FA5613-13-R-0007_Sect_L.docx

FA5613-13-R-0007

Section L - Instructions, Conditions, and Notices to Offerors

L-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L-2 SOLICITATION PROVISIONS IN FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price contract with Firm Fixed Price Level of Effort and Cost Reimbursable line items resulting from this solicitation. (End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from USAFE CONS Specialized, Attn: Ms. Kristy L. Truitt, Kapaun Air Station, GEB # 2767, 67661 Kaiserslautern, DE, or when mailing from the U.S., Unit 3115, APO AE 09021.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil

(End of provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

5352.215-9000 FACILITY CLEARANCE (MAY 1996)

The offeror must possess, or acquire prior to performance of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation.

Note: Any contractor teaming arrangements as identified in FAR Part 9.601(1) need to meet the required Contract Security Specifications according to the attached DD Form 254.

(End of provision)

5352.215.9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996)

a) A pre-bid/pre-proposal conference will be conducted at the TBD location on 5 Apr 2013 at TBD local time for the purpose of answering questions regarding this solicitation.

b) Submit the names of all attendees that plan on attending the conference no later than 29 Mar 2013. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees. Points of contact for the pre-proposal conference are Ms. Kristy Truitt, and Mr. Richard Enriquez at 011-49-631-536-6374 and 7634 (from the US) or 0631-536-6374 and 7634(local), e-mail: A&AS.3@ us.af.mil

c) Offerors are requested to submit questions to the point of contact noted above not later than 29 Mar 2013, 1600 Central European Time (CET). Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

d) A record of the conference shall be made available to all prospective bidders/offerors in FedBizOpps. The record shall include minutes of the meeting, attendance roster, questions raised prior and during the conference and answers thereto.

L-3 PROPOSAL PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions in Section L may result in an unfavorable proposal evaluation. The offer shall consist of five volumes: Volume I – Technical Proposal, Volume II – Past Performance Information, Volume III – Price Proposal, Volume IV – Administrative Documents, and Volume V – Awardable Task Orders (TO). The offer acceptance period shall be 365 calendar days (to be stated in block 12 of SF 33).

A. POINT OF CONTACT/RFP QUESTIONS

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions, concerns or clarifications to the CO as soon as possible, but no later than 1600 CET, 22 April 2013. The subject of the email shall be “Questions – FA5613-13-R-0007.” Questions shall annotate a reference to the specific solicitation element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to FedBizOpps. Written requests for clarification and questions shall be sent to the CO, Ms. Kristy L. Truitt at A&AS.3@us.af.mil.

B. PROPOSAL ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in Section L.

Table 1 - Proposal Organization

Original Bound Copies/ CD Copies

1. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The PCO may place page limitations on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Unless otherwise indicated in the Volume details, each page shall be counted except cover pages, table of contents and indexes, list of figures, tables or drawings, tabs, blank pages, glossaries, cross reference matrices and document revision history tracking records.

2. Page Size and Format. Page size and format do not apply to Volume III and Volume IV. For all other volumes, a page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed and single spaced at minimum. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 point in Times New Roman or Arial font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume, with each volume starting at page one. Pages listed in paragraph L-3.B.1 that do not count towards the page limitation shall not be numbered.

3. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a cross-reference matrix indicating the corresponding proposal paragraph in that section and/or volume as it relates to Section L, Performance Work Statement (PWS), Contract Line Item Number (CLIN), and/or Contract Data Requirements List (CDRL) references found therein.

4. Binding and Labeling. The “original” proposal shall be identified and submitted unbound. The remaining copies and attachments shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

5. Electronic Version of Offer. The offeror shall submit all volumes in an electronic “read only” format, using Microsoft Office compatible, virus-free CD-ROM(s). Each CD-ROM shall indicate the offeror’s name, solicitation number, volume, and title. One CD-ROM containing all volumes with all documents is preferred, but multiple CD-ROMs are acceptable. The electronic copies of the proposal shall be submitted in Microsoft Office 2003 or 2007 (MS Word, MS Excel, PowerPoint) format or PDF format. Do not submit any PDF documents that are copied as “images.” Always create PDF documents to enable textual search and copy functions. Hidden fields, comments, macros, etc., shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and in an electronic copy, the paper copy shall take precedence.

C. DISTRIBUTION

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand delivered to the appropriate address listed below. Proposals are considered delivered when they are received by the CO or a USAFE CONS Specialized representative. Timely receipt of proposals is the sole responsibility of the offeror.

If mailed from the United States:

ATTN: Kristy L. Truitt

700 CONS/LGCD

UNIT 3115

APO AE 09021

If hand delivered or mailed from outside of the United States:

ATTN: Kristy L. Truitt

700 CONS/LGCD

Kapaun Air Station GEB #2767 Room #315 67661 Kaiserslautern Germany

All proposal volumes shall be submitted by 1600 CET, 6 May 2013. Proposals shall remain valid for 365 days after receipt. Only hand delivered or mailed proposals will be accepted.

Offerors using mail or other carrier delivery are cautioned that security screening of incoming mail might potentially delay arrival of proposals. USAFE CONS Specialized is located on a U.S. Army installation, and all access to the installation is controlled by the U.S. Army. An escort may be required, as access will not be granted based solely on the need to submit a proposal. If necessary, as pre-coordinated with the POC listed in L-3.A, the Government will provide a representative to meet the offeror at the gate to the installation to accept the proposal submission. Furthermore, the U.S. Armed Forces conduct random exercises that may require the closure of the main gate entrance and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government. Offerors are advised to plan accordingly.

D. VOLUME I – TECHNICAL (65 PAGE MAXIMUM)

1. General. The technical criteria is further broken down into the following subfactors:

Subfactor 1 – Transition Plan Subfactor 2 – Management Approach Subfactor 3 – Sample Task Order

2. Volume Organization. The technical volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Subfactor 1 – Transition Plan

(5) Subfactor 2 – Management Plan

(6) Subfactor 3 – Sample Task Order (15 page maximum)

3. Technical Subfactors. The technical volume should be specific and complete. Legibility, clarity, and coherence are very important. The offeror’s technical volume should provide as specifically as possible the actual methodologies that will be used to accomplish/satisfy the USAFE A&AS III requirement. The offeror’s responses will be evaluated against the technical subfactors in Section L. All the requirements specified in the solicitation are mandatory. By proposal submission, the offeror is representing that it will perform all the requirements specified in the solicitation. Reiterating the objectives or reformulating the requirements specified in the solicitation is neither required nor desired. In the technical volume, address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

a. Subfactor 1: Transition Plan. The offeror shall provide an approach to provide an orderly transfer of support responsibilities from the incumbent contractor to the contractor(s) selected for this effort. The transition plan will become an attachment to the contract at award. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

i. The offeror’s overall approach to the transition from the current contract. This includes a detailed description of the offeror’s responsibilities during the transition period for the basic IDIQ level and sample TO and the offeror’s approach to transitioning to a new contractor at the end of the contract and sample TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance).

ii. The transition period length and key activities. This includes a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 120 calendar days prior to the performance start date of 1 September 2014.

iii. The Department of Defense Contractor Personnel Office (DOCPER) process. This includes a detailed outline of the DOCPER approval process of the contract and individual employees, including associated timelines.

iv. Contract Security Requirements. This includes the plan to be in compliance with the contract security requirements as outlined in the DD254 at the start of contract performance and an overview of the process to obtain the required employee security clearances.

b. Subfactor 2: Management Plan. The offeror shall provide an approach to manage and execute the contract. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

i. The offeror’s overall approach to management. This includes an outline of the company’s program and contract management leadership and oversight philosophies, techniques, and reach back capabilities to ensure contract requirements are met. Address how the management approach takes into consideration contracting decisions that must be made on short notice. Also identify key positions with contract responsibilities and decision making authority and associated minimum qualifications.

ii. The offeror’s approach to quality control. This includes a thorough explanation of the approach for planning, controlling, reporting and correcting quality issues that arise during performance of the contract. Ensure the approach provides a process for transparent quality management which will result in limited customer oversight/intervention. The offeror’s approach should be in line with the requirements outlined in the PWS.

iii. The offeror’s approach to employee recruitment and retention. This includes a detailed description of the offeror’s approach for recruiting, maintaining and retaining a professional and qualified workforce, and should address the offeror’s overall performance records regarding recruitment and retention (e.g., success rates, lapse rates, etc.), ensuring low turnover rates, and any other areas applicable to the recruiting, hiring, retaining, and rapidly replacing qualified employees with appropriate security clearances (e.g. Secret, Top Secret/SCI with eligibility to special access programs) throughout the life of the contract. Ensure the approach takes into consideration the continuation of services during personnel absences due to sickness, leave, voluntary and involuntary termination from employment such that the impact to the Government is minimal.

iv. The offeror’s approach to subcontracting. This includes a detailed description of the offeror’s plan for subcontracting Technical Expert (TE) and Analytical Support (AS) positions. More detailed information regarding the definitions and requirements for TE and AS positions can be found at the DOCPER website http://www.eur.army.mil/g1/content/CPD/docper.html. Under this contract, there is a limit on the amount of subcontracted AS positions allowed. The limit is based on the total number of AS positions issued against the basic IDIQ contract throughout the life of the contract. In other words, the number of allowable subcontracted AS employees with approved status through DOCPER changes with every TO that requires an AS position. It is important to note that the total subcontracted positions allowable is not per awardee, but is a cumulative total of subcontracted AS positions regardless of the prime. Subcontracted positions in excess of the number approved through DOPCER will not be eligible for inclusion under the Status of Forces Agreement (SOFA). TE positions are approved at the individual TO level; therefore, there is no limit on subcontracting TE positions.

c. Subfactor 3: Sample Task Order (15 page maximum). The offeror shall demonstrate technical capability to provide the A&AS support described in the sample TO PWS contained in Section J, Attachment 3. The sample TO will not be awarded, but it will be used to determine technical acceptability for basic IDIQ award.

i. Provide a technical narrative, associated documentation needed to successfully obtain DOCPER Technical Expert (TE) and/or Analytical Support (AS) status accreditation as it applies to the TO requirements, and a price proposal.

ii. The technical narrative shall address the offeror’s management approach and proposed technical solution and approach for the TO requirements. Also provide the basis for labor category selection and the basis for the number of labor hours proposed for each labor category. In addition, the technical narrative shall contain the number of personnel performing each task and the number of hours to be worked by each individual, if applicable.

iii. Provide all necessary documentation for one employee to receive TE and/or AS status accreditation as it applies to the technical narrative and price proposal with associated labor categories. This includes, but is not limited to employee resume, DD214, AE Form 715-9c. No documentation provided shall contain Privacy Act information. This documentation does not count towards the 15 page limit.

iv. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any other direct costs (e.g., travel, training, etc.) for the base period and any option period(s). Indicate labor categories as identified in Section J, Attachment 2, Labor Category Pricing.

E. VOLUME II - PAST PERFORMANCE (50 PAGE MAXIMUM)

1. General. The offeror shall provide past performance information for evaluation. An offeror with no or so sparse past performance should submit the past performance volume with an explanation that they have no recent or relevant performance. For the purpose of this evaluation, the term “offeror” includes the prime offeror, teaming partner, joint venture partners, and/or major subcontractors. For the purpose of this evaluation, a major subcontractor is defined as a subcontractor whose anticipated percentage of work to be performed is 25% or greater per TO.

2. Confidentiality of Sources. Past performance information, including questionnaires and past performance sources, are confidential and are not to be released to anyone outside the Government source selection process. Offerors are cautioned that contacting or seeking out source(s) of past performance information is strictly prohibited. Any attempts to influence past performance ratings will be perceived negatively and could impact the offeror’s performance rating. Any questions regarding source selection information should be addressed directly to the CO and not to any other individuals. Offerors are responsible for ensuring that all their teaming partners, joint venture partners, and/or major subcontractors are aware of this information and are in compliance.

3. Volume Organization. The past performance volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Past Performance Information Documents/Forms

(5) Past Performance Questionnaire Tracking Record*

(6) Consent Letters*

(7) Client Authorization Letters*

(8) Organization Structure Change History

* Not included in volume page count

4. Recency and Relevancy. Recent is defined as efforts that are ongoing or have been performed during the past three years from the date of issuance of this solicitation. Past performance information that does not meet this criteria will not be evaluated. Relevancy is defined as similar magnitude and complexity. Relevancy in regards to magnitude will be assessed based on overall contract value with a minimum of $1M annually or an aggregate total of $1M annually. Relevancy in regards to complexity includes performance similar to the A&AS III requirement in terms of, but not limited to: 1) efforts involving advisory and assistance, management and professional support services, studies, analyses and evaluations; 2) efforts involving engineering and technical services; 3) efforts involving overall contract management, hiring, training and retaining qualified personnel, and 4) efforts involving the obtaining of appropriate security clearances for contractor personnel.

5. Past Performance Information Document (PPID). Offerors should submit information on contracts considered most relevant in demonstrating their ability to perform the USAFE A&AS III requirements. The offeror shall submit PPIDs in accordance with Section J, Attachment 4. Past performance on IDIQ type contracts should be submitted at the delivery/task order level, unless performance is only assessed for the IDIQ contract as a whole. The offeror shall explain that performance on individual orders is not assessed and provide the using activity’s single point of contact that can verify the offeror’s performance. The PPIDs for IDIQs require the offeror to list all other order numbers performed under the IDIQ contract as an attachment to the PPID. This attachment will not count against the page limit. Offerors shall include rationale supporting the determination of relevancy for each contract or specific portion of a contract submitted. The Government is not bound by the offeror's opinion of relevancy. Offerors are required to explain what aspects of the contracts are deemed relevant to the A&AS III effort. Where problems existed, clearly describe management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. A PPID is required on the prime offeror, teaming partners, joint venture partners, and/or major subcontractors. The prime offeror, to include their teaming arrangements or joint ventures, may only submit a maximum of seven (7) PPIDs for the prime offeror and a maximum of three (3) PPIDs for major subcontractors. See paragraph L-3.E.1 for the definition of a major subcontractor. Any additional PPIDs submitted will not be evaluated. The contractor’s past performance evaluation information submitted on the PPIDs shall be the same contracts named on the past performance questionnaires.

6. Past Performance Questionnaires and Tracking Record. The offeror is responsible for the distribution and tracking of the Past Performance Questionnaire contained in Section J, Attachment 5. For each questionnaire distributed, include the cover letter contained in Section J, Attachment 6 and complete the tracking record contained in Section J, Attachment 7. The tracking record shall be included in the past performance volume. The offeror shall provide at least two POCs (e.g., CO, Program/Project Manager) per relevant contract. The offeror shall send the cover letter and questionnaire to all POCs. Completed Past Performance Questionnaires shall be submitted directly to the CO by the respondent not later than the proposal due date. Questionnaires may be mailed or emailed to the appropriate address listed below. RESPONDENTS SHALL NOT SEND THE COMPLETED QUESTIONNAIRES BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The Government will conduct such follow-up with any POC as necessary. See paragraph L-3.C for mailing addresses and paragraph L-3.A for email address.

7. Consent Letters and Client Authorization Letters. Consent letters shall be executed by each teaming partner, joint venture partner, and/or major subcontractor. Past performance information concerning teaming partners, joint venture partners, and/or major subcontractors cannot be disclosed to the prime contractor without the teaming partner’s, joint venture partner’s, and/or major subcontractor’s consent. Similarly, client authorization letters shall be executed by commercial customers. The completed consent and client authorization letter(s) shall be submitted as part of the past performance volume. Should the offeror not submit a completed consent and client authorization letters for a teaming partner, joint venture partner, major subcontractors, and/or commercial customers, the Government will not disclose/discuss the applicable past performance information other than with that prospective teaming partner, joint venture partner, major subcontractor and/or commercial customer being reviewed. If there is a concern with the proposed teaming partner’s, joint venture partner’s, major subcontractor’s and/or commercial customer’s past performance, the offeror can be notified, but no details may be discussed without the teaming partner’s, joint venture partner’s, major subcontractor’s and/or commercial customer’s permission. A sample consent letter is contained in Section J, Attachment 8. A sample client authorization letter is contained in Section J, Attachment 9.

8. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for the CO to determine what past performance is relevant to this acquisition. All offerors shall include in this proposal volume a "roadmap" describing all such changes in the organization of the offeror’s company for at least the three years prior to the date of the issuance of the solicitation. As part of this explanation, show how these changes impact the relevance of any efforts the offeror identifies for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.

F. VOLUME III - PRICE (NO PAGE LIMIT)

1. General. Each offeror’s proposal should represent its best efforts to respond to the evaluation criteria of this solicitation. Any inconsistency between proposed performance and price shall be explained in the proposal. A significant inconsistency, if unexplained, may raise a question of the offeror’s understanding of the nature and scope of the work required and its ability to perform within the proposed cost constraints.

2. Volume Organization. The price volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Completed Labor Category Pricing Spreadsheet

(3) Summary descriptions of estimating, purchasing and accounting systems

(4) Each exception to the ground rules and assumptions provided in the solicitation, if any, and associated rationale

(5) Each qualification of the Price volume, if any, and associated rationale

3. Price Reasonableness. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

4. Estimating Methodology Ground Rules. The offeror is expected to propose a fully burdened labor rate for each of the labor categories included at Section J, Attachment 2 for the base year and each option period. The fully burdened labor rates are all-inclusive rates including but not limited to: wages, overhead, profit, transportation, general and administrative (G&A) expenses, Department of Defense Dependent Schools (DoDDS) tuition, Housing Overseas Living Allowance (HOLA), Cost of Living Allowance (COLA), relocation expenses, taxes due the host nation for which the US Government is not exempt, deliverables, administrative support, quality control reporting and tracking, and any other costs necessary to perform PWS requirements. If any cost data is considered proprietary to a subcontractor, the data shall be submitted under separate cover to the CO. This data must be submitted to the Government by the proposal due date and time. Nothing in this paragraph shall limit a subcontractor’s obligation under FAR 15.403-3 to submit cost or pricing data to the prime contractor when it is required by law or regulation.

5. Unbalanced. If the offer appears to be unbalanced, the offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

6. Pricing Instructions. Performance of the contract is authorized in three different zones. When pricing a labor category and each associated skill level, the price shall be based on performance in that specific zone (i.e., work in Zone II will be performed in the United Kingdom). The offeror shall complete all tabs of the labor category pricing spreadsheet contained in Section J, Attachment 2. For estimating purpose contractors are to use 2,080 hours as the equivalent for one man year. The matrix with the offeror’s pricing per category will be evaluated. The offeror shall price the base year and each option period, although the exercising of the options is at the sole discretion of the Government and not guaranteed. Compliance with these instructions is mandatory

a. Zone I (Germany, Italy & other in scope locations). Each labor category for Zone I has three skill levels. Each skill level shall be priced for the base year and each option period. The in scope locations are defined in Section J, Attachment 1 PWS, and the job descriptions are outlined in PWS Appendices B and C. A summary of the skill levels is listed below.

Level I: Defined in each job description Level II: Level I with 3 additional years of recent and specialized experience Level III: Level I with 5 additional years of recent and specialized experience

b. Zone II (United Kingdom). The skill level for each labor category in Zone II is unique to each labor category. Each skill level outlined in the job description shall be priced for the base year and four option years. The job descriptions are outlined in Section J, Attachment 1 PWS, Appendix D.

c. Zone III (Continental United States - CONUS). The job descriptions outlined in Zones I and II may be performed in CONUS. Each labor category and skill level outlined in Section J, Attachment 1 PWS, Appendices B, C and D shall be priced for the base year and each option period.

d. General and Administrative (G&A). The offeror shall provide G&A rates for travel for the base year and each option period.

e. Six Month Extension of Services. The solicitation contains the clause at FAR 52.217-8, Option to Extend Services. The exercising of this option is not guaranteed and is at the sole discretion of the Government. If it is deemed in the best interest of the Government to exercise this option, the option year pricing for the period of performance at the time of option exercise will be utilized for the duration of the extension of services.

G. VOLUME IV - ADMINISTRATIVE DOCUMENTATION

1. General Instructions. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting contract file.

2. Volume Organization. The contract documentation volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Model Contract

(5) Exceptions to the Solicitation (if applicable)

(6) Other Information Required

3. Section A - Solicitation/Contract Form. The offeror shall complete blocks 15A, 15B, 15C, 16, and signature and date for blocks 17 and 18 of the SF 33. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided unbound without any punched holes.

4. Section K - Representations, Certifications, and other Statements of Offerors. The offeror shall submit completed representations, certifications, acknowledgments and statements.

5. Exceptions to Solicitation Requirements. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being found unacceptable. Clarification of Government requirements should be handled in accordance with the instructions in paragraph L-3.A. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception to the solicitation and provide complete accompanying rationale and benefit to the Government. All exceptions to the solicitation requirements (Sections A through M, and all attachments) and supporting rationale shall be identified as such and consolidated into an overview section of the contract documentation volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation.

6. Other Information Required. Offeror shall include the following information.

a. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the offeror’s proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county, and facility code; CAGE code; DUNS code; business size (large or small); labor surplus area designation; and current Central Contractor Registration documentation. If applicable, provide a copy of the joint venture or partnership agreement. The purpose is to ensure the offeror’s proposal is treated as a business entity wherein an affiliation exists between those companies.

c. Department of Labor Equal Employment Opportunity Clearance (EEOC). In accordance with FAR 22.805, in order for the CO to request clearance from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office, Section J, Attachment 10 shall be completed and submitted in the contract document volume. If the offeror is listed in OFCCP’s National Preaward Registry, submit verification of the registry with the completed attachment http://www.dol-esa.gov/preaward/.

d. Probable Subcontractors/Partners. Submit a list of the proposed teaming partners, joint venture partners, and/or major subcontractors.

e. DCAA/DCMA. The offeror shall identify the name, phone number, physical address and email address of the cognizant authority for Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA).

H. VOLUME V – AWARDABLE TASK ORDERS (15 PAGE MAXIMUM PER TO)

1. General. Two awardable TOs are contained in Section J, Attachments 11 and 12. Submission of proposals for the two awardable TOs is not required to be considered for a basic IDIQ award; however, if no proposal is provided for the awardable TOs, the offeror will not be considered for award of those specific TOs. The Government may award none, one or both of the awardable TOs at the time of IDIQ contract award.

2. For the awardable TO listed in Section J, Attachment 11, provide a technical narrative, transition plan and price proposal.

a. The technical narrative shall address the offeror’s understanding and knowledge of ISR systems security, ISR Coalition programs, developing Air Force (AF) Distributed Common Ground System (DCGS) compatible orientation programs to support introduction of military personnel to AF DCGS-like tactics, techniques and procedures (TTPs) for processing, exploitation, and dissemination of airborne ISR information, and conducting site surveys and inspection tasking of existing or new sites for deployment or bed-down of customer supported systems and examining other aspects of facility security. Also provide the basis for labor category selection and the basis for the number of labor hours proposed for each labor category. In addition, the technical narrative shall contain the number of personnel performing each task and the number of hours to be worked by each individual, if applicable.

b. The transition plan shall address the offeror’s overall approach to TO transition from the incumbent contractor, to include a detailed description of the offeror’s responsibilities during the TO transition period, details regarding TO specific elements, and the offeror’s approach to transitioning to a new contractor at the end of the TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance). If the basic framework to transition is the same as the transition plan provided for the basic contract and sample TO, cross reference as applicable. Include a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 120 calendar days prior to the start of the TO period of performance. The transition plan will become an attachment to the TO at award.

c. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any other direct costs (e.g., travel, training, etc.) for the base period and any option period(s).

3. For the awardable TO listed in Section J, Attachment 12, provide a technical narrative, transition plan and price proposal.

a. The technical narrative shall address the offeror’s understanding and knowledge of comprehensive Theatre Battle Management Core System (TBMCS) imagery servers, geospatial and other ISR-related ground systems, fixed and deployable communication systems, and equipment facilitating the receipt, dissemination, display and analysis of near-real-time (NRT) satellite broadcast data, developing Systems Application Architecture (SAA), and producing tailored imagery-based products in response to routine and ad hoc requests. The narrative shall also address the offeror’s understanding and knowledge of providing mission/exploitation management support, to include developing airborne collection tracks and sensor optimization plans, supporting exploitation requirements assignment and prioritization and production criteria definition, and developing processes and structures for conducting exploitation management activities, as well as providing NRT analytical support, rapid correlations of multiple intelligence disciplines and continuously building/maintaining adversary situational awareness picture for the Area of Responsibility (AOR). Also provide the basis for labor category selection and the basis for the number of labor hours proposed for each labor category. In addition, the technical narrative shall contain the number of personnel performing each task and the number of hours to be worked by each individual, if applicable.

b. The transition plan shall address the offeror’s overall approach to TO transition from the incumbent contractor, to include a detailed description of the offeror’s responsibilities during the TO transition period, details regarding TO specific elements, and the offeror’s approach to transitioning to a new contractor at the end of the TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance). If the basic framework to transition is the same as the transition plan provided for the basic contract and sample TO, cross reference as applicable. Include a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 120 calendar days prior to the start of the TO period of performance. The transition plan will become an attachment to the TO at award.

c. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any other direct costs (e.g., travel, training, etc.) for the base period and any option period(s).