.

PWS

2.5.6.e, Fuels Storage

Aside from the 12 annual trips to Farish

Memorial, how many other off-base fuel deliveries are made during a year?

Approximately 2 to 4 (if required).

PWS

2.6, Munitions

Mgmt

There is only minimal workload provided within the solicitation regarding munitions.

We request that historic workload be provided to include, but not limited to, explosive movements, number of inspections, number of turn-ins, number of receipts, number of SP pickups and deliveries, El Paso County deliveries and other than El Paso County deliveries.

Explosive movements--approximately 1500 per year, inspections--approxiamtely 160 per year, turn-ins--approximately 99 per year, receipts--approximately 20 per year, pick-ups and deliveries--approximately 4 per week, munitions shipments--approximately 45 per year.

PWS

2.7.2 Centralized

Mobility Weapons

Please provide additional information regarding the SP responsibility as there is no workload provided.

Approximately 246 weapons assigned. Will adjust (upward or downward) to yearly WAB requirements.

PWS

2.7.5, Special

Asset

Management

Please provide additional information regarding this function as there is no workload included in the solicitation.

Approximately 155 training bags. Will adjust (upward or downward) to yearly WAB requirements.

PWS

1.2.1.4/2.4, Cargo Movement

Please provide annual costs for materials, supplies, containers, fastpaks etc. used to perform cargo movement operations.

Approximately 3,300 items are shipped per year.

PWS

1.2.1.4/2.4, Cargo

Movement

Please provide annual workload for woodworking/crate building.

Approximately 75 per year.

PWS 2.4.1.b Please provide workload for number of

Instrucitons of traiing programs per year.

Approximately 100 Commnander & Custodian briefing per year.

PWS 2.4.2.c Please provide number of courtesy joint inspections accomplished per year.

Zero in the last two years.

PWS 2.1.3 Please provide number of local purchase receipts processed per year.

Approximately 100 per year.

PWS 2.1.4.c Please provide number of Shelf-Life assets managed.

Approximately 36.

PWS 2.1.4.b Please provide number of TCTO items managed.

Currently zero; approximately 2 in 5 years.

PWS 2.1.4.b Please provide number of Functional Check items managed.

Currently zero.

PWS 2.1.16

Please provide number of directed/non-directed shipments per year.

Directed: zero, last three years. Non-directed: 257 in 2013

PWS 2.1.5

Please provide number of issues processed monthly.

Approximately 480 per year.

PWS 2.1.14

Please provide average number of training classes conducted annually.

Twelve classes are provided per year.

PWS 2.2

Please provide number of issues, receipts, turn-ins, shipments processed in

HAZMART.

Approximately 1300 GPC processed requests per year, zero turn-ins (hazardous turn-ins are conducted at 10 CES, issues, approximately 100 per year, zero receipts, and zero shipments processed in hazmart.

PWS 2.2.1(f)

Estimated Workload data paragraph 2.2.1.f references Department of Aeronautics

Laboratory stating “top-off their 10,000 gallon JP-8 tank and their 250 gallon 100LL aviation gasoline tank when requested.”

PWS paragraph 2.5.7.i states “Provide JP-8 to the Department of Aeronautics

Laboratory’s 10,000 gallon storage tank when requested (approximately three (3) times per year). Also provide aviation gasoline to their 250 gallon tank when requested (approximately four (4) times per year).”

Question: Historically, how many gallons of

JP-8 and how many gallons of 100LL aviation fuel are provided each delivery to the Department of Aeronautics Laboratory?

Approximately 600 to 700 gallons of JP-8 and approximately

100 gallons of 100LL per request.

Attachment 8 Estimated Workload Data did not provide workload data for the Weapons

Vault in relation to the number of weapons issued/re-stowed or cleaned each month.

Question: Please provide estimated workload data in relation to the number of weapons issued/re-stowed or cleaned each month.

Approximately 329 weapons assigned (may adjust (upward or downward) to yearly WAB requirements). Weapons are cleaned IAW TO 11W3-5-5-42, and TO 11W3-3-5-4.

Reference PWS Para 2.1.16 (b): The requirement to transfer property to the DLA-

Disposition Services is identified; however, no corresponding workload is provided.

How often does the Contractor transfer items to Fort Carson?

Approximately 174 transfers were accomplished in 2013.

PWS

2.1.2.e

2.1.3.a and b

2.1.4.c

Local Purchase. How many items are ordered each year?

Approximately 85 local purchase items in 2013.

PWS 2.3

Equipment Management. How many people out process each year?

Approximately 500 individuals outprocess per through

Virtual MPF per year. Approximately 80 personnel per year turn in assets when outprocessing.

PWS 2.3.1

CA/CRLs Signed. How many equipment accounts does the SP manage?

Currently, there is approximately 240 equipment accounts across USAFA. SP manages all USAFA accounts and may be the equipment custodian on approximately 4 accounts.

Please confirm the Governments response to the question which requested annual workload. In its response the Government stated 2,400 pieces are transferred monthly.

Please confirm the annual workload quantity for DLA transfers is 28,800 pieces. What is the frequency of transfers, i.e., weekly, monthly? What is the weight of pieces transferred?

Approximately 38,000 pieces are turned in. 174 DLA shipments to Fort Carson. Approximately 4 times per week.

Weight information is not available.

2.4.2 Please provide workload foe outbound

shipments processed.

Approximately 2300 outbound shipments were processed for

2013.

The question submitted concerned unloading vehicles delivering to the cargo movement function. The Governments response referred to deliveries to the munitions management function. Please provide workload for vehicles unloaded at the cargo movement function.

Approximately 4 vehicle deliveries per day.

The question submitted concerned receipts processed in the cargo movement function, PWS 2.4.3. The Governments response referred to receipts processed in the munitions management function. Please provide workload for receipts processed in the cargo movement function.

Approximately 11900 receipts annually.

PWS

2.1

Questions: Please provide estimated annual workload for:

1. Total Issues

2. Recurring Issues

3. Non- EAID Issues

4. Expedite/Routine Issues

5. Non-EAID Due-Out

6. EAID Due-Out Releases

7. Serviceable Turn-Ins

8. Unserviceable Turn-ins

9. Shipments

10. Receipts

11. Inventory Adjustments

12. Warehouse Location Changes

13. Warehouse Location Adds/Deletes

14. SPRAM Details Maintained

15. Transfers to DRMO

16. Number of Item Records Maintained

1. Total Issues - See Quesiton #21

2. Recurring Issues - 25

3. Non- EAID Issues - See Questions #20 and #100

4. Expedite/Routine Issues - See Questions #20 and #100

5. Non-EAID Due-Out - 12

6. EAID Due-Out Releases - 5

7. Serviceable Turn-Ins - See Question #79 and #103

8. Unserviceable Turn-ins - See Question #79 and #103

9. Shipments - See Question #202

10. Receipts -See Questions #22, #42, #79 and #205

11. Inventory Adjustments - Approximately 20

12. Warehouse Location Changes - 128

13. Warehouse Location Adds/Deletes - 0

14. SPRAM Details Maintained - 0

15. Transfers to DRMO - See Question $198

16. Number of Item Records Maintained - See Questions #21 and 43

2.5.6(e )

"Provide Off-Base Fuel Support as directed by FD within fifty-mile radius"

a. Will the Government please clarify if this is only to support the Off-base ground fuels deliveries to Farish as identified in the estimated workload attachment (2.2.2.b)?

b. If not, then will Government please clarify further what is required to properly price the support?

c. Will the Government please provide the additional fuel support requirement in the estimated workload, beyond ground fuel for

Farish?

A) No.

B) Support is to both Farish and Bulls-Eye. Historically, 1 to

2 weeks per year of support at Bull's Eye, approximately 5 refuelings each week.

C) Attachment 8 has been updated with this information.