FA5613-13-R-0001-U0001_FINAL_Amendment_1.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-May-2013 04:00 PM to 04-Jun-2013 04:00 PM.

The solicitation issue date has changed from 29-Mar-2013 to 09-May-2013.

The number of offeror copies required has decreased by 1 from 5 to 4.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0012

The pricing detail quantity has decreased by 3.00 from 4.00 to 1.00.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

CONTRACT ADMINISTRATION

G.1 ADMINISTRATION

(a) The resulting contract shall be administered by the following Contract Activity:

Physical:

Mailing:

700 CONS/USAFE CONS Specialized 700 CONS/USAFE CONS Specialized

ATTN: A&AS III TEAM

ATTN: A&AS III TEAM

Kapaun Air Station, GEB #2767

Unit 3115

67661 Kaiserslautern

APO AE 09021

(b) No changes, deviations, or waivers shall be effective without a modification of the contract executed by the Contracting Officer authorizing such changes, deviations or waivers.

G.2 INVOICING

(a) FIXED-PRICE CLINS: Unless otherwise outlined in the task order, the Contractor shall invoice monthly for services performed and quantities received under the Fixed-Price CLINs. Invoices shall be submitted not later than fifteen (15) calendar days after the end of each billing period month.

(b) COST-REIMBURSEMENT CLINS: Cost vouchers for reimbursable items shall be submitted no later than 60 days after the expense is incurred. All cost vouchers shall be accompanied by enough supporting documentation to demonstrate to the Government that the cost was legitimately incurred, and the Contractor shall provide any additional documentation required to substantiate the cost(s), as requested by the CO.

G.3 CONTRACT CLOSE OUT

(a) To the maximum extent possible, for task orders issued under this contract, the Government intends to utilize the quick close out procedures as outlined in FAR 42.708.

G.4 DEFENSE BASE ACT

(a) Costs associated with the Defense Base Act will be reimbursed on a cost reimbursable basis under the Other Direct Cost CLIN. G&A and profit are not authorized.

SECTION I - CONTRACT CLAUSES

The following have been deleted:

The following included by reference have been revised:

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF OTHER ATTACHMENTS

Exhibit Title Pages

A Contract Data Requirements List (CDRL)

Attachment Title Pages

1. Performance Work Statement

2. Labor Category Pricing Spreadsheet

3. DD 254 – DoD Contract Security Classification Specification

4. Quality Assurance Surveillance Plan

5. Sample Task Order

6. Past Performance Information Document

7. Past Performance Questionnaire

8. Past Performance Questionnaire Cover Letter

9. Subcontractor Consent Letter

10. Client Authorization Letter

11. Equal Employment Opportunity Clearance (EEOC) Request

12. Awardable Task Order #1

13. Awardable Task Order #2

14. Awardable Task Order #3

15. Notional Task Order Transition Plan

16. Environmental Management System Flyer

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L-1 PROPOSAL PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions in Section L may result in an unfavorable proposal evaluation. The offer shall consist of five volumes: Volume I – Technical Proposal, Volume II – Past Performance Information, Volume III – Price Proposal, Volume IV – Administrative Documents, and Volume V – Awardable Task Orders (TO).

A. POINT OF CONTACT/RFP QUESTIONS

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions, concerns or clarifications to the CO as soon as possible, but no later than 1600 CET, 29 April 2013. The subject of the email shall be “Questions – FA5613-13-R-0007.” Questions shall annotate a reference to the specific solicitation element to which they pertain. All questions submitted by the deadline set forth above will be taken into consideration and answered via posting to FedBizOpps. Written requests for clarification and questions shall be sent to the CO, Ms. Kristy L. Truitt at A&AS.3@us.af.mil.

B. PROPOSAL ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in Section L, paragraphs L-1.D through L-1.H.

Table 1 - Proposal Organization

Original Bound Copies/

CD Copies

1. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The PCO may place page limitations on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Unless otherwise indicated in the Volume details, each page shall be counted except cover pages, table of contents and indexes, list of figures, tables or drawings, tabs, blank pages, glossaries, cross reference matrices and document revision history tracking records.

2. Page Size and Format. Page size and format do not apply to Volume III and Volume IV. For all other volumes, a page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed and single spaced at minimum. Except for the reproduced sections of the solicitation document and footnotes, the text size shall be no less than 11 point in Times New Roman or Arial font. Tracking, kerning, leading values, and footnote font size shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume, with each volume starting at page one. Pages listed in paragraph L-1.B.1 that do not count towards the page limitation shall not be numbered.

3. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a cross-reference matrix indicating the corresponding proposal paragraph in that section and/or volume as it relates to Section L, Performance Work Statement (PWS), Contract Line Item Number (CLIN), and/or Contract Data Requirements List (CDRL) references found therein.

4. Binding and Labeling. The “original” proposal shall be identified and submitted unbound. The remaining copies and attachments shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

5. Electronic Version of Offer. The offeror shall submit all volumes in an electronic “read only” format, using Microsoft Office compatible, virus-free CD-ROM(s). Each CD-ROM shall indicate the offeror’s name, solicitation number, volume, and title. One CD-ROM containing all volumes with all documents is preferred, but multiple CD-ROMs are acceptable. The electronic copies of the proposal shall be submitted in Microsoft Office 2003 or 2007 (MS Word, MS Excel, PowerPoint) format or PDF format. Do not submit any PDF documents that are copied as “images.” Always create PDF documents to enable textual search and copy functions. Hidden fields, comments, macros, etc., shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and in an electronic copy, the paper copy shall take precedence.

C. DISTRIBUTION

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand delivered to the appropriate address listed below. Proposals are considered delivered when they are received by the CO or a USAFE CONS Specialized representative. Timely receipt of proposals is the sole responsibility of the offeror.

If mailed from the United States:

ATTN: Kristy L. Truitt

700 CONS/USAFE CONS Specialized

UNIT 3115

APO AE 09021

If hand delivered or mailed from outside of the United States:

ATTN: Kristy L. Truitt

700 CONS/USAFE CONS Specialized

Kapaun Air Station

GEB #2767 Room #314

67661 Kaiserslautern

Germany

All proposal volumes shall be submitted by 1600 CET, 4 June 2013. Proposals shall remain valid for 365 days after receipt. Only hand delivered or mailed proposals will be accepted.

Offerors using mail or other carrier delivery are cautioned that security screening of incoming mail might potentially delay arrival of proposals. USAFE CONS Specialized is located on a U.S. Air Force installation, and all visitor access to the installation is controlled by the U.S. Army. An escort may be required, as access will not be granted based solely on the need to submit a proposal. If necessary, as pre-coordinated with the POC listed in L-1.A, the Government will provide a representative to meet the offeror at the gate to the installation to accept the proposal submission. Furthermore, the U.S. Armed Forces conduct random exercises that may require the closure of the main gate entrance and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government. Offerors are advised to plan accordingly.

D. VOLUME I – TECHNICAL (85 PAGE MAXIMUM)

1. General. The technical criteria is further broken down into the following subfactors:

Subfactor 1 – Transition Plan

Subfactor 2 – Management Plan

Subfactor 3 – Sample Task Order

2. Volume Organization. The technical volume shall be organized according to the outline below. The information provided for each section of each subfactor shall be separated by tabs (e.g., Tab 4, Subfactor 1 - Transition Plan, Tab 4-1, Overall Approach, Tab 4-2, Transition Period length and key Activities, etc.)

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Subfactor 1 – Transition Plan

i. Overall approach

ii. Transition Period Length and Key Activities

iii. Overall understanding of the Department of Defense Contractor Personnel Office (DOCPER) process

iv. Contract Security Requirements

(5) Subfactor 2 – Management Plan

i. Overall approach to management

ii. Approach to quality control

iii. Approach to employee recruitment and retention

iv. Approach to subcontracting

v. Compensation Plan (20 page maximum)

(6) Subfactor 3 – Sample Task Order (15 page maximum)

i. Technical Narrative

ii. Documentation

iii. Price Proposal

3. Technical Subfactors. The technical volume should be specific and complete. Legibility, clarity, and coherence are very important. The offeror’s technical volume should provide as specifically as possible the actual methodologies that will be used to accomplish/satisfy the USAFE A&AS III requirement. The offeror’s responses will be evaluated against the technical subfactors in Section L. All the requirements specified in the solicitation are mandatory. By proposal submission, the offeror is representing that it will perform all the requirements specified in the solicitation. Reiterating the objectives or reformulating the requirements specified in the solicitation is neither required nor desired. In the technical volume, address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

a. Subfactor 1: Transition Plan. The offeror shall provide an approach to provide an orderly transfer of support responsibilities from the incumbent contractor to the contractor(s) selected for this effort. The transition plan will become an attachment to the contract at award. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

i. The offeror’s overall approach to the transition from the current contract. This includes a detailed description of the offeror’s responsibilities during the transition period for the basic IDIQ level and sample TO and the offeror’s approach to transitioning to a new contractor at the end of the contract and sample TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance).

ii. The transition period length and key activities. This includes a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 123 calendar days prior to 1 September 2014.

iii. The offeror’s overall understanding of the Department of Defense Contractor Personnel Office (DOCPER) process. This includes a detailed outline of the DOCPER approval process of the contract and individual employees, including associated timelines, and how the transition plan takes into account the DOCPER process.

iv. Contract Security Requirements. This includes the plan to be in compliance with the contract security requirements as outlined in the DD254 at the start of contract performance and an overview of the process to obtain the required employee security clearances.

b. Subfactor 2: Management Plan. The offeror shall provide an approach to manage and execute the contract. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

i. The offeror’s overall approach to management. This includes the company’s organizational chart and the area(s) of responsibility for each position. Address how the management approach takes into consideration contracting decisions that must be made on short notice. Also identify key positions with contract responsibilities and decision making authority and associated minimum qualifications.

ii. The offeror’s approach to quality control. This includes a thorough explanation of the approach for planning, controlling, reporting and correcting quality issues that arise during performance of the contract. Ensure the approach provides a process for transparent quality management which will result in limited customer oversight/intervention. The offeror’s approach should be in line with the requirements outlined in the PWS.

iii. The offeror’s approach to employee recruitment and retention. This includes a detailed description of the offeror’s approach for recruiting, maintaining and retaining a professional and qualified workforce, and should address the offeror’s overall performance regarding recruitment and retention (e.g., success rates, lapse rates, etc.), ensuring low turnover rates, and any other areas applicable to the recruiting, hiring, retaining, and rapidly replacing qualified employees with appropriate security clearances (e.g. Secret, Top Secret/SCI with eligibility to special access programs) throughout the life of the contract. Ensure the approach takes into consideration the continuation of services during personnel absences due to sickness, leave, voluntary and involuntary termination from employment such that the impact to the Government is minimal.

iv. The offeror’s approach to subcontracting. This includes a detailed description of the offeror’s plan for subcontracting Technical Expert (TE) and Analytical Support (AS) positions. More detailed information regarding the definitions and requirements for TE and AS positions can be found at the DOCPER website http://www.eur.army.mil/g1/content/CPD/docper.html. Under this contract, there is a limit on the amount of subcontracted AS positions allowed. The limit is based on the total number of AS positions issued against the basic IDIQ contract throughout the life of the contract. In other words, the number of allowable subcontracted AS employees with approved status through DOCPER changes with every TO that requires an AS position. It is important to note that the total subcontracted positions allowable is not per awardee, but is a cumulative total of subcontracted AS positions regardless of the prime. Subcontracted positions in excess of the number approved through DOPCER will not be eligible for inclusion under the Status of Forces Agreement (SOFA). TE positions are approved at the individual TO level; therefore, there is no limit on subcontracting TE positions.

v. The offeror’s compensation plan. This includes a total compensation plan setting forth salaries and a list of fringe benefits proposed for the professional employees who will work under the contract in Zone 3 (CONUS). The plan should reflect a sound management approach and understanding of the contract requirements, as well as the offeror’s ability to provide uninterrupted high-quality work. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objections. The salary rates or ranges should take into account differences in skills, the complexity of various disciplines, and professional job difficulty. Offerors shall provide supporting information, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. The compensation plan shall not exceed 20 pages. Failure to provide a compensation plan may constitute sufficient cause to justify rejection of a proposal. The compensation plan is for evaluation purposes only and will not become an attachment to the contract.

In accordance with 29 CFR 541.300, a professional employee is defined as any employee compensated on a salary or fee basis at a rate of not less than $455 per week (or $380 per week, if employed in American Samoa by employers other than the Federal Government), exclusive of board, lodging, or other facilities; and whose primary duty is the performance of work: (1) requiring knowledge of an advanced type in a field of science or learning customarily acquired by a prolonged course of specialized intellectual instruction; or (2) requiring invention, imagination, originality or talent in a recognized field of artistic or creative endeavor.

c. Subfactor 3: Sample Task Order (15 page maximum). The offeror shall demonstrate technical capability to provide the A&AS support described in the sample TO PWS contained in Section J, Attachment 5. The sample TO will not be awarded, but it will be used to determine technical acceptability for basic IDIQ award. The offeror shall provide a technical narrative, associated documentation needed to successfully obtain DOCPER Technical Expert (TE) and/or Analytical Support (AS) status accreditation as it applies to the TO requirements, and a price proposal.

i. The technical narrative shall address the offeror’s understanding and knowledge of continuity of operations (COOP) support, management of telecommunication and network operations, modeling and simulation services, and exercise support.

ii. Provide all necessary documentation for one employee to receive TE and/or AS status accreditation as it applies to the technical narrative and price proposal with associated labor categories. This includes, but is not limited to employee resume, DD214, AE Form 715-9c. No documentation provided shall contain Privacy Act information. This documentation does not count towards the 15 page limit.

iii. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any travel (including G&A costs), training (including G&A costs) or other direct costs as applicable for the base period and any option period(s). Indicate labor categories as identified in Section J, Attachment 2, Labor Category Pricing. The Government estimates $21,000.00 of travel per year. No training funding is estimated for this task order. Offerors may propose costs associated with additional certification requirements as an other direct cost (ODC).The price for the sample TO will not be included in the offeror’s total evaluated price.

E. VOLUME II - PAST PERFORMANCE (50 PAGE MAXIMUM)

1. General. The offeror shall provide past performance information for evaluation. An offeror with no or so sparse past performance should submit the past performance volume with an explanation that they have no recent or relevant performance. Failure to submit available recent and relevant past performance information may be the basis for an unacceptable rating. For the purpose of this evaluation, the term “offeror” includes the prime offeror, teaming partner, joint venture partners, and/or major subcontractors. For the purpose of this evaluation, a major subcontractor is defined as a subcontractor whose anticipated percentage of work to be performed is 25% or greater per TO.

2. Confidentiality of Sources. Past performance information, including questionnaires and past performance sources, are confidential and are not to be released to anyone outside the Government source selection process. Offerors are cautioned that contacting or seeking out source(s) of past performance information in an attempt to influence past performance ratings is strictly prohibited and could negatively impact the offeror’s performance rating. Any questions regarding source selection information should be addressed directly to the CO and not to any other individuals. Offerors are responsible for ensuring that all their teaming partners, joint venture partners, and/or major subcontractors are aware of this information and are in compliance.

3. Volume Organization. The past performance volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Past Performance Information Documents/Forms

(5) Past Performance Questionnaire *

(6) Consent Letters*

(7) Client Authorization Letters*

(8) Organization Structure Change History

* Not included in volume page count

4. Recency and Relevancy. Recent is defined as efforts that are ongoing or have been performed during the past three years from the date of issuance of this solicitation. Past performance information that does not meet these criteria will not be evaluated. Relevancy is defined as similar magnitude and complexity. Relevancy in regard to magnitude includes contracts with a minimum value of $1M annually or an aggregate total of $1M annually. Relevancy in regard to complexity includes performance similar to the A&AS III requirement, which includes, but is not limited to: 1) efforts involving advisory and assistance, management and professional support services; 2) studies, analyses and evaluations; 3) efforts involving engineering and technical services; 4) efforts involving overall contract management, hiring, training and retaining qualified personnel, and 5) efforts involving obtaining appropriate security clearances for contractor personnel.

5. Past Performance Information Document (PPID). Offerors should submit information on contracts considered most relevant in demonstrating their ability to perform the USAFE A&AS III requirements. The offeror shall submit PPIDs in accordance with Section J, Attachment 6. Past performance on IDIQ type contracts should be submitted at the delivery/task order level, unless performance is only assessed for the IDIQ contract as a whole. The offeror shall explain that performance on individual orders is not assessed and provide the using activity’s single point of contact that can verify the offeror’s performance. The PPIDs for IDIQs require the offeror to list all other order numbers performed under the IDIQ contract as an attachment to the PPID. This attachment will not count against the page limit. Offerors shall include rationale supporting the determination of relevancy for each contract or specific portion of a contract submitted. The Government is not bound by the offeror's opinion of relevancy. Offerors are required to explain what aspects of the contracts are deemed relevant to the A&AS III effort. Where problems existed, clearly describe management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. A PPID is required on the prime offeror, teaming partners, joint venture partners, and/or major subcontractors. The prime offeror, to include their teaming arrangements or joint ventures, may only submit a maximum of seven (7) PPIDs for the prime offeror and a maximum of three (3) PPIDs for major subcontractors. See paragraph L-1.E.1 for the definition of a major subcontractor. Any additional PPIDs submitted will not be evaluated. The offeror shall provide all contact information required by the PPID for two POCs (e.g., CO, Program/Project Manager) per relevant contract. The contractor’s past performance evaluation information submitted on the PPIDs shall be the same contracts named on the past performance questionnaires.

6. Past Performance Questionnaires. The offeror is responsible for the distribution the Past Performance Questionnaire contained in Section J, Attachment 7. For each questionnaire distributed, include the cover letter contained in Section J, Attachment 8.The offeror shall send the cover letter and questionnaire to all POCs identified in the PPID. Completed Past Performance Questionnaires shall be submitted directly to the CO by the respondent not later than the proposal due date. RESPONDENTS SHALL NOT SEND THE COMPLETED QUESTIONNAIRES BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The Government will conduct any follow-up required with the POCs as necessary.

7. Consent Letters and Client Authorization Letters. Consent letters shall be executed by each teaming partner, joint venture partner, and/or major subcontractor. Past performance information concerning teaming partners, joint venture partners, and/or major subcontractors cannot be disclosed to the prime contractor without the teaming partner’s, joint venture partner’s, and/or major subcontractor’s consent. Similarly, client authorization letters shall be executed by commercial customers. The completed consent and client authorization letter(s) shall be submitted as part of the past performance volume. Should the offeror not submit a completed consent and client authorization letters for a teaming partner, joint venture partner, major subcontractors, and/or commercial customers, the Government will not disclose/discuss the applicable past performance information other than with that prospective teaming partner, joint venture partner, major subcontractor and/or commercial customer being reviewed. If there is a concern with the proposed teaming partner’s, joint venture partner’s, major subcontractor’s and/or commercial customer’s past performance, the offeror can be notified, but no details may be discussed without the teaming partner’s, joint venture partner’s, major subcontractor’s and/or commercial customer’s permission. A sample consent letter is contained in Section J, Attachment 9. A sample client authorization letter is contained in Section J, Attachment 10.

8. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for the CO to determine what past performance is relevant to this acquisition. All offerors shall include in this proposal volume a "roadmap" describing all such changes in the organization of the offeror’s company for at least the three years prior to the date of the issuance of the solicitation. As part of this explanation, show how these changes impact the relevance of any efforts the offeror identifies for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.

F. VOLUME III - PRICE (NO PAGE LIMIT)

1. General. Each offeror’s proposal should represent its best efforts to respond to the evaluation criteria of this solicitation. Any inconsistency between proposed performance and price shall be explained in the proposal. A significant inconsistency, if unexplained, may raise a question of the offeror’s understanding of the nature and scope of the work required and its ability to perform within the proposed cost constraints. In accordance with FAR 30.202-6(a) and FAR Appendix 1, 9903.201-1(b)(15), the CO has determined that offerors are exempt from Cost Accounting Standards. Section J, Attachment 2 is a protected Excel file that only allows offerors to insert proposed labor rates and proposed G&A rates. All other cells are locked and cannot be accessed by offerors. In addition, the Excel file has pre-populated summing calculations that automatically calculate the total evaluated price, which also cannot be accessed by offerors. Offerors shall verify that the total evaluated price offered matches what is calculated by the Excel spreadsheet as the total evaluated price. Offerors shall immediately notify the CO if any errors are discovered in the Excel document calculations.

2. Volume Organization. The price volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Completed Labor Category Pricing Spreadsheet

(3) Summary descriptions of estimating, purchasing and accounting systems

(4) Each exception to the ground rules and assumptions provided in the solicitation, if any, and associated rationale

(5) Each qualification of the price volume, if any, and associated rationale

3. Price Reasonableness. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

4. Estimating Methodology Ground Rules. The offeror is expected to propose a fully burdened labor rate for each of the labor categories included at Section J, Attachment 2 for the base year and each option period. The Government is considering 2,080 hours as the equivalent for one man year; however, when responding to the price proposal requirements in the solicitation, the offeror may use any generally accepted estimating technique to develop its proposal. Provide a summary description of the offeror’s standard estimating system or methods. The proposed labor rates for the base year and each option year will become an attachment to the contract at time of IDIQ award. During performance of the contract, the agreed to labor rate is the maximum (ceiling) amount that can be proposed for each labor category during TO competition.

5. Unbalanced. Offerors are cautioned against submitting a materially unbalanced offer. An offer may be materially unbalanced if it is based on prices which are significantly less than the price for some contract line items (labor categories) and/or significantly overstated in relation to price for others as indicated by price analysis techniques. If the offer appears to be unbalanced, the offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

6. Pricing Instructions. Performance of the contract is authorized in three different zones. When pricing a labor category and each associated skill level, the price shall be based on performance in that specific zone (i.e., work in Zone 2 will be performed in the United Kingdom). The offeror shall complete all tabs of the labor category pricing spreadsheet contained in Section J, Attachment 2. The matrix with the offeror’s pricing per category will be evaluated. The offeror shall price the base year and each option period, although the exercising of the options is at the sole discretion of the Government and not guaranteed. Compliance with these instructions is mandatory.

a. Zone 1 (Germany, Italy & other in scope locations). Offerors should submit rates consistent with performance of work in a Government facility. Each labor category for Zone 1 has three skill levels. Each skill level shall be priced for the base year and each option period. The in scope locations are defined in Section J, Attachment 1 PWS, and the job descriptions are outlined in PWS Appendices B and C. A summary of the skill levels is listed below.

Level I: Defined in each job description

Level II: Level I with 3 additional years experience

Level III: Level I with 5 additional years experience

b. Zone 2 (United Kingdom). Offerors should submit rates consistent with performance of work in a Government facility. The skill level for each labor category in Zone 2 is unique to each labor category. Each skill level outlined in the job description shall be priced for the base year and four option years. The job descriptions are outlined in Section J, Attachment 1 PWS, Appendix D.

c. Zone 3 (Continental United States - CONUS). Offerors should submit rates consistent with performance of work in the offeror’s facility. The job descriptions outlined in Zones 1 and 2 may be performed in CONUS. Each labor category and skill level outlined in Section J, Attachment 1 PWS, Appendices B, C and D shall be priced for the base year and each option period.

d. General and Administrative (G&A). The offeror shall provide G&A rates for travel and training for the base year and each option period.

e. Labor Estimates, Travel and Training. The Government will provide estimated labor hours per labor category, estimated travel expenses and estimated training expenses in Section J, Attachment 2. These factors will be provided for the base year and each option period and will be used to calculate the total evaluated price. All factors are government estimates based on historical data and may not reflect the actual level of effort or funding that will be expended during performance of the contract. In the event no historical data exists for a labor category, a factor of one (1) is used. A factor of one (1) does not preclude the labor category from being utilized during performance of the contract.

f. Pricing Assumptions. The offeror shall summarize all significant pricing assumptions, scope limitations and/or qualifications of the price proposal.

G. VOLUME IV - ADMINISTRATIVE DOCUMENTATION

1. General Instructions. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting contract file.

2. Volume Organization. The contract documentation volume shall be organized according to the outline below:

(1) Volume Table of Contents (to include a list of tables, figures, etc.)

(2) Glossary (if applicable)

(3) Cross Reference Matrix (if applicable)

(4) Model Contract

(5) Exceptions to the Solicitation (if applicable)

(6) Other Information Required

3. Section A - Solicitation/Contract Form. The offeror shall complete blocks 12, 13 (as applicable), 14 (as applicable), 15A, 15B, 15C, 16, and signature and date for blocks 17 and 18 of the SF 33. The offer acceptance period shall be 365 calendar days (to be stated in block 12). Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided unbound without any punched holes.

4. Section B - Supplies or Services and Prices. The offeror shall not insert any information into Section B. See paragraph L-1.F.6 for pricing instructions.

5. Section K - Representations, Certifications, and other Statements of Offerors. The offeror shall submit completed representations, certifications, acknowledgments and statements.

6. Exceptions to Solicitation Requirements. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being found unacceptable. Clarification of Government requirements should be handled in accordance with the instructions in paragraph L-1.A. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception to the solicitation and provide complete accompanying rationale and benefit to the Government. All exceptions to the solicitation requirements (Sections A through M, and all attachments) and supporting rationale shall be identified as such and consolidated into an overview section of the contract documentation volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation.

7. Other Information Required. Offeror shall include the following information.

a. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the offeror’s proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county, and facility code; CAGE code; DUNS code; business size (large or small); labor surplus area designation; and current Central Contractor Registration documentation. If applicable, provide a copy of the joint venture or partnership agreement. The purpose is to ensure the offeror’s proposal is treated as a business entity wherein an affiliation exists between those companies.

c. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR 22.805, in order for the CO to request clearance from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office, Section J, Attachment 11 shall be completed and submitted in the contract document volume. If the offeror is listed in OFCCP’s National Preaward Registry, submit verification of the registry with the completed attachment http://www.dol-esa.gov/preaward/.

d. Probable Subcontractors/Partners. Submit a list of the proposed teaming partners, joint venture partners, and/or major subcontractors.

e. DCAA/DCMA. The offeror shall identify the name, phone number, physical address and email address of the cognizant authority for Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA).

H. VOLUME V – AWARDABLE TASK ORDERS (15 PAGE MAXIMUM PER TO)

1. General. Three awardable TOs are contained in Section J, Attachments 12, 13 and 14. Submission of proposals for the three awardable TOs is not required to be considered for a basic IDIQ award; however, if no proposal is provided for the awardable TOs, the offeror will not be considered for award of those specific TOs. The Government may award none, one, two, or all of the awardable TOs at the time of IDIQ contract award. For each awardable task order proposed, the offeror shall complete blocks 9, 16 and 25 of the DD Form 1155 and the total price offered for each CLIN listed in Section B. Signature by the offeror on the DD 1155 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided unbound without any punched holes. This documentation does not count towards the 15 page limit per task order.

2. Six Month Extension of Services. The solicitation and the three awardable task orders contain the clause at FAR 52.217-8, Option to Extend Services. The exercising of this option is not guaranteed and is at the sole discretion of the Government. If it is deemed in the best interest of the Government to exercise this option, the option year pricing for the period of performance at the time of option exercise will be utilized for the duration of the extension of services.

3. For the awardable TO listed in Section J, Attachment 12, provide a technical narrative, transition plan and price proposal.

a. The technical narrative shall address the offeror’s understanding and knowledge of ISR systems security, ISR Coalition programs, developing Air Force (AF) Distributed Common Ground System (DCGS) compatible orientation programs to support introduction of military personnel to AF DCGS-like tactics, techniques and procedures (TTPs) for processing, exploitation, and dissemination of airborne ISR information, and conducting site surveys and inspection tasking of existing or new sites for deployment or bed-down of customer supported systems and examining other aspects of facility security.

b. The transition plan shall address the offeror’s overall approach to TO transition from the incumbent contractor, to include a detailed description of the offeror’s responsibilities during the TO transition period, details regarding TO specific elements, and the offeror’s approach to transitioning to a new contractor at the end of the TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance). If the basic framework to transition is the same as the transition plan provided for the basic contract and sample TO, cross reference as applicable. Include a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 123 calendar days prior to 1 September 2014. The transition plan will become an attachment to the TO at award.

c. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any travel (including G&A costs), training (including G&A costs) or other direct costs as applicable for the base period and any option period(s). The Government estimates $86,000.00 of travel per year. No training funding is estimated for this task order. Offerors may propose costs associated with additional certification requirements as an ODC.

4. For the awardable TO listed in Section J, Attachment 13, provide a technical narrative, transition plan and price proposal.

a. The technical narrative shall address the offeror’s understanding and knowledge of ensuring systems integration, network connectivity, oversight, maintenance and support for the following systems: 1) SharePoint, 2) Defense Enterprise and Accounting Management System (DEAMS), 3) Defense Joint Military Payroll System (DJMS), 4) Defense Travel System (DTS) and 5) Electronic Management and Tracking System (EMTS). The narrative shall also address the offeror’s understanding and knowledge of ensuring IT infrastructure is continuously available for VTC and network operations.

b. The transition plan shall address the offeror’s overall approach to TO transition from the incumbent contractor, to include a detailed description of the offeror’s responsibilities during the TO transition period, details regarding TO specific elements, and the offeror’s approach to transitioning to a new contractor at the end of the TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance). If the basic framework to transition is the same as the transition plan provided for the basic contract and sample TO, cross reference as applicable. Include a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 123 calendar days prior to 1 September 2014. The transition plan will become an attachment to the TO at award.

c. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any travel (including G&A costs), training (including G&A costs) or other direct costs as applicable for the base period and any option period(s). The Government estimates $10,000.00 of travel per year. No training funding is estimated for this task order. Offerors may propose costs associated with additional certification requirements as an ODC.

5. For the awardable TO listed in Section J, Attachment 14, provide a technical narrative, transition plan and price proposal.

a. The technical narrative shall address the offeror’s understanding and knowledge of maintaining network operations and providing video teleconference (VTC) and operations support through the following: Integrated Switched Digital Network (ISDN), Transmission Control Protocol/Internet Protocol (TCP/IP), SIPR Net VTC, and Defense Information Security Agency (DISA) Security Technical Implementation Guide (STIG), and Defense Information Systems Network (DISN) Video Service Global (DVS-G).

b. The transition plan shall address the offeror’s overall approach to TO transition from the incumbent contractor, to include a detailed description of the offeror’s responsibilities during the TO transition period, details regarding TO specific elements, and the offeror’s approach to transitioning to a new contractor at the end of the TO period of performance (i.e., the plan as the incumbent to phase out to a new contractor at the end of the period of performance). If the basic framework to transition is the same as the transition plan provided for the basic contract and sample TO, cross reference as applicable. Include a detailed schedule of the transition period activities, to include start and end dates. The transition period shall not exceed 123 calendar days prior to 1 September 2014. The transition plan will become an attachment to the TO at award.

c. Provide a price proposal that clearly delineates the proposed labor categories, number of hours proposed per labor category, proposed price per labor category and any travel (including G&A costs), training (including G&A costs) or other direct costs as applicable for the base period and any option period(s). No travel or training funding is estimated for this task order. Offerors may propose costs associated with additional certification requirements as an ODC.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M

M-1 MIMIMUM GUARANTEE

The minimum guarantee is $2,500. The Government will award a task order in the amount of the minimum guarantee to each IDIQ awardee at the time of basic contract award for a post-award conference in accordance with Section J, Attachment 1, PWS paragraph 3.15.1. The price for the minimum guarantee shall not be included in the offeror’s proposal, and it will not be used to calculate the offeror’s total evaluated price.

M-2 BASIS FOR CONTRACT AWARD

The Government will use Lowest Priced Technically Acceptable (LPTA) source selection technique to conduct an unrestricted competition. Although the Government intends to award a minimum of two (2) with a target of four (4) indefinite delivery/indefinite quantity (IDIQ) advisory and assistance services (A&AS) contracts,…