TAB G - Fuels Management.pdf

DRAFT FA670322BOSINDUSTRY

Dobbins ARB Base Operations Support 06 APRIL 2022 Performance Work Statement, Tab F F-1

TAB G: FUELS MANAGEMENT

PERFORMANCE WORK STATEMNET

BASE OPERATIONS AND SUPPORT SERVICES

AT

DOBBINS AIR RESERVE BASE

April 2022

Dobbins ARB Base Operations Support 13 May 2021 Performance Work Statement, Tab G G-i

TAB G

FUELS MANAGEMENT

TABLE OF CONTENTS

Tab Title Para G Introduction G1

Background G2 Scope G3 Applicable Directives G4 Performance Requirements G5 Deliverables G6

TECHNICAL EXHIBITS DESCRIPTION

G-TE-1 Service Summary G-TE-2 Workload Estimates G-TE-3 Data Deliveries G-TE-4 Government-Furnished Property G-TE-4a Government Furnished Facilities G-TE-4b Attachment 10 Consolidated (GFP) Listing G-TE-4c Scheduled Incidentals Listing G-TE-4d Schedule Incidentals IT/ADPE/Copiers/Radios G-TE-4e Government Telephones G-TE-5 Technical Acronyms/Abbreviations and Definitions G-TE-6 Applicable Directives and Forms G-TE-9 Key Personnel

Dobbins ARB Base Operations Support 06 April 2022 Performance Work Statement, Tab G G-1

FUELS MANAGEMENT

DESCRIPTION OF SERVICES

G1 INTRODUCTION

G1.1 General Description. This PWS is for Air Force Reserve Command (AFRC) contracted operational and management services on AFRC Base Operating Support (BOS) installation. General services are identified under Scope of Work and Performance Requirements, and base specific requirements will be specified through incorporation in Tab G and Technical Exhibits (G-TE).

G2 BACKGROUND

G2.1 Air Force Reserve Fuels Mission. AFRC operates eight (8) BOS locations stateside. The Logistics Readiness Squadrons (LRS) or BOS Services KTRs at Dobbins ARB perform fuels management operations at these facilities. This encompasses bulk fuel storage to include Operator Maintenance and Inspections; fuels distribution via mobile equipment;

cryogenics; deicing fluid; inventory and accounting; quality control/surveillance; and the ground products automated military service stations. Vehicle Management Refueling Maintenance (RFM) typically performs special purpose vehicle Preventive Maintenance and repair. Base Civil Engineering (BCE) maintains general base infrastructure and typically performs system maintenance on petroleum fixed facilities where this has not been contracted.

G3 SCOPE

G3.1 General Scope of Work. The KTR shall be responsible for providing the necessary personnel and resources to accomplish all tasks specified herein at KTR expense unless specifically stated otherwise. The KTR shall ensure safe, accurate, and timely receipt, storage, transfer, issue, and accountability of all Defense Wide Working Capital Fund (DWWCF)-owned petroleum products and cryogenic products under their control. The KTR shall perform required Preventive Maintenance to ensure facilities, associated systems, vehicles, and equipment remain operational to meet the base mission. The KTR shall comply with environmental protection, safety, and security directives. Tasks identified for the Fuels Service Center (FSC), Product Issues, Accounting/Auditability, Quality Surveillance/Laboratory, and Preventive Maintenance (PM) are performed by either the KTR or Air Force as specified in G5.3.2. KTR performance will be evaluated and based on the standards identified.

G3.2 Contract Turnover. The KTR shall receive assistance from current KTR/military/government personnel, representatives from AFRC, and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, fuel and cryogenic product testing, and inventory. The incoming KTR personnel will be permitted access to the applicable fuels facilities to observe its operation. The outgoing KTR shall assist AFRC, the COR, and the incoming KTR personnel operator to accomplish the facility turnover inspection, fuel and cryogenic product testing, and inventory accounting as well as provide any relevant information concerning the facility and its operation including maintenance records and engineering documentation. The outgoing KTR shall turn over all non-proprietary physical and electronic files, evidentiary matter, DLA-Energy auditable documents, and other official records related to fuels management, operations, and maintenance to the incoming government/KTR personnel.

G4 APPLICABLE DIRECTIVES

G4.1 General. The KTR shall comply with all applicable federal, state, local, and international agreements, laws, regulations, and policies including, but not limited to, the directives listed herein in performance of the contract effort.

The KTR shall use DoD 4140.25M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal, AFI 23-201 Fuels Management, applicable Fuels Technical Letters (FTLs), AFI 23-201_AFRCSUP, AFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards, AFI 23-502 Recoverable Fuel, DLA-Energy Policy and Instructions, and applicable fuels Technical Orders (T.O.s) as guidance unless references are specified elsewhere in this PWS.

Clarification of applicability should be obtained from the CO if necessary. In the event of conflicting guidance, the most stringent requirements shall be followed.

G5 PERFORMANCE REQUIREMENTS

Performance Work Statement, Tab G G-2

G5.1 Staffing. The KTR shall staff with qualified personnel IAW para G5.7, G-TE-9, and the proposal, to effectively perform all required PWS tasks. The KTR shall ensure adequately trained and certified personnel are available to perform all tasks. If necessary to perform PWS tasks beyond or after normal hours as listed in this paragraph, the KTR shall notify the CO and will, if possible, accomplish the mission through reallocation of personnel. If requirements necessitate KTR personnel return to conduct operations outside normal hours, the KTR shall respond IAW Tab A paragraph A5.1 Call-out and After-Hours Services Under Routine Operations. The KTR shall provide constant coverage of Fuels Management Services as follows:

Monday thru Thursday: 6:00AM - 12:00AM (0600L - 2400L) Friday: 6:00AM - 11:00PM (0600L - 2300L) Saturday thru Sunday: 7:00AM - 11:00PM (0700L - 2300L)

*Excluding holidays Exceptions to established hours of operation will be coordinated/approved by BOS CO working with Fuels COR unless airfield is closed by the authority of the 94 AW/CC approval.

G5.2 Operations. The KTR shall conduct all necessary fuels and cryogenic operations to support deployments, exercises, contingencies, and base operations under normal conditions. As well as during periods of heightened security, inclement weather, or other unique situations. Operations must be safely and efficiently conducted to receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel quality, maintain inventory accuracy, and ensure no environmental impact. In the event of facility or equipment failure resulting in extended downtime, the KTR shall perform the functions using alternative methods.

G5.2.1 Fuels Service Center (FSC). The FSC shall be staffed sufficiently on all shifts to ensure rapid and effective receipt and response to requests for support from authorized customers. The FSC shall maintain up-to-date vehicle/facility/inventory statuses and inform Terminal Manager of any issues impacting the ability to meet mission requirements. The FSC shall maintain current electronic Fuels Manager Defense (FMD) logs containing all fuel requests, incidents, spills, accidents, and any explanation/justification for not meeting performance requirements. The FSC shall maintain key control for all assigned real property, vehicles and clipboards for fueling vehicles. The FSC shall maintain communications at all times with Maintenance Operations Center (MOC), Base Operations, and all fuel servicing operations. The FSC shall maintain inventory of base stations and hand held radios. The FSC shall make notifications to Fuels COR who will contact appropriate base personnel, HQ AFRC, AFPET, DLA-Energy, and other offices pertaining to quality or quantity discrepancies as required.

G5.2.2 Product Receipt. The KTR shall receive products without causing operational delays or incurring demurrage.

The KTR shall coordinate receipt scheduling and quantities with the FSC and ensure sufficient ullage exists to accommodate receipts. For tank truck deliveries, the KTR shall escort tank trucks to and from base gate and appropriate storage facilities as required. The KTR shall verify documentation, seals if required, fuel grade, and offload completion.

The KTR shall perform required initial visual inspection of all fuel receipts. The KTR shall ensure sampling and laboratory analysis of products IAW applicable directives. The KTR shall not offload products found to be non-conforming during receipt inspection or lab testing until approval has been granted by DLA Energy and AFPET. Off-specification products shall be isolated pending disposition instructions from DLA Energy Region. The KTR shall notify the FSC and COR of any product quality or quantity discrepancy. The KTR shall prepare all documents required for product receipt.

G5.2.2.1 Return to Bulk (RTB). The KTR shall RTB on-specification fuel from defuel units or bowsers upon request from FSC. Defueled fuel and RTB bowsers shall be sampled/tested as applicable to ensure product quality prior to offloading into the fuel system. Off-specification product shall not be offloaded into the fuel system without DLA Energy Region approval.

G5.2.3 Product Storage. The KTR shall be responsible for product integrity and quantity while in KTR custody.

Product shall be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The KTR shall notify the FSC and COR of any issues that impact the integrity, quantity, or availability of products in storage. The KTR shall respond to requests for truck fillstand support, fuel

Performance Work Statement, Tab G G-3 transfers, and offload of fuel for shipments where facilities exist within locally established response time to ensure no mission impact.

G5.2.4 Product Issues. The KTR shall issue fuel without causing operational delays. The KTR shall notify the FSC and COR of any fuel quality discrepancies. For any discrepancy, the KTR shall initiate corrective actions to facilitate delivery of on-specification product. The KTR shall prepare all documents required for product issue.

G5.2.4.1 Flightline Issues/Defuels. The KTR shall respond to requests from the MOC or other authorized customers for alongside aircraft fueling operations or aviation/flightline support equipment within locally established response times. The KTR shall provide aircraft defueling of on-specification fuel upon request from MOC. The disposal of fuel suspected of contamination will be accomplished in accordance with local Operating Instruction (OI) guidance. Requests for service shall be logged by the FSC as received on individual FMD log sheet lines and dispatched individually unless MOC initiates the request as a multi-dispatch authorization. Response times are calculated from the time of request to time of arrival at the servicing location or arrival at the first servicing location in a multi-dispatch series. When established response timeframes are not met, circumstances leading to delay shall be annotated in the remarks section of the FMD control log using approved FMD 20-Codes to aid in controlling flightline operations and to quickly document events/actions. Additional 20-Codes may be added to facilitate local requirements. The KTR can preposition refueling units in closer proximity to aircraft or fillstands to expedite required support. A Cryogenic Conservation Plan will be established within the Flight Operation Instruction (FOI) and IAW AFI 23-201.G5.2.4.2 Organizational Tank Issues/Defuels. The KTR shall respond to servicing requests from authorized organizational tank custodians on an as required/priority basis. The KTR shall not defuel organizational tanks or return product to DWCF stocks until the quality has been verified and approval provided by DLA Energy Region and AFPET.

G5.2.4.3 Service Station Issues. The KTR shall operate and maintain the self-service automated service station facilities, equipment, and systems and ensure sufficient product is available to provide 24 hours a day, seven days a week support of ground fuels. Should power fail at the service station, the KTR shall provide ground product support through alternative means such as positioning a ground product refueling unit and operator at the service station or other convenient location during normal business hours (0700-1630, M-F and UTA weekends). For authorized users (vehicles and equipment) that cannot utilize the base service station, the KTR shall provide mobile ground fuel delivery IAW locally established response times. The KTR shall issue and maintain Vehicle Identification Link (VIL) keys for authorized base vehicles. The KTR shall perform required tasks to ensure fuel is properly accounted for and issued to only authorized users.

G5.2.4.4 Cryogenics Issues. The KTR shall support the locally established Cryogenic Conservation Plan. The KTR shall respond to emergency fill requests and other requirements from MOC IAW locally established response times and servicing hours.

G5.2.4.5 Deicing Fluid. RESERVED

G5.2.5 Inventory Management. The management of inventories involves a range of physical and accounting actions associated with ordering/requisitioning, receiving, storing, issuing, and transferring fuel. The KTR shall coordinate inventory management with the FSC and COR to ensure adequate fuel and cryogenics inventories are maintained.

G5.2.5.1 Physical Inventory Management. The KTR shall follow the physical inventory management procedures specified in applicable directives and contract clauses to maintain sufficient product inventories to meet daily demand requirements and minimum levels required in the Inventory Management Plan (IMP) and the Wartime Consumable Document Objective (WCDO).

• Ensure all orders, receipts, transfers, shipments, issues, losses, gains, adjustments, and other transactions/actions are properly documented.

• Maintain control over the physical environment to ensure proper product storage and prevention of losses.

• Ensure inventory variations are within allowable limits. Investigate, document, report, and take corrective action when necessary on excessive variations.

• Provide and maintain manual gauging equipment/supplies (tape and bob, fuel and water finding paste) and

Performance Work Statement, Tab G G-4 manually perform inventory tasks as required per directives, in the event of Automatic Tank Gauging (ATG) inoperability, or if ATG readings are in question. Ensure tape and bobs are calibrated during annual ATG calibration and replace as necessary.

• Provide all applicable documents within required timeframes to FSC/accountant for input into the DLA Energy accounting system.

G5.2.5.2 Accounting/Auditability. The KTR shall ensure proper accounting and maintain auditability for DWCF products. The KTR shall implement procedures specified in applicable directives (special attention to DLA Energy Policy and Instructions).

• Ensure all orders, receipts, transfers, issues, losses, gains, adjustments, and other transactions/actions are properly reviewed and processed in a timely manner.

• Promptly initiate research for out-of-tolerance gains or losses and document results of investigations.

• Maintain files and evidentiary matter for all applicable transactions.

• Coordinate with the DLA Energy Region Inventory Manager and suppliers to order sufficient product to ensure no mission impact due to lack of inventory.

• Perform daily, monthly, and end-of-year closeouts; research and promptly correct rejected transactions.

• Reconcile fuel orders to ensure contract close out and de-obligation of unnecessary open orders

• Process inflight and secondary sales transactions as required.

G5.2.5.2.1 Automation Requirements. The KTR shall implement and maintain the Automated Information Technology (AIT) Equipment, including all automated fuels equipment and facility devices. Maintain existing fuels automation software and hardware and install new fuels automation software and hardware within 30 days of receipt. Coordinate for necessary updates or resolution of automation issues with applicable base and DLA Energy information technology (IT) offices or help desks.

G5.2.6 Quality Surveillance/Laboratory. The Laboratory technician shall be responsible for verifying quality of product receipts and of product in the custody of the KTR IAW applicable directives. The KTR shall follow all applicable directives to ensure products remain on-specification. The KTR shall provide all necessary laboratory supplies. KTR shall request replacement equipment for unserviceable assets (GFE) through the fuels government representative (COR).

The Laboratory technician shall:

• Obtain all fuel samples other than initial receipt visual

• Obtain quarterly cryogenics purity samples

• Take and determine API and temperature measurements for receipt and issue tanks when ATG is inoperable or questionable

• Prepare product samples for shipment to Area Laboratories or commercial laboratories as required and document process for tracking purposes/results (shipping costs covered/reimbursed by government)

• Perform laboratory testing as required and document results IAW applicable directives/procedures to include aircraft sump samples

• Maintain laboratory and cryogenic, equipment, ensure calibrations are current IAW Precision Measurement

Equipment Laboratory (PMEL) policy as determined by the Air Force Metrology and Calibration (AFMETCAL), Test Measurement and Diagnostic Equipment (TMDE) used to make quantitative measurements as directed by applicable AF directives which have an effect on the accuracy and/or reliability of AF systems and subsystems shall be calibrated. TMDE user responsibilities are listed in TO 00-20-14, and the TMDE Management Guidelines are provided in AFI 21-101

• Manage laboratory supply consumable inventory

• Maintain a schedule of analyses and input results in FMD daily

• Submit Product Quality Deficiency Report (as required)

G5.3 Maintenance. The KTR shall provide a detailed maintenance plan to address the references, frequencies, methods, and procedures for accomplishing the maintenance objectives. The KTR shall provide all manpower and tools to implement the maintenance plan. KTR shall provide all parts, supplies, and material needed to perform operational and/or Preventive Maintenance. Tools needed to perform Preventive Maintenance will be provided by the KTR as needed. Specialized equipment will be provided by the government in technical exhibit G-TE-4b. The maintenance

Performance Work Statement, Tab G G-5 records and maintenance plan will be updated as changes occur and be made available for review by the COR upon request and turned over to the COR at the end of the contract. The KTR shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The KTR shall notify the COR/designated office and the FSC of any maintenance downtime within 2 hours, that could affect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation. The KTR shall conduct or request, coordinate, and monitor maintenance and repair actions to ensure completion IAW applicable directives or project plans. The KTR shall be required to provide after-hours access to facilities for maintenance or repair work. KTR shall be appointed as facility manager and be authorized to submit routine BCE repair work orders. The KTR shall implement a tool control program to ensure accountability of items and reduce the risk of foreign object damage. For Government-owned, KTR-operated (GOCO) facilities, the KTR is responsible to identify and up channel maintenance deficiencies which are required to ensure the continued operability and regulatory compliance of the facility and associated systems.

G5.3.1 Operator Maintenance and Inspection. The KTR shall perform operator maintenance to inspect, service, and maintain all fuel distribution systems and equipment IAW T.O. 37-1-1, other applicable directives, manufacturer’s specifications, and best commercial practices. The KTR shall keep pits, and interior secondary containments/dike basins clean and dry and shall drain all water following rain/snow melt, as applicable. Drains will not be left unattended while draining.

G5.3.2 KTR Performed Preventive Maintenance (PM). PM required is the KTR’s responsibility IAW UFC 3-460- 03, as the Operators Maintenance (OM) other applicable directives, manufacturer’s specifications, and best commercial practices. The KTR shall implement a systematic PM program contributing to the uninterrupted functioning of the fuel terminal. Where DLA Energy has assumed responsibility for specific parts of PM under the SRM program or a Centrally Managed Program (CMP), the Government will coordinate actions with the KTR to minimize disrupting operations of the fuel terminal.

G5.3.2.1 KTR Performed System Maintenance (SM). SM shall be performed IAW Tab F requirements.

G5.3.3 SRM/MILCON. SRM or MILCON required is the Government’s responsibility IAW DLA Energy policies and DoD 4140.25M. The KTR shall initiate action (WT, Form 332, etc.) for SRM or MILCON needed based upon the maintenance plan and unplanned deficiencies discovered during preventive/operator maintenance or operations. The KTR shall notify the BCE and the Fuels COR and follow up to ensure projects are submitted to HQ AFRC and DLA Energy,If determined by DLA-Energy to be appropriate, DLA-Energy may request the KTR perform SRM tasks IAW Tab F.

G5.3.4 Buildings and Grounds Maintenance. The KTR shall maintain buildings to the standards expected of any Base facility occupant and grounds IAW Tab F guidelines. The KTR shall report building maintenance needs to BCE through the facility manager. The KTR shall be responsible for weed control within the secured fence line of the fuels facilities using Base approved methods where those services are not currently provided by the base. The Base Snow Plan will provide snow removal for access roads, truck loading/offloading pavement, and parking lots. If applicable, the KTR shall be responsible for snow and ice removal on all walking surfaces within the area to include sidewalks, tank stairs, and dike wall stairs as well as operational areas required for mission continuation. The KTR shall ensure buildings are clean, free from debris, and pest free. The KTR shall not permit or allow fire hazards to accumulate in buildings or on grounds.

The KTR shall notify the COR of any unresolved maintenance action but shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the CO. If determined by AFRC to be appropriate, AFRC may request the KTR perform buildings and grounds maintenance tasks as specified in G5.3.5. Other Maintenance.

G5.3.5 Other Maintenance. The KTR shall notify the COR/BCE of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during operator and preventive maintenance or operations.

The KTR shall request BCE assistance with AF Form 332 to correct these deficiencies or to perform necessary repairs.

The KTR shall not perform maintenance and repairs beyond operator and preventive maintenance.

G5.3.6 Vehicle Maintenance. The KTR shall maintain special purpose vehicles IAW applicable 36-series technical orders and AFI 24-302 Vehicle Management standards to include performing a daily check of refueling units prior to use and a minimum of a weekly check for vehicles not used during the week. Government owned vehicles requiring

Performance Work Statement, Tab G G-6 preventive maintenance or repair shall be turned in to Vehicle Management Refueling Maintenance (RFM). The KTR shall ensure DWCF fuel in vehicles out for maintenance is properly accounted for and not disposed of without approval.

The KTR shall notify the COR when vehicle inventory falls below Mission Essential Levels or Mission Capable Rates when statuses indicate potential mission impact. The KTR shall provide necessary information when requested to justify vehicle authorizations or replacements. The KTR is responsible for maintaining KTR owned vehicles IAW commercial/manufacturer’s standards and ensuring serviceability of sufficient vehicles to perform all required PWS tasks. The KTR shall be appointed to act as Vehicle Control Non-Commissioned Officer (VCNCO) for Government owned vehicles IAW with Wing directives and shall provide documents or info pertaining to Government owned vehicles to the COR and Vehicle Control Officer (VCO) when requested.

G5.3.7 Cryogenics Maintenance. The KTR shall maintain cryogenics tanks, equipment, and area IAW applicable directives to ensure safety of personnel and quality/quantity of products are maintained. Tank deficiencies shall be reported to AFPET IAW AFI 23-201.

G5.4 Safety. The KTR shall ensure KTR personnel have a safe and healthy work environment. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principle hazards to be encountered and how to prevent or reduce these hazards IAW applicable federal, state and local laws and regulations. The KTRs safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. KTR shall comply with applicable safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

KTR shall provide 24-hour contact information to the base fire department dispatch center. The KTR shall provide and replace as necessary all Personal Protective Equipment (PPE) and other safety items required for performing operations and maintenance tasks.

G5.5 Security. The KTR shall incorporate necessary physical, personnel, operations, communications, and information system security to obtain and control access to applicable restricted/controlled areas, ensure only appropriate computer and information access, and maintain integrity and safety of applicable fuel facilities and Government Owned Equipment/Vehicles. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under KTR control; inspecting gates, fencing, and security lighting surrounding fuel facilities and requesting maintenance and repairs when needed; securing gates, buildings, and system valves when not in use. The fuels KTR shall establish liaison with appropriate base law enforcement agencies for implementation of security measures. The fuels KTRs are not responsible for providing dedicated guards. Force protection is the responsibility of the base. After hours security checks, are performed by LRS or Security Forces personnel. The KTR shall respond immediately upon notification to correct security issues. Tab G KTR personnel shall be identified to the LRS and Base Security Forces as mission-essential as required to facilitate base entry and ensure uninterrupted fuel support during normal base operations, deployments, exercises, and contingencies as well as during periods of heightened security or inclement weather.

G5.6 Environmental Protection. The KTR shall actively protect and enhance the quality of the environment by adhering to all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. The KTR shall ensure dike draining or similar discharge actions are properly approved, performed, and documented as required. If the KTR receives a visit from or a Notice of Violation (NOV) from a federal, state, or local agency, the KTR shall immediately notify the COR or CO. The KTR shall support and participate in either the host base or the DLA Energy Environmental Management System.

G5.6.1 Government Provided Documents. The government will provide the following environmental documents as applicable: Spill Prevention Control and Countermeasures (SPCC) Plan; Spill Prevention, Response Plan (SPRP); Oil Pollution Act 1990 (OPA 90) Facility Response Plan (FRP); Hazardous Waste Management System; National Pollutant Discharge Elimination System (NPDES) Permits Program; Storm Water Pollution Prevention Plan (SWPPP); Integrated Contingency Plan (ICP); and Oil Pollution Prevention Operations Manual.

G5.6.2 Leak Detection. The KTR shall provide fuel system access, product transfer, and ancillary mechanical support to DLA Energy Leak Detection KRTs (BAE) for the implementation of the Leak Detection Centrally Managed Program (LD-CMP) point in time testing and leak location testing at all locations. For Permanent Leak Detection Systems (PLDS), the KTR shall conduct testing at least quarterly by operating the PLDS and provide test results to DLA LD-CMP Program

Performance Work Statement, Tab G G-7

Manager immediately upon conclusion of testing. For PLDS technical and operation support, the KTR shall enter a trouble ticket. DLA will provide annual certification and required maintenance of the PLDS.

G5.6.3 Spill Response.

G5.6.3.1 In the event of a fuel spill, the KTR shall respond to fuel spill and make base notifications IAW Tab A, the SPCC Plan, FRP, or equivalent plan. Notifications shall be initiated immediately but no later than 30 minutes after discovering the spill.

G5.6.3.2 For all spills, the KTR shall initiate Fuels Incident Report within 24 hours IAW AFI 23-201. For large spills, reporting procedures shall be followed to ensure all reportable fuel notifications are made within 24-hours IAW DLA- Energy P-40.

G5.6.3.3 The KTR shall recover usable fuel to the greatest extent possible.

G5.7 Training. Upon contract start, KTR personnel shall be fully qualified to perform Tab G Fuels tasks. The KTR shall adequately train personnel to ensure success and safety of the fuels operation. The KTR shall ensure prior to performing tasks unsupervised, that personnel assigned to all tasks must have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The KTR shall document all fuels training by name of employee, training, certifications, and date and make these records available to the COR upon request.

This training provided shall include operations, maintenance, safety, security, and environmental compliance IAW applicable federal, state and local laws and regulations. The KTR shall utilize AFPET predefined operating procedures, lesson plans, and checklists IAW AFI 23-201. AFPET predefined operating procedures, lesson plans, and checklists may be tailored to meet localized training requirements IAW AFI 23-201. The KTR shall also conduct DoD/DLA publication familiarization training to ensure periodic content review and compliance with new or updated policy.

G5.7.1 Government Provided Training. The KTR shall attempt to schedule employees for all required courses within 30 days of falling below minimum training requirements. The KTR is responsible for all costs incurred for personnel to attend training. The KTR shall submit requests for classroom slots to the COR who will obtain HQ AFRC approval/disapproval for the Quality Control/Cryogenic Maintenance courses. Approval/disapproval will be based on available course allocations for AFRC. If any course is unavailable based on non-availability of allocations, the KTR is still required to maintain the minimum key personnel staffing requirements (G-TE-9). The KTR shall be required to replace departing personnel or fill a vacant position without additional compensation. The DLA- Energy and/or the government will provide the following training if course allocations are readily available:

Emergency generator training (base)

Leak Detection operation and testing (VEEDER ROOT)

Fuels Terminal Manager/Responsible Officer course, (DLA-Energy)

Quality Control, course number J3AZR2F051 06AA, (Sheppard AFB)

Cryogenics Maintenance, course numbers J3AZR2F051, (Sheppard AFB)

Base Level Defense Fuels Management Course (FMD), (Sheppard AFB)

G5.7.2 Air Force Access. The KTR shall provide Air Force access (Active Duty, Guard, Reserves) for use of government furnished vehicles, facilities and equipment during all scheduled UTAs, Annual Tours, Season Training Program, normal base operations, deployments, exercises, and contingencies.

G5.7.2.1 AF Reservist. The KTR shall provide UTA, AT, and STP training, IAW paragraph A5.2. Government validated training requirements will be provided to the KTR IAW paragraph A12.5. The KTR shall provide specific related training to 2F0 and 21R reservists using procedures IAW AFI 23-201, AFI 23-204 Organization Fuel Tanks, AFI 23-502, and all other guidance outlined in the 2F0X1 Career Field Education and Training Plan (CFETP) for each respective Air Force Specialty Code (AFSC).

Performance Work Statement, Tab G G-8

G5.7.2.1.1 Training shall include but is not limited to Proficiency Training, and On-the-Job-Training (OJT).

G5.7.3 Organizational Tank Custodian Training. The KTR shall provide tank custodian training and implement an organizational tank inspection program IAW applicable Air Force Instructions.

G5.8 KTR or On-Site Items. Items used in the performance of this contract are either brought in by the KTR or available on-site.

G5.8.1 KTR Items. The KTR shall provide sufficient and adequate tools, personnel protective equipment, laboratory supplies, and other items needed to adequately and safely perform all operations and maintenance tasks required by the contract. The KTR shall ensure compatibility between KTR items and on-site facilities, systems, and equipment.

G5.8.1.1 Disposition of KTR Items. KTR items identified herein shall be used solely in the performance of the work defined in Section G5.0. The KTR shall not store items in excess of the contract requirements on base property.

G5.8.1.2 Uniforms, Clothing, and Safety Equipment. The KTR shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel. If caps are worn on the flight line they must be approved through Airfield Management and be secured to the head to prevent FOD hazards.

G5.8.1.3 Government Special Purpose Vehicles. Where required, the Government will provide sufficient special purpose vehicles with appropriate capability to meet the contract requirements for aviation and ground product service.

The KTR is responsible for ensuring that all special purpose vehicles are operated only by licensed and qualified personnel.

G5.8.2 On-Site Equipment, Facilities, and Services. On-site facilities and equipment incidental to the location listed in Tab G including sufficient shared office/workshop space or separate facility for KTR occupancy shall be operated and maintained in performance of this contract. When an item on-site is no longer required or becomes unserviceable, the Government, at its discretion, is not required to replace the item.

G5.8.2.1 Other Items and Services. In addition to on-site items listed in Tab G, the following items and services are available in support of this contract:

Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) shall be provided, overhauled, and when necessary, replaced by the Government. The Government will determine the quantity and type of fire suppression equipment at the stations.

Safety Data Sheets (for Government-Owned Products only).

Bowsers for conducting reclaimable fuel operations.

Waste water/fuel disposal (typically via a Base Environmental contract).

Laboratory vent hood testing (government responsibility).

G5.8.2.2 Unauthorized Use of Facilities. Cooking, eating food or drinking beverages in the fuels laboratory is prohibited.

G5.9 Other Performance Requirements. The KTR shall:

Submit Petroleum Contingency Capability Report (REPOL), Vehicle Validation documentation, monitor cryogenic conservation plan, submit and other reports as required and upon request.

The KTR shall set up a local Enhanced Technical Information Management System (ETIMS) account and have a Technical Order Distribution Administrator (TODA) IAW T.O. 00-5-1.

Respond to LRS, base, or higher headquarters correspondence by suspense dates. Provide information copies to

Performance Work Statement, Tab G G-9

COR. Provide advance copies to COR/HQ AFRC prior to responding to taskers related to changes in contract performance.

Maintain a document control file (recommend IAW AFRIMS, DLA file plan, and AF/DLA disposition schedules) and turn over all files to the government at the end of the contract.

Attend and participate in appropriate meetings with supporting/supported organizations for planning purposes, problem identification and resolution, and status updating (such as daily Maintenance meetings, VCO meetings, monthly “How Goes It” briefings, etc.).

For exercises or real world contingencies, the KTR shall provide 24-hour contact information to Emergency Operations Center (EOC) or similar function when activated. The KTR shall not be required to dedicate a representative to staff the EOC but shall ensure prompt response to any EOC request for fuels information and support.

Perform all duties associated with the Management Internal Control Toolset (MICT) or current annual self-inspection program, to include Self-Assessment Checklists (SAC) and updates with current program. The COR will validate all inputs and observations identified by the KTR.

The KTR shall perform Workgroup Administrator (WGA) duties for BSM-E IAW DLA-Energy, USAF, MAJCOM and Wing directives.

G6 REQUIRED FUELS PLANS

G6.1 KTR Detailed Plans. Following contract award, the KTR shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and CO for review and acceptance. The plans are considered dynamic documents and will be updated as required throughout the contract period. Updates will be provided to the COR and CO for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

G6.1.1 Contract Compliance Plan (CCP). The KTR is responsible for ensuring compliance with all contract performance requirements. As such, the KTR shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the KTR to measure performance on a continuous basis. The CCP will include performance based plans. General performance criteria will include the KTR’s ability to provide continuous fuel support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds inside the secured fence lines and facilities under KTR control. . The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Contract Deficiency Reports (CDR) generated by the COR. The KTR shall submit a CCP to the CO for review and approval within 30 days after contract award. The CCP will be made available for Government review, upon request, at any time during the contract performance period.

G6.1.2 Operations Plan. The plan will provide comprehensive and detailed step-by-step procedures (checklists) covering all requirements specified in G5.2 through G5.2.6.

G6.1.3 Maintenance Plan. The KTR shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan will address the requirements specified in G5.3 through G5.3.7 and identify the frequencies, methods, and procedures for documenting and accomplishing the maintenance objectives set forth within and will be developed IAW applicable directives including UFC 3-460-03 and T.O. 37-1-1, manufacturer’s recommendations, best commercial practice, and industry standards.

G6.1.4 Safety Plan. The plan will outline procedures necessary to maintain safety IAW applicable federal, state, and local laws and regulations. At a minimum, this plan will include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Emergency Response, Safety and Health Standards, Hazardous Communications, Lockout/Tagout, Two-person requirement plan, and Fuel Handling Operations.

G6.1.5 Security Plan. The plan will clearly identify staffing and procedures necessary to meet applicable security requirements and include information, operations, and communications, physical, and personnel security aspects

Performance Work Statement, Tab G G-10 associated with Protection Level 4 (Fuels) government assets.

G6.1.6 Environmental Protection Plan. The KTR shall provide a comprehensive and detailed plan that will ensure compliance with federal, state, and local environmental laws, regulations, and other guidance. Such aspects as spill prevention, spill response for varying Tier levels, operational details such as dike drain and oil/water separator procedures, Hazardous Waste Operations (HAZWOPER) and related training, and environmental contact information should be included.

G6.1.7 Training Plan. The plan will identify length of training, specify initial or recurring fuels training, training sources, and a brief description of courses for federally, state, and locally mandated and generally required safety training, environmental protection training, and job qualification training. The plan will include a sample fuels training record or method of documenting fuels personnel qualifications/certifications. The plan will address the training requirements and methodology for fuels KTR personnel.

Performance Work Statement, Tab G G-11

G-TE-1

SERVICE SUMMARY

Introduction. The rights of the Government and remedies described below are in addition to all other rights and remedies set forth in this contract or existing under federal common law. Specifically, the Government reserves its rights to inspect the services performed under the contract and if any services do not conform to the contract requirements and cannot be corrected by re-performance, the Government may reduce the contract price to reflect the reduced value of the services performed. Further the Government reserves its rights to perform the services itself and charge to the KTR any cost incurred by the Government to perform those services, as well as reserving the Government’s right to terminate the contract for default.

This Performance Requirements/Fuels Services Summary Table below is the foundation for the Quality Assurance Surveillance Plan (QASP) used to determine KTR overall performance. The table identifies specific fuel service performance requirements and related standards for each of the PWS performance factors/subfactors: 1. Staffing; 2.

Operations; 3. Maintenance; 4. Safety; 5. Security; 6. Environmental; 7. Training; 8. KTR or Government Owned Items;

and 9. Other Performance Requirements.

The KTR shall provide the COR view only access to the FMD through establishment of a trust (COR LAN connection to FMD). The COR will have the option of using their computers or FMD computers to access information to assist in surveillance requirements.

As this is an AFRC BOS contract, inspection of KTR performance is primarily the responsibility of AFRC rather than DLA-Energy. The AFRC Inspector General offices may continue to assess mission support functions with prior AFRC CO notification. Base permitting/regulatory offices may assess KTR compliance with legally mandated requirements and provide documentation of any inspections and requests for action to the COR to forward to the CO.

Using the QASP, the COR or other AFRC inspectors observe and rate KTR performance on the accomplishment of requirements identified in the Fuels Service Summary Table, G-TE-1.

Performance Work Statement, Tab G G-12

Fuels Service Summary Table

SS# Performance Standard PWS Section/

Paragraph Performance Measure

SSG01

Ensures staffing is provided as proposed and required to meet all PWS requirements

G5.1; G-TE-9

Operating hours staffed as proposedAll personnel meet qualification requirements

- No mission impact due to staffing shortfalls or personnel lacking qualification

SSG02a Ensures all FSC operations are conducted to meet mission requirements

G5.2.1

- FSC constantly staffed on all shifts unless documented coordination for exception with customers

- Up-to-date vehicle/facility/ inventory status maintained

- FSC log properly documented Key control maintained

- Communications with stakeholders maintained

- VIL key program in compliance

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact

- No valid complaints related to FSC performance

SSG02b Ensures all receipt operations are conducted to meet mission requirements

G5.2.2 - G5.2.2.1 (inclusive)

- All receipts started/ended within required time or no mission impact

- No demurrage due to lack of KTR staffing or KTR fault

- All receipt documentation provided to FSC accurately and within required timeframe or corrected by KTR with no adverse impact

- All required quality control tasks accomplished within required timeframe

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact

- No valid complaints related to receipt operations.

Performance Work Statement, Tab G G-13

SS# Performance Standard PWS Section/

Paragraph Performance Measure

SSG02c Ensures all storage operations are conducted to meet mission requirements

G5.2.3

- All truck fills and transfers started/ended within required time or no mission impact

- All storage documentation provided to FSC accurately and within required timeframe or corrected with no adverse impact

- All required quality control tasks accomplished within required timeframe

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact

- No valid complaints related to storage operations.

SSG02d Ensures all issue and transfer operations are conducted to meet mission requirements

G5.2.4 - G5.2.4.3 (inclusive)

- All truck fills and transfers started/ended within required time or no mission impact

- All flight line issues initiated/ accomplished within required timeframes

- All cryogenics issues initiated/ accomplished within required timeframes

- All organizational tank issues initiated/accomplished within required timeframes

- Base service station issue capability maintained or alternative provided to avoid mission impact.

- All issue and transfer documentation provided to FSC accurately and within required timeframe or corrected by KTR with no adverse impact.

- All required quality control tasks accomplished within required timeframe

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact issue/transfer operations

Performance Work Statement, Tab G G-14

SS# Performance Standard PWS Section/

Paragraph Performance Measure

SSG02e Ensures all inventory management tasks are conducted to meet mission requirements

G5.2.5 - G5.2.5.2 (inclusive)

- All transaction processing/ documentation accurate and within required timeframes or corrected with no adverse impact

- All required investigation/ documentation of excessive gains/losses performed

- No violations of inventory control limits due to KTR

- Properly performs daily, monthly, annual close-outs/ reconciliations

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact

- Ensure stock levels are maintained IAW the DLA Inventory Management Plan (IMP) and MAJCOM established levels.

- Perform back-up/maintain file plans for all transactions.

- No valid complaints related to inventory management

SSG02f Ensures all quality surveillance tasks are conducted to meet mission requirements

G5.2.6

- All required sampling and testing tasks accomplished accurately and on time

- All required action taken promptly for off-specification products to document, notify, isolate, avoid issue, and correct

- Proper procedures followed; no safety, environmental, or security issues; no inventory or mission impact

- Meet Caution Tag Program, laboratory housekeeping and glassware cleanliness requirements.

quality surveillance

Performance Work Statement, Tab G G-15

SS# Performance Standard PWS Section/

Paragraph Performance Measure

SSG03a Ensures facilities, systems, vehicles, and equipment are serviceable and properly maintained to meet mission requirements

G5.3 - G5.5.3.6 (inclusive)

- All facilities/ systems inspected with AFTO Forms 39 checked/signed off as required,

- Maintenance documentation or discrepancies noted

- No outstanding maintenance actions greater than 30 days due to KTR action/inaction

- No facility/equipment degradation due to KTR maintenance action/inaction

- Facility discrepancies repaired or reported to CE promptly and followed-up on

- SRM/MILCON projects submitted, followed up on, and monitored Tool control maintained

- No valid complaints related to facility maintenance

SSG03b Ensures facilities, systems, vehicles, and equipment are serviceable and properly maintained to meet mission requirements

G5.3.6

- All vehicles inspected with records checked / signed off as required

- Maintenance documentation or discrepancies noted

- No outstanding maintenance actions greater than 30 days due to KTR action/inaction

- Vehicle discrepancies reported to RFM promptly and followed-up on Tool control maintained

- No valid complaints related to vehicle maintenance

SSG04

Ensures all PWS tasks are conducted safely and a safe work environment is maintained.

G5.4

-…