Attachment 11 - RFI Responses for FA527025R0006.pdf

REQUEST FOR INFORMATION (RFI) FORM

Please complete this form if your firm has questions concerning any aspect of the subject solicitation.

All questions must be submitted IAW the instructions provided in the solicitation. Specify the page, section and paragraph number(s) pertaining to your question. Late inquiries/questions may not be entertained.

COMPANY NAME: FA527025R0006 Repair HVAC in PAX Terminal B3409

POINT OF CONTACT: Leona I Cantu 634-1933

E-MAIL ADDRESS: leona.cantu.4@us.af.mil

Page Section Paragraph Questions SOL L Our Japan based entity does not have 3 years of financial statements we just recently opened our branch in Japan. Would you still require our local entity’s financial statement or do you need those of our main corporation?

Response: The vendor entity that is participating in the proposal process, is responsible in addressing their financial stability as stated in the requirement.

SOL Pg 40 Section 52.228-1: For the Bid guarantee that is to be submitted with the proposal, is there any form that the US Govt has or is a bank irrevocable letter of credit from our bank sufficient?

Response: The Standard Form 24 can be used.

SOL Pg 11 Section FA5270.252.229-7001-9Z01: Must all materials be from the USA or can we procure under US Govt. approved TAA countries (i.e.

Japan), and/or Barry Act?

Response: This question was asked a different way by another contractor and that response was as follows: All Contractor‐ furnished replacement units, parts, components and materials to be used under this contract shall be compatible with existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Work Association (JWWA), Japan Environmental Governing Standards (JEGS), etc.; shall conform to the applicable technical specifications; and shall be used in accordance with original design and manufacture intent.

If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

SOL L Is there any page limit on the proposal volumes?

Response: No page limits solicitation.

All questions must be submitted IAW the instructions provided in the solicitation. Specify the page, section and paragraph number(s) pertaining to your question. Late inquiries/questions may not be entertained.

COMPANY NAME:.

POINT OF CONTACT:

E-MAIL ADDRESS:

Page

Section

Paragraph

Questions

5 3.1 A), B) Will the facility be operating during the construction period?

Government Response:

Yes; Refer to SoW 2.4 Occupancy of Premises.

17 8.3 D) Is it acceptable to use Japanese-made equipment?

Government Response:

All Contractor‐furnished replacement units, parts, components and materials to be used under this contract shall be compatible with existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Work Association (JWWA), Japan Environmental Governing Standards (JEGS), etc.; shall conform to the applicable technical specifications; and shall be used in accordance with original design and manufacture intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

17 8.2 F) If ceiling demolition is necessary, is it okay to proceed with the demolition?

Government Response:

Yes, as necessary with new works associated with mechanical and electrical works.

17 8.2 B), E), F) Regarding wall penetration (core drilling), is it acceptable to make holes as needed?

Government Response:

Yes, as necessary with new works associated with mechanical and electrical works.

17-18 8.3 E) For refrigerant and drain pipes, if they are exposed, is it acceptable for them to remain exposed?

Government Response:

Provide refrigerant/drain pipe covering per manufacturer’s standard. Refer to

SoW 8.3.E.

17-19 8.3 A)-S) If it is difficult to move equipment in and out through the mechanical room door opening, is it permissible to enlarge the opening?

Government Response:

Yes; provide all works related to door enlargement if necessary.

5 2.5 A) During the construction period, will the toilets, electricity, and water utilities inside the facility be available for use?

Government Response:

Refer to revised SoW 2.5 Use of Latrine and Utilities.

13 6.1 Is it possible to carry out the power outage work with less than forty-five days’ notice?

Government Response:

No; Refer to SoW 6.1 Utilities Outage.

16 8.1 A) - C) Asbestos and LBP-related work have been deleted from the work description but still remain in SOW. Will these tasks be omitted from the SOW?

Government Response:

ACM and LBP related works are part of this project’s scope. Refer to SoW Section 7 and Section 8.

Solicitation: FA527025R006 Project Title: LXEZ241013 Repair HVAC in PAX Terminal, B-3409, KAB Kadena Air Base, Okinawa, Japan

Page Section Paragraph Questions

17 OF 20 8.3 B)

Confirm if insulated galvanized sheet metal ductwork is allowed or authorized for replacement of existing exterior ductwork connected to the air handling unit (AHU-2).

Government Response:

Design-Build contract allows contractors to propose applicable material that complies with codes and standards.

Also, refer to SoW 8.3.K.

17 OF 20 8.3 C)

Confirm if replacement of chilled water supply and return piping and all associated accessories for AHU-2 and AHU-GOJ Annex are applicable only inside the existing mechanical rooms.

Government Response:

Yes; Ensure to have proper Point of Disconnection/Connection.

17 OF 20 8.3 D)

Provision to replace the existing air handling unit (AHU-2) unit and all associated accessories are covered by the RFP SOW. Should the existing mechanical room space be upgraded if the minimum required service access space for the new AHU-2 unit does not comply with NFPA codes.

Government Response:

Space for the existing mechanical room can not upgraded. With that, ensure to provide AHU that would be in compliance with applicable codes and standards.

17 OF 20 8.3 D)

Per "KDG" Chapter 13.17.7, DOAS units shall be provided when outside air intake requirement is in excess of 234 L/s (500 Cfm). Please confirm if the "KDG" requirement should be included for this project.

Government Response:

Yes; KDG requirement is included in this project.

17 OF 20 8.3 E)

New DX split type air conditioning units with exterior air-cooled condensing units will be provided for this project. Per "KDG" Chapter 13.16, Cooling Systems, all mechanical equipment that is exposed to the exterior shall be ground mounted and on reinforced concrete pads, surrounded by solid 150mm (6") reinforced concrete walls or 200mm (8") fully grouted CMU walls with gate(s) that protect mechanical equipment from flying debris. Please confirm if the "KDG" requirement should be included for this project.

Government Response:

Yes, but only requirement below.

“Per "KDG" Chapter 13.16, Cooling Systems, all mechanical equipment that is exposed to the exterior shall be ground mounted and on reinforced concrete pads.”

American Engineering Corporation

8.3

E) Should the location of the new DX split type outdoor units serving the 2nd floor offices be consolidated at the ground floor level or installed independently? Is concrete enclosure for the DX outdoor units is necessary?

Government Response:

DX split type outdoor units shall be installed independently. Also, concrete enclosure is not necessary.

E)

Do we need to dismantle and dispose all the existing AHU supply ducts serving areas with new DX split type air conditioning units (see clouded area below)

Removal and disposal of the referenced existing ductwork is not part of the SoW.

F)

Capped-off supply ductwork serving the Dining Area side of the facility as shown on the attachment 8 of the RFP package. Should the capping-off the supply ductwork be accomplished at the entrance of the Dining Area to eliminate other areas (Customer Area, Amusement Center, Hallways and Office Area) affected from a/c cooling systems.

Yes.

F)

Do we need to dismantle the existing AHU supply ducts to the affected areas such as dining, customer area and amusement center? (see clouded area below)

Removal and disposal of the referenced existing ductwork is not part of the SoW.

G) Reconfirm and request information of the supply air register to be provided in the Lobby Area.

Please see below photo. Location is left side upon entering the lobby area.

H)

Should the building all existing ventilation equipment be tied-of or interlocked with the new emergency HVAC shutdown push button stations on the 1st floor and 2nd floor level.

I)

Confirm if HVAC Testing, Adjusting and Balancing of HVAC systems applies only to the new air handling units, ductwork and associated accessories. If yes, should we include the duct air leakage testing (DALT) for the new ductwork and air outlets.

Confirm if HVAC TAB for chilled water distribution system will be included.

Per UFC 3-401-01, para 3-7.14, should we consider the provision of balancing valves for the pumps and air handling units in compliance.

Yes; only for the new AHU related works.

Commissioning of HVAC systems is covered in the RFP SOW. Is the overall building 3409 including the annex building been commissioned before the building was constructed and completed? What type of HVAC commissioning process will be required. Is HVAC commissioning required to all the existing HVAC equipment serving the building or to the new HVAC equipment that will be affected by the RFP SOW.

Government Response:

No information regarding overall building 3409 commissioning.

Yes; commissioning is only for the new HVAC related works per this project’s scope.

J)

Outside air make-up air shall be filtered prior to entering the building or upstream of cooling coils. Is this requirement applies only to AHU-2 in the Mechanical Room No. 3, please confirm.

Government Response:

No; this requirement is for both AHUs to be replaced (AHU-2 and AHU-GOJ Annex)

Is there a possibility that the existing lighting fixtures will be affected by the proposed Split Type A/C Units?

Government Response:

Depending on the refrigerant routing but as necessary, refer to SoW 8.4.E that includes all other incidental works associated with other disciplines.

Does the existing facility have AMRS metering connected to the existing

DDC?

Government Response:

PAX terminal does not have meters such as electricity or water connected to the existing DDC.

16 of 20 8.2.A) & 8.2.C)

"door including frame and hardware"

Confirm if the removal and new scope of works on door hardware include the existing stainless-steel threshold (/and or existing door sill) and the stainless-steel tubular (square) door stop?

Government Response:

17 of 20 8.2.B)

"Repair and repaint existing decorative wall cladding including support/p osts of exterior ductwork."

Confirm that the repair and repainting of the existing decorative wall cladding pertain only to the steel frame assembly and support of exterior ductworks, and that no repairs will be made to the existing (manufacturer's standard) decorative aluminum lattice sheets, and existing aluminum perforated sheets.

solicitation.

All questions must be submitted IAW the instructions provided in the solicitation. Specify the page, section and paragraph number(s) pertaining to your question. Late inquiries/questions may not be entertained.

COMPANY NAME:

POINT OF CONTACT:

E-MAIL ADDRESS:

Page Section Paragraph Questions 17-

What is the estimated capacity of (occupants) in the corridor

Government Response:

No occupant staying in the corridor.

14 2 As we don’t know the extent of any asbestos or lead paint present except for the lab reports provided, the costs of abatement for those areas is unknown until the project begins and if there is any disturbance. Would the costs associated with the abatement and removal be under a contract modification or would we stop work until the Govt. provides someone to do the abatement?

Government Response:

Refer to SoW 8.1. Asbestos/LBP-related Work.

For the solicitation on page 18 it mentions the corridor but obviously no people however, would the assumption be that a unit large enough for everyone to occupy the corridor simultaneously?

Government Response:

No occupant staying in the corridor.

3, 18 1.3, 8.3 A Request that the Government confirm that this project apply only to new equipment and new duct work

Government Response:

Refer to SoW 8.3 for the Detailed description of work (Mechanical) for the equipment and ductwork scope coverage.

Kadena Design Guide (07 Feb 2020), para. 13.21.7) requires Cybersecurity measures for the BAS in accordance with UFC 4-010-06.

Please clarify whether Cybersecurity for the DDC/BAS is required for this project.

Government Response:

Yes; Cyber security measures will need to be followed any time that the DDC network is being configured, installed, or upgraded.

Reference Specification pertaining to “Pullout Testing” states “Testing must be in accordance with ASTM E488/E488M or ICC ES AC 193”.

These are U.S. testing requirements specified to be used on anchor materials manufactured in Japan and used in Japan government project.

Other USACE contracts have the same specifications (ie:

W912HV24B0004) but the U.S. testing requirement is removed, which allows for the same test to be performed utilizing local resources and testing methods. Confirm that the stated U.S. requirements can be removed from the specification and local testing can be performed on anchors to be installed?

Government Response:

Verify which specification is this referenced to.

5 2.4 A Provide the number of work phases, if required for the works in the offices on the 2nd floor.

Government Response:

Phasing is not required for this project.

2nd floor offices associated with this project scope will be unoccupied during construction phase.

5 2.4 A What does “original contract award documents” mean?

Government Response:

2.4 does not contain “original contract award documents” in the statement, but 2.5.

See revised SoW 2.5 Use of Latrine and Utilities.

5 2.4 A If unavailable, provide clear requirements for bidding purposes.

Government Response:

2.4 does not contain “original contract award documents” in the statement, but 2.5.

See revised SoW 2.5 Use of Latrine and Utilities.

7 3.3 B Construction time is inadequate to complete all the works, including hazmat abatement. Can additional 60 calendar days be accepted?

Yes, however, ensure to have works related to the replacement of the air handling units within Okinawa winter season. Works for the second floor can be done afterwards.

See revised SoW 3.3.B Construction Schedule.

17 8.2 B Clarify the required repair for the existing decorative wall cladding?

Government Response:

Repair/replace damaged area and provide surface preparation including corrosion control.

Paint all steel decorative wall members.

17 8.2 B Provide quantity for each repair works, for bidding purposes

Government Response:

Refer to as-built drawings and site visit findings to have the best estimate.

17 8.2 C Shall new doors match existing for bidding purposes?

Government Response:

Design-Build contract allows contractors to propose applicable material that complies with codes and standards.

6 3.2 B 1 The design schedule states, "after 35% design," but will the first submission be at 65%?

Government Response:

See revised SoW 3.2.B Design Schedule.

17 8.3 D The two new air handling units (AHUs) will be provided with the same cooling capacity as the existing AHUs.

Government Response:

Design-Build contract shall have designers provide necessary calculation that complies with codes and standards.

17,

8.4 E 10 Is the corridor where the new DX split type indoor wall mounted fan coil units are required the corridor between RM201, 205, 207, 209, 212 and

RM202, 204, 206, 208?

Yes; see below yellow box for corridor location reference.

19 8.3/8.4 R, D Please clarify where to connect to the facility's communication system in order to tie back the DDC communication to Bldg 1474.

Government Response:

The HVAC DDCs including AHU-2 and AHU-GOJ Annex are already connected to COINEv2 and can be monitored from Bldg1474.

When replacing the DDC of AHU-2 and AHU-GOJ Annex, please connect to the existing DDC.

19 8.4 B Confirm a new wired CE VLAN from Building 1474 will be provided by the Government or will be contractors responsibility for Building.3409 integration to existing EMCS network.

Works are to be done by the KTR.