Dobbins BOS Industry Day Presentation 20220817.pdf

Department of the Air Force

UNCLASSIFIED

UNCLASSIFIED

Base Operations Support Services Industry Day

Patrina Sheffield

94 CONF/PK

16 Aug 2022

Version #1

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As of:

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Announcements Purpose Disclaimers Introduction of Acquisition Team Dobbins Briefing Administrative Briefing Material Management Briefing Fuels Management Briefing Vehicle Maintenance & Ground Transportation Briefing Traffic Management Operations Real Property Management One-on-One Sessions

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Agenda

14 Aug 2022

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Provide Industry with Government’s goals

Team with Industry to obtain information to Develop and improve the requirement Assist in the Development of the Acquisition Strategy

Engage with Industry with private One-on-One sessions

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Purpose

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This is a market research effort that does not bind the U.S.

Government

Any information obtained will be for informational purposes only

Responses received may not be the official response The official response shall be provided by the PCO in writing

The briefings are an overview of the current known requirement When posted, the official solicitation shall govern

This event is for Dobbins ARB requirement This event does not constitute a direction for AFRC BOS requirement

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Disclaimers

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Communication

The Government’s intent is to communicate with industry in a fair, impartial, and transparent manner that falls well within the parameters of the ethics and procurement laws

Questions & answers discussed in an Open Forum will be posted on www.sam.gov

After issuance of solicitation, the PCO shall be the sole focal point for all information

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Acquisition Team

NAME TITLE

Thomas Milloy Chief of Contracting

William Mallory Program Manager

Capt Andrew Carmean Asst. Program Manager/FSM

John Trudeau Contracting Officer Representative Material & Fuels Management

Chad Beaver Accountable Officer Vehicle Management & Grounds Transportation Traffic Management Operations

Louis Giardina Contractor Officer Representative Real Property Management

J Campos Accountable Officer Real Property Management

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Team Dobbins

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Mission

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Provide Mission Ready Forces

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Vision

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The recognized leader in Rapid Global Mobility and Agile Combat Support, propelled by a culture of respect, excellence and innovation.

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Resolute Neighbor and Partner

Dobbins Air Reserve Base

Mission Partners

2020 Economic Impact $187 Million 94 AW & 22 AF

Government & Non-Government Entities

AFRC Bases on 1,665 acres Approx. 2.6 sq. mi.

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Hosted Private Organizations

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A Truly Joint Environment

Military End Strength Air Force Reserve: 2,300 Air National Guard: 35 Army National Guard: 1,900 Navy Reserve: 1,200 Marine Reserve: 525

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Base Footprint

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94 AW & 22AF

Navy OSC

Lockheed Martin

Clay NGC

GTRI

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Air Force Reserve Command

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Balancing military Reserve & civilian careers

Approx. 25% full-time and 75% Traditional Reserve

Cost-effective: 20% of US Air Force capacity at 3% of the total AF budget.

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94th Airlift Wing

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Eight C-130H3 Hercules Rapid Global Mobility

Base Sustainment

Agile Combat Support

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94th Operations Group

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94th Maintenance Group

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94th Mission Support Group

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94th Aeromedical Staging Group

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Operations & Exercises

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Swift Response

IRON HERK

Operation Allies Welcome

Operation Allies Rescue

Swift Response, Lithuania, Estonia, Hungary

KC-46 AES training, KC-46 Pegasus aircraft

Ongoing deployments to SW Asia

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National Relief Support

Quarantine Capability for Coronavirus 2020

Hurricane Relief Logistics Hub, 2017

Ebola patients transfer, 2014

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Distinguished Visitor’s Group

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Special Event Support

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Super Bowl 53 Sports Flyovers Wings over North Ga.

Atlanta Air Show

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FY22 Completed Projects

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Transient Ramp

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Fire Station

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Film Projects Completed at Dobbins

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Contracting

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Contracting

Acquisition Strategy Historical – Since 2004

Predominately Small Business Firm-Fixed Price Contract Line Item Numbers:

Monthly Firm-Fixed-Price Materials – Real Property & Vehicle Maintenance -- Cost Real Property – Corrective Maintenance – Labor Hour

Schedule Phase-In Period:

1 Jan 2023 1 Apr 2023 Or later

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Performance Work Statement

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Base Operations Support (BOS) Services

Tab A – General Administration

Tab B – Material Management

Tab C – Vehicle Maintenance & Ground Transportation

Tab D – Traffic Management Operations

Tab F – Real Property Management

Tab G – Fuels Management

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Administration

Core Hours of Operation – 0700 to 1600 Monday through Friday unless official holiday, otherwise specified, or the base is officially closed at the direction of the Base Commander

Training Support – the contract will provide support an access for reservists assigned to Dobbins ARB on Unit Training Assembly, Annual Tour, Seasoning Training Program, and as specified in Tab B through G.

The government will not pay overtime for support specified The KTR will grant access to reservists to any and all government property referenced, for training purposes

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Administration

Key Personnel Requirements Certification & Licensing: Prior to beginning work, the KTR shall ensure employees performing work under this PWS have and maintain all applicable certifications and licenses in accordance with, federal, state, and local laws. The KTR shall maintain certifications on site and make available for government review.

Certifications and licenses shall be at the expense of the KTR.

Manning Requirements (Key Personnel) Project Manager

Full Time, Physically Present on Site, Responsible for performance of All Work 6 years experience, 3 of which years experience simultaneously managing 3 or B.O.S functions Attends meetings as required by PM/FSM/CO/COR Attends emergency meetings within 2-hours notification Speaks English

Quality Control Specialist(s) Personnel to exercise overall responsibility for managing quality Ensure QC across entire scope of KTR responsibility

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Administration

Quality Assurance Program Quality Control Plan (QCP):

The Government will evaluate the KTR’s performance under this contract using the KTR’s QCP; this contract; service provider’s instructions, regulations, OIs; Government instructions, regulations, and manuals (or portions thereof); applicable technical orders;

surveillance techniques; and performance thresholds listed in the Service Summaries for each PWS section.

The Government will evaluate the KTRs adherence to the requirements of this contract by periodic inspection methods, utilizing the Government QASP, and through inspection guides. All areas of the contract and all KTR activities in support of the contract are subject to Government surveillance at all times.

The records of inspections shall be kept and made available to the CO and COR electronically for access throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

QCP shall contain Customer Satisfaction Measurement Plan QCP shall contain a deficiency prevention plan

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Administration

Quality Assurance Program Quality Control Plan (QCP):

QCP shall contain a deficiency prevention plan Ensure all submittals, reports, etc., required by the PWS Tabs A thru G are provided to the appropriate Government organization.

Include specifics as to the areas to be inspected on a scheduled and unscheduled basis, procedures for determining inspections schedules, procedures for submission of Services Summary metrics to COR, and the organizational structure of the Quality Control office and how it relates to the rest of the KTR's organization.

Provide a monthly report (hard copy and electronic) shall be provided to COR which addresses all performance metrics included in the Services Summary.

Key and badge control Perform Management Internal Control Toolset (MICT) or current annual self-inspection program, to include Self-Assessment Communicators (SAC) and updates within current program. The COR will validate all inputs and observations identified by the KTR.

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Administration

Security Requirements Information Protection

KTR is integrated into governments Information Protection Program Mark, Handle, and Safeguard, Controlled Unclassified Information, and Classified Information Maintain Eligibility to Access Classified Areas (security clearance) Maintain SECRET Security Clearance

Industrial Security DD Form 254. The KTR shall comply with the DD254, attached to Section J of this contract.

Contract performance is restricted to the Federal installations and government facilities identified by the government in the DD254. The DD254 shall specify the classified information the KTR is required to know or access in order to perform tasks and services essential to the fulfillment of the contract, subcontracts, projects, or programs.

Facility Clearance. The offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to the solicitation.

Foreign Ownership, Control & Influence. The KTR shall comply with 32 CFR Part 117.11, NISPOM and DoDMAN5200.22V2_AFMAN 16-1406 Volume 2, when foreign ownership, control, or influence exists within the company.

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Administration

Security Requirements Personnel

KTR is responsible for processing background investigations for all employees requiring access to classified information. The Servicing Secuirty Activity will process investigations for process that do not require a National Security determination

KTR Notification. Servicing Security Activity at the installation will notify KTR results of trustworthiness determination

COR Notification. Servicing Security Activity at the installation will document credentialing determination. The KTR shall not have access to sensitive information, automated information system, or restricted areas until a final favorable determination is made.

Termination. If KTR personnel are terminated before the Government completes the Trustworthiness Determination, the KTR’s PM shall immediately forward written notice to the Servicing Security Activity at the installation with a copy of the notice to the respective Tab COR no later than one (1) workday after employee termination.

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Administration

Security Requirements Physical Security

Installation Perimeter Access Control (KTR must be unescorted to perform duties).

Resource Protection and Integrated Defense (KTR must safeguard government property and any forms provided for KTR use). The KTR shall report all theft, vandalism, or destruction of government property/equipment.

USAF Restricted Area and Controlled Areas. See applicable regulations and installation Integrated Defense Plan.

Key Control: Develop plan to ensure keys are not lost or misplaced. Keys shall be recovered from personnel who no longer have a need to access secure areas.

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Administration

Hazmat Spill notification and Response When the KTR causes or discovers a spill, release or leakage of any

HAZMAT substance, which includes but is not limited to: Petroleum, Oil, Lubricant (POL) fuel, waste oil, hazardous material, hazardous waste, Aqueous Film Forming Foam (AFFF) liquid, sewage, toxic gases or vapors, which could potentially damage or endanger the environment, or threaten public health or personnel safety.

Comply with HAZMAT Emergency Planning & Response Plan for Dobbins

ARB

If KTR can contain/control spill, w/out undue risk of injury, and w/out assistance from the base then the KTR shall:

Use equipment or spill available to contain/control spill Notify installation as specified

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Administration

If KTR can clean up spill w/no water contamination or soil excavation, then spill is not hosed into storm/floor drains and spilled substance are disposed of in accordance with Hazardous Material Response Plan

If environmental contamination is present or excavation is required, then contact CEV to determine which organizations will perform the spill clean up

If spill response creates risk to personnel then KTR shall:

notify base fire department Stop spill if possible without undue risk Stop work in spill area and secure equipment Report spill information to incident commander

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Material Management John D. Trudeau

Contracting Officer Representative

94 LRS/LGRMM

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Bldg. 812 (Material Management)

Bldg. 810 Hazmat

Bldg. 748 Hazardous Waste Open Storage

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Material Management

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Material Management

9 sections within Material Management

1. Materiel Management Manager Oversees all supply functions

2. Whse. Lead – assistant manager & possible Care of Supplies and Storage (COSIS)

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Material Management

3. Customer Support (CS) Handles all customer service aspects to include setting up ORG accounts, loading NSNs, and researching issues

4. Equipment Accountability Element (EAE)

Oversees all equipment accounts on base and reports directly to HQs AFRC

5. Individual Equipment Element

(IEE) –

Issue uniforms and initial issue through Kentucky Logistics Center (KYLOC) and AFITS ILS-S

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6. Mobility/ Individual Protection Element (IPE)

Inspects, inventories, and issues real world and training mobility gear.

Inspects, cleans, and sanitizes M50 gas masks

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7. Warehouse Personnel Responsible for all aspects of warehousing

Pulling shippers Putting away DORs Sanitizing boxes Overall up keep of the warehouse

Manages the Mission Readiness Spares Package (MRSP)

Performs annual kit validation Manages all Bench stock accounts

8. Flight Service Center (FSC) Monitors all repair cycle assets Processes turn ins, PQDRs, Manages AWTG parts Monitors listings to include:

DIFM Detail Awaiting Disposition Items not pulled and not put away

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9. Hazmat Material Function – Receive Issue Accumulation & disposal using

EESOH-MIS system

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Dobbins Highlights

Quarantine of both Princess ship w/sick civilians, APOE & before and after deployments Hazmat cleaning supplies Worked with bio-environmental & Transient Alert for disinfectants &

MREs for acft, personnel and etc.)

Tasks every 2 years for Maintenance/Operations as well as every 4 years requirement for Wing Packages.

Host base supporting over 34,000 warehouse & equipment assets

Work with DLA for DRMO support located at Warner Robins, GA

Self Transport

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Fuels Management John D. Trudeau

Contracting Officer Representative

94 LRS/LGRMM

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Dobbins Fuel Facility

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Dobbins Fuel Facility

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AV fuel support (JAA -aviation) using R-11 Refueler trucks for Transient Aircraft Home-station C-130 craft Tenant Organizations POTUS aircraft

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Dobbins Fuel Support

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Fuel Management

Personnel, but not limited to:

Terminal Manager (TM)

Overseeing all Fuels inventory functions

Assistant Terminal Manager (ATM) Compliance with DLA Policies & Instructions (spot checks, etc...)

Fuels Primary & Alternate Accountant Training IAW DLA through Coggins)

Fuels Distribution System Operator (FDSO) share other functions as dispatcher and Cryogenics (Cryo)

Fuels Quality Control Tech (Lab)

Provide training to Traditional Reservists (TR)

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Vehicle Maintenance & Ground Transportation

C. Chad Beaver

94 LRS/LGRS

Accountable Officer

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Vehicle Management Overview

Vehicle Management provides effective management, receipt, assignment, accountability, operation, transfer, inspection and maintenance services for the base vehicle fleet, tenant organization vehicles, selected registered and non-registered equipment, GSA vehicles and transient vehicles.

Support/train traditional reservists

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Vehicle Maintenance Services

Minor, major, unscheduled, scheduled, and preventive maintenance services – track all maintenance

Mobile maintenance

Maintain maintenance records; provide analysis and reports

Provide materiel support through government and commercial vendors and agencies – some maintenance gets outcourced to off base technicians

Recovery Service (Wrecker)

Base Exercise/Deployment Support

Take GSA vehicles to dealership for servicing when notified

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Ground Transportation Services

Vehicle Operations/Management personnel capture, schedule, and monitor vehicle dispatch requests and vehicle utilization

- Some requests have to be approved at my level or higher

Maintain work order, labor tracking, costing and calculations

- Reconcile receipts monthly and send to me for approval of funds

Perform all life-cycle management functions pertaining to the ground vehicle fleet including agency owned and leased assets

Track Air Force Motor Vehicle Operator Identification Cards and Driver’s Records

TVO Examiner – Bus training, CDL training, etc.

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• UTA Shuttle – pick up passengers and bags, take to lodging

• Cargo Pick-Up and Delivery

• Base Exercise/Deployment Support – load/unload passengers, baggage and equipment for multiple aircraft

• Dispatch Requests

• UDI Requests (U-Drive it) – monitor requests for legitimacy, sign out Voyager trip card when necessary, track vehicles

• Taxi Service*

• *taxi service not in use

Services cont.

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Traffic Management Operations

C. Chad Beaver

94 LRS/LGRS

Accountable Officer

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TMO Overview

Provide a full range of deployment and distribution services to include day-to-day, exercise, deployments and contingency operations.

Responsible for cargo and passenger movement functions found at a typical base Traffic Management Office (TMO) and Small Air Terminal (SAT) operation.

Support/train traditional reservists

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Services

Passenger Movement

Cargo Movement

Materiel Receiving and Outbound

Special Cargo – hazardous, ammo, weapons, etc.

Small Terminal Operations – originating and transient personnel

Load Planning and Manifesting – 2+ personnel qualified

Aircraft Loading and Unloading – 2+ personnel qualitfied

Base Exercise/Deployment Support – loading/unloading multiple aircraft

Deployment Training Courses – pallet build up

UTA Shuttle – pick up passengers and bags, take to lodging

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Real Property Management Louis Giardina

Contracting Officer Representative J Campos

Accountable Officer

94 MSG/CER

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Real Property Overview

Preventative & Corrective Maintenance of Real Property, utility systems, fuels facilities, power production, pavement and roads, and airfield lighting.

NexGen IT Work Management System

Grounds Maintenance

Bird/Wildlife Aircraft Strike Hazard Management.

Conduct and monitor reserve member training .

Disaster Response support for emergency or contingency support.

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900* Real Property & Equipment Preventative Maintenance Tasks

3000 (Annual Average) Real Property & Equipment Corrective Maintenance Tasks

Preventative & Corrective Maintenance of Real Property, utility systems, fuels facilities, power production, pavement and roads, and airfield lighting.

NexGen IT Work Management System Grounds Maintenance Bird/Wildlife Aircraft Strike Hazard Management.

Conduct and monitor reserve member training .

Disaster Response support for emergency or contingency support.

Preventative/Corrective Maintenance

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Total Facilities 354 Buildings 120 Total sq ft of buildings 1,458,291 Total land acres 1,666

Real Property

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10002 X 300 FT ILS

3500 X 60 FT ASSAULT LANDING

STRIP

Airfield Lighting Control and Monitoring System (ALCMS)

KMGE 11-29

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L-802M Military Rotating Beacon 100 Ft. Tower

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Aircraft Fire Training Facility (AFTF)

NFPA 1402-1992, 2002, 2007

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Active Vehicle Barriers – Main Gate

DSC501

Delta Scientific Corporation

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High Expansion Foam Fire Suppression

Hangars 731, 745 & 838

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Dobbins ARB Elevators:

• Hydraulic – 7

• Electric – 1

Test, inspection, and certification in accordance with national, state, and local regulatory requirements for elevator safety.

Elevators

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Improved – 142 Acres Semi-improved – 25 Acres BASH – 464 Acres

Grounds Maintenance F-TE-C-1

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Spill Pond 4 Exhibit Outfall 9 Exhibit

Grounds Maintenance F-TE-C-1