RFP_Questions__Answers_SET_1.pdf

Questions and Answers Form SET 1 KMC Military Family Housing Maintenance

FA5613-19-RA-0001

The Government is working on additional Questions & Answers which will be provided as soon as possible.

Solicitation/

Attachment Reference

Cross Reference Discussion/Comment/Question Government Response

1 RFP

3 - Past Performance Information Document

(PPID)

The Government provides instructions for submitting up to 5 past performance references in Volume III that is limited to 5 pages. The solicitation package also includes a copy of Attachment 3 - Past Performance Information Document (PPID). However, there is no reference as to where this form needs to be provided. Can the Government clarify if Attachment 3 is required to submit? If so, can the Government state where this needs to be included in the Offeror’s proposal and confirm the attachment does not count towards the page limit?

Amendment forthcoming. Atch 3 will be deleted and not required to be submitted. Please follow the RFP instructions.

2 RFP

52.212-1, Page 70 of 72- “Following Paragraphs Added”. The first subparagraph specifies 12-point TNR font.

May tables and graphics use a smaller font size (i.e., 8- or 9-pt Arial Narrow)? If so, can the Government please specify the smaller font size and type?

The page limitation applies when viewed in Times New Roman, 12 pt, this also applies to any tables and graphics.

3 RFP

Addendum to

FAR 52.212-

1 - Instructions to Offerors

Is it correct to assume 11x17 pages may be used?

If yes, do they count as two pages?

Amendment forthcoming. The page size shall be

8.5 x 11 inches, or DIN A4, not including foldouts, 1 inch margin all-around.

RFP

RFP – Pages 67 & 70

Page 67 of the RFP states that a signed copy of SF1449 is required in Volume II. Page 70 of the RFP states a signed copy of the Standard Form 1449 is required under Volume III.

A signed copy of SF 1449 needs to be included in Volume II as required in the RFP.

The Government is working on additional Questions & Answers which will be provided as soon as possible.

Could you please confirm where we should include the SF1449 form?

RFP

RFP – Pages 67 & 70

Pages 67 & 70 of the RFP state that a signed copy of SF1449 is required. Could you please specify which pages and sections of the SF1449 must be signed?

Offerors are required to complete blocks 12, 17 a & b and sign Block 30. Information is also provided in the Pre-Proposal Conference Slides.

RFP

RFP – Page

RFP Page 67 states: “Complete proposals must be received not later than 1400 CET on 08 April 2019”.

We request that the proposal submittal date is amended to 21 April 2019. This is one (1) month after the proposed pre-proposal conference/ site visit, and will ensure better-informed and higher quality proposal for the Government. This should not affect the planned phase-in start date of 01 August 2019.

The Government does not anticipate extending the proposal submittal date, the Government considers the provided timeframe sufficient.

7 RFP

Reference:

RFP – Page

RFP Page 67 states: Performance Management Plan, incl. organizational structure (Page Limit 25).

We request that this page limit be increased to 35 pages in order to better demonstrate and inform the Government of Quality Assurance processes, COM measures, Organizational Structure and efficiencies offered by the offeror.

The Government does not anticipate increasing the page limit for the Performance Management Plan incl. organizational structure. The page limit of 25 is considered sufficient. Please note, Volume I shall be specific, detailed and clearly demonstrate the understanding of the requirement. It is not necessary to reiterate the requirement of the PWS.

8 RFP RFP – Page

RFP Page 68, Past Experience states: Offerors shall submit evidence of at least two (2) years of contract performance entirely within the previous five (5) years.

We request that this is changed to at least one (1) year of contract performance. This is in line with similar and relevant contracts, which typically have 1 base year of performance, excluding optional years. Reducing this minimum requirement to 1 year will provide equal opportunity to Contractors who have experience

The Government does not anticipate to change the required past experience. For the maintenance of approximately 2000 housing units, the required past experience is imperative.

The Government is working on additional Questions & Answers which will be provided as soon as possible.

in a recent and relevant contract to submit a quality proposal for consideration.

9 PWS

PWS –

Section 4.1.2 Quality Control

PWS, Section 4.1.2 Quality Control states: “The QCP shall be submitted to the CO for acceptance with the technical proposal”. Submission of a Quality Control Plan is not noted as a requirement on RFP Page 68, Instruction to Offerors. The required Performance Management Plan is required to discuss some parts of the QC.

Could you please confirm if a separate and complete QCP is to be submitted following award of Contract and not with the proposal?

Amendment forthcoming. Please follow the instructions in the RFP to include a Performance Management Plan. A separate QCP is not required with proposal submission.

10 RFP

RFP

CLIN0001 –

Page 3 of the RFP, CLIN0001 states that Phase- In is noted as not separately priced (NSP). The phase-in will require significant resources and duration, and hence it is a critical assessed item under Volume I of the Solicitation instruction to Offerors. Can the RFP be amended to ensure the phase-in is priced as a separate item?

The Government does not anticipate any amendment to CLIN 0001. The Phase-In will remain not separately priced (NSP). It is the offeror’s responsibility to incorporate phase-in costs, if any, into the existing CLINs.

11 PWS

Reference:

PWS –

Section 1.8 Locksmith Service

Are the Materials for this service to be invoiced under CLIIN 0017?

Material cost for this service must be invoiced under CLIN X017.

12 PWS

Reference:

PWS –

Section 1.16 Over and Above Works

Is this charged/ invoiced as labor and materials?

IAW paragraph 1.16 of the PWS, Over and Above Work (incl. labor and materials) shall be charged under CLIN X018.

13 PWS

PWS, p. 38, paragraph 4.1.2

The PWS states a QCP shall be submitted to the CO for acceptance with the technical proposal.

Should this be submitted as part of Volume 2?

QUESTION: Is it excluded from the page count of 25 pages?

Amendment forthcoming. Please follow the instructions in the RFP to include a Performance Management Plan. A separate QCP is not required with proposal submission.

14 RFP RFP, p. 3-7;

Supplies or

QUESTION: Would the Government provide the Supplies or Services and Prices/Cost in MS Excel format?

The provided RFP in pdf formant is convertible to MS Excel. The Government does not anticipate to provide a separate format.

The Government is working on additional Questions & Answers which will be provided as soon as possible.

Services and Prices/Cost

15 N/A It seems not to be a new requirement. Who is the incumbent contract holder and which was the awarded amount?

This is a re-acquisition. The incumbent contractor is Vectrus Systems Corporation. The awarded amount can be viewed via FPDS-NG.