Consolidated_questions_for_Roads_and_Grounds_1.docx

Consolidated questions for Roads and Grounds

1. As you may know almost all of the companies who works for US Government has CCASS registration. And all the projects are evaluated by Government through CCASS system. With this respect we kindly request from you to allow us to use CCASS evaluation sheets instead of Performance Surveys /Performance Questionnaires which will be more accurate and official. ANSWER: Offerors shall adhere to the stipulated documents and information requested in Section L - Instruction to offerors.

2. If we did not allow to use CCASS evaluation sheets please advise if the questionnaires filled by customer/government agencies be submitted directly to 39th CONS by the customer rep or should the offeror receive it from the customer and put in the proposal package?ANSWER: The offeror should not see the questionarrie after it has been requested. The company filling out the questionarrie should send the documents directly to 39 CONS.

3. Section L-1 Proposal Preparation Instructions; Para 6, subsection f. States “ The Quality Control Plan, Technical Capability section and Mock Design shall be separated within Volume II”. Part III Technical Proposal does not include The Mock Design , please clarify/confirm. ANSWER: This is language that is not part of this solicitation and will be removed/revised.

4. Section L-1 Proposal Preparation Instructions; Part IV Past Performance Information Para (ii.) Could you please give detailed information about Governments evaluation technics/process for the project magnitude relevancy with an example? ANSWER: The evaluation process is described in Section M – Evaluation Factors for Award. M-2, 1, d,ii states that relavancy related to magnitude is based on a single $3M annual contract or an aggregate of contracts/projects totaling $3M. For the information that will be provided to meet Relevancy in regards to Magnitude the contracts/projects should include a minimum value of $3M or a combined value of $3M annually. Additionally, see Note on pg 39.

5. Section L-1 Proposal Preparation Instructions; Para 7,subsection f. Has a reference to Bid bonds and Bid Guarantee where as the SF1442 Block 13B mentions an offer guarantee is not required, please clarify/confirm. ANSWER: The language in Section L INSTRUCTION TO OFFERORS Section 7 paragraph f will apply. The Bid Bond and Bid Guarantee are alternatives that MAY be used. The “offer guarantee” stated in Block 13B. is not applicable and is marked accordingly.

6. Section M - Evaluation Factors for Award, d. Past Performance Factor explains that the past performance of the offerors will be evaluated to determine acceptability. However on the "Note" paragraph it is stated that no past performance or non relevant performance shall be evaluated as "Unknown Past Performance" and considered acceptable. This to the best of our understanding creates a conflict with the past performance evaluation because unless an offeror declares an unsatisfactory project to be evaluated; his/her proposal shall be considered acceptable. Please clarify/confirm. ANSWER The information presented in Section M is correct and is not contradictory.

7. Spec Section Summary of Work 06/06: Para 1.10 EPA Designated Items: Mentions the use of certain materials with certain recycling contents etc. For majority of Turkish materials there is no such data available. ANSWER Provide recyclable material when available.

8. Sec 013201.0010 Project Schedule: Para 3.11: Describes and references transfer of data into a “Resident Management System” RMS/QCS which to the best of our knowledge and belief does not exist. Please confirm. ANSWER: Offerors can disregard this requirement. New specification will be provided.

9. Sec014500 Construction Quality Control: Para 1.4.2.1: There is a requirement for a LEED Commissioning Authority. Please clarify if the government is incorporating LEED certification and if so which level is required. ANSWER LEED level will be determined by each building separately. Contractor will be required to obtain the services of a LEED certified design professional. Contractor shall use the latest version of attached Air Force Sustainable Facilities Guide.

10. Attachment#1_General Specifications Guide_Div.01 35 30_ Safety, Health and Emergency Response: In the subject division its been described a Safety Organization including Safety Manager, Offices, First Aid Personnel, Medical treatment and etc. Shall we include all the names with related certifications for all the responsibilities in our proposal or is it acceptable to identify only the Safety Manager position and insert his resume with certifications in our proposal. Please clarify. ANSWER Offerors shall include all the names with related certifications for all responsibilities in their proposal

11. We assume that Government response to the Contractors questions will take time therefore it will be beneficial for US Government to extend the proposal due date in order to receive proper and realistic proposals. Therefore we kindly request from you to extend the bid closing date for 14 calendar days after the issuance of the answers? ANSWER: 4 day extension granted.

12. Bid Schedule Item no:74: Please clarify that is application layer double or single layer ? ANSWER:It depends and changes according to the brand name. Application needs to meet ASTM C1315 and ASTM C309.

13. Bid Schedule Item no: 76-77-80 Please provide brand name and model for subject item ? ANSWER:No: 76 and 80: See Spec No 0315140010. No: 77: See ASTM 1751

14. Bid Schedule Item no: 90-91-92-93-94-95-96-97-98-99-100-101-102-103 Please provide typical drawing for mentioned model? ANSWER: See attachment. All required info is given within bid-schedule.

15. Bid Schedule Item no: 114 Please clarify that length of metal template consist 32 letters is 1.55 m, and thickness of metal template is 1.55 mm. And provide the height of the letters. ANSWER: The size should be 1.55m x 1.55m .See attachment for letter details.

16. Bid Schedule Item no: 204 Please provide type and capacity of two way geogrid ? ANSWER: Both way will be minimum 30 KN/m.

17. Bid Schedule Item No: 268-269-270-271-272 Please provide more information about corrugated metal pipe and brand name & model? ANSWER:See ID/IQ Specs Section 334001, Para 2.1.3.a corrugated Steel Pipe Type 1a

18. Bid Schedule Item No:347 Please provide brand name and model ? ANSWER:See Spec No: 331100

19. Bid Schedule Item No:496 Could you please provide detailed drawing? ANSWER:See attachment.

20. Bid Schedule Item No:556-557 Could you please provide detailed drawing? ANSWER:See attachment

21. Can we add line items to seed projects INC‐1101 form?( There are some items shown on the drawings but not on the INC‐1101) ANSWER Yes

22. Which quantity will be used for pricing; the quantities on the bid schedule or 1 ( one) each for items? ANSWER:All offerors shall use the estimated quantity shown in the bid schedule for the proposal. The quantites in the 1101s for the seed projects are flexible to adhere to the offerors methodology to complete the effort.

23. The solicitation package stated that submit Past performance Questionnaire. Who is going to be authorized person to evaluate and sign Past performance Questionnaire for completed projects with USAFE, 39 CONS/LGCA? ANSWER: Government personnel from the 39 Civil Engineering will complete the survey.

24. The solicitation package page 34 of 40 states that submit Past performance information in Part IV. On the other hand PPQ section C states that fax completed survey form to 011-90-322-316-1090. Are copies of rated Past Performance Questionnaires going to be submitted with proposal package? ANSWER: The offeror should not see the questionarrie after it has been requested. The company filling out the questionarrie should send the documents directly to 39 CONS

25. Bid Schedule, Item 221 –“Testing Adjusting Balancing of Potable Water Line” would you clarify if there is any requirement for the person who would conduct the test (independent agency, any certification requirements?) ANSWER: Testing, adjusting, balancing will be conducted IAW Spec Sec No: 331100 and witnessed within the BCE construction inspector. Bio results should be certified and approved by in depended agency.

26. Bid Schedule, Item 140 ‐“Biodynamical seeding” we have made a market research but could not find any info about this item. Would you provide more info? Since nothing mentioned in the specs. ANSWER: Biodynamical seeding contains additional shrub and tree seeds more than hydro seeding. You may get more details and info from the landscape companies.

27. Bid Schedule, Item 102 & 103 – “Provide Lockable Manhole Cover and Frame” please clarify whether it is heavy duty or not?It is heavy duty.

28. Bid Schedule, Item 198 – “Adjust manhole c/w new ring & cover or grate” Please provide the size and type of the cover or grate? ANSWER: Consider only for adjustment. Cover or grate will be priced from bid schedule item no: 90 to 103.

29. Bid Schedule, Traffic Striping and Pavement Marking Section, Item 106 thru 111 ‐ These items specify only installation, please verify that material price will not be included. ANSWER: Needs to be provide and install, Material price must be included in the item.

30. Bid Schedule, Item 178 thru 181 ‐ “Construct Concrete Bollard Stations” – Please verify if excavation, base course included in the unit price. ANSWER: Excavation and base course are not included in the item.

31. Bid Schedule, Item 189 ‐ “Construct Concrete Parking Bumpers” Is excavation, base course, paint is included or not? ANSWER: Excavation, base course and paint is not included in the item.

32. Bid Schedule, Item 203 – “Relocate Light Pole (<=8m high), includes new conduit and wiring, new pole and foundation, Using Existing Light Fixture” please clarify kind of pole, concrete or metal? ANSWER: Pole will be metal pole.

33. Bid Schedule, Item 217 – “Provide and Construct Decorative Brick Wall (20cmx20cm) c/w reinforced concrete footing, columns and beams” – The unit is LM, in this case please give the height of the wall or replace the unit LM with SM. ANSWER: Wall height will be maximum 3 meter.

34. Bid Schedule, Item 348 – “Relocate Existing Fire Hydrant, including additional piping, if required” Please provide the maximum relocation distance of the Fire Hydrant. ANSWER: Relocation will be maximum 6 meter.

35. Bid Schedule, Item 342 thru 345 – “Gate Valves” Please give us the characteristics of the Gate Valves, if possible the make and/ the type. Also if it will be elastomeric driven and PN16? ANSWER: Replace existing gate valves with new ones c/w all necessary accessories. New gate valves shall be Elastomeric Sealed (Potable water certified-WRAS) PN 16 Gate Valve , sfero casting (EN GSJ-400-15).Leak proofing test shall be done IAW EN 1074-2 5.2.1.1.(DOGUS or Equal)

36. Bid Schedule, Fence Section, Item 546 thru 558 – When you say “Provide and Install” we understand excavation, backfill and concrete included, please verify. ANSWER: Excavation, backfill and concrete are not included in the item.

37. Bid Schedule, Item 268 thru 272 – “Corrugated Metal Pipe” Corrugated Metal Pipe is not available in Turkey. Being an import material it may be difficult to obtain as per base regulations. ANSWER: It is available in the market .If you cannot find in the market, get custom made prices in Turkey.

38. Bid Schedule Item 59 – “Provide and install formwork” Please clarify the intended use of formwork, since it varies for different formwork for sidewalk for manhole and for a 1st story floor slab. Can you make distinction on the forms in the Bid Schedule? ANSWER: Consider formwork type for sidewalk, slab pavement, manhole etc..

39. Roads & Grounds ID/IQ RFP Page 33 of 40, Part IV – PAST PERFORMANCE para II states“Relevancy in regards to complexity includes performance for similar work relating to performing road construction/ repair” However page 39 of 40, para I Complexity reads “Relevancy in regards to complexity will be evaluated based on, but not limited to, similar work relating to general construction or repair, projects involving demolition work and grounds restoration” Please notify as to which we should use? ANSWER: This language will be removed/revised.

40. Page 39 of 40 – Para. 2 Magnitude – Is the total value of projects limited by $3M for one year or could it be considered as the total of last 3 years? ANSWER: Section L, Instruction to offerors,4,d,ii, states “a combined value of $3M annually”.

41. Can we submit more than 3 projects to exceed $3M for the performance within the specified last 3 years? ANSWER: Section L, Instruction to offerors,4,d, states projects shall be no more than 3 contracts.

42. 16 July 2014 is the last day for questions and most probably we shall receive replies to our questions on or at 18th July the earliest. Considering the weekend will not be able to make areliable market search. Therefore it will be quite tight to bid on the 21st July. Any possibility for extension of the due date to 25 July 2014? ANSWER: 4 day extension granted

43. The Past Performance Questionnaire which we send for evaluation to POCs: will they also be placed as blank Forms in the proposal folder. Please verify. ANSWER: Section L, Instruction to offerors,4,d,iv, states what information the offeror should provide.

44. Can subcontractor past performances be used for prime contractor past performance after getting their letter of consent? ANSWER: No the contract will be between the government and the offeror, the subcontractor will have no bearing on the prime winning the contract. Therefore subcontractor information will not be considered.

45. Please clarify if QC plan, resumes, commitment letters are included in the page count of the technical capability section. If yes 50 pages is not sufficient. ANSWER:Page count will be increased.

46. There is no information in the solicitation about Joint Venture. We would like to submit the proposal as Joint Venture Company. Could you clarify the requirements or process required for preparing the proposal file as a joint venture/what documents will you require regarding the joint venture and when will you want those? ANSWER: The government intends to award to 2-4 contracts. The each awarded contract will only include one DUNS code and the corresponding CAGE code. The documentation required for submission of a proposal for the Roads and Grounds IDIQ should come from the company that will preform and be accountable as the prime contractor. See also FAR 9.6 – Contractor Team Arrangements.

47. The due date of the proposal is 21 July 2014 and questions close today. Please consider that this period in Turkey is the Ramadan Holiday and will be followed by a government feast holiday. This limits the time for preparing the proposal after questions are answered and received. Respectfully request that you extend the proposal due date from 21 July 2014 to 08 August 2014? ANSWER: 4 day extension granted

48. Document “IDIQ_Specification” 01 45 04. 00 10 Contractor Quality Control Plan paragraph 3.2.2.3 indicates that registered professional engineer or architect. But there is not professional title for turkish engineer or architect. Do you mean US engineer and architect? ANSWER: Engineer or architect should be registered in TMMOB.