16-R-0001_PPC_Minutes_Att_2_PPC_Slides.pdf

3/21/2016

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Air Force Global Strike Command

Pre-Proposal Conference Contract Aircrew Training and

Courseware Development

(CAT/CWD)

B-1 / B-52 Barksdale AFB, LA

Dyess AFB, TX

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AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW AND DYESS

FACILITIES BRIEF

1000 – SOLICITATION REVIEW

1030 – TOUR CLASSROOMS, LEARNING CENTER AND

CPTs

1130 – LUNCH

1300 – TOUR WST

1400 – VIEW COURSEWARE

1500 – WRAP UP / SUBMIT QUESTIONS

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Sign-in

Rest Rooms

Emergency Exits

Breakroom

Lunch

Misc

ADMINISTRATIVE

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INTRODUCTIONS

MAJ KENNY SQUIRES – AFGSC/A3TO

LT COL KEVIN SMITH – 93BS DIRECTOR OF ACADEMICS

LT COL HIGGENBOTHAM – TRSS DET 14 COMMANDER

LT COL GILLASPIE – TRSS DET 13 COMMANDER

MR ROBERT GRIFFIN – CONTRACTING OFFICERS REP

MR STEVE SATAVA – ACC/TRSS PROGRAM MANAGER

CAPT JOHN SIDOR – AFICA CONTRACTING OFFICER

CAPT TIM CABANA – AFICA CONTRACT SPECIALIST

ATTENDEES

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TO FAMILIARIZE CONTRACTORS WITH THE

GOVERNMENT’S REQUIREMENT

Clarify Requirements

Answer Advance Questions

Invite Additional Questions (in writing)

Review Courseware

Tour Facilities

PURPOSE

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RULES OF ENGAGEMENT

Contracting office (AFICA/KGQ) is the POC for information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

Questions must be written to be addressed in the minutes.

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PROGRAM OVERVIEW

• PROCUREMENT HISTORY

• WARFIGHTER MISSION

• PROCUREMENT / DESCRIPTION

• FUNDING

• BARKSDALE FACILITIES

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PROCUREMENT HISTORY

• Customers

• AFGSC B-52 – 2 BW / Barksdale AFB, LA.

• AFGSC B-1 – 7 BW / Dyess AFB, TX.

Dyess AFB Barksdale AFB

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PROCUREMENT HISTORY

B-1 / B-52 Combined Contract Synergies

Two Detachments – One Contractor

Reduced Air Force Contract Administration

Current Multiple Weapons Systems Contracts

- F-15 / F-16 / F/A-22

- RC/OC/WC-135 & E4

- EC-130H / A/OA-10

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PROCUREMENT HISTORY

• Follow-On Acquisition

• Services Currently Being Provided by:

• Sonoran Technology and Professional Services

-B-1 / B-52 CAT/CWD

-Awarded FY11

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WARFIGHTER MISSIONS

B-1 / B-52

Multi-role, long-range bomber, capable of flying intercontinental missions without refueling

Complex Missions & Flight Crew Training

B-1 Conventional Only

B-52 Conventional and Nuclear Capable

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PROCUREMENT / DESCRIPTION

• Contract Requirement:

Contractor to Provide All Personnel, Equipment, Tools, Materials, Supervision, and Services Necessary to Perform:

• Contract Aircrew Training

• Courseware Development

• General Tasks

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PROCUREMENT /

DESCRIPTION

• Contract Aircrew Training (CAT)

• B-1 / B-52 Formal Training Units (FTUs)

•Full Mission Crew

• Classroom Instruction

• Training Device Instruction

• Instrument Refresher Course (IRC)

•Optional CLINs

• Dyess CT CAT

• Ellsworth CT CAT

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PROCUREMENT /

DESCRIPTION

• Courseware Development (CWD)

• Instructor Led Lessons

• Computer Based Training (SCORM Compliant)

• Develop, Revise, and Review

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PROCUREMENT /

DESCRIPTION

• General Tasks

• Academic Scheduling

• ISD Management and Quality Program Plans

• Employee Training

• Instructor Training and Certification Plan

• Maintain Master Files

• Academic Database / Learning Management System

• Ensure Security Requirements are Met •Top Secret/SCI for B-52

•Secret for B-1

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BARKSDALE FACILITIES

• Barksdale: home of AFGSC, 2 BW and 307 BW

• 93 BS (AFRC) FTU mission

• 11 BS (Active) supports 93 BS

• AFGSC customer

• ACC TRSS manages syllabi/ current contract

• 2 WSTs/CPT/T-4

• Bldg 5454

•11 BS/Det 13/contractors/academics

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CPT/T-4 5454

WST

(x2)

Bldg 5454/Training Devices

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DYESS FACILITIES

• Dyess: home of 7 BW, 489 BG(AFRC)

• 28 BS (Active) FTU mission

• 345 BS (AFRC) supports 9 BS, 28 BS

• AFGSC customer

• ACC TRSS manages syllabi/contract

• 2 x WSTs*/ 4xCPT* / 1x MT*/ 2xCFM

• Bldg 6030

• A: 28 BS/Det 14/contractors/academics

• B: 7 OSS MTC (WSTs)

• C: 28 BS “flightline” – vault, MP rooms

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DYESS MAP

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B-1 FTU COMPLEX (6030)

N

C

B

A

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BLDG 6030 A/C

A

C

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UNCLASSIFIED6030A FIRST FLOOR

ft

~ 137 ft

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6030A SECOND FLOOR

42 ft ft

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AFICA/KGQ

Capt John Sidor, Contracting Officer john.sidor@us.af.mil

318-456-8983

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PROGRAM REVIEW

Terms of the solicitation and PWS remain unchanged unless it is formally amended in writing and issued by the Contracting Officer

Questions during this conference must be in writing

RFP issued 29 Feb 16

Proposals due NLT 1600 hrs on 14 Apr 16 Past Performance Volume due 14 Apr 16

Conference minutes will be posted on FEDBIZOPs (http://www.fbo.gov/)

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PROCUREMENT HISTORY/DATA

Follow-on acquisition; SDVOSB set-aside

The incumbent is Sonoran Technology and Professional Services

Contract Type

Non-personal services

Firm-Fixed Price

Fiscal year contract

Funding

Performance Period

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PERFORMANCE PERIOD

PHASE IN: 01 Aug – 30 Sep 2016 (FY16)

BASE YEAR: 01 Oct 16 – 30 Sep 17 (FY17)

OPTION YR 1: 01 Oct 17 – 30 Sep 18 (FY18)

OPTION YR 2: 01 Oct 18 – 30 Sep 19 (FY19)

OPTION YR 3: 01 Oct 19 – 30 Sep 20 (FY20)

OPTION YR 4: 01 Oct 20 – 30 Sep 21 (FY21)

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CONTRACT STRUCTURE

Contract/CLIN Structure

Commercial (FAR Part 12)

Firm-Fixed Price CLINS (Monthly)

Travel is FFP with NTE amounts (reimbursable IAW JTR)

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SOLICITATION REVIEW

SF 1449

Ensure all blocks are filled in as necessary

Section 2 – Bid Schedule Ensure all pricing is included

Round to the nearest dollar

DO NOT bid on Travel NTE CLINs

52.212-1 – Instructions to Offerors

52.212-2 – Evaluation Criteria

52.219-1 – Small Business Program Representations

252.209-7991 – Representation By Corp Regarding an Unpaid Delinquent Tax Liability or Felony Conviction Under Any Fed Law

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CONTRACTING ASPECTS:

MILESTONE TIMELINE

Draft Solicitation: 23 Dec 15

Issue RFP: 29 Feb 16

Pre-Proposal Conference: 15 Mar 16

Proposals Due: 14 Apr 16

Anticipated Award: 20 Jul 16

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BASIS FOR AWARD

Award decision will be made on the basis of Price-Performance Tradeoff

(PPT)

Proposals will be evaluated using three (3) Factors:

Mission Capability (Technical)

Price

Past Performance

There are four (4) Subfactors under the Mission Capability Factor:

(a) Manning Requirements and Analysis

(b) Training Management and Approach

(c) Courseware Development Approach, Instructional Systems Development Plan, and Quality Program Plan

(d) All other Plans and Contractor-Furnished Equipment

Technical acceptability and past performance, when combined, are approximately equal when compared to price.

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Evaluation Factors

Technical Acceptability

Technical proposals assessed a rating of “Acceptable” or “Unacceptable”

Technical proposals assessed at the Subfactor level

Rating of “Acceptable” will be required in all Subfactors to be eligible for award

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Subfactor A

Subfactor A: Manning Requirements and Analysis

Aspect 1 – Manning Requirements and Workload Analysis (3 Requirements)

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Subfactor A – Aspect 1

1. Manning Requirements and Analysis

a) Manning calculations/charts accurately reflect all CAT and CWD workload for each weapon system from PWS Appendix 1 for primary and optional CLINs.

b) Workload analysis sufficiently demonstrates how proposed CAT and CWD manning levels for primary and optional CLINs were determined including all direct (PWS Appendix 1), indirect, and ancillary workload.

c) Proposal provides manning levels, specialty mix, and work locations to accomplish student training and courseware development requirements represented in the workload tables in Appendix 1.

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Subfactor B

Subfactor B – Training Management and Approach

Aspect 1 – Training Management and Approach (2 Requirements)

Aspect 2 – Effective Management of Personnel Resources (3 Requirements)

Aspect 3 – B-1/B-52 Learning Management System (LMS)/Courseware Management System (CMS) (5 Requirements)

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Subfactor B – Aspect 1

1. Training Management and Approach

a) Adequate approach and policies to ensure crewmembers are trained and courseware is developed IAW the PWS.

b) Acceptable approach to managing a workforce across all the performance locations in the PWS.

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Subfactor B – Aspect 2

2. Effective Management of Personnel Resources

a) Proposal clearly defines the duties and responsibilities of the Site Managers/Alternate Site Managers.

b) Proposal demonstrates clear lines of authority and lines of communication between key USAF and contractor personnel.

c) Proposal provides an organizational chart clearly defining the prime and subcontractor/partner(s) roles, duties, and responsibilities.

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Subfactor B – Aspect 3

3. B-1/B-52 Learning Management System(LMS)/Courseware Management System(CMS)

a) The proposed LMS/CMS ensures all data, files, records, lessons, reports, etc. from the current LMS/CMS (Structured Query Language ((SQL)) – based) will transfer to any proposed LMS/CMS architecture without loss of material or fidelity.

b) Proposal explains how the contractor will maintain and sustain the LMS/CMS architecture, to include redundant master file system(s), back-up procedures, and equipment to prevent any loss of data in case of catastrophic events (i.e. hardware and/or software failure, server malfunction, fire, flood, electrical failure, etc.).

c) Clearly describes how the proposed LMS/CMS will provide continuous access (available 24/7) to Bomber operations world-wide. LMS/CMS contains redundant measures and/or equipment to achieve an operational performance measure of 97 percent reliability. Down time response shall be less than three hours from notification IAW PWS paragraph 1.7.13.4.1.

d) Clearly explain how the proposed LMS/CMS will accomplish the functions of the current LMS/CMS to include: (1) track student progress on CBTs; (2) track student progress on courses; (3) provide an Electronic Gradebook (EGB); (4) provide instructor documents.

e) Clearly explain how the proposed LMS/CMS systems/equipment will be functional at the end of the phase-in period, with any proposed upgrades or enhancements functional no later than the end of the base year IAW PWS paragraph 4.2.1.

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Subfactor C

Subfactor C – Courseware Development & Instructional Systems Development Management Plan (ISDMP)

Aspect 1 – Courseware Development Approach and Instructional Systems Development Management Plan (ISDMP) (3 Requirements)

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Subfactor C – Aspect 1

1. Courseware Development Approach and Instructional Systems Development Management Plan (ISDMP)

a) Clearly describes the ISD activities to be performed during the analysis, design, development, and implementation of the training materials.

b) Clearly describes how ISD principles and practices are incorporated into the design and development of the courseware and ISD tasks are correlated with the completion of deliverable products.

c) Clearly describes how the ISD effort is managed for each weapon system to include methods and procedures used in the application of the ISD process for tracking courseware development milestones, courseware delivery schedule production, and methods of validating courseware effectiveness.

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Subfactor D

Subfactor D – All Other Plans and Contractor Furnished Equipment

Aspect 1 – Phase-In/Phase-Out Plan (3 Requirements)

Aspect 2 – Training and Certification Plan (2 Requirements)

Aspect 3 – Quality Control Plan (3 Requirements)

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Subfactor D – Aspect 1

1. Phase-In/Phase-Out Plan

a) Milestone chart with phased timelines for implementation to ensure transition is completed to support on-time full contract performance.

b) Clearly explains allocation of personnel to ensure assumption of all contract responsibilities on the performance start date.

c) Provides detailed list of Contractor Furnished Equipment that is compliant with the Air Force Network Integration Center (AFNIC) approved products list and sufficiently meets Base Communication Squadron systems integration requirements.

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Subfactor D – Aspect 2

2. Training and Certification Plan

a) Clearly defines initial employment training and certification and how these will be conducted for all CAT and CWD personnel IAW PWS paragraph 1.8.1.

b) Clearly defines CAT and CWD employee continuation training currency and certification and how these will be conducted to sustain mission requirements IAW PWS paragraph 1.8.2.

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Subfactor D – Aspect 3

3. Quality Control Plan (QCP)

a) QCP contains ISO 9001-based quality management systems.

b) Clearly explains the inspection system used to cover all services listed in the Service Summary (refer to PWS Section 2), with specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

c) Clearly explains the records documenting inspections and corrective or preventative measures taken and how these records will be maintained and made available to the Government.

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Price

Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced price.

If pricing cannot be determined to be fair and reasonable, additional, other than cost or pricing, data will be obtained from the offerors.

Price will be evaluated by adding the total price for all Contract Line Items (CLINs), Phase-In, base period, option years, optional CLINs, and 50% of the last option year for the Option to Extend Services clause, 52.217-8.

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Past Performance

Past Performance

Will be evaluated using a Confidence Assessment

Will be assessed at the factor level

Will assess offeror’s recent and relevant present and past work record to determine probability of successfully performing

Will evaluate three aspects of Past Performance:

Recency

Relevancy

Performance Quality

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Past Performance

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Past Performance

Recency

Defined as active contract performance during the three (3) years preceding the date of issuance of this solicitation.

Minimum of six (6) months preceding the date of issuance of this solicitation.

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Past Performance

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Past Performance

Performance Quality

The Government will evaluate the quality of work performed for each Past Performance Information (PPI) reference evaluated.

The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet user’s needs, including quality, cost, and schedule.

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Evaluation Factors

Initial Eval

Ratings

Initial Evaluation

Debrief

EVALUATION PROCESS

Offeror Proposals

Award w/o Discussion

Initial Evaluation

Brief

Interim Evaluation

Competitive Range

Determination

Discussions

ENs

Final Evaluation

Revise Ratings

Award

Source Selection Decision Briefing

Best Value Decision

ENs

Final Proposal Revision

Brief

Close Discussions

Receive Final Proposals

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SPECIAL CONSIDERATIONS

Collective Bargaining Agreement

Current CBAs wage rates / benefit packages are in effect for the following labor categories:

Instructor / SME

Pilot, WSO, EWO, NAV

Educational Technologist

Graphic Artist / Illustrator

LMS / D-Base / CBT Programmer

Administrative Specialist

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Advanced Questions

Advanced questions were submitted to the Contracting Officer and you have been provided with answers to those questions. At the end of the day (during “wrap-up”) we will allow for any follow-up clarifications if your questions have not been answered to your satisfaction.

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AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW AND BARKSDALE

FACILITIES BRIEF

1000 – SOLICITATION REVIEW

1030 – TOUR CLASSROOMS, LEARNING CENTER AND

CPTs

1130 – LUNCH

1300 – TOUR WST

1400 – VIEW COURSEWARE

1500 – WRAP UP / SUBMIT QUESTIONS