TAB B - Materiel Management.pdf

DRAFT FA670322BOSINDUSTRY

Dobbins ARB Base Operations Support 06 April 2022 Performance Work Statement, Tab A A-1

TAB B: MATERIEL MANAGEMENT SECTION OF

PERFORMANCE WORK STATEMENT

BASE OPERATIONS AND SUPPORT SERVICES

AT

DOBBINS AIR RESERVE BASE

April 2022

Performance Work Statement, Tab B B-i

TAB B

MATERIEL MANAGEMENT

TABLE OF CONTENTS

SECTION TITLE PARA

B DESCRIPTION OF SERVICES

Overview B1

Personnel Qualifications B1.2 Asset Management (Warehousing) B2 Central Storage Function B2.1 Hazardous Material Function B2.2

Flight Service Center Function B2.3

Individual Protective Equipment (IPE) Function B2.4 Individual Equipment (IEE) Function B2.5 Customer Support B3 Equipment Accountability Element B3.1

Customer Support Liaison Element B3.2 System/Computer Support B3.3 Inventory B3.4

TECHNICAL EXHIBITS

B-TE-1 Service Summaries

B-TE-2 Workload Estimates

B-TE-3 Data Deliveries

B-TE-4 Government Property

B-TE-4a Government Facilities

B-TE-4b Attachment 10 Consolidated (GFP) Listing

B-TE-4c Scheduled Incidentals Listing

B-TE-4d Schedule Incidentals IT/ADPE/Copiers/Radios

B-TE-4e Government Telephones

B-TE-5 Technical Acronyms/Definitions

B-TE-9

Key Personnel, Special Training, Certification, and Licensing Requirements

B-TE-10 Publications

Performance Work Statement, Tab G G-1

MATERIEL MANAGEMENT

DESCRIPTION OF SERVICES

B1 Overview. The Contractor (KTR) shall perform the duties of the Materiel Management flights under the Logistics Readiness Squadron (LRS), Dobbins ARB. The scope of operations consists of the workload data identified in B-TE-2, Workload Estimates. Its purpose is to provide materiel support to the 94 AW in support of their worldwide, wartime, and peacetime readiness mission requirements. The primary focuses of Materiel Management are to provide supplies and equipment support for on-station and deployed aircraft, other transient aircraft, issue mobility bags and weapons to deploying personnel, and provide training to supply reservist and Logistics Readiness Officers. The 94 LRS Materiell Management Division uses the AF computerized Integrated Logistics System-Supply (ILS-S) also known as Enterprise Solution-Supply (ESS) or applicable Air Force IT System (AFITS) to account for materiel at base level. The Materiel Management Division also operates a single hazardous waste accumulation site IAW applicable environmental law. AFI 23-101, references to “Chief of Supply” (COS) may be synonymous to the “Accountable Officer” (AO) as referenced in this Tab. The KTR is required to follow all standard Materiel Management publications (AFI 23 Series), DOD regulations and any Supplements there to and applicable TO guidance related to subject matter in the PWS for full Materiel Management support. The KTR shall use standard Materiel Management publications (AFI 23 Series) and other guidance/references as applicable (i.e. the Financial Improvement Audit Readiness Guidance (FIAR), DODIs, etc.) when processing AFITS transactions. The KTR shall ensure that all data management and reporting requirements of all Materiel Management information systems such as AFITS, Enterprise Environmental, Safety, Occupational Health Management Information System (EESOH-MIS, and Mobility IT systems are maintained as identified in applicable AF regulations and technical orders.

B1.1 Hours of Operation.

Day Time Duties Performed

Monday through Friday

0700 - 1600 Process issue requests, requisition/receive MICAPs, select property

Monday through Friday

0700 - 1600 Provide Mobility Bag/Weapons & Individual Equipment Element

Saturday & Sunday Primary UTA

0700 - 1600 Process issue requests, requisition MICAPs, select property IEE & IPE/Weapons on UTA weekends to support mission requirements.

The KTR shall provide access to Requisition Government Furnish Property (RGFP), Materiel Management required equipment and ensure access to facilities for the reservists on UTA weekends.

B1.2 Personnel Qualifications.

B1.2.1 Materiel Management Manager. The KTR shall appoint in writing an individual and designated alternate to be the Materiel Management Manager. The Materiel Management Manager shall be located on-site during duty hours and shall not perform the function of manager/lead for any other tab. The KTR shall not be the Materiel Management AO as the government assumes these duties. Minimum qualifications for the Materiel Management Manager are at least three

(3) years’ experience working in the Air Force ILS-S/ESS or applicable AFITS within the last five years; one year base level general Materiel Management, and two years in a Materiel Management managerial capacity. The Materiel Management Manager shall have no additional duties outside the Materiel Management function. (See B-TE-9)

B1.2.2 Base Materiel Management Personnel. The KTR shall provide Materiel Management personnel that have completed the Air Force Materiel Management 2S051 skill level requirements or must have worked in an Air Force Materiel Management activity for at least 2 years. Users are to be limited to a single primary Transaction Identification Code (TRIC) group based on their job/duty title. (See B-TE-9)

Performance Work Statement, Tab G G-2

B1.2.2.3 Chief Inspector/Care of Supplies in Storage (COSIS). The Chief Inspector will have (3) years’ experience working in the Air Force ILS-S/ESS or applicable AFITS within the last five years; one year base level general Materiel Management. (See B-TE-9)

B2 Asset Management Section (Warehousing). The KRT shall perform Asset Management functions for the 94 AW consisting of the following: Central Storage, Hazardous Materiel Tracking Activity (HAZMAT), Flight Service Center, Individual Protective Equipment (IPE), and Individual Equipment Element (IEE). Responsible for stocking, storing, issuing, inspection management, and accountability for DOD supplies and equipment. The KTR shall select and route materiel using the AFITS or manually prepared issue, shipment or transfer document. Manage and account for Supply points, time-change, Time Compliance Technical Orders (TCTO), Repair Cycle process for Due-in From Maintenance (DIFM) management, awaiting parts (AWP), and turn-around. Perform and manage all Readiness Spares Package (RSP) and Mission Support Kits (MSK) functions to include the establishment of authorizations, loading of package details, physical build up, inventory and turn-in. Single turn-in processing point for Nuclear Weapons Related Materials (NWRM) items.

B2.1 Central Storage Element. The KRT shall perform warehouse management functions to include storing and accounting for all in-warehouse Materiel Management and equipment items, classified and sensitive items, Nuclear Weapons Related Materiel (NWRM), War Reserve Materiel (WRM), War Consumables Distribution Objective (WCDO) items; selecting items to be issued, shipped or transferred; conducting warehouse validations; maintaining central locator functions; performing warehouse inspection functions. Perform and manage all Readiness Spares Packages (RSP) and Mission Support Kits (MSK) functions to include the establishment of authorizations, loading of package details, and physical build up, inventory and turn-in’s. Ensure all shelf life items in storage are properly managed.

Properly handle and store all classified, NWRM, and sensitive assets. Ensure all Materiel Management assets identified as Suspect are properly managed. Ensure Functional Check assets are properly managed. (See B-TE-1, SSB01 and

SSB04)

B2.1.1 Readiness Spares Package (RSP). RSPs are pre-packaged weapon systems spares ready to support wartime and peacetime requirements. The KTR shall manage and maintain the RSP in a ready-to-deploy configuration to support Wing operations. This includes storing, issuing RSP materiel and updating all details in the AFITS. All authorizations shall be established and maintained IAW the Master Authorization File (D087) provided by higher headquarters. The KTR shall reconcile all details in the AFITS with the kit reconciliation files (XTJ/XVF – flat file transactions) when directed by higher headquarters IAW AFI 23 Series. (See B-TE-1, SSB02)

B2.1.2 Mission Support Kit (MSK). MSKs are temporary tailored kits designed to support specific missions. The KTR shall establish MSK details in AFITS and assemble MSK as requested by local activities and approved by the AO. Upon return, the KTR shall process issues for materiel used, route repairable, and turn in unused materiel to stock and delete MSK details from the AFITS. The KTR shall prepare MSKs for deployments/humanitarian relief efforts IAW AFI 23 Series publications. (See B-TE-1, SSB02)

B2.1.3 Materiel Storage. The KTR shall properly secure and store materiel according to the materiel category, specific materiel storage requirements, and assigned locations indicated on the AFITS notice to stock. For materiel with no warehouse location identified on the notice to stock the KTR shall assign a location and update the AFITS accordingly.

The KTR shall ensure stored materiel is properly warehoused according to condition, identity and functionality IAW all applicable AF guidance, to include TOs, joint manuals, and DOD regulations, HQ AFRC Supplements, and Base Air Wing Instructions (AWIs). The KTR shall retrieve bin labels from the AFITS and place on the bins accordingly. The KTR shall process warehouse change documents IAW AFI 23 Series. The KTR shall provide courtesy storage for other organizations if space is available as determined by the AO (See B-TE-1, SSB03).

B2.1.4 Shipment/Transfers. The KTR shall process shipment transactions for materiel pending disposition into the AFITS IAW instructions received from the item manager. The KTR shall process shipments to other government agencies, when requested, for MICAP requirements, contingency support or if the on-hand balance is equal to or greater than the requisitioning objective. The KTR shall coordinate with the appropriate Equipment Custodian and process all higher headquarters directed equipment RDOs into the AFITS when approved by the AO. The KTR shall process appropriate AFITS transactions to deploy or transfer RSP, MSK and mobility equipment as directed by higher

Performance Work Statement, Tab G G-3 headquarters, 94 LRS/LGRDX and tasked organization. The KTR shall provide materiel deployment listings and transfer documentation to the equipment custodian, deploying organizations or other agencies as directed by the Government.

B2.1.5 Inspection Operations and Related Operations. Within ten (10) days the KTR shall appoint in writing, to the COR, an individual as Chief Inspector to oversee the Care of Supplies in Storage (COSIS) Program IAW AFMAN 23-125 (IP) and

AFI 23-101.

B2.1.5.1 Care of Supplies in Storage (COSIS) Inspection Program. The Chief Inspector annually shall conduct an overall COSIS inspection for each warehouse. If the previous inspection date is unknown, the KTR shall conduct the annual inspection in the first quarter of the period of performance of the contract to establish the annual requirement date, unless otherwise directed by USG. The Chief Inspector shall schedule, conduct, and provide reports of the COSIS inspection program. Copies of the COSIS inspection report will be provided to the inspected activity to accomplish corrective actions. Inspection personnel will then perform a follow-up inspection within ten (10) calendar days to ensure discrepancies were corrected. These discrepancies will be briefed to the AO until resolution. Forward copies of COSIS reports to the COR for validation. (See B-TE-1, SSB04;

B-TE-3, B001)

B2.1.6 Precious Metals. The KTR shall act as the installation Precious Metals Recovery Program (PMRP) Monitor/focal point IAW AFI 23 Series publication. PMRP is a program which promotes the economic recovery of precious metals from excess and surplus precious metal-bearing materials, and also the reutilization of recovered fine precious metal for authorized internal purposes or as government furnished materiel. The program encompasses silver, gold, and the platinum family.

B2.1.7 Electrostatic Device (ESD). The KTR shall implement the ESD program IAW TO 00-25-234 General Shop Practice Requirements for the General Repair and Air Force Research Laboratory Instruction (AFRLI 21-101). The KTR shall appoint an ESD point of contact (POC) at each warehouse where required to effectively manage the ESD program.

The KTR shall enforce adherence to the use of current technical data and management procedures. The KTR shall ensure personnel have access to the Technical Data System (TDS) and Enhanced Technical Information Management System (ETIMS) as required. The KTR shall designate in writing government supervisor/managers authorized to grant access to restricted-access technical documents in TDS/ETIMS. KTR shall forward a copy of the approval letter to the COR for approval.

B2.2 Hazardous Material Element. The KTR shall operate a HAZMART IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention, the base Hazardous Materials Management AWI and applicable federal, state and local laws. The KTR shall use the AF-EESOH-MIS to record hazardous material transactions and track all hazardous material. In the case of any hazardous material spills, the KTR shall follow the current Hazardous Material Emergency Planning and Response Plan for Dobbins ARB. The KTR shall segregate and store hazardous material by category and compatibility (See B-TE-1, SSB05).

B2.2.1 Hazardous Waste Accumulation. The KTR shall operate the Materiel Management Hazardous Waste Satellite Accumulation Point IAW applicable federal and state laws, all applicable AFIs and the Dobbins ARB Hazardous Waste Management Plan, under the direction of the Dobbins ARB Hazardous Waste Program Manager. In the event of any hazardous waste spills, the KTR shall follow the current Dobbins ARB Hazardous Emergency Response Plan. The KTR shall establish and maintain hazardous waste records in the IAW the Air Force Table and Rule guidelines. KTR shall ensure their employees who work at the Materiel Management Hazardous Waste Satellite Accumulation Point maintain training IAW EPA Hazardous Waste rules, Department of Transportation Hazardous Materials Transportation rules, and Occupational Safety and Health Administrative (OSHA).

B2.3 Flight Service Center. Key duties include managing Supply Points, Time Compliance Technical Order (TCTO), time change, Repair Cycle process for Due-in from Maintenance (DIFM) Found on Base (FOB), Quality Deficiency Report program, Awaiting Parts (AWP), turn-around transactions, and local manufacture. Perform and manage all single turn-in processing point for NWRM items.

B2.3.1 Supply Points. With AO approval, the KTR shall establish, maintain, and update Supply point details in the AFITS. The KTR shall maintain a file for each Materiel Management point to include the Supply Point Monitor

Performance Work Statement, Tab G G-4 appointment letter and current Supply Point Listing (Q13). The KTR, in coordination with Decentralized Materiel Support (DMS). The KTR shall ensure a semi-annual Supply point reconciliation is performed to review customer records and physical balances match applicable AFITS details. One of the semiannual reconciliations will be done at the same time as the annual supply point inventory.

B2.3.2 TCTO Processing. The KTR shall requisition modification kits or components in the AFITS IAW the applicable TCTO publication and AF Form 2001, Notification of TCTO Kit Requirements, provided by the Decentralized Materiel Support (DMS) Function. The KTR shall file all documentation by TCTO number. The KTR shall notify DMS when TCTO kits are received and store or deliver at the direction of the DMS. The KTR shall track TCTO kits and components issued for the modification of each end item IAW AFI 23 Series publications.

B2.3.3 Defense Reutilization and Marketing Office (DRMO). The KTR shall assist customers with excess or surplus property no longer needed/being used IAW DOD 4160.21-M, DRMS-I 4160.14, and AFM 23-110 Vol. 6. An appointment by customer, via email or phone call (X4591), to schedule a site assessment for non-equipment, hazardous material, medical, biological, NBC, explosive, radioactive, nor weapon items that customer will be properly Red tag with AF Form 2005 IAW TO 35-1-4. Then KTR will run A5J and will work with DLA Property Disposal Specialists @ DRMO, located in Warner Robins to schedule deliveries performed by transportation (Tab D).

B2.3.4 Repair Cycle Asset Management. The KTR shall monitor due-in from maintenance (DIFM) details using the D23 and ensure the applicable AFITS is updated to reflect the most current status per Materiel Management publications (AFI 23 Series). The KTR shall conduct the Semi-annual Direct Not Reparable This Station (NRTS) validation. The KTR shall provide a pick-up service for DIFM assets. The KTR shall be responsible for loading materiel onto vehicles used for pick-up services. The KTR shall ensure materiel picked up for turn-in has been cleaned, purged, drained, environmentally certified or otherwise prepared by the customer and the AFTO Form 20, (Caution And Inspection Record) attached (See B-TE-1, SSB06).

B2.3.4.1 Turn-In Processing. The KTR shall validate materiel turned in against turn-in document and process turn-in transaction into the AFITS according to materiel physically turned in. The KTR shall process and monitor the D23 to ensure all transitions are processed in the AFITS. The KTR shall provide the AO current DIFM status daily.

B2.3.4.1.1 Processing ILS-S Transactions. The following timeliness standards apply to:

Processing Turn-Ins:

DIFM turn ins 1 workday All other turn ins 2 workdays

B2.3.5 Awaiting Parts (AWP). The KTR shall appoint in writing primary and alternate wing AWP monitors to manage the wing/base AWP program. The AWP program will be managed IAW standard Materiel Management publications (AFI 23 Series).

B2.4 Individual Protective Equipment (IPE) Element. Perform tasks (inspect, inventory and issue) required to provide protective equipment to support deployment and contingency operations, allowing Airmen to successfully accomplish mission requirements. This equipment includes, but is not limited to, mobility bags and contents, base mobility small arms and light weapons (SA/LWs), weapon support kits, Chemical, Biological, Radiological, Nuclear Equipment (CBRNE), protective masks, individual body armor, and components, and helmets. All IPE assets, to include training gear and weapon accessories will be managed in AFITS.

B2.4.1 IPE Management. The KTR shall receive, inspect, issue, assemble, perform leak checks, inventory, replenish, dispose of excess, (redistribute when required), manage shelf life, and maintain accountability and visibility in approved IPE AFITS systems. Store all assigned Chemical Warfare Defense Equipment (CWDE) and Individual Protective Equipment (IPE) under safe and secure conditions; these requirements apply to both training and real world gear as directed in Air Force policy and procedures. Stock and issue individual personal protective gear directed by instructions, and other mobility gear required to support 94 Airlift Wing personnel for contingency operations IAW the operation

Performance Work Statement, Tab G G-5 time-phased force deployment data (TPFDD). The KTR shall manage training gear and issue in bulk to Unit Deployment Monitors (UDMs) and/or individuals. The KTR shall provide courtesy storage space and access to mobility training equipment. Training gear will be managed IAW AFI 10-2501 Emergency Management Program and 23 series publications.

B2.4.1.1 The KTR shall inventory all mobility assets under the administrative control of Materiel Management and coordinate the inventory, inspection and proper shelf life control of mobility assets issued to individuals. In the lfourth quarter of each fiscal year, the KTR shallperform an annual inventory, of all individual mobility equipment, unless otherwise directed by government. The KTR shall also maintain and reconcile the Inventory in the Mobility IT system within ILS-S and report to HQ AFRC as required. The KTR shall be responsible for managing the shelf life program for all mobility assets.

B2.4.1.2 Joint Service Mask Leak Tester (JSMLT). The KTR shall manage all aspects of the JSMLT process IAW any applicable guidance memos and the US Air Force CONOPS/Instructions for the JSMLT. The KTR shall conduct serviceability testing IAW Air Force Instructions for using JSMLT test equipment on JSGPM masks. The KTR shall ensure the availability of at least one (1) qualified JSMLT operator at all times. The government will provide initial training for one KTR JSMLT operator and is responsible for all repairs of the JSMLT. It is the KTR’s responsibility to ensure replacement and/or additional JSMLT operators are properly trained. Testers shall be accountable on CA/CRLs and calibrated IAW TO 33A4-7-10-1. (See B-TE-1, SSB07)

B2.4.1.3 Mobility Bag and Components Storage. The KTR shall maintain Type A (General Purpose), Type B (Extreme Cold Weather), Type C (Chemical Warfare Defense Equipment-Ground Crew) mobility bags, and components IAW AFI 23 Series and locally established procedures. The KTR shall account for all assets, to include training gear, in ILS-S/ESS and serve as the system administrator. The KTR shall include mobility data provided by other organizations, which store their own mobility bags and components. Upon notification by the Installation Deployment Readiness Center/Unit Deployment Monitor/AO, the KTR shall build mobility bags to support exercises and deployments IAW AFI 23 Series.

Performance during duty hours, including UTA weekends, and extended operations in support of deployments/exercises are included in the firm-fixed price. The KTR shall provide mobility bags or components to include sized items as requested by the customer. The KTR shall inventory, inspect and reconstitute components in returned mobility bags and update ILS-S. The KTR shall notify the applicable Organizational Commander and AO/COR of any non-consumable missing components for appropriate action. The KTR shall process contents for cleaning as required. The KTR shall provide the government (AO, HQ AFRC, and Organizational Commander) with a forecast of component shortages and replacements when requested. The KTR shall establish a bench stock and critical reorder levels, for gas mask spare parts needed.

B2.4.1.3.1 The KTR shall establish and operate base pick-up point(s) for laundry and dry cleaning of returned operational mobility bag assets and submit appropriate forms to the AO. The KTR shall receive, inspect, and inventory all items returned from laundry and dry cleaning and notify AO of any discrepancies. The actual laundry and dry cleaning services are Government funded.

B2.4.1.3.2 The KTR shall conduct gas mask inspections, cleaning and sanitizing IAW TO 14P4-20-1C, TM 3-4240-542- 13&P Equipment Manuals and establish a bench stock for all gas mask spare parts (See B-TE-1, SSB008).

B2.4.2 Mobility Small Arms Storage. The KTR shall identify an individual in writing as the Small Arms single point of contact. The KTR shall manage the mobility small arms storage vault, to include, providing secure storage for mobility weapons and controlling access to the vault IAW DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunitions, and Explosives. The KTR shall provide 94 SFS with a current letter identifying KTR personnel authorized unescorted entry into the mobility small arms storage vault. The KTR shall maintain custodial responsibility for all mobility weapons stored in Base Materiel Management IAW AFI 23 Series. The KTR shall be armed when the weapons vault is open. The KTR shall maintain current weapons qualification. The KTR shall provide access to the mobility small arms storage vault for Unit Commanders, Combat Arms Training Manager (CATM) personnel and other visitors during duty hours.

Performance Work Statement, Tab G G-6

B2.4.2.1 The KTR shall provide 94 AW/SF with a current letter identifying KTR personnel authorized unescorted entry into the mobility small arms storage vault. The KTR shall identify an individual in writing as the Small Arms single POC. The KTR shall be armed when the weapons vault is open. The KTR shall maintain current weapons qualification.

B2.4.2.2 Covered Positions (Lautenberg Amendment). All KTR personnel having access to the small arms storage area shall comply with the terms of the Lautenberg Amendment. This includes, but is not limited to, the Chief of Materiel Management, the Primary Weapons Custodian, the Weapons Vault Escort and Alternate Weapons Vault Escort. KTR shall provide POC’s name, phone number, organizational address and e-mail address and will send the list to AFMC SA/LW Serialized Control Activity. (See B-TE-3, B002)

B2.5 Individual Equipment Element (IEE). The KTR shall operate an individual equipment function to issue uniform items and individual equipment (Federal Stock Group 84 and Allowance Standard (AS) 016) and Non-Equipment Authorized Inventory Data (EAID) life support (AS 450) materiel to authorized personnel. The KTR shall use Kentucky Logistics Operations Center (KYLOC) to order initial issue and replacement clothing items for 94 AW enlisted Reservists. The KTR shall process requirements for specialized, sized or special measurement clothing IAW AFI 23-

101. The KTR shall maintain a holding area for organizational and clothing items requiring pick-up by AF Reservists on UTA's. The KTR shall notify personnel when backordered materiel is available for pick up.

B2.5.1 Kentucky Logistics Operation Center (KYLOC). KTR shall ensure all 94 AW assigned enlisted members, based on status, requisition uniforms and clothing from KYLOC through KTR request as authorized by AFI 36-3012 (Military Entitlements). Clothing that is not listed in AFI 36-3012 will be ordered through the local Base Supply FS account or as otherwise defined in AFI 23-101. KTR shall adhere to the guidance in the KYLOC AFR User and Super- User Handbook to perform required duties as assigned.

B3 Customer Support Section. Serves as the materiel management liaison and equipment accountability authority for wing customers to include training, AFITS generated Reports and Listings, and System Support. The goal of support services is to be the central focal point for Dobbins ARB Materiel Management customers. Customer Support consists of two elements; Equipment Accountability Element (EAE) and Customer Support Liaison Element.

B3.1 Equipment Accountability Element (EAE). EAE will serve as the base equipment review authorization activity.

Manage all equipment items with the exception of vehicles. Provide materiel management support to Accountable Officers, Responsible Officers, and Responsible Persons in the control and accountability of AFIT System equipment assets in the wing. Conduct annual assessment on all organizational equipment accounts and document results. Verify accountability of capital equipment, NWRM, weapons, and Communication Security (COMSEC) equipment assets through organization visits. Coordinate and direct deployment and redeployment of equipment assets between Accountable Officers and Responsible Officers/Persons in compliance with DOD directives. Manage Special Purpose Recoverable Authorized Maintenance (SPRAM) assets. Maintain custodian authorization/custody receipt listing (CA/CRL) and SPRAM files/folders. Monitor deployment procedures supporting the mobility capabilities of base accounts.

B3.1.2 Equipment Management. The KTR shall establish and maintain a Master Jacket File for each equipment and Special Purpose Recoverable Authorized Maintenance (SPRAM/R25) and CA/CRL (R14) account IAW with standard Materiel Management publications (AFI 23 Series) to include a current signed R14/R25 listing, custodian appointment letter, and certificate of custodian training. For SPRAM accounts, a letter of authorization is also required. The KTR shall notify custodians thirty (30) calendar days in advance, when an annual inventory of their account is due. The KTR shall coordinate the process of transfers of equipment between on and off-base custodians. The KTR shall process receipts, catalog data, process equipment loads, change and delete details. The KTR shall also process inventory adjustments, date of last inventory (DOLI), identity changes, Unit Identification Code (UIC) to UIC transfers (on base transfer) (FET) and Redistribution orders (RDO’s), process requests (AF Form 601) for equipment allowance authorization changes into the Defense Property Accounting System (DPAS). The KTR shall research all DPAS rejects and take appropriate action within thirty (30) calendar days unless otherwise suspended. The KTR shall maintain equipment details IAW standard Materiel Management publications (AFI 23 Series). The KTR shall ensure daily use Small Arms/Light Weapon (SA/LW) are inventoried on a monthly basis. (See B-TE-1 and SSB13)

Performance Work Statement, Tab G G-7

B3.1.2.1 Serialized Records Reconciliation. The KTR shall perform monthly serial number reconciliation of Small Arms/Light Weapon (SA/LW) and Communications Security (COMSEC) materiel and correct errors identified on the reconciliation listings (R46). The KTR shall schedule a semi-annual reconciliation of COMSEC material and an annual reconciliation of Weapons with AFMC. Serialized record reconciliation shall be performed IAW standard Materiel Management publications (AFI 23 Series). The KTR shall notify the government within one hour of discovery of loss.

Notification shall continue until confirmed acknowledgment with a government representative. (See B-TE-1, SSB09; B-

TE-3, B003)

B3.1.2.2 Asset Marking and Tracking (AMT). If applicable, the KTR shall maintain accountability of the Item Unique Identification (IUID) loading dock stations and hand held terminals. The KTR shall program the hand held terminals as required to maintain operational status. The KTR shall contact DOD Registry point of contact for new and replacement labels as required. Review, edit, and correct data after inventories prior to forwarding data to DOD Registry. The KTR shall label and scan new equipment upon arrival of new assets into installations inventory. Asset must have appropriate identification markings affixed to the asset by the end of the duty day (i.e., due out release, found on base assets, transfers between DCR etc.) and forward data to the DoD Registry (See B-TE-1, SSB10).

B3.1.2.3 Capitalization and Depreciation of Equipment. All assets meeting capitalization requirements must be recorded in Support Equipment Accountable Property System Record (APSR)/AFITS with the following data:

acquisition cost, acquisition date, serial number/unique identifier, and the fund designator. The supporting documentation must accompany the physical asset throughout its movement/lifecycle. The KTR shall maintain Chief Financial Officer (CFO) records IAW standard Materiell Management publications AFI 23 Series and FIAR guidance. (See B-TE-1, SSB11)

B3.1.2.4 Organizational Visits. The KTR shall perform the function of Equipment Accountability Element IAW standard Materiel Management publications (AFI 23 Series). The KTR shall perform annual organizational visits to ensure custodians are performing their equipment custodian responsibilities and maintaining a Custodian Jacket File.

The KTR shall prepare an annual schedule of visits and provide a copy to the COR NLT 31 Dec of each year. The KTR shall provide a written report to AO/COR of each visit and create a suspense system to ensure discrepancies are corrected.

(See B-TE-1, SSB12 ; B-TE-3)

B3.1.2.4.1 During the visit, The KTR shall physically verify location, supporting documentation IAW DoD 7000.14-R and accountability of all capital equipment, NWRM and COMSEC assets. KTR shall physically check 10% of in-use equipment listed on the custody receipt listing and ensure all in-use equipment checked is properly marked with the appropriate Unique Item Identification (UII).

B3.2 Customer Support Liaison Element. The KTR shall establish a customer service function in the Materiel Management Flight. The KTR shall assist customers and answer inquiries pertaining to base Materiel Management matters. The KTR shall provide an answer to the customer concerning undelivered materiel inquiries within one (1) workday. The KTR shall submit Price Challenge and Verification Program (formerly known as Zero Overpricing Program) submissions to AFMC IAW AFI 23-101. Customer Support shall respond to customer logistics concerns and proactively resolve problems that could stand in the way of wing units fulfilling mission requirements. Acts as the primary liaison between customers and AFMC, performs document control function, research, base level records maintenance, base level stock control functions, bench stock management and troubleshoot all materiel management concerns. Monitor the status of Customer requisitions and aggressively follow up with AFMC to resolve customer issues and provide Materiel Management customer training. Manage the Precious Metal Recovery Program (PMRP) and Organization Cost Center Records (OCCR). Perform statistical trend and problem analysis to ensure successful mission accomplishment or as directed by the government and/or higher headquarters. Monitor and maintain the Materiel Management Discrepancy Report (SDR), Military Standard Transportation and Movement Procedures (MILSTAMP) TCTO process. Ensure AFITS rejected transactions are reprocessed within seven (7) calendar days (See B-TE-3, B005).

B3.2.1 Materiel Management Customer Training. The KTR shall update and maintain the current Materiel Management customer-training courses. The KTR shall advertise, schedule, and conduct training based on customer needs and provide certificates to the trainees at the completion of the training. KTR shall coordinate Materiel Management related training needs for decentralized materiel support personnel. Training will be conducted IAW standard Materiel Management publications (AFI 23 Series) to include technical assistance.

Performance Work Statement, Tab G G-8

B3.2.2 Analysis. The KTR shall perform analyses of inventory adjustments, incoming SDRs, and customer complaints semi-annually and Shipment Loss Analysis (M16) quarterly IAW standard Materiel Management publications (AFI 23 Series). The KTR shall document the results of the analyses and proposed corrective actions and provide a copy to the AO/COR. The KTR shall use existing or develop new metrics and brief the results. The KTR shall provide the AO/COR additional analysis data, to include monthly metrics, and un-programmed requirements. (See B-TE-3, B006)

B3.2.3 Issue Requests. The KTR shall process customer’s request for materiel. Requests for Individual Equipment (IE) must be accompanied by an authorization letter from the requesting organization. Requests for initial issue of repair cycle items must be approved by the AO. The KTR shall validate all requests for equipment and hazardous material with the Allowance Source Code (ASC) and the EESOH-MIS prior to processing into the AFITS. The KTR shall provide requesters a control number for the purchase of hazardous materials with a government purchase card. The KTR shall inform purchase card customers to return hazardous material or proof of purchase to the KTR for processing into EESOH- MIS and follow-up as necessary.

B3.2.3.1 Processing ILS-S Transactions. The following timeliness standards apply to: (See B-TE-1, SSB14a and SSB14b)

Processing Expedite Issue Requests Processing Shipments Priority group 01 NLT 10Minutes MICAPS 4 Hours Priority group 02 NLT 10 Minutes Shipment priority group 01 8Hours Priority group 03 NLT 10 Minutes Shipment priority group 02 1 Workday Priority group 04 NLT 1 Hour Shipment priority group 03 2 Workdays Priority group 05-07 NLT 1 Workdays 4-07 3 Workdays Priority group 08-15 NLT 2 Workdays Shipment priority group 08-15 4 Workdays

B3.2.4 Document Control. The KTR shall operate an automated document control system to include importing, exporting and scanning to ILS-S Document Control Records (DCR) and source documents. The KTR shall ensure that DCRs and source documents match. The KTR shall create Delinquent Source Document (DSD) images for source documents without corresponding DCR images. The KTR shall utilize the Delinquent Documents Listing (R59), similar listing or the AFITS functions to resolve delinquent document images IAW AFI 23 Series. The KTR shall maintain all applicable AFITS source document images IAW AFI 23 Series. The KTR shall obtain the Accountable Officer’s (AOs)signature on all certified true copies of lost documents. (See B-TE-1, SSB15)

B3.2.4.1 The KTR shall maintain a file of applicable AFITS record alterations, Consolidated Transaction History Register (R72), Daily Document Register (DO4) and Consolidated Inventory Adjustment Document Register (M10), Weapons Inventory Listing and Shipment Loss Analysis Report (M16). The KTR shall ensure the M10 is certified, and filed NLT 30 days of the M10 origination date. Provide M10 to AO for signature. The KTR shall ensure these documents and registers are accurate and complete prior to filing. (See B-TE-1, SSB16)

B3.2.4.2 The KTR shall maintain a copy of the “before/after” look printouts and a signed copy of the Forced Record Alterations (FIX) document provided by host/system designator 01 for satellite records updated by host account processing of NGV299 IAW AFI 23-101.

B3.2.4.3 The KTR shall manage authorizations to receive classified materiel IAW AFI 23-101.

B3.2.4.4 The KTR shall use the Shipment Suspense Listing or similar listing to clear delinquent shipment suspense details in AFITS.

B3.2.5 Records Maintenance. The KTR shall establish, change and delete item, detail and support records to ensure accuracy of the applicable AFITS database. The KTR shall notify customers of support record completed actions. The KTR shall maintain all supporting documentation for organization records, locally established Interchangeable and Substitute Groups (I&SG) and local Expendability Reparability Recoverability Cost (ERRC) Code IAW AFI 23 Series.

B3.2.5.1 War Consumable Distribution Objective (WCDO) Material. The KTR shall maintain WCDO details in the

Performance Work Statement, Tab G G-9

ILS-S/ESS according to current classified WCDO document provided by 94 LRS/LGRDX. The KTR shall request WCDO obligation authority from Computer Support Base (CSB)/Supply Management Activity Group (SMAG) prior to requisitioning WCDO material. The KTR shall obtain permission from 94 LRS/LGRDX prior to issuing WCDO material below WCDO authorized quantities. The KTR shall ensure KTR personnel with access to WCDO document possess a secret clearance. The KTR shall manage WRM, as required, and accomplish the annual WRM equipment review IAW AFI 23-101. The KTR shall ensure appropriate planning, programming (if applicable), budgeting, distribution, storage, and maintenance of the installation WRM. The KTR shall appoint the installation WRMO from the Plan and Integration Section of the LRS in writing and provide a copy to the COR. (See B-TE-1, SSB18)

B3.2.5.2 War Plan Additive Requirements Report (WPARR). Upon receipt of the WPARR from 94 LRS/LGRDX, the KTR shall establish and maintain existing details in the AFITS for all authorizations reflected in the WPARR. The KTR shall query the ILS-S/ESS to determine the availability of peacetime materiel for possible use to fill wartime requirements. If peacetime materiel is available, the KTR shall conduct a joint assessment with 94 LRS/LGRDX and functional areas to determine feasibility of using materiel for both wartime and peacetime. The KTR shall ensure that WPARR required materiel is either on-hand or on-order within 90 days after receipt of WPARR. (See B-TE-1, SSB19)

B3.2.5.3 Reject Management. The KTR shall use the Daily Reject Listing (D818) to manage AFITS rejects to ensure ILS-S/ESSAFITS transactions are completed correctly. The KTR shall coordinate with the reject originator and on some occasions with the Computer Support Base and appropriate resource advisors to clear ILS-S/ESSAFITS rejects. (See B-

TE-1, SSB20)

B3.2.6 Customer Service Visits. The KTR shall conduct semi-annual visits to maintenance work centers providing guidance on bench/shop stocks, and assist users in materiel management related problems IAW Materiel Management publications (AFI 23 Series). All visits will be documented and provided to the AO/COR. (See B-TE-1, SSB21)

B3.2.7 Requisitions. The AFITS will automatically requisition materiel except when off-line (manual) requisitioning is required. The KTR shall use an off-line register to record and control the assignment of off-line requisition numbers. .

The KTR shall process a special requisition (SPR) into the AFITS upon receipt of a management notice that indicates automatic requisitioning was suppressed or materiel was obtained against a blanket purchase agreement (BPA). The KTR shall input Mission Capable (MICAP) requests with TEX “7” for aircraft (“M” for all others) into ILS-S/ESS High Priority and/or the applicable Materiel Management system. Verify and validate at base level then elevate to the 635 SCOG or applicable Materiel Management center. The KTR shall input and monitor local purchase requisitions. The KTR shall coordinate requisition actions only after a requisition is back-ordered from the government depot Materiel Management system, such as Air Force Materiel Command (AFMC), Defense Logistics Agency (DLA), General Service Administration (GSA), or during contingency operations. The KTR shall process Mission Capable (MICAP) and Awaiting Parts (AWP) lateral requisitions IAW AFI 23 Series.

B3.2.8 Technical Order (TO) Publications: The KTR shall maintain the base Materiel Management TO account. The KTR shall maintain a file of TOs not available in the ETIMS for base assigned weapons systems, associated support equipment, and materiel stored by base Materiel Management for the purpose of researching customer requests and maintaining stored materiel. The KTR shall use the ETIMS to add, delete, and update TO requirements and reconcile requirements annually with supported organizations to keep the TO file current.

B3.2.9 Bench Stock. The KTR shall establish, maintain, and update bench stock details in the AFITS IAW standard Materiel Management publications (AFI 23 Series). In conjunction with bench stock customers, the KTR shall perform a semi-annual review, using the bench stock review listing (S04) to make bench stock adjustments as needed. The KTR shall conduct annual Standard Reporting Designator (SRD) and Minimum Reserve Authorization (MRA) validations IAW standard Materiel Management publications (AFI 23 Series). The KTR shall maintain a file for each bench stock to include organizational threshold letter, current M04, annual SRD and MRA validation. (See B-TE-1, SSB23)

B3.2.10 Stock Control. The purpose of Stock Control is to manage the materiel requirements of the 94 AW customers.

Stock control uses the applicable AFITS to requisition, maintain stock levels and report excess materiel. Stock Control includes Special Level Maintenance, Materiel Management Discrepancy Reporting (SDR), Manage ILS-S/ESS Residue File, Processing Redistribution Orders (RDO), Manage Numeric Parts Preference Codes (NPPC), Reconcile Military

Performance Work Statement, Tab G G-10

Standard Transportation and Movement Procedures (MILSTAMP) Tracer actions, Unserviceable Materiel Pending Disposition, and Manage Stockage Priority Codes (SPC).

B3.2.11 Funds Management. The KTR shall manage the SMAG program for Stock Record Account Number (SRAN) 6703 IAW AFI 23 Series excluding the COS operating budget. The KTR shall forward all requests for reverse post of direct charge, forced credit turn-ins, free issues, and non-reimbursable issues or shipments to the AO for approval prior to processing. The KTR shall prepare the SMAG Operating Program annually and provide a semi-annual update when requested by the HQ AMC RSS SMAG manager. The KTR shall forward the SMAG Operating Program to the AO for review prior to submission to the AMC RSS SMAG manager. (See B-TE-3)

B3.2.12 Special Level Maintenance. The KTR shall assist customers in preparing requests for special levels, AF Form 1996, Adjusted Stock Level Request, and recommend approval or disapproval to the AO. The KTR shall assist the 635 SCOG/SCMG (or applicable Materiel Management center) with periodic R35 Adjusted level review. The KTR shall review Customer Oriented Leveling Technique (COLT)/ Proactive Demand Leveling (PDL) levels when requested by higher headquarters. Individual Equipment Unit (IEU), HAZMAT, and COLT levels will be reviewed by the KTR quarterly (See B-TE-1, SSB25).

B3.2.13 Report of Discrepancy/Materiel Management Discrepancy Report (ROD/SDR). The KTR shall maintain a ROD/SDR central file and update AFITS. Use AFITS SDR function or the DoD Web-SDR system as the primary means to submit SDRs. Perform semi-annual SDR) analysis and report the effectiveness of the SDR program. The KTR shall distribute a Report of Discrepancy Listing and ensure corrective action(s) are initiated. The KTR shall report status of RODs/SDRs and refer all unresolved RODs/SDRs. (See B-TE-3, B008)

B3.2.14 AFITS Residue File. Work all SIFs images retrieved and forwarded by the 635 SCMG or applicable supply center.

B3.2.15 Redistribution Orders (RDO). The KTR shall correct rejects pertaining to base level in Part 13 of the Base Supply Surveillance Report (D20) and clear the RDO suspense records in the applicable AFITS IAW AFMAN 23-122.

B3.2.16 Numeric Parts Preference Codes (NPPC). The KTR shall determine appropriate actions to be taken on applicable AFITS records IAW the assigned NPPC. The KTR shall assign an NPPC “4” to item records where a Time Compliance Technical Order (TCTO) assigns a new National Stock Number (NSN) after materiel has been modified.

Items requiring TCTO compliance will be identified in one of two ways: Items requiring modifications which change their form, fit, or function will be assigned NPPC 4. Items requiring issue to Maintenance for modification and then returned under the same stock number will be assigned the TCTO flag.

B3.2.17 Military Standard Transportation and Movement Procedures (MILSTAMP). The KTR shall obtain Tracer Action Required (TAR) listing and trace materiel overdue receipt from the source of supply and take action to resolve shipment status.

B3.2.18 AF Reservist. The KTR shall provide UTA, AT, and STP training, IAW paragraph A5.2. Government validated training requirements will be provide to the KTR IAW paragraph A12.5. The KTR shall provide training specific to Materiel Management to reservists (2S0X1/21R) using AF Materiel Management publications and all other guidance outlined in the Career Field Education and Training Plan (CFETP) and any supplemental changes.

B3.3 System/Computer Support. The KTR shall manage and maintain the Materiel Management portion of the base Local Area Network (LAN), to include establishing customer connectivity and controlling access to Materiel Management information systems. The KTR shall maintain AFITS terminal security IAW AFI 23 Series. The KTR shall perform system administrator functions for Materiel Management related microcomputer applications. The KTR shall establish and implement a degraded operations plan to continue Materiel Management operations when the AFITS is not operational including recovery processes.

B3.3.1 AFITS Generated Reports and Listings. The KTR shall coordinate with the Computer Support Base (CSB) to schedule the production of and obtain AFITS reports and listings. The KTR shall make AFITS reports and listings

Performance Work Statement, Tab G G-11 available to base customers using the existing electronic distribution software. The KTR shall review and approve Base Materiel Management ADPE Work Request, AF Form 2011, prepare report parameters and monitor production schedules. Disapproved AF Forms 2011, for other than KTR requirements, shall be referred to the AO for final determination. The KTR shall use Logistics Installation and Mission Support-Enterprise View (LIMS-EV) or any available tool to retrieve Materiel Management data. The KTR shall receive and review the monthly AFITS reports forecast IAW AFI 23 Series.

B3.3.2 Limit Transaction Identification Code (TRIC) Group Assignment. TRIC Users are limited to a single primary TRIC group based on their job/duty title IAW AFI 23-101. A user may possess a single primary TRIC group and one or more supplementary TRIC group(s) (i.e. RVP, ASSET-MGT NWRM) as long as the rational for the supplementary TRIC Group is clearly stated in the System Access Authorization Requests (SAAR) Justification block and approved by the user’s approval chain (supervisor, administrator). The TRIC group for Inventory Accountability shall not hold any other TRIC group. TRIC groups assigned to customer service and warehouse personnel, shall not be assigned to Inventory Accountability. This policy ensures no single user is able to receive, and issue property as well as accomplish scheduled/special inventories adjusting the item record for the same property.

B3.4 Inventory. The KTR shall prepare an Inventory Schedule NLT 1 October of each year and provide a copy to the government. The KTR shall perform complete, special, and weapons inventories. The KTR shall process results of the physical inventory into the AFITS and correct inventory discrepancies. AO approval shall be obtained when corrections of inventory discrepancies require reverse posts, inventory adjustments, and identity changes. The KTR shall ensure supporting documentation is attached to the Monthly Inventory Adjustment Document Register (M10) and obtain AO’s signature prior to filing.