RFP_14-R-0016-Atch1-General_Req-21Aug14.doc

Solicitation No. FA5613-14-R-0016

Attachment 1

GENERAL REQUIREMENTS & PROVISIONS

FOR

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

KAISERSLAUTERN MILITARY COMMUNITY (KMC) & SPANGDAHLEM AIR BASE, GERMANY

21 AUGUST 2014

TABLE OF CONTENTS

SECTION

1. TITLE: Multiple Award Construction Contract (MACC)

2. PROJECT DESCRIPTION

2.1. The work is required in support of the 86th Civil Engineer Group (86 CEG), located on Ramstein Air Base and the 52nd Civil Engineer Squadron (52 CES), located on Spangdahlem Air Base. The responsible offices for performance are the respective SABER Offices, 86 CES/CENM and 52 CES/CENM.

2.2. All work shall be in conformance with the drawings and specifications provided by 86 CES or 52 CES to include the furnishing of all materials, labor, plant, tools, equipment, transportation, and services (including engineering/technical design support) and incidentals thereto.

2.3. The MACC is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for execution of a broad range of design-build, sustainment, maintenance, repair, alteration, renovation and minor construction projects to include residential and commercial work for the Kaiserslautern Military Community (KMC) and Spangdahlem Air Base areas. The primary bases/geographically-separated units (GSU) are Ramstein Air Base, Spangdahlem Air Base, Einsiedlerhof Air Station, Kapaun Air Station, Landstuhl and Vogelweh Military Family Housing, Breitenbach, Pirmasens Husterhoehe, Bann, Bitburg Annex, Oberkail, and Buechel.

2.4. Performance of services will be accomplished by the contractor through individual task orders. The project scope on each task order will be identified by the Government. Task orders will be awarded in accordance with (IAW) Section H (Special Contract Requirements) of this contract. A Task Order Request for Proposal (TORFP) will be issued to define specific project requirements involving design-build or build only requirements. Task order execution will be directed by one of the following work elements:

(a) Work Element No. 1, Design-Build Effort:

The contractor shall be provided with a Statement of Work (SOW). With the SOW, the contractor will initiate and complete design-build project execution IAW task order requirements.

(b) Work Element No. 2, Design-Build Effort with Partial Design Provided:

The contractor shall be provided with a previously accomplished 0% - 35% preliminary or intermediate design effort, including available drawings, specifications, and/or design analysis, and shall complete a detailed design per the task order IAW the “Honorarordnung fuer Architekten und Ingenieure” (Schedule of Services and Fees for Architects and Engineers) (HOAI) Work Phase 5. Construction shall commence upon approval of design and direction by the Government, and be completed IAW task order requirements.

(c) Work Element No. 3, Construction Effort Only:

The contractor shall be provided a complete design document package to execute the construction requirement only IAW the task order. The package will include the SOW, drawings, technical specifications, and any other preliminary data.

2.5. All construction work, specifications, SOWs, drawings, and other contract requirements shall be performed in strict accordance with the most current editions of the Deutsche Industrie Normen (DIN), the Verdingungsordnung fuer Bauleistungen Part C (VOB Part C), and the Landesbauordnung Rheinlandpfalz (LbauO).

2.6. The construction work shall include tasks in a variety of 30 different trades such as carpentry, pavement repair, roofing, excavation, interior/exterior electrical, steam fitting, plumbing, sheet metal, painting, asbestos abatement/removal, lead abatement/removal/encapsulation, demolition, concrete, masonry, welding, etc.

2.7. The contractor shall furnish all personnel, labor, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of repair, alteration, and/or new construction work on various real property facilities. Examples of maintenance, repair and construction work, which may be required under this contract include, but are not limited to:

· Construct/repair/renovate restrooms, work, and office areas.

· Paint interior and exterior areas.

· Install/replace/repair electric, water and gas systems.

· Install/replace/repair storm and sewer lines, valves and distribution systems.

· Install/replace/repair built-up and shingle roofs.

· Install/replace/repair steam and HVAC parts, units and duct work.

· Install/replace/repair chain link and masonry fencing.

· Install/replace/repair curbs, gutters, sidewalks, and pavements.

· Abate asbestos containing material (ACM) or lead base paint material.

· Complete building renovations and/or additions.

· Construct new buildings not to exceed a Minor Construction (MC) limit of $750,000.00.

2.8. The contractor shall have a design and construction staff available to respond to the requirements of this multi-discipline IDIQ type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, project design/engineering, on-site supervision, quality control, and administration. During the task order performance period, the contractor shall staff an emergency contact who is available 24 hours a day, 7 days a week. The emergency contact shall be available on site within 1 hour after notification. The contractor shall have at least one English speaking person available on site.

2.9. Upon issuance of a task order, the contractor shall submit work plans, samples, brochures, manufacturers data, product data sheets, shop drawings, as-builts, and/or certificates of materials (relative to the construction execution) to the Contracting Officer (CO) for approval prior to their installation within the project, in accordance with design criteria/specifications and task order requirements. The contractor will provide submittals to the CO via 3 hardcopies as well as an electronic copy of the file(s) on CD media. All the material submittals as indicated in the applicable specification section shall be submitted at the same time. If the submittal requirement is listed on the drawings, all material submittals of like work shall be submitted simultaneously and with all corresponding specification sections. Failure to submit all material submittals associated with an individual specification section at the same time will be cause for rejection. Timelines for design and/or construction shall be specified in each task order.

2.10. For each task order, the Government will decide if a pre-construction conference will be conducted. If a pre-construction conference will be conducted, the contractor, CO (and/or designated representative), Using Agency Representative, and Project Manager (PM), as a minimum, shall attend the pre-construction conference. The CO will schedule and chair the conference at a location of their choosing. At the conference, the appropriate design representatives will ensure there is an understanding of how activities during construction will take place relative to a design review process and approval provisions.

2.11. For projects with a programmed amount of $500K or higher, a value engineering analysis shall be done by the contractor if deemed necessary by 86 CES/CEN or 52 CES/CEN.

3. QUALITY CONTROL

3.1. The successful offeror(s) for this project will be required to institute a comprehensive Quality Management Program (QMP) in order to ensure that all materials and workmanship are in strict accordance with the provisions of the specifications. The contractor shall provide a resolution of any problems to the CO in writing immediately but not later than 5 workdays after receipt of notification by the CO. The contractor shall use Trend Analysis to identify poor performing subcontractors and the program manager shall review such analysis on a weekly basis. The contractor shall inspect and document projects on a daily basis.

3.2. The Contractor shall submit a Quality Control Plan (QCP) within 30 calendar days after award that shall be approved by the Government. This QCP shall include all phases of the construction process to ensure all components of construction meet industry standards.

3.3. The QCP specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approval. It is the contractor's responsibility to ensure, inspect, and document that the level of quality established by the minimum standards of the Statement of Work are met.

3.4. Quality Control Manager: The Quality Control Manager (QCM) shall direct the execution of the contractor's approved QCP and is responsible for administration of the plan and inspection of work. The QCM shall be available during normal duty hours and within one hour after notification to meet with the CO or a representative from the using agency.

3.5. Government Inspection: The contractor shall request final inspection for a specific task order at least 5 workdays prior to the completion date. The CO (or authorized representative) will inspect the work on site. In the event that the work is not acceptable, the contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection may take place in order to review the corrected items. Deficiencies recorded during final inspection shall be completed within 10 calendar days or as directed by the CO. Final invoice will not be accepted until all deficiencies are completed and as built drawings are handed over.

3.6. Government Approval of Work: The Government will notify the contractor that work for a specific task order is or is not acceptable. Invoices for a specific job order shall not be permitted until the Government has accepted the work. The contractor shall clean up prior to Government acceptance.

4. SECURITY REQUIREMENTS

4.1. The contractor shall comply with security regulations imposed by the Base Commander and/or the agency occupying the space where the work is to be performed, including adhering to or obtaining any security clearances.

4.2. CONTRACTOR ACCESS TO U.S. INSTALLATIONS

4.2.1.

The contractor shall obtain Temporary Installation Passes (TIP) for all contractor/subcontractor personnel who visit or perform work on the KMC Installations or Spangdahlem AB and geographically separated units cited in the contract. At least 30 calendar days before starting work, the contractor shall provide the following documentation to the 86 CES/CENM or 52 CES/CENM Manager:

1. A signed Personnel Data Sheet, containing personnel data and data of vehicle(s) used.

2. Access roster containing personnel data of all employees working at site.

3. A legible copy of employees’ Personnel Identification Card or Passport.

4. A Police Certificate of Good Conduct (not older than three months). Should the Police Certificate of Good Conduct contain entries, the Government will decide in each case if access is granted.

5. Copy of Residence and Work Permit. (For non-EU citizens)

6. A completed and signed Security Check Questionnaire. (AE Form 604-1B)

7. A signed Rules of the Road Sheet.

4.2.2.

The Government reserves the right in case of heightened security to limit or deny access.

4.2.3.

The Government may deny access to KMC Installations or Spangdahlem AB and associated geographically separated units for individuals who have not completed and signed the AE Form 604-1B, whose results have returned unfavorable/adverse, or for individuals whose results have not returned.

4.2.4.

During the contract period, additional access conditions might arise; for example, taking of finger prints.

4.2.5.

The contractor is responsible for returning installation passes in case their employees don’t require access to KMC Installations or Spangdahlem AB and associated geographically separated units any longer (terminated employment, expired installation passes, etc). In the case that a contractor employee will change to another contractor and an installation pass will also be needed for this contractor, a new installation pass must be requested. The same applies for subcontractors and the subcontractors’ employees.

4.2.6.

Contractor personnel are required to wear or prominently display contractor furnished badges while visiting or performing work on the installation.

4.2.7.

Contractor personnel will only receive TIPs when a Security Check is completed with a positive result.

4.2.8.

Only selected personnel of the prime contractor(s) will be granted escort privileges.

4.3. MATERIAL DELIVERIES

Trucks are controlled separately when entering U.S. installations. Waiting periods of up to two (2) hours are possible and shall be considered when pricing task orders.

4.4. WORK PERFORMED IN SECURED AREAS

Projects in secured areas may require a local agency check of contractor personnel and all sub-contractors prior to commencement of work. If a check is required, the contractor should allocate time in the work schedule to accomplish this check. The contractor shall price work performed in secured areas according to standard work hour rates unless prior approval to use non-standard work hour rates is obtained from the CO.

4.5. ESCORT IN RESTRICTED AREAS

Contractor personnel must be escorted at all times in a controlled/restricted area by a Government escort. Escorts for secured areas will be scheduled by the contractor at least 10 workdays prior to start of work. The contractor must provide a list of the personnel who will be working in this area. The Government will provide an escort as quickly as possible, but the contractor should expect delays due to the sensitive nature of secured areas.

4.6. UNAUTHORIZED RECONNAISSANCE

The contractor shall inform all personnel working under their jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside the immediate work area (excluding cafeterias and restrooms near the work site, direct haul and access routes, Contracting and 86 CES/CENM or 52 CES/CENM, and points of supply and storage) is strictly prohibited. Circulation of the above personnel shall be limited to official business only. Personnel engaged in unauthorized reconnaissance of other contractor or Government activity will be referred to the CO for disposition. Infractions involving possible compromise of national security will be turned over to the Office of Special Investigations (OSI) or Criminal Investigation Department (CID) for disposition. The determination of which agency will be made based on the location of the work being performed. The OSI is the lead agency for USAF installation and the CID has jurisdiction on U.S. Army installations.

4.7. INFORMATION SECURITY

All paperwork, printed e-mails, drawings and plans should be shredded in the appropriate level medium, IAW AFI 10-701.

4.8. TAKING PICTURES

Prior to taking pictures on the military installation, the contractor shall check with the CO, 86 CES SABER Office or the 52 CES SABER Office, if and to what extent this is permitted.

The following may apply to different areas:

· A general prohibition to take pictures.

· Permission to take pictures after obtaining a permit/with restrictions.

· Permission to take pictures without having to obtain a permit/without restrictions.

4.9. CLOSURE OF OPENINGS

The contractor shall close every exterior wall and roof opening resulting from work in order to prevent outside intrusion at the end of each workday. Closure(s) shall remain in place when the contractor is not actively engaged in working on the site(s), including each and every day, night, weekends, and holidays, to reduce wind and weather intrusion. Closure(s) shall be constructed of 1/2" minimum thickness plywood anchored in place to stud framing if necessary, or similar construction as approved by the 86 CES/CENM or 52 CES/CENM through the CO.

4.10. WORK AT SECURITY FENCES

Work at security fences shall be coordinated with the 86 CES/CENM or 52 CES/CENM prior to start of work. If necessary, a Government escort will be required, who will oversee the area while the fence is open. Fences shall be restored at the end of each work day or shall be secured by suitable measures. Under no circumstances shall work at security fences be started without prior coordination.

5. ENVIRONMENTAL CONCERNS, SAFETY AND OTHER APPLICABLE STANDARDS

Both U.S. and German regulations apply in conjunction with this contract. In case U.S. and German regulations differ, the more stringent regulation shall apply. The following paragraphs list the most important regulations, but make no claim to be complete.

5.1. Safety: The contractor must work in compliance with the most current German Federal Safety Laws and Regulations, especially the Unfall-Verhuetungsvorschriften (UVV), the Berufsgenossenschaftliche Vorschriften (BG-Vorschriften), and the Baustellenverordnung (Baustell V).

5.2. Energy Conservation: The contractor shall comply with the mandatory standards and policies relating to energy efficiency contained in the most current edition of the Waermeschutzverordnung / Energieeinsparverordnung.

5.3. Environmental Laws and Regulations: The contractor shall comply with the following: Gewaesserschutzbestimmung, Wasserhaushaltsgesetz (WHG), Gesetz ueber Abgabe von Abwasser in Gewaesser (AbwAG), LAGA-Richtlinien, Bundes-Immissionsschutzgestz (BimSchG), Bundesbodenschutzgesetz (BBodSchG), and Landeswassergesetz (LWG).

5.4. The use of materials which have been identified by Governmental agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project. Specifically, products containing lead, asbestos, polychlorinated biphenyl (PCB), and ozone-depleting chemicals are prohibited. The contractor shall assume a strict and cautious position when dealing with questionable materials.

5.5. POLYCHLORINATED BIPHENYLS (PCBs)

5.5.1. New electrical equipment shall not contain PCBs, shall be certified to this effect, and shall be stamped or labeled “NO PCB”.

5.5.2. If any material originally specified or approved for use in the work should become listed as suspected or verified, the contractor shall immediately notify the CO and initiate efforts to postpone the installation until the matter can be investigated.

5.5.3. Additionally, all requirements of laws and ordinances concerning “right to know” of the general public, as well as work personnel who perform work on the project, shall be adhered to by all parties and shall be so specified.

5.6. ASBESTOS REMOVAL

The contractor or subcontractor performing asbestos removal must be in strict compliance with the FGS and TRGS-519. A work plan shall be submitted to the Installation Management Flight, 86 CES/CEI, or the Environmental Management section, 52 CES/CEI, not later than two (2) weeks prior to start of work for their review and coordination.

5.7. FIRE PROTECTION REQUIREMENTS

5.7.1. All U.S. and German fire and safety regulations are to be followed stringently. In case U.S. and German regulations differ, the more stringent regulation shall apply.

5.7.2. Inspection: Construction sites will be inspected periodically by the Fire and Emergency Services Office for compliance with all fire codes and standards listed or referenced in the contract documents.

5.7.3. Codes and Standards: If the listed or referenced fire code or standard requires any equipment or material items not specified or shown in the contract documents, the contractor shall not be relieved of the responsibility of providing the items and requesting installation instructions from the Fire Prevention Office through the CO.

5.7.4. Fire Extinguishers: Extinguishers of a type and quantity acceptable to the Chief, Fire and Emergency Services Office, shall be provided by the contractor and maintained in the construction area, the contractor’s temporary buildings, and at the storage piles of flammable materials. These extinguishers shall be of the type conforming to the most recent editions of the National Fire Protection Association (NFPA) standards and shall remain the property and responsibility of the contractor.

5.7.5. Flame Cutting, Welding, and Soldering: (see Para 9.1) The contractor shall observe all precautions in use of flame cutting, welding, and soldering equipment as no flame cutting, welding, or soldering of any description shall be permitted until the work site has been inspected and the operation approved by the 86 CES or 52 CES Fire Prevention Inspector. A copy of the 86 CEG/52 CES installation policy will be provided with instructions on the permit required. The contractor will place flame cutting, welding, and/or soldering caution signs on site and shall ensure these signs are obvious to Government and contractor personnel while work is in progress.

5.7.6. Fire Rating: Where specifications or work descriptions require the contractor to submit proof that the material to be furnished conforms to DIN 4102, a written certificate from any testing agency satisfactory to the CO in coordination with the Chief, Fire and Emergency Services Office shall be furnished with the material with labels attached (when fire labeling is specified). No exceptions are allowed.

5.8. NOISE CONTROL

Comply with all applicable U.S. and German laws and regulations relative to noise control.

5.9. DEMOLITION

Removed or demolished material will become property of the contractor and must be disposed in accordance with the local laws and regulations, unless specified otherwise in the respective SOW.

5.10. EXPLOSIVE OPERATED HAND TOOLS

The contractor shall comply with Unfallverhuetungsvorschriften (UVV) when utilizing explosive operated hand tools. Storage of explosive cartridges on the installation will be in metal containers and limited to a one-day supply. The contractor will provide adequate controls to prevent loss/theft of cartridges used and stored on the installation.

5.11. COMMUNICATIONS INSTALLATION IN NEW AND RENOVATED FACILITIES

Communications conduit, pre-wiring, and equipment shall be installed in accordance with Verband Deutscher Elektrotechniker (VDE) standards, the ICDS-CDS-and FO-regulations, the EIA/TIA-568, the Technical System Bulletins TSB 36 and TSB 40, DIN EN 50173, and ISO/EIC/DIS 11801.

5.12. TREE CUTTING

If tree cutting is required, or if any construction is closer than 3m to a tree, all actions will only be performed after obtaining permission from the Forestry Department through 86 CES/CEI or 52 CES/CEI prior to construction, renovation, installation, demolition, trenching, etc. The permission shall be submitted as early as possible. However, all debris clean-up, such as branches, stumps, etc. must be disposed of by the contractor as part of the project.

5.13. HISTORIC LANDMARKS

In the event there are historical and/or archeological resources in a project, the contractor shall comply with Denkmalschutz- und Denkmalpflegesetz Rheinland-Pfalz regulations.

5.14. CONSTRUCTION AND DEMOLITION MEASUREMENT AND REPORTING

The Solid Waste Measure of Merit (MOM) requires the AF to report all non-hazardous solid waste diversion, including construction and demolition (C&D) debris. Data is to be collected by the demolition contractor and submitted to the Asset Management Flight for reporting. The total amount of debris disposed in landfills must be reported, and the total amount of debris diverted from landfills by reuse or recycling must also be reported. The total weight of C&D debris sent to the landfill, and the total weight diverted from the landfill will be required to be reported by the demolition contractor. Additional information can be found at the AF Center for Environmental Excellence (AFCEE) website at http://www.afcee.lackland.af.mil/contracting/cds/login.asp. For further information, contact 86 CES/CEI (Installation Management Flight) at 06371-47-8418 or 52 CES/CEI at 06565-61-7257.

5.15. OTHER APPLICABLE REGULATIONS

5.15.1. Antiterrorism/Force Protection (AT/FP)

All construction work shall be performed in compliance with the Antiterrorism/Force Protection Regulations. In order to ensure this, design documents shall be presented to the 86 ABW or 52 FW AT/FP representatives for review. The regulations presently applicable are, among others, UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, and UFC 4-021-01 Mass Notification Systems.

5.15.2. Architectural Compatibility

All respective construction measures shall be performed in compliance with the applicable publications in regard to their design and/or shall be coordinated with the 86 CES/52 CES architectural representative. The regulation presently applicable is the Architectural Compatibility Standard (ACS Edition 2008) for Ramstein Air Base and the Architectural Compatibility Guide (ACG 2000) for Spangdahlem Air Base.

5.15.3. Green Procurement

In order to comply with the affirmative procurement requirements of Section 6007 of the Resource Conservation and Recovery Act (RCRA) and Executive Orders 13101 and 13148 (Green Procurement Program (GPP)), the contractor shall use recycled and recovered materials and products identified in the USEPA's Comprehensive Procurement Guidelines (CPG).

5.15.3.1. The latest CPG product list, and the specific recycled content requirements for each product, can be found on the USEPA’s website at http://www.epa.gov/cpg.

5.15.3.2. The contractor shall provide EPA designated products containing recovered material unless the item cannot be acquired:

a.

Competitively within a reasonable time frame.

b.

Meeting the appropriate performance standards.

c.

At a reasonable price.

5.15.3.3. Items identified in the USEPA's CPG shall be viewed as the minimum that can be considered when evaluating recycled/reused materials. Other materials and products not listed, but commonly used in industry outside of the Government, shall also be considered.

5.15.3.4. Material and product submittals for all recycled content items shall list the recycled and recovered materials used and the percentage content listed.

6. CONSTRUCTION SITE MAINTENANCE

All construction sites shall meet the actual requirements of OSHA CFR 1910, CFR 1926, and Base Appearance Specifications. These guidelines will be provided by the Government upon request.

6.1. The contractor shall maintain each site in a neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude mechanical and climatic damage. All grass, weeds, etc. shall be cut as necessary to prevent any fire/safety hazards and shall be no higher than 5cm at any one time or as directed by the CO. All trash, debris, paper etc. shall be picked up immediately and placed in proper containers.

6.2. CONTRACTOR PARKING

The contractor shall inform his employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in fire lanes or other restricted areas, parking spaces marked as “Handicapped” or “Government”, at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-construction conference. Any damage done to lawns, shrubs, sidewalks, etc. shall be repaired or replaced by the contractor at no additional cost to the Government.

6.3. CLEAN-UP OF INSTALLATION ACCESS ROUTES OUTSIDE OF THE CONSTRUCTION LIMITS AND STAGING AREAS

All mud, dirt, debris, foreign objects, or spills of any kind from the contractor's operations (including subcontractors and suppliers) on (a) streets and parking lots, used as access to the work or staging areas, shall be cleaned up not less than daily, or as requested by the CO, and (b) parking aprons and hard surfaces used as access to the work or staging areas, shall be kept clean at all times.

6.4. CONTRACTOR GENERATED REFUSE

6.4.1. All contractor generated refuse and waste shall be hauled from the construction site daily, or placed in a dumpster, or as otherwise approved by the CO, to a disposal area to be selected by the contractor and shall be located outside the physical boundaries of the installation. All dumpsters shall be emptied before the debris gets higher than the top of the dumpster. This refuse and waste material shall be hauled in trucks with tight fitting covers to prevent spillage on roadways. The construction site shall be kept neat, orderly, and safe for workmen at all times. The contractor shall take positive action to prevent work-generated refuse from entering the sanitary and storm sewer systems. The CO may instruct the contractor to remove the dumpster, or replace the existing dumpster with an empty one. The contractor shall comply within 4 hours.

6.4.2. Management of Liquid Wastes: The contractor shall not dispose of any excess waste or residual material on the ground or any storm sewer or drainage system. This includes, but is not limited to paints, coatings, solvents, petroleum products, etc. Discharge of any material or diluted material into sanitary or industrial sewer systems shall be coordinated with the 86 CES/52 CES Environmental Flight Coordinator through the CO, and shall be approved by the 86 CES/52 CES Environmental Flight Coordinator. Waste material for disposal shall be disposed in accordance with U.S. and German waste regulations and with local Installation policies. If in doubt, consult with the 86 CES/52 CES Environmental Flight Coordinator through the CO.

6.4.3. Hazardous Chemical and Liquid Petroleum Products Spill Prevention: The contractor shall handle and store hazardous liquid materials in approved areas, and shall comply with the spill prevention and response requirements of regulations and laws mentioned under section 5.3, “Environmental Laws and Regulations”.

6.4.4. Organic Solvents: The contractor shall limit emissions of organic solvents into the atmosphere. This rule applies to use, clean up, and disposal of organic, photo chemically reactive and non-photo chemically reactive solvents and materials containing those solvents.

6.4.5. Architectural Coatings: The contractor shall limit the quantity of volatile organic compounds in architectural coatings. This applies to any coatings applied to stationary structures and their appurtenances.

6.4.6. Lead Containing Materials: The contractor shall not use paints or coatings containing lead in excess of 0.06 percent by weight of total nonvolatile content in accordance with Title 16 of the Code of Federal Regulations Part 1303. Paints or coatings within reach of children in recreation and public areas shall have a zero lead content.

6.5. TRUCKING

Loose debris on trucks leaving the site shall be loaded in a manner that will prevent dropping of materials on streets and conform to local ordinances and laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The contractor shall be responsible for immediately cleaning up any materials that fall from trucks.

6.6. FENCING OF CONSTRUCTION SITES

Fences will be used to isolate construction sites as per instructions by the CO, per recommendations of the 86 AW/52 FW Safety Office, IAW OSHA CFR 1910, CFR 1926, and Base Appearance Specifications.

6.7. BARRICADES

6.7.1. The contractor shall barricade access to all construction sites (interior and exterior). Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Barricades on streets shall have battery-powered flashers for night use. Construction fencing shall be used to isolate exterior areas from pedestrian access, and shall be maintained in good condition. Cones shall only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic shall use rigid barrels/barricades. All barricades, barrels, cones, etc., are included in the contractor’s supplied equipment/supplies and therefore shall not be a direct cost to any task order unless the CO deems the individual task order requirements so extensive as to warrant payment.

6.7.2. All projects involving excavation shall be secured with flashing lights on all sides and have construction fencing completely surrounding the site at a minimum of 5 feet from the hole.

6.8. OCCUPANCY

6.8.1. The buildings in this contract include multiple-use type facilities. They may or may not be occupied when work is going on in them. It shall be the contractor's responsibility to take whatever measures are necessary to assure the protection of occupant's assets, furnishings, equipment, etc, and to perform the work so as to cause minimal disruption of ongoing activities in occupied areas.

6.8.2. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

6.8.3. The contractor shall provide non-combustible or self-extinguishing material drop cloths to isolate areas exposed to debris or noise, or to cover material storage during construction in building interiors.

6.8.4. Any temporary construction for facilities used by the contractor in order to prevent interruption of normal work activity or loss of utility services shall be subject to approval of the 86 CES/CENM or 52 CES/CEPM PM through the CO.

6.9. IDENTIFICATION, DAILY SIGN-IN, AND LEAVING THE WORK AREA

When not actively working in the task order work area, the contractor shall post signage clearly labeled “WORK IN PROGRESS”. The sign shall include point of contact (POC) names (contractor, 86 CES/CENM or 52 CES/CENM representative, and contracting representative) and phone numbers. The contractor shall provide construction tape, safety cones, and other materials or equipment to provide a safe and clean environment.

6.10. STAGING/MATERIAL STORAGE AREA(S)

The requirement for lay-down areas (staging areas) associated with a task order shall be dependent upon the size of the project and in accordance with specific criteria as detailed in the task order. Prior to starting the work, the contractor shall submit a site plan through the CO for the Base Civil Engineer approval, showing the layout and details of all temporary facilities planned for use on the identified task order. The plan shall include the location of the safety and construction fences, location of all site trailers, equipment and material storage areas, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas as required by the task order. Site photographs prior to the start of work will be included with the plan. At completion of work, the contractor shall remove the temporary facilities and restore the site to its original condition. For most construction projects, the Base Civil Engineer will provide the contractor with a single staging area directly adjacent the project site. A supplemental storage area will be identified as required by the detailed task order. All staging areas determined necessary by the detailed task order shall be completely screened with 6-foot high construction fencing and include visual screening. All contractor trailers, stored materials, and idle equipment shall be located in the designated staging area associated with each task order. The staging area shall be kept clean and orderly. Tarps are to be used, as necessary, to secure loose materials. The PM via the CO is the sole judge as to what constitutes an acceptable staging area. Dumpsters may be located outside the staging area, but must be sited as approved by the PM via the CO. Any movement of a dumpster to another area on the project site must be approved by the PM via the CO.

7. DRAWING REQUIREMENTS

7.1. EXISTING CONDITION DRAWINGS (INCLUDING UTILITIES)

7.1.1. Existing condition drawings showing existing underground utilities are available upon request. The contractor shall be responsible for availing themselves of the drawings. Any utility line shown on the record drawings (or made known to the contractor) and damaged during construction work shall be repaired immediately by the contractor at no additional cost to the Government.

7.1.2. The Government does not guarantee the accuracy or adequacy of existing record drawings. It shall be the contractor's responsibility to verify all existing conditions prior to starting work on each task order.

7.1.3. During the progress of the job, the contractor shall keep a careful record at the job site of all work accomplished from the layouts shown on the drawings. Annotated working drawings shall be available on-site for inspection by the CO or PM at any time. The contractor shall provide documents (drawings or sketches) to describe all of the work accomplished, and enter changes and corrections on contract or record drawings promptly.

7.2. WORKING DRAWINGS

The following requirements apply for working drawings:

· The working drawings shall be turned over to the CO within 10 calendar days after final design is approved.

· All working drawings must be submitted in electronic format using AutoCAD 2012 or above (*.dwg). Files in DXF format (.dxf) will be accepted too. This format is to be used for all engineering drawings. All layers and naming must be in compliance with A/E/C standards from the CADD/GIS Technology Center.

· All working drawings must be in above mentioned format and delivered on CD-ROM with appropriate labeling showing the project number, project title, facility numbers and installation name. In addition, 3 sets of drawings (printout) shall be delivered.

· All civil type work that deal with any utility or pavements or groundwork must be submitted in Geographic Information Systems (GIS). This dataset must be usable with ESRI Arcview 10.x software.

· The GIS data set shall be delivered in a File Geodatabase (FGDB) or a Personnel Geodatabase (PGDB).

· All GIS data and drawings must be in compliance with the Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE). These standards can be given to the contractor upon request, to the GeoBase office located in Bldg 507 on Ramstein AB, or the GeoBase office located in Bldg 119 on Spangdahlem AB.

· All GIS data and drawings must be submitted in UTM Zone 32N meters; World Geodetic System 1984 (WGS1984); Geoid Model EDM 96.

· All GIS data and drawings will be delivered on CD-ROM with appropriate labeling showing facility numbers and installation name.

· All electronic working drawings either AutoCAD or GIS files and data must be named in the English and German language.

· Drawings shall include a schematic of the system with the design conditions listed at major points (temperature, flow rate, etc).

7.3. AS-BUILT DRAWINGS

7.3.1. The contractor shall include as-builts as a work element on the AF Form 3064, Contract Progress Schedule, when requested. The total effort (labor, admin, etc.) for as-builts shall not exceed 3% of the total task order value. No more than 97% of the total task order value will be paid until as-builts are submitted and approved by the Government.

7.3.2.

The following requirements apply for as-built drawings:

· The as-built drawings shall be turned over to the CO within 21 calendar days of final inspection.

· The as-built drawings shall indicate, in addition to all changes and corrections, the actual as-built condition. In order that the location of sub-surface utility lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, utility record drawings shall show by offset dimensions to 2 permanently fixed surfaced features, the end of each run including each change in direction. Valve, splice boxes, connections, changes in dimensions and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded.

· All as-built drawings must be submitted in electronic format using AutoCAD 2012 or above (*.dwg). Files in DXF format (.dxf) will be accepted too. This format is to be used for all engineering drawings. All layers and naming must be in compliance with A/E/C standards from the CADD/GIS Technology Center.

· All as-builts must be in above mentioned format and delivered on CD-ROM with appropriate labeling showing the project number, project title, facility numbers and installation name. In addition, 3 sets of drawings (printout) shall be delivered.

· All civil type work that deal with any utility or pavements or groundwork must be submitted in Geographic Information Systems (GIS). This dataset must be usable with ESRI Arcview 10.x software.

· The GIS data set shall be delivered in a File Geodatabase (FGDB) or a Personnel Geodatabase (PGDB).

· All GIS data and drawings must be in compliance with the Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE). These standards can be given to the Contractor upon request, to the GeoBase office located in Bldg 507 on Ramstein AB, or the GeoBase office located in Bldg 119 on Spangdahlem AB.

· All GIS data and drawings must be submitted in UTM Zone 32N meters; World Geodetic System 1984 (WGS1984); Geoid Model EDM 96.

· All GIS data and drawings will be delivered on CD-ROM with appropriate labeling showing facility numbers and installation name.

· All electronic as-builts either AutoCAD or GIS files and data must be named in the English and German language.

· Drawings shall include a schematic of the system with the design conditions listed at major points (temperature, flow rate, etc).

8. GENERAL DESIGN REQUIREMENTS

8.1. DESIGN PHILOSOPHY

When directed by the task order SOW, the contractor shall prepare design documentation reflecting standard commercial industry standards, practices and products, and shall specify the use of commercially available materials and associated assemblies. Design shall be based upon consideration of all practical alternatives in support of defined task order requirements, with alternative selections being based upon Life Cycle Cost Analysis per AF Design Criteria (MIL-HDBK-1190). Design shall be based on German standards and code requirements and/or U.S. standards and code requirements if directed by the task order.

8.2. DESIGN PROJECT MANAGER

The contractor shall appoint a Design Project Manager to serve as a single POC and liaison between the Design Team element of the contract and the CO for all design work required under the contract. Upon award of individual task orders, the designated Design Project Manager shall be made known to the CO in writing.

8.3. REVIEW CONFERENCES AND MEETINGS

Design submittal review conferences will be held as defined by individual task orders for all scheduled design submittals. In addition to scheduled design submittal review conferences, coordination conferences may be held as deemed necessary by the Government or the contractor at an agreed upon time and location. The contractor may request such conferences when it is deemed necessary by all parties to clarify the design direction or expedite the preparation of established plans and specifications in support of project. The contractor will be responsible for preparing ‘Confirmation Notices’ of any conversation (telephone, fax, or e-mail) and/or minutes of any meeting with AF personnel concerning the execution of the project.

8.4. CONFIRMATION NOTICES

The contractor will be required to provide a record of all conferences, meetings, discussions, verbal directions, telephone conversations, faxes etc., participated in by the contractor and/or his representatives on matters relative to the execution of the task order. These records, entitled ‘Confirmation Notices’, will be numbered sequentially and shall fully identify participating personnel, subject discussed, and conclusions reached. The contractor shall forward to the CO a reproducible copy of said conference minutes not more than 5 working days after the discussion.

8.5. DRAWING & SPECIFICATION NUMBERS

Each individual awarded task order shall require the contractor to annotate the contract drawings and specifications with a Government provided ‘Drawing Number’ and ‘Specification Number’. The specification number will be located in the upper right-hand corner of each page of the specifications and design analysis.

8.6. ARCHITECT-ENGINEER SIGNATURE

All construction drawings and design calculations developed in support of a task order shall be checked and signed by an architect or engineer (e.g. structural, civil, mechanical, electrical, or fire protection engineers) before submittal for review. All design professionals shall have current registration to practice in Germany.

8.7. REFERENCE PUBLICATIONS

Technical design development and associated specifications shall conform to current AF design criteria IAW Federal, Military (DOD and AF) Publications (directive and non-directive) including Policy Directives (AFPD), Instructions (AFI), Manuals (AFMAN), Joint Manuals (AFJMAN), Handbooks (MIL-HDBK and AFH), all Engineering Technical Letters (AF and Army ETL), and all other documents as specified within each task order. Federal and Military Specifications and Standards (FMSS) are presently in the process of being phased out of use, with required criteria being obtained from non-governmental standards and commercial specifications and item descriptions (CIDs) per GSA Acquisition Reform Initiative. Various FMSS have been retained for continued use by means of a waiver from the DOD Standardization Office (DODSO), and are as indicated within this document (e.g. FED-STD 595).

Due to the numerous available suppliers of Government technical references, including those accessible electronically through the Internet, neither the Base Civil Engineering Squadron nor the CO will be providing copies of technical references to the contractor unless the document is ‘Restricted’ and only available through Government personnel. Typically, it will instead be the burden of the contractor to locate applicable sources of technical references as identified within each task order.

The official AF website for electronic publications and forms is http://www.e-publishing.af.mil. AF technical references are available as .pdf files downloadable using ‘Acrobat Reader’. To review or acquire Unified Facilities Guide Specifications (UFGS) and other engineering-related publications, Corps of Engineers (COE) Guide Specifications, and other COE-related publications, visit the Headquarters COE website at http://www.usace.army.mil for general guidance and additional directions to other websites. Construction Criteria Base (CCB) offers downloadable UFGS at http://www.wbdg.org/ccb/. Additional help in acquiring COE publications and other DOD publications can be received by calling the Europe District office at +49 (0) 611-9744-2700 or accessing their web-site at http://www.nau.usace.army.mil/. The Mil Hdbk series can be obtained by also accessing http://www.wbdg.org/ccb/. A partial listing of the latest AF Engineering Technical Letters (ETLs) can be obtained at http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125. AF Hazardous Material criteria can be obtained at http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi32-7086/afi32-7086.pdf. Design Guides can be obtained at http://www.wbdg.org/ccb/browse_cat.php?c=129. Additional general guidance for locating other websites is available at http://www.dsp.dla.mil/.

9. PERMITS

9.1. WELDING PERMIT

No welding shall be started without first obtaining a permit issued by the 86 CES/CEF or 52 CES/CEF. Delay in obtaining a welding permit shall not be a reason for a time extension to the task order performance period.

9.2. WORK CLEARANCE REQUEST (DIGGING PERMIT)

The contractor shall obtain an approved Work Clearance Request (AF Form 103 / Digging Permit) prior to any excavation. The 86 CES/CENM or 52 CES/CENM shall assist the contractor in obtaining the excavation permits, and site drawings will be provided together with the AF Form 103.