Pre-proposal_Conference_Slides_and_Site_Visit.pdf

Attachment 1

Attachment 1

U.S. Air Forces in Europe

Capt Christopher VanZoest

Procuring Contracting Officer

700 Contracting Squadron/LGCC

21 Oct 2014

Pre-Proposal Conference/Site Visit

Multiple Award Construction Contract (MACC)

Throughout the KMC and Spangdahlem AB

RFP # FA5613-14-R-0016

OVERALL BRIEFING CLASSIFICATION:

UNCLASSIFIED

Welcome and Introduction

86th Civil Engineer Squadron / Engineering Flight

(86 CES/CEN)

86 CES Commander: Lt Col Paul T. SILAS

Chief, Engineering Flight: Mr. Eric RUSHING

Chief, SABER: Mr. Michael KLINGEL

Technical Expert: Mr. Alvin SHALER

700th Contracting Squadron / Construction Flight

(700 CONS/LGCC)

LGCC Construction Flight Chief

& Procuring Contracting Officer: Capt Christopher VANZOEST

Contract Specialist: SSgt Clayton BODKIN

Agenda

Opening Remarks

Purpose

Rules of Engagement

Administrative Comments

Program/Requirements Description

Solicitation Overview/Advance Questions

Summary

Site Visit at Building 1123, Ramstein AB

Purpose

Provide prospective offerors an overall understanding of the objectives of this acquisition

Provide a summary and discuss the requirement

Explain significant elements of the solicitation

Answer advance questions submitted

Give prospective offerors an opportunity to visit the seed project site

Rules of Engagement

All communication regarding this source selection shall be through the Contracting Office (700 CONS/LGCC)

The Contract Specialist and PCO serve as the only points of contact for all inquiries and information regarding this acquisition

Any remarks, explanations, or answers to questions are supplemental guidance and do not override the terms of the solicitation

Terms of the solicitation remain unchanged unless the solicitation is formally amended in writing

Questions must be received in writing to receive an “official response”

Please do not use video/recording devices

Please turn off cell phones

Administrative Comments

Sign-In

Attendance Sheet will be posted on FedBizOpps (FBO)

Briefing Slides will be posted on FBO

Conference Minutes will be posted on FBO

Questions and Responses

Questions may be asked during the briefer’s presentation

Questions during the site visit may be asked but are preferred to be submitted in writing

Questions and the answers provided will be documented in the conference minutes

Program/Requirements

Description

Program/Requirements Description – presented by 86 CES/CEN

Seed Project – Renovate Bldg. 1123 to house USAFE band

Bldg. 1123 (≈12,000 SF) used as theater until 2009

35% Design or Concept Design

Basic standard practice building systems concept

Will not be given more consideration for >35%

Multidiscipline project for a chance to show your skills

Open for creative solutions with few constraints

Must satisfy UFC 4-171-04AN and SOW

Concept must address everything in Section L

Solicitation Overview/

Advance Questions

FBO

Contract Type and Structure

Period of Performance

Key Dates/Activities

Items of Note

Proposal Organization

Basis for Contract Award(s)

Evaluation Factors

Proposal Submission/Contract Documents

Questions and Answers

Summary

Contact Information

FedBizOpps (FBO)

FBO: RFP posted on FBO website on 10 Oct 2014 http://www.fbo.gov/

Solicitation No: FA5613-14-R-0016

Title: Multiple Award Construction Contract (MACC), Ramstein

AB, Germany

All supporting documents, notices, questions and answers, or any amendments will be posted on the FBO website

Submit all questions in writing via e-mail to the Contract

Specialist, SSgt Bodkin, and the PCO, Capt VanZoest, ASAP

Register to receive notification http://www.fbo.gov/

Contract Type and Structure

Acquisition is for a broad range of construction projects to be performed in Germany

Follow-on acquisition; incumbent contractors are:

F.K. Horn GmbH

SKE Support Services GmbH

Mickan General-Bau-Gesellschaft

Bilfinger Government Services GmbH

Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract(s)

Task Orders (TOs) will be issued (Fair Opportunity; see H-6)

Multiple Award Contract(s)

Firm-Fixed-Price (FFP) Task Orders

Period of Performance

Basic Period : 6 Jul 2015 – 5 Jul 2016

Four One-Year Option Periods

First Option Year 6 Jul 2016 – 5 Jul 2017

Second Option Year 6 Jul 2017 – 5 Jul 2018

Third Option Year 6 Jul 2018 – 5 Jul 2019

Fourth Option Year 6 Jul 2019 – 5 Jul 2020

Extension of Services Option Period

This option provision may be exercised more than once, during any performance period, but the total extension of performance shall not exceed 6 months. Please refer to contract clause FAR 52.217-8.

No later than: 6 Jul 2020 – 5 Jan 2021

Key Dates/Activities

Proposals Due (Volumes I, II, & III) 12 Nov 2014 (1600 CET)

Past Performance Questionnaires Due

(directly from the references) 12 Nov 2014

Anticipated Contract Award(s) 1 Jun 2015

Anticipated Pre-Performance Conference 22 Jun 2015

Contract(s)/Performance Start 6 Jul 2015

Items of Note

Carefully read RFP to include Instructions to Offerors within

Section L, and Evaluation Factors for Award within Section M

Proposal based upon requirements in the Seed Project SOW

& Attachments, as well as the General Requirements &

Provisions, addressing the evaluation criteria in Section M

To be eligible for award, offeror must be registered in SAM

(System for Award Management) https://www.sam.gov

Structure proposal IAW Section L, Instructions to Offerors

Proposal shall be clear and concise containing sufficient detail for easy evaluation https://www.sam.gov/

Proposal Organization

Volume/Title Font & Size Page

Limits

Hard

Copies

Volume I – Technical Times New Roman, Size 12

20/ Unlimited

Volume II – Past Performance

Information

Times New Roman, Size 12

N/A 4

Volume III – Price Times New Roman, Size 12

N/A 3

One copy of each volume shall be marked “Original.” In addition to the specified hard copies, the offeror shall submit all volumes in electronic format using re-writable CDs concurrently with the hard copies. Electronic copies shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, MS Project 2007, MS PowerPoint

2007, or later versions, and PDF, as applicable.

Note: The “Original” hard copy form of the offeror’s proposal shall take precedence if any inconsistencies or discrepancies exist between the offeror’s “Original” hard copy proposal and the electronic copy.

Basis for Contract Award(s)

Tradeoff process IAW DoD Source Selection Procedures and

FAR 15.101-1 using limited tradeoff (Past Performance Price

Tradeoff with Technical pass/fail)

Competitive best value source selection

Evaluate Technical proposal on pass/fail basis

Evaluate Past Performance and Price; tradeoffs may be made only between Past Performance and Price among those offerors who have been determined technically acceptable

Tradeoff Decision – Past Performance Approximately Equal to

Price

Price fair and reasonable is based on adequate price competition IAW FAR 15.305(a)(1) and FAR 15.404-1(b)(2)(i)

Basis for Contract Award(s)

Lowest priced proposal(s) may not necessarily receive the award(s)

Contractor must be determined responsible IAW FAR Part 9

Proposals shall conform to the solicitation requirements, to include all stated terms, conditions, representations, certifications, and technical requirements

The Government reserves the right to award without discussions based on the evaluation of initial proposals

Evaluation Factors

Volume I: Factor 1 – Technical Acceptability

Shall be evaluated on a Pass/Fail basis IAW the criteria set forth in

Section L, Instructions to Offerors, Paragraph C.2.a.

Volume I shall be specific, complete and clearly demonstrate the ability to meet this solicitation requirement

Technical Rating Definitions

Rating Definition

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Volume II: Factor 2 – Past Performance

An overall Performance Confidence Assessment shall be assigned using the ratings listed in Section M (see also slide 21)

Considers demonstrated record of present and past performance in providing construction services that meet customers’ needs

Assesses the degree of confidence in the offeror’s ability to successfully perform the requirements of this effort

Focuses on performance that is recent and relevant to this requirement to include the quality of performance on other contracts

Recency is ongoing contract performance or contract performance completed within the last 3 years from the issue date of this solicitation, except that ongoing efforts must have begun at least 3 months prior to the issue date of this solicitation

In determining relevancy, consideration will be given to such things as contracts of similar scope, magnitude, and complexity using the

Relevancy Definitions listed in Section M (see also slide 20)

Volume II: Factor 2 – Past Performance (cont.)

Provide Past Performance Information on at least 3 but no more than

6 recent and relevant contracts; current & correct POC information

Past Performance Questionnaire (Atch 5 to the RFP)

Send to each POC identified (see Section L, paragraph D.3.)

Completed questionnaires shall be submitted directly to the

Contract Specialist (SSgt Bodkin) by the POC

Completed questionnaires shall be considered source selection sensitive and SHALL NOT be released to the offeror

Due NLT the date set for receipt of proposals (currently 12 Nov

2014)

Government will use data obtained from offeror and other sources

(CPARS/PPIRS)

Past Performance Relevancy Definitions

Relevancy Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessment Ratings

Rating Description

Substantial

Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory

Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown

Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Volume III: Factor 3 – Price

Total evaluated price for the design-build seed project (calculated by adding the individual line items of the design and construction prices proposed) is the sole basis for evaluating price for contract award purposes and will be the only price discriminator among offerors

Evaluated for price reasonableness; comparison of proposed prices among offerors and comparison to the Independent Government

Estimate, as appropriate, and/or other proposal analysis techniques as described in FAR 15.404-1

Will not receive a rating

All prices shall be submitted in EURO currency

Incomplete proposed prices may be grounds for eliminating a proposal from competition on the basis that the offeror does not understand the requirement

Proposal Submission/

Contract Documents

Standard Form (SF) 1442 (page 1 and 2)

Offerors complete blocks 14-19, 20A, 20C, and sign block 20B

Offeror Representations & Certifications at Section K and SAM

Volume I – Technical

Volume II – Past Performance Information

Volume III – Price (includes SF 1442, Offeror Reps & Certs, all acknowledged solicitation amendments, POCs)

Acknowledge all amendments to the solicitation

SF 30, complete and sign block 15; or SF 1442 block 19

Identify company POC(s) authorized to negotiate/discuss proposal

If no exceptions are taken to any terms and conditions of the solicitation, include a statement to this effect

Questions and Answers

1st Set of Q&As published on FBO 20 Oct 2014

2nd Set of Q&As –currently working on answers; will be published on FBO

Submit any additional questions in writing via e-mail to the

Contract Specialist & PCO as soon as possible; requested no later than close of business 15 days prior to the RFP closing date

Summary

All communication regarding this source selection shall be through the Contracting Office

Contract Specialist & PCO serve as the only points of contact for all inquiries and information regarding this acquisition

Submit your proposal on time

Closing date 12 Nov 2014, 1600 CET

Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP instructions

Contact Information

Website http://www.fbo.gov/

E-mail christopher.vanzoest@us.af.mil clayton.bodkin@us.af.mil

Telephone

+49-(0)631-536-6919 – PCO

+49-(0)631-536-8514 – Contract Specialist http://www.fbo.gov/ mailto:christopher.vanzoest@us.af.mil mailto:clayton.bodkin@us.af.mil