Questions_and_Answers.pdf

Questions and Answers

29 March 2018

QUESTION 1: The listed sqm are not matching the Excel sqm at all. Examples are:

ITEM NO 0030 Estimate Quantity = 489.168 sqm per year. To be cleaned as per Excel sheet and AFCOL = 40.940 sqm DIFFERENCE OF 448.000sqm per year ITEM NO 0032 Estimate Quantity = 1.241.064 sqm per year to be cleaned as per Excel sheet and AFCOL = 104.095 sqm DIFFERENCE OF more than 1.000.000 sqm per year ITEM NO 0034 Estimated Quantity AFCOL 1 = 3.168 sqm per year to be cleaned 5 x per week ITEM NO 0035 Estimated Quantity AFCOL 2 = 3.168 sqm per year to be cleaned 3 x per week Sqm are the same even service is less?

ITEM NO 0036 Estimated Quantity AFCOL 3 = 3.168 sqm per year to be cleaned 2 x per week Sqm are the same even service is less? Etc.

The total prices are not matching the real sqm to be cleaned.

Please let us know how to handle this.

ANSWER: The quantities listed for Items No. XX30 and XX32 are incorrect and will be changed with amendment 06 to match the quantities listed in the Excel spread sheets. It should be noted that the quantities of all locations combined make up the quantities listed in the respective Item Number.

The sqm listed for Items No. XX34 through XX036 are combined sqm of buildings to be serviced. The prices to be proposed must take into consideration the frequencies of cleaning to be performed per AFCOLS level.

QUESTION 2: Going over the various formulas for the square meters, I found the following errors:

Appendix B-1 KMC

Tab Prestige

In cells E41, F41, & H41 you do not include cells E37, F 37, & H37 Skate Rink in your sum.

In cell G41 you do not include cell G35, G36, or G37 in your sum.

Tab Special Requirements

In cells F19, G19, & H19 you did not include the sqm for the Indoor Pool, cells F9, G8, & H8.

In cell H32 you did not include H31 in your sum.

Tab Glass Cleaning

In cell H53 you did not include D22 in your sum.

RFP

I found a few calculations errors based on the sqm and AFCOLS:

Item 0001, if 5803 sqm is the total for all Hard Floor for Prestige cleaning, then you multiply that by the frequency (2x/week) then you would multiply that by 52 (52 week would be better instead of trying to figure it out by month).

5803 * 2 * 52 = 603,512 if you wanted you could then divide that by 12 to get your monthly sqm more accurately.

Items 0028 & 0029 should be the same; you listed them as different sqm.

Item 0029 you have the wrong AFCOLS listed

ITEM

NO SUPPLIES SERVICES SQM Freq/week

Weeks / year

Freq / month

Month / year Total SQM

Total SQM / Month

0001 Sweep & Mop Prestige AFCOLS 1-2

5,803 2 52

603,512 50292.67

0002 Sweep & Mop Prestige AFCOLS 3

5,803 1 52

301,756 25146.33

0004 Buff Floors Prestige AFCOLS 1-3

5,803 1 12

69,636

5,803.00 monthly

0005 Vacuum Prestige AFCOLS 1

14,344 2 52

1,491,776 124314.67

0006 Vacuum Prestige AFCOLS 2-3

14,344 1 52

745,888 62157.33

0007 Walk-off Mats Prestige AFCOLS 1

2,000 2 52

208,000 17333.33

0008 Walk-off Mats Prestige AFCOLS 2-3

2,000 1 52

104,000 8666.67

0009 Trash Prestige AFCOLS 1-2

2,000 2 52

208,000 17333.33

0010 Trash Prestige AFCOLS 3

0011 Restroom/Locker Room Prestige AFCOLS 1-2

1,195 5 52

310,700 25891.67

0012 Restroom/Locker Room Prestige AFCOLS 3-4

1,195 3 52

186,420 15535.00

0013 Maintain Floors Prestige AFCOLS 1-3

5,803 1 1

5,803

5,803.00 annually

0015 Shampoo Carpets Prestige AFCOLS 1-4

14,344 1 1

14,344

14,344.00 annually

0017 Sweep & Mop Basic AFCOLS 1-2

40,764 1 52

2,119,728 176644.00

0018 Sweep & Mop Basic AFCOLS 3

40,764 2 12

978,336

81,528.00 monthly

0021 Buff Floors Basic AFCOLS 1-2

40,764 1 12

489,168

40,764.00 monthly

0022 Buff Floors Basic AFCOLS 3

40,764 3 1

122,292

40,764.00 tri-annually

0023 Vacuum Basic AFCOLS 1-2

103,422 1 52

5,377,944 448162.00

0024 Vacuum Basic AFCOLS 3

103,422 2 12

2,482,128

206,844.00 monthly

0025 Walk-off Mats Basic AFCOLS 1-2

0026 Walk-off Mats Basic AFCOLS 3

2,000 2 12

48,000

4,000.00 monthly

0027 Trash Basic AFCOLS 1-2

0028 Restroom/Locker Room Basic AFCOLS 1-2

13,030 5 52

3,387,800 282316.67

0029 Restroom/Locker Room Basic AFCOLS 3-4

13,060 7 52

4,753,840 396153.33

0030 Maintain Floors Basic AFCOLS 1-3

40,764 1 1

40,764

40,764.00 annually

0032 Shampoo Carpets Basic AFCOLS 1-4

103,422 1 1

103,422

103,422.00 annually

0034 Sweep & Mop Academic AFCOLS 1

264 5 52

68,640 5720.00

0035 Sweep & Mop Academic AFCOLS 2

264 3 52

41,184 3432.00

0036 Sweep & Mop Academic AFCOLS 3

264 2 52

27,456 2288.00

0039 Buff Floors Academic AFCOLS 1

264 2 12

6,336

528.00 monthly

0040 Buff Floors Academic AFCOLS 2

264 1 12

3,168

264.00 monthly

0041 Buff Floors Academic AFCOLS 3

264 4 1

1,056

264.00 quarterly

0042 Vacuum Academic AFCOLS 1

2,606 5 52

677,560 56463.33

0043 Vacuum Academic AFCOLS 2

2,606 3 52

406,536 33878.00

0044 Vacuum Academic AFCOLS 3

2,606 2 52

271,024 22585.33

0045 Walk-off Mats Academic AFCOLS 1

1,000 5 52

260,000 21666.67

0046 Walk-off Mats Academic AFCOLS 2

1,000 3 52

156,000 13000.00

0047 Walk-off Mats Academic AFCOLS 3

1,000 2 52

0048 Trash Academic AFCOLS 1

1,000 5 52

260,000 21666.67

0049 Trash Academic AFCOLS 2

1,000 3 52

156,000 13000.00

0050 Trash Academic AFCOLS 3

1,000 2 52

0051 Restroom/Locker Room Academic AFCOLS 1

304 5 52

79,040 6586.67

0052 Restroom/Locker Room Academic AFCOLS 2

304 3 52

47,424 3952.00

0053 Restroom/Locker Room Academic AFCOLS 3-4

304 2 52

31,616 2634.67

0054 Maintain Floors Academic AFCOLS 1-2

264 2 1

264.00 semi-annually

0055 Maintain Floors Academic AFCOLS 3-4

264 1 1

264.00 annually

0056 Shampoo Carpets Academic AFCOLS 1

2,606 2 1

5,212

2,606.00 semi-annually

0057 Shampoo Carpets Academic AFCOLS 2-4

2,606 1 1

2,606

2,606.00 annually

0058 Special Req: SAB Toddler Play Area

0059 Special Req: CDC under 2

7,369

0060 Special Req: CDC over 2

7,369

0061 Special Req: Youth Centers

4,117

0062 Special Req: School Age Program

5,169

0063 Special Req: Fitness Centers

23,678

0064 Special Req: PAX Terminal

9,499

0065 Special Req: KMCC Bldg 3336

1,984

0066 Special Req: Work Council Facility

0067 Special Req: Indoor Pool

0068 Special Req: Glass Cleaning

0069 Optional: Glass Cleaning 0-2.5 meters

17,139

0070 Optional: Glass Cleaning 2.51-11.00 meters

17,068

0071 Optional: Glass Cleaning Over 11.01 meters

0072 Emergency Construction Cleanup

1,000

ANSWER: Appendix B-1 KMC Tab Prestige, Tab Special Requirements and Tab Glass Cleaning have been corrected with amendment 06.

With respect to the RFP, Item XXX1, the sqm listed are combined sqm of buildings to be serviced. The prices to be proposed must take into consideration the frequencies of cleaning to be performed per AFCOLS level.

Items XX28 and XX29 have been corrected with amendment 3.