Attachment 4a - 01 01 00-A 18WG Policy Specification.pdf

[MASTER TEMPLATE]PROJECT NUMBER

PROJECT TITLE

Section 01 01 00-A Page 1 of 40

SECTION 01 01 00-A

18TH WING ADMINISTRATIVE AND POLICY REQUIREMENTS

DESIGN GUIDE

10/21

Document No.: 01 01 00-A Version 2.9 Issue Date: TBD Supersedes: NA, 1st Issue Source: See References Document OPR: 718CES/CENM Pages: 40

Table of Contents

1.0 GENERAL

1.1. CONTRACTOR REQUIREMENTS

1.2. APPLICABILITY

1.3. REFERENCES

1.4. DEFINITIONS

2.0 LIST OF 18 WING ADMINSTRATIVE POLICIES

2.1. ACCESS REQUIREMENTS

2.2. ACCESS ENTRY LIST (EAL) FOR KAB MUNITIONS STORAGE AREA (MUNS)

2.3. BASE PASSES FOR ENTRY TO KAB AND 18 WING PROPERTIES

2.4. APPLYING FOR USMC BASE PASSES

2.5. OTHER INSTALLATIONS

2.6. BARRICADES AND WARNING SIGNS

2.7. CLEANING, HOUSEKEEPING, AND HEALTH PROVISIONS

2.8. CONFINED SPACES

2.9. CONSTRUCTION PROJECT SIGN

2.10. ENGLISH CORRESPONDENCE & REPRESENTATION

2.11. ENVIRONMENTAL REQUIREMENTS AND PROHIBITIONS

2.12. EXCAVATION WORK

2.13. FEDERAL HOLIDAYS

2.14. FIELD OFFICE AND MATERIAL STORAGE AREA

2.15. FIRE PREVENTION AND REPORTING

2.16. FIRE REPORTING POSTER

2.17. FIRE DISPATCH REPORTING NUMBERS

2.18. FIRE EXTINGUISHERS

2.19. FIRE DETECTION, ALARM, AND/OR SUPPRESSION SYSTEMS OUTAGES

2.20. GASOLINE HANDLING

2.21. NOTIFICATION OF FIRE

2.22. FORCE PROTECTION CONDITION (FPCON)

2.23. GOVERNMENT PROPERTY (FAR 52.245-1)

2.24. HAZARDOUS MATERIAL STORAGE

2.25. LATRINE USAGE

2.26. MATERIAL STORAGE AREAS

2.27. DELIVERY AND HANDLING OF MATERIALS AND EQUIPMENT

2.28. NO SMOKING POLICY

2.29. RADIOACTIVE MATERIALS AND EQUIPMENT

2.30. ROAD MAINTENANCE, CLOSURE, OR DETOURS

2.31. SAFETY AND EMERGENCY REPORTING

2.32. TRAFFIC RULES & REGULATIONS (ON-BASE)

2.33. TRAFFIC ACCIDENT REPORTING

2.34. TRAFFIC CONTROL

Section 01 01 00-A Page 2 of 40

2.35. TRAFFIC SAFETY AND ROAD LAWS

2.36. UNEXPLODED ORDINANCE(UXO), MUNITIONS AND EXPLOSIVES OF CONCERN (MEC) ... 25

2.37. GENERAL, INFORMATION, PRECAUTIONS, AND RESPONSIBILITIES

2.38. UTILITIES

2.39. WATER SERVICE CROSS CONNECTIONS

2.40. WEATHER: TYPHOONS AND INCLEMENT WEATHER

2.41. WASTE DISPOSAL

2.42. WORK CLEARANCE REQUEST (AF IMT 103)

2.43. WORKING HOURS

Section 01 01 00-A Page 3 of 40

1.0 GENERAL

1.1. Contractor Requirements

A) Contractors shall comply with the administrative and policy requirements listed in this SECTION in conjunction with execution of construction related contracts on 18 Wing properties. Each policy has been validated with the appropriate organization.

General Instructions: This guide is a tool intended to provide Project Planners, Project Designers, contracted A&E and others with a comprehensive listing of validated administrative and policy requirements that apply to construction projects at 18 Wing properties. Guide should copy the paragraphs that apply and insert into the final design documents to be issued with the Contract.

Note: A SpecsIntact version of this document is not currently available. A Microsoft doc version is available upon request, and can also be obtained from:

<<NEED SHAREPOINT URL>>

718 CES USE FOR TASK ORDERS (TO) ON EXISING CONTRACT AWARDS: Make a copy of this document and edit to add or revise these policies in the original award. Provide the revised document to 18 CONS as part of the Requirements Package for all Design-Build Task Orders (TO) issued against existing contract awards. To use this guide, CES personal should:

Do not edit any of the black text.

Revise only the text following a red notes that read “CES NOTE” Optional text to be selected will be in purple. Following the note’s instruction

Instructions for Contracted A&E: This document is a design guide only and should not be issued as-is and lists 18 Wing administrative and policy requirements needed to incorporation 18 wing policies into the UFGS specification package of the completed project. Most of these policies should be inserted into to SECTION 01 01 00, GENERAL REQUIREMENTS, however, project designers may insert the applicable administrative procedures and policies into the UFGS section that best meets project-specific requirements.

To avoid contradictions in the contract documents, Notes for Contracts by Requestor (CBR): For all projects to be managed by execution agents other than the 718 CES, such as USACE or companies privately contracted by the Contracting Officer to manage a CBR, be forewarned that the installation will provide only those support functions specifically allowed in the unit-applicable 18 Wing Support Agreement. In most cases, installation support for CBR will be limited to: the review and approval/disapproval recommendation of Contractor submittals pertaining to Environmental and Occupational Health

Section 01 01 00-A Page 4 of 40 activities; the acceptance and disposal of PCB-containing equipment items defined in SECTION 01 57 19.01 and SECTION 02 84 16.00 30; and the inspection of Japan Industrial Waste manifests for the transport of hazardous wastes from the installation. Check the unit’s current Support Agreement for further details.

Designers are advised to inform project planners, funding sources, and Contracting Officers to ensure that costs to account for support activities normally provided by the installation, but excluded in the Support Agreement, are included in the original the project funding documents.

For CBR, specifiers are also advised to revise all instances of the phrase “718 CES Project Manager” to read “designated Project Manager or similar appropriate term.

Ensure CBR project design agency coordinate with 718 CES to include all 18 Wing specific UFGS supplements and other requirements.

Upon NTP, the 718 CES Project Management Office will assign an in-house POC to act as Project Coordinator to the designated Project Manager to coordinate installation support activities authorized by the Support Agreement.

Note: Project planners, designers, A&E, and specifiers shall use the information in this guide to draft SECTION 01 01 00, GENERAL REQUIREMENTS, in accordance with UFC 1-300-02, Unified Facilities Guide Specifications Format Standard. For convenience, the policies in this guide are arranged in alphabetical order by topic title, beginning at paragraph 1.5.

Note: Each policy listed in this guide is based on specific criteria that has been validated by the 18 Wing organizations designated by Air Force Instructions (AFI) to stakeholders. DO NOT modify the text of individual policies or requirements without agreement from the listed stakeholders; or if this guide specifically says to edit the text to meet project specific requirements. To waive or modify any requirement, contact the 718 CES/CEN and request a consultation with the stakeholders.

1.2. APPLICABILITY

A) This Section list the administrative procedures and standard policy requirements from various 18 Wing organizations that Contractors must follow in conjunction with the execution of construction contracts.

Compliance with this document is mandatory.

Note: Include the next paragraph to issue this document for Task Orders on existing contract awards, such as MACC, MiniMAC, Asbestos IDIQ, etc. Delete if issuing this document for a new contract award.

B) Requirements listed in this section may supersede outdated policies that were issued as part of the original contract award. For general policy requirement not defined in this document, following the requirements of the original contract award.

Section 01 01 00-A Page 5 of 40

1.3. REFERENCES

A) The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

18th WING, KADENA AIR BASE, UNITED STATES FORCES JAPAN (USFJ)

18WG 01 57 19.01 (Mar 2020) Temporary Environmental Controls, 18

WING

18WG 02 82 00.00 30 (Mar 2020) Asbestos Mitigation, 18 Plan

18WG 02 83 00.00 30 (Feb 2020) Lead Mitigation, 18 Plan

18WG 02 84 16.00 30 (Feb 2020) PCB-Containing Ballasts and Mercury- Containing Lamps, 18 Plan

18WG AMOP (2020) 18 Wing Asbestos Management and Operating Plan

18WG INRMP (2018) 18 Wing Installation Natural Resources Management Plan

18WG IWMP (2019) 18 Wing Integrated Hazardous Waste Management Plan

18WG SPRP (xxxx) 18 Wing Administrative Plan 544, Spill Prevention and Response Plan

18WG SWMP (xxxx) 18 Wing Solid Waste Management Plan

AMERICAN WATER WORKS ASSOCIATION (AWWA)

AWWA 10084 (2017) Standard Methods for the Examination of Water and Wastewater

FEDERAL ACQUISITION REGULATIONS, U.S. GENERAL SERVICES ADMINISTRATION

FAR 52.236-12 (Apr 1984) Cleaning Up

GOJ MINISTRY OF LAND, INFRASTRUCTURE, TRANSPORT, and TOURISM (MLIT)

ACT NO. 167 (Amended 25 JUN 2014) Law Concerning the Prevention of Radiation Hazards Due to Radioisotopes

KADENA AIR BASE INSTRUCTIONS (KABI)

KABI 32-2001 (4 Mar 2016) Fire Retention and Protection

NATIONAL FIRE PROTECTION AGENCY

NFPA 10 (2018) Standard for Portable Fire Extinguishers

NFPA 241 (2019) Standard for Safeguarding Construction, Alteration, and Demolition Operations

UNITED STATES ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) SAFETY AND HEALTH REQUIREMENTS MANUAL

UNITED STATES AIR FORCES (USAF)

AFI 41-115 (28 Dec 2001) Authorized Health Care and Health Care Benefits in the Military Health Services System (MHSS)

Section 01 01 00-A Page 6 of 40

UNITED STATES FORCES JAPAN (USFJ)

JEGS (2020) Japan Environmental Governing Standards, Version 1

USFJINST 15-4001 (1 Mar 2015) Tropical Cyclone Conditions of Readiness (TCCOR)

USFJI 31-205 (22 Jan 2015) Police Services

US ENVIRONMENTAL PROTECTION AGENCY (USEPA)

EPA SM 9223 (2004) Enzyme Substrate Coliform Test

PL 93-523 (1974; A 1999) Safe Drinking Water Act

1.4. DEFINITIONS

A) The following abbreviations, terms, and definitions are used throughout this section:

BCE ...................Base Civil Engineer Squadron. As used in this Section, 718 CES.

CE ....................718 CES and 18 CES

CI ....................Construction Inspector. This refers to the 718 CES CI(s) assigned to inspect the Contractor’s work on this project for the Government. Also referred to as the Government Consultant (GC) in asbestos and lead-based paint (LBP) specifications and supplements.

GOJ ...................Government of Japan to include the local prefectural government.

Government ............The United States Government

KAB ...................Kadena Air Base

KO ....................Contracting Officer

KOR ...................Contracting Officer’s Representative

MFH ...................Military Family Housing

O&M ...................Operations & Maintenance. This refers to buildings and facilities where USG personnel conduct military operations, maintenance, administrative, and other Government work.

PM .................... Program Manager

USAF .................. United States Air Force

USMC .................. United States Marine Corps

2.0 LIST OF 18 WING ADMINSTRATIVE POLICIES

2.1. ACCESS REQUIREMENTS

A) Access Entry List (EAL) for KAB Airfield

Section 01 01 00-A Page 7 of 40

(1) See Section 01 01 01-B for detailed information concerning access to the KAB airfield.

{OPR:18OSS/ |REF: }

{OCR:718CES/CEN |REF: }

2.2. Access Entry List (EAL) for KAB Munitions Storage Area (MUNS).

A) See Section 01 01 02-C for detailed information concerning access to the KAB Munitions Storage Area (MUNS).

{OPR:718CES/CEN |REF:}

2.3. Base Passes for Entry to KAB and 18 Wing Properties

A) General Information

(1) The 18 SFS/S5B issues base passes (DBIDS Cards) for entry into areas under Kadena Air Base jurisdiction, with the exception of restricted and controlled areas.

(2) The Contractor is responsible to process all paperwork needed to obtain base passes for its personnel and to ensure that sufficient personnel under their control have escort authority on their base pass to sign-in personnel to the base on a day to day basis. A maximum of 20 percent of personnel on a contract will be authorized escort authority, unless approved by the squadron commander. The Contractor's personnel are restricted to the area of construction only. Transiting of areas not in the contract is not permitted except as required in the performance of the contract. Current security conditions on KAB are posted at the Main Gates. KAB passes will be issued for the length of the contract, not to exceed three years. A new base pass application is required for reissue.

(3) Applying for KAB Base Passes

(4) Visit the website below for instructions and required documents:

https://www.kadena.af.mil/Agencies/Pass-and-Registration/

(5) Hours are Monday through Friday from 0730 until 1500. Closed for all Federal Holidays.

(6) Submit the required documents below to:

18SFS.S5B.PassRegPermanent@us.af.mil

(7) Base pass applications must be signed by delegated authority and the letter must be on file with Pass & Registration Office.

USFJ Form 196bEJ Personal History Statement

Family Register. Koseki Shohon/Koseki Tohon

Valid ID. Japanese citizens: official GoJ government-issued photo ID (e.g. JID card, Japanese

Driver License, Japan Passport, My Number card). Non-Japanese citizens: Residence Card and

Passport with Landing Permit

Individual information sheet

Section 01 01 00-A Page 8 of 40

(8) Pass requests will be processed and the requesting agent will receive an email from Pass & Registration with instructions for receiving the DBIDS Card.

(9) Appointments can be scheduled in person at the Gate 1 Visitor Center, using the Kadena Connect App, or online at:

https://www.kadena.af.mil/Agencies/Pass-and-Registration/

(10) The Pass and Registration office will assist you to file all of the paperwork necessary to receive a base pass for each worker.

(11) Base passes normally take from between 14 to 60 work days until the being issued, so file the request as soon as possible after contract award.

{OPR: 18SFS/S5B | REF:NONE PROVIDED}

2.4. Applying for USMC Base Passes

A) Some contracts managed by CE may require access to USMC installations, particularly, those for work in MFH areas. KAB base passes are not valid for entry at USMC installations.

B) The USMC issues base passes for access to Ie Shima, Camp Gonsalves, Camp Schwab, Camp Hansen, Camp Courtney, Camp Lester, Camp Foster, Camp Buckner, MCAS Futenma, Camp Kinser, Camp Shields, and White Beach.

C) Entry onto USMC installations requires the Contractor to coordinate directly with the Camp Foster Pass Office located next to the entrance to Gate 6, commonly called the Legion Gate.

D) First, visit the Base Pass Office forms section located at:

https://www.mcbbutler.marines.mil/Base-Information/Pass-Office/

E) Click on the red “Pass Office District Menu” button to download the necessary documents.

F) In order to set an appointment to drop-off your Base Pass Application forms, you will need the Case Number. Schedule an appointment through the Online Appointment Website located at:

https://v2waitwhile.com/book/passidoffice

G) Contractors shall deliver all documents listing private information to the Pass Office in-person during your appointment. Do not send these items via email.

H) All Contractors must adhere to Marine Corps policy and meet policy requirements.

I) For any questions in regards to this please contact the Camp Foster Pass Office at:

DSN: 645-7519

Email: PASSOFFICE.MCBB.FCT@USMC.MIL

Section 01 01 00-A Page 9 of 40

J) Coordinate with the 718 CES PM for additional information.

{OPR:MCIPACK-MCB Butler/PMO DBIDS Team | REF: MCIPAC-MCBBO 11240.0}

2.5. Other Installations

A) Request additional information from your 718 CES PM if your contract has work on other installations.

B) Work in Secure, Controlled, and Restricted Areas

C) The Contractor must comply with all security regulations for access to and work in secure, controlled, or restricted areas.

D) Refer to Section 01 01 01-A and 01 01 02-A for additional requirements for working in these areas.

{OPR:718CES/CEN |REF: }

2.6. BARRICADES AND WARNING SIGNS

A) Erect and maintain temporary barricades to limit public access to hazardous areas. Whenever safe public access to paved areas such as roads, parking areas or sidewalks is prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic barricades will be required. Securely place barricades in clearly visible locations with adequate illumination to provide sufficient visual warning of the hazard during both day and night.

B) When requested by the Government, provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site and submit the Temporary Protection Plan to the Government.

Minimize the inconvenience and avoid any danger to the Government personnel and workers.

C) Provide bilingual warning signs in construction areas and remove only after the affected areas have been inspected and accepted by the KO.

2.7. CLEANING, HOUSEKEEPING, and HEALTH PROVISIONS

A) Maintain all work and storage areas neat and clean free from accumulations of waste. Before completing the work, remove all rubbish, tools, scaffolding, equipment, and materials that are not Government property.

B) Upon completing the work, leave the work area in a clean, neat, and orderly condition satisfactory to the KO.

{OPR: REF: MIGHT BE A FAR }

2.8. CONFINED SPACES

A) Contractors shall establish a Confined Space program that meets or exceeds the requirements of 29 CFR 1910.146, AFI 91-203, EM 385-1-1, Section 01 01 00-A Page 10 of 40 and applicable Japan regulations. Before entering a designated permit-required confined space, accomplish the following:

B) Appoint a qualified Safety Supervisor or Confined Space Competent Person (CSCP) and certified Operations Chief of Hazardous Work in Oxygen-Deficient Air. Submit a Confined Space Entry Plan and attach copies of the qualification certificates of the CSCP or entry supervisor.

C) Government will brief Contractors on the contents of confined spaces and hazards that make the space permit required and the precautions and procedures that have been implemented by the organization to protect Air Force workers. 18 CES/CEF shall review the Contractor’s emergency rescue procedures.

D) Vent potentially harmful vapors and dust from all areas designated as non-permit required confined spaces. Maintain proper ventilation at all times when using materials that produce unpleasant vapors in occupied facilities. Seal and test all supply and return air systems to ensure no vapors enter unaffected areas. Post warning signs indicating the generation of potentially harmful vapors. Tape over all electrical receptacles to reduce explosion hazards.

E) Notify the 18 CES/CEF Emergency Communication Center prior to entry into any confined space by calling (DSN) 634-6011 or (Cell) 098-9691- 6011.

{OPR:718CES/CENMD |REF: EM 385-1-1? }

{OPR:718CES/CEF |REF: EM 385-1-1 }

{OCR:18OMRS/SGXB |REF: EM 385-1-1? }

{OCR:18WG/SEG |REF: EM 385-1-1? }

2.9. CONSTRUCTION PROJECT SIGN

A) Provide bilingual construction project signs at entry control point(s) to all project sites from the contract start date and maintain until contract completion. Submit requests to install a sign to Contractor Officer and the Project Manager.

B) Signs shall, at a minimum, include the Contract Number, Contract Name, affected building number of associated facilities identification, the contractor’s name, and the name and telephone number of the English speaking company POC who is available 24 hours a day, 7 days a week (in the event of an emergency).

{OPR:718CES/CEN |REF: }

2.10. ENGLISH CORRESPONDENCE & REPRESENTATION

A) The Contractor shall:

(1) Correspond with the Government through serialized letters or emails beginning with the number S-0001 and shall be continuous without a break in numbering. Include the contract title and number, date, Section 01 01 00-A Page 11 of 40 subject, and shall be signed by an authorized representative of the Contractor. Additionally:

(2) Ensure an English-speaking supervisor is present at the work site during normal working hours.

(3) Provide English language translations of all Japanese language documents submitted to the Government.

(4) Provide a competent bilingual interpreter capable of speaking, reading, and writing Japanese and English sufficiently to interpret discussions at meetings with the Government. The interpreter shall be versed in both construction and contract-related terms in order to provide accurate technical translations between the Government and Contractor. The interpreter shall attend all government meetings, take notes of both party’s comments, and submit an English language meeting minutes document to the KO.

{OPR:718CES/CEN |REF: JES SPECS ?}

{OPR:18CONS/PKX |REF: FAR 252.225-7041}

2.11. ENVIRONMENTAL REQUIREMENTS AND PROHIBITIONS

A) Asbestos-Containing Materials (ACM) and Lead-Based Paint (LBP)

(1) All asbestos related work, including surveys, shall comply with Section 02 82 00, ASBESTOS MITIGATION, and Section 02 82 00.00 30, ASBESTOS MITIGATION – 18 WING.

(2) All lead and LBP related work, including surveys, shall comply with Section 02 83 00, ASBESTOS MITIGATION, and Section 02 83 00.00 30, LEAD MITIGATION – 18 WING.

B) Environmental Protection Plan (EPP)

(1) For all construction execution projects, draft and submit an EPP in accordance with Section 01 57 19.01 TEMPORARY ENVIRONMENT CONTROLS – 18 WING, for review and approval by the Government prior to any on-site work.

C) Fluorescent Lighting Ballasts

(1) Return all removed fluorescent lighting ballasts to the Government per Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY.

D) Fluorescent Lamp Disposal

(1) Recycle lamps at GOJ-permitted facilities authorized to accept fluorescent lamps per Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY.

E) Prohibition on New Hazardous Building Materials

(1) Certain building materials containing asbestos, lead, polychlorinated Biphenyls (PCB), mercury, or other hazardous materials are forbidden or restricted from use on Government contracts. See Section 01 57 19.01, TEMPORARY ENVIRONMENTAL CONTROLS–18 WING, for details.

Section 01 01 00-A Page 12 of 40

(2) The JEGS forbids the use of new equipment containing any detectable PCBs. Refer to the current JEGS for detailed information.

(3) Return all removed equipment or materials that historically contained PCBs to the Government. This includes power distribution transformers, switchgear, oil-filled rectifiers, PCB-contaminated paper-insulated lead cables (PILC), and others. Refer to Section 01 57 19.01, TEMPORARY ENVIRONMENTAL CONTROLS, 18 WING and Section 02 84 16.00 30, HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs AND MERCURY for additional details.

F) Waste Disposal and Salvageable Equipment

(1) Unless otherwise specified in the Statement of Work (SOW), dispose of all non-hazardous and hazardous wastes generated by this contract at GOJ-permitted commercial waste disposal companies holding Industrial Waste Disposal Permits currently valid for each specific waste. The only exceptions are:

(a) Industrial-use/High CFM HVAC chillers, condensers, and Air Handling Units (AHU): Deliver these items to the fenced-in storage yard at Bldg 1465, Kadena Air Base, for salvage by the Government.

(b) PCB-containing items: References listed above.

(c) Munitions wastes, such as bullet debris. Follow the special instructions referenced in the SOW.

(d) Components from aircraft or other military-unique equipment:

Follow the instructions in the SOW.

(e) Any other specific item(s) or materials identified to be returned to the Government in the SOW or other contract documents.

{OPR: 718CES/CEIE Toxics PM; Solid Waste PM; QRP PM}

{REF: 01 57 19.01; 02 84 16.00 30}

2.12. EXCAVATION WORK

A) Prior to all excavation work, submit an AF Form 103, Work Clearance Permit, Environmental Protection Plan (EPP), and Excavation Plan.

Include the names of the Competent Person and Qualified Person per 29 CFR 1926 Subpart P. Do not begin site work until the Government has reviewed and approved all required plans.

B) Shore, slope, or bench all excavations in excess of 5 feet (1.5 meters). Appoint a Competent Person (CP) for excavation. Submit a Confined Space Entry Plans together with rescue procedures for review by the Government per EM 385-1-1.

{OCR: 18CES/CEF |REF: EM 385-1-1}

C) Barricade and protect all excavations to prevent soil erosion, red soil runoff, and sedimentation drainage onto the grade or into storm drains. Grade all surface drainage from cuts and fills within the construction limits to control erosion.

Section 01 01 00-A Page 13 of 40

D) Provide and maintain temporary control measures defined in its EPP until permanent drainage facilities are completed and operative.

During construction, minimize the area of bare soil exposed at any one time by construction activities.

E) The Contractor may spread the spoils from excavation evenly around the work area.

{OPR: 718CES/CENMD |REF: ?}

{OPR: 18CES/CEOHP (Horizontal) |REF: }

{OCR: 718CES/CEIE (Water Quality/Spills |REF: }

F) Excavation work may require consultation with the Environmental Office for historical/cultural records prior to the work. Excavation in previously undisturbed area may require Natural/Cultural survey and/or test digs to be performed prior to excavation work. Refer to Section 01 57 19.01 for more information.

{OPR:718CES/CEIE (Natural/Cultural PM |REF: JEGS }

G) As soon as practicable, but not later than 15 days after the date established for commencement of work, furnish and erect temporary project safety and storage area fencing to control access by unauthorized people. Fencing shall comply with EM 385-1-1 paragraph 04.A.04.

{OPR:OPR:718CES/CENMD |REF: EM 385-1-1(2014) para.04.A.04}

{REF: JES SECTION 01 50 00 para 3.5.3]

2.13. FEDERAL HOLIDAYS

NOTE: For holidays falling on the weekend, the date in parenthesis () is the day the holiday is expected to be observed. However, 18 Wing Policy may dictate a different date in advance of the scheduled date. Confirm days of observance with the CE Project Manager in advance.

A) 2021 Federal Holidays:

Jan 1 New Year’s Day

Jan 18 Birthday of Martin Luther King, Jr.

Jan 20 Inauguration Day

Feb 15 Washington’s Birthday (Presidents’ Day)

May 31 Memorial Day

*June 18 Juneteenth National Independence Day

Jul 4 (5) Independence Day

Sep 6 Labor Day

Oct 11 Columbus Day

Nov 11 Veterans Day

Nov 25 Thanksgiving Day

Section 01 01 00-A Page 14 of 40

Dec 25 (24) Christmas Day

B) 2022 Federal Holidays:

Jan 1 (31 Dec 21) New Year’s Day

Jan 17 Birthday of Martin Luther King, Jr.

Feb 20 (21) Washington’s Birthday (Presidents’ Day)

May 30 Memorial Day

*Jun 19 Juneteenth National Independence Day

Jul 4 Independence Day

Sep 5 Labor Day

Oct 10 Columbus Day

Nov 11 Veterans Day

Nov 24 Thanksgiving Day

Dec 25 (26) Christmas Day

Note: President Biden signed the Juneteenth National Independence Day Act (S. 475) into law on 17 Jun 2021. However, as of the publication date of this document, the US Office of Personnel Management has not yet revised its schedules beyond 2021. Prior to observing this day as a US federal holiday, confirm its official status and the day it is expected to be observed at:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

{OPR: OPM.GOV |REF: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022 }

{OCR: 18CONS/PKx |REF: }

{OCR: 18WG/SJA |REF: }

2.14. FIELD OFFICE AND MATERIAL STORAGE AREA

A) Field Office

(1) A minimum of 45 days in advance of the NTP for on-site work, submit drawings showing the areas and layout of the Contractor's field office, storage areas, latrines, and other details. The Contracting Officer must approve all requests.

(2) Consult with the CE Project Manager in advance of drafting the proposal for advice on details of the site layout and the size of the area allowed for the contract scope and length.

{OPR:718CES/CENPL | OCR:718CES/CENMx PM }

2.15. FIRE PREVENTION AND REPORTING

A) General

(1) Comply with all pertinent requirements and regulations as determined by Fire Department, to include UFC 3-600-01 and NFPA 241, Section 01 01 00-A Page 15 of 40 and ensure compliance by all subcontractors. Provide temporary wiring in accordance with NFPA 241 and NFPA 70. Include frequent inspection of all equipment and apparatus. All temporary wiring shall be installed with ground fault protection.

(2) The Contractor and its employees shall comply with KABI 32- 2001,”Fire Prevention and Protection”, available from:

https://static.e-publishing.af.mil/production/1/kadenaab/publication/kadenaabi32- 2001/kadenaabi32-2001.pdf

{OPR:18CES/CEFP, 634-4500}

2.16. Fire Reporting Poster

A) The fire poster shall be posted in conspicuous locations and at telephones in construction shacks, and the every contractor employee shall be familiar with methods for notifying the Fire Department.

{OPR:18CES/CEF}

2.17. Fire Dispatch Reporting Numbers

ON ALL BASES: 911

COMMERCIAL, USAF, and US Army Only: 098-934-5911

KAB, Camp Shields, Okuma Rec Facility, Torii Station

COMMERICAL, USMC Bases Only: 098-911-1911 o Camp Courtney, Camp Foster, Camp Hansen, Camp Kinser, Camp Lester, Camp McTureous, Camp Schwab, MCAS Futenma

{OPR:18CES/CEF}

2.18. Fire Extinguishers

A) Provide, as a minimum, the number, size, and type of fire extinguisher required in accordance with the latest NFPA 10. The Contractor shall comply with the Fire Department’s policies if more stringent than NFPA

10. Fire extinguishers shall remain the property of the Contractor and shall be removed upon completion of the project.

{OPR:18CES/CEF}

2.19. Fire Detection, Alarm, and/or Suppression Systems Outages

A) Provide at least 21 calendar days advance notice of plans to disable any fire systems. Outages and reactivation requires the coordination with the 18 CES/CEF.

B) The following are procedures for Fire Alarm Systems work on all task orders issued on KAB. The Contractor will follow these procedures and accomplish all notifications and coordination’s required.

C) Contact the applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems.

Contractors will provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational.

Section 01 01 00-A Page 16 of 40

Inform fire department personnel if task order requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co-located activities and entire work force that the Fire Alarm system or Fire Suppression System is not operational and brief all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

D) Prior to start of construction; attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to KO for Technical Representative’s review, within three calendar days of site visit.

E) Ensure fire alarm system status is returned to the Government in the same condition as recorded during the pre-construction meeting. Record of meeting minutes submitted to the KO will provide the basis for the fire alarm system inspection criteria during the project final inspection.

F) All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

G) Contractor will correct all deficiencies (i.e., alarm, trouble conditions not annotated on the preconstruction inspection) noted during the post-acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

{OPR:18 CES/CEF}

2.20. Gasoline Handling

A) Gasoline shall be stored in safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled away from of the building area.

2.21. Notification of Fire

(1) Be familiar with methods for notifying the Installation Fire Department. The Installation's fire poster shall be posted in conspicuous locations and at telephones in construction shacks.

B) Welding, Braising, and Soldering “Hot Work” Permit

(1) The Contractor must obtain a AF Form 592, Air Force Welding, Cutting and Brazing Permit, also called a “Hot Work” permit, from the 18 CES/CEFP (Fire Prevention Office, Bldg 739, prior to conducting any welding, brazing, soldering, the use of grinders on metal, or any other work that creates an ignition source. This AF Form 592 is valid for 24-Hours only.

(2) Contractors with extensive long-term “hot work” requirements shall schedule personnel to attend the Personal Authorized Individual training class (PAI Training). After completing the PAI training class a permit valid for 180 calendar days will be issued. The PAI

Section 01 01 00-A Page 17 of 40 training class is conducted only twice a month. Contact the 18 CES/CEFP at 634-4500 to schedule personnel for PAI Training.

(3) Contractor’s shall post an approved and currently valid permit at all work sites where hot work is perform performed.

(4) The Contractor and its employees shall comply with ABI 32-2001,”Fire Prevention and Protection”, available from:

https://static.e-publishing.af.mil/production/1/kadenaab/publication/kadenaabi32- 2001/kadenaabi32-2001.pdf

2.22. FORCE PROTECTION CONDITION (FPCON)

A) The FPCON describe security measures that are implemented at military installations in response to various levels of terrorist threats.

Current FPCON levels are posted at the entry gates and may change from NORMAL (the lowest), ALPHA, BRAVO, CHARLIE, and DELTA (the highest).

B) As the FPTCON level increases, the level of security checks at the gates may increase, which increases the amount of time needed to enter the installation.

C) Since these conditions are subject to change at any time, Contractors shall plan and scheduled work-starting times to ensure their workers arrive at the gates in adequate time to perform work under the Standard workdays and hours for the contract period.

2.23. GOVERNMENT PROPERTY (FAR 52.245-1)

A) Government Furnished Materials

(1) All GFM on this project, if any, will be listed in Section 01 01

00.00 30, Statement of Work.

B) Production Scrap

(1) The Contractor shall deliver the following production scrap removed in conjunction with this contract to the storage yard located at Bldg 1465, Kadena Air Base.

C) HVAC Air Handling Units (AHU), HVAC Chillers, HVACE Condensers.

(1) Coordinate with the 18 CES Electric Shop at 634-2728 to gain access to the fenced-in/locked storage yard.

{OPR:718CES/CEIE, QRP PM |REF:}

D) Property Requiring Demilitarization

(1) The Contractor shall demilitarize storage tanks greater than 250-gallons that are removed on this contract by cutting a 500mm x 500mm hole in the tank preventing reuse prior to disposal as scrap metal.

(2) All other property removed on this contracting requiring demilitarization shall be returned to the government.

{OPR:? | I think this is from an FAR }

Section 01 01 00-A Page 18 of 40

2.24. HAZARDOUS MATERIAL STORAGE

A) Do not store more than a single day’s supply of hazardous materials on-base.

B) Refer to Section 01 57 19.01 for detailed requirements.

{OPR:718CES/CEIE (Hazmat PM) |REF:JEGS Vol X }

2.25. LATRINE USAGE

A) The Contractor shall provide chemical latrines for its personnel. See Section 01 57 19.01 for details. Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project.

{OPR:718CES/CEIE |REF: JEGS }

2.26. MATERIAL STORAGE AREAS

A) If a storage area is approved by the KO, the Contractor is responsible for all aspects of material storage in order to prevent against damage due to weather, or loss due to a lack of proper security.

B) All areas granted for the Contractor’s exclusive use must be maintained and secured at all times and signs with POC name and phone number posted.

C) The Contractor shall, at no cost to the Government, replace any materials damaged or lost while being stored on-base.

D) At the end of each workday, and while not in use, the Contractor shall secure all Government facilities, offices, housing units, or any other structure listed on the task order to prevent access by unauthorized personnel. The Contractor shall also secure its own field office, storage yard, or other areas.

E) Additional measures may be needed to secure Government and Contractor facilities during extreme weather events, as described in this Section.

F) Request for renewal or extension beyond the dates shall be submitted not later than 4 weeks prior to the expiration of the current term.

{OPR:718CES/CENPL |REF: }

{OCR:718CES/CENMx PM}

2.27. Delivery and Handling of Materials and Equipment

A) Conduct deliveries and the handling of materials in a manner that minimizes interference to Government operations and personnel.

{OPR: ? |REF: ?}

2.28. NO SMOKING POLICY

Section 01 01 00-A Page 19 of 40

A) Smoking is prohibited on installations except in designated smoking areas. This applies to existing buildings, buildings under construction, and buildings under renovation. Discarding tobacco materials into receptacles other than designated tobacco receptacles is a fire hazard subject to fines. The KO shall identify designated smoking areas.

B) "No Smoking" signs are needed only for areas posted for fire, explosives, or other safety hazards. All other areas are assumed to be "NO SMOKING" areas.

{OPR:18CONS/? |REF: KADENAABI32-2001 (4 MAR 2016) para 3.9.2}

C) Ashtrays. Ashtrays used for the disposal of smoking materials shall be used exclusively for smoking materials and shall be emptied daily.

Provide metal containers with self-closing lids, stenciled "SMOKING MATERIALS ONLY," in designated smoking areas. When containers become half filled, soak the contents thoroughly for no less than 15 minutes, place in a sealed bag and discarded outside in a trash can or dumpster. These containers must not be present in non-designated smoking areas. If such containers are found in non-designated smoking areas. Unapproved containers not meeting the above requirements will be immediately confiscated by the fire prevention office.

{OPR:718CES/CEMND |REF: JES 01 11 00.00 10 para 1.12.2}

{OCR:18CES/CEFP |REF: KADENAABI32-2001 (4 MAR 2016) para 3.9.3}

2.29. RADIOACTIVE MATERIALS AND EQUIPMENT

A) For all contracts where radioactive materials or equipment will be used, such as earthwork using a nuclear densometer, paint testing with an XRF, etc., Contractors must obtain approval from the Base Radiation Safety Officer (RSO) at least 30 calendar days before bringing the materials onto KAB.

B) Submit the following items to the 18th Medical Group’s 18 OMRS/SGXB Bioenvironmental Engineer (634-4752) located at Bldg 428. Draft a notification that includes the following:

C) A brief description of the planned activities.

D) A copy of the part of the AF contract describing work to be done at KAB and the inclusive dates of the work. Identify the trained operator(s) and the location(s) where the equipment will be used.

E) Identify of the equipment by maker, model, and serial number.

F) A copy of a valid U.S. Nuclear Regulatory Commission License/Permit of similar approval to possess and use radioactive materials from the Government, a US State Agency, or comparable document from the GOJ.

G) The name, local address, and telephone number of the responsible local representative and the name, address, and telephone number of the RSO named on their license/permit.

Section 01 01 00-A Page 20 of 40

H) An acknowledgment that the Government RSO can make periodic checks to ensure that contractor personnel follow radiation safety practices to prevent exposures to AF personnel and avoid contamination of Government property.

I) Japanese Contractors shall also comply with GOJ regulation: The Law Concerning Prevention of Radiation Hazards Due to Radio-Isotopes, etc., Law No. 167, June 10, 1957 and subsequent revisions.

J) Contractor operations believed to be unsafe due to radiation hazards can be grounds for suspension of work.

{OPR:18OMRS/SGXB |REF: }

2.30. ROAD MAINTENANCE, CLOSURE, OR DETOURS

A) KAB and MUNS

(1) Prior to beginning road or other work that will close a road, narrow the number of lanes, or require a detour, submit the justification, e.g., contract text, along with the proposed dates and times of the work.

(2) Specify if the work will require the reduction in the number of lanes (on multi-lane roads, complete road closure, and the proposed detour routes needed.

(3) Include a diagram of the affected area, location of the work, location where caution cones, road signs, and or other equipment or items related to the work will be placed.

(4) Submit the items above to the KO a minimum of 60-calendar days prior to the scheduled start date. The Government will review, and approve

{OPR:18CES/HORIZONTAL | SOURCE?}

{OPR:18 SFS/SXX (Traffic Safety?) | SOURCE?}

B) USMC Installations

(1) For road cuts on Marine Corps installations, Contractors shall coordinate with the Construction Contract Section, Facilities Maintenance Facility Engineers, located in Bldg. T-350 on Marine Corps Base, Camp Smedley D. Butler, 45 calendar days prior to the scheduled activity.

{OPR:? |REF:?}

C) The Contractor is responsible for disseminating the initial notification and completion notification of all affected facilities and housing occupants.

D) Keep the number of interruptions to a minimum.

E) The Contractor shall temporarily repair road cuts with cold patch asphalt to provide a level driving surface until a final patch is completed.

Section 01 01 00-A Page 21 of 40

F) For all final patching, the Contractor shall complete final grading and hot patch finishing within 5 work days after completion of related excavation work.

{OPR:18CES/HORIZONTAL |REF:?}

{OPR:18 SFS/SXX |REF:?}

{REF: USACE POJ JES }

2.31. SAFETY AND EMERGENCY REPORTING

A) Ambulance Service and Emergency Medical Treatment

B) The 18 MDG/SGOME will provide emergency medical treatment to Contractor employees for injuries incurred while working on Kadena.

KAB Ambulance Service

From on-base phone: 911

Commercial: 098-934-5911

US Marine Corps Camps:

Commercial: 098-911-1911

C) The Contractor will be required to reimburse the Government for treatment provided at the current reimbursement rate for non-beneficiaries IAW AFI 41-115, Authorized Health Care and Health Care Benefits in the Military Health Services System (MHSS), 28 December 2001.

D) The Contractor will also provide the 18 MDG/SGOME, the name of a local physician and/or hospital to which injured personnel will be transferred to for further medical treatment.

{OPR:18 MDG/SGOME |REF:JES 01 11 00.00 10 para 1.12.2}

E) Construction Safety Requirements

(1) Perform all work on this contract in accordance with EM 385-1-1, Safety and Health Requirements Manual, 30 November 2014, and all applicable US Federal, GOJ National, and local prefectural Occupational Safety and Health Regulations.

(2) The contractor shall provide and use safety devices such as rubber gloves, protective barriers, and danger signs to protect and warn personnel in the test vicinity. The contractor shall replace any devices or equipment, which are damaged due to improper test procedures or handling. The KO and Technical Representative reserve the right to inspect any on-site equipment and reject such equipment if considered unsafe, in poor operating condition, or inappropriate for work. The accident prevention provision of the contract will require compliance with the Army Corps of Engineer Manual, EM 385-1- 1, dated 15 September 2008, entitled “Safety and Health Requirements Manual.”

(3) For all workplace accidents, immediately call 911 for emergency medical assistance (emergency dial from cellphone at 098-034-5911) and report the incident to the KO. The contractor shall provide and

Section 01 01 00-A Page 22 of 40 submit a site specific safety plan prior to start work for approval from the USG. The contractor shall be responsible to obtain the approval in timely manner considering the USG's review time and the contractor's review time.

(4) Delivery of outdoor air should precede occupancy to purge the air of contaminants that built up during construction or prior to occupancy in accordance with ASHRAE Standard 62-2001, Section 6.1.3.4.

(5) The contractor shall not commence work at the job site until all contract-required plans and permits have been submitted for review and approved by the contracting Officer. This may include items such as an Accident Prevention Plan, Job Hazard Analysis, Environmental Protection Plan (EPP), AF 103 Work Clearance Permit.

{OPR:18WG/SEG |REF: FAR & ?}

F) Barricades and Warning Signs

(1) Erect and maintain temporary barricades to limit public access to hazardous areas, and whenever paved areas such as roads, parking areas or sidewalks are blocked by construction activities. Ensure the safety of both pedestrian and vehicular traffic. Barricades shall be clearly visible with adequate illumination to provide sufficient visual warning of the hazard during both day and night.

(2) When requested by the Government, provide additional temporary protection such as nets, safety access roads or walkways etc., to protect Government personnel and workers. Submit a Temporary Protection Plan to the KOR prior the commencement of site work. The Contractor shall be responsible for minimizing the inconvenience and avoiding any danger to the Government personnel and workers.

(3) Provide bilingual warning signs when appropriate. Warning signs shall be removed only after the affected areas has been inspected and accepted as directed by the KO.

2.32. TRAFFIC RULES & REGULATIONS (ON-BASE)

A) General

(1) Contractors shall follow all standard Japan traffic laws and regulations while driving on-base. The only exception is item 1.25 B) 9), Left Turn on Red Light, as described below.

B) On-Base Driving Requirements

(1) 4-Way Stop Signs: Contractors shall yield right-of-way to the first vehicle stopped. If several vehicles are waiting, each driver shall keep track of their number in the queue. If it is unclear as to which vehicle stopped first, the vehicle to the left has the right of way. However, you may be courteous and use prudent judgment to motion the other driver to proceed. If you follow this course, it is imperative you ensure all vehicle operators acknowledge the hand signal to proceed prior to moving.

(2) Backing of Construction Vehicles: Do not back any vehicle with restricted rear vision, without a spotter. If a spotter is not available, the operator must dismount the vehicle to ensure there are no obstructions to the rear before backing by conducting a 360-

Section 01 01 00-A Page 23 of 40 degree walk around of their vehicle and honk the horn before backing.

(3) Busses: Do not pass buses when red or yellow lights are flashing.

This includes all passenger and school buses when loading or off-loading. Vehicles approaching any bus under these circumstances from any direction must come to a complete stop no closer than 20 feet from the bus and not proceed until the lights have been turned off or the driver signals for vehicles to move.

(4) Drivers’ Licenses: All Contractors driving on 18 SFS jurisdiction properties must posses a valid Japan drivers license for the type of motor vehicle being operated. International Driver’s Permits recognized by Japan are valid for operating POVs and rent-a-cars only, not commercial vehicles.

(5) Flagmen: Post road construction signs and flagmen for all road construction or other work that may interfere with the normal flow of traffic. Coordinate through the CE PM prior to blocking any on-base roads. Inoperative Traffic Lights: Contractors shall treat intersections with inoperative traffic lights the same as 4-way stop intersections. Operators must yield to vehicles.

(6) Haul Routes: The Contractor's haul routes to and from the gates, work site, and storage yard will be determined during the pre-construction meeting. For contracts with site work within controlled areas, the Contractor shall coordinate with Airfield Management and Security Forces through the CE PM.

(7) Headlights: Vehicle operators shall turn-on their headlights when its raining and other times of poor visibility.

(8) Implied Consent to Blood, Breath, or Urine Tests: Drivers give consent to evidential tests for alcohol or other drug content of their blood, breath and/or urine as a condition of accepting driving privileges. This consent applies when lawfully stopped, detained, apprehended or cited for any offense committed while driving or in physical control of a motor vehicle in Japan or when stopped for any other lawful reason, e.g., entry to an installation or pursuant to an installation checkpoint, etc.

(9) Left Turn at Red Light: After a complete and full stop at a red light, the driver may turn left on red if the oncoming traffic is clear and there is no sign prohibiting a turn on red.

(10) Required Vehicle Documents: All vehicles driven onto 18 Wing jurisdiction properties must have the following documents in the vehicle:

(a) Valid GOJ vehicle registration certificate

(b) Current Japan Compulsory Insurance (JCI)

(c) Current Property Damage Insurance (PDI)

(d) Current Road Tax payment receipt

(e) Rental/Lease Agreement (for rented/leased vehicles)

(11) Yielding the Right-of-Way: Yield right-of-way to vehicles traveling on a primary or main roadway, or a clearly larger roadway, when

Section 01 01 00-A Page 24 of 40 entering from an unmarked intersection, road, alley, or driveway.

Contractors shall yield to:

(a) all yield signs when other traffic has the right-of-way.

(b) all emergency vehicles responding to an emergency. Pull immediately to the left side of the roadway, safely out of the way and if necessary come to a complete stop in a position not to interfere or block responding vehicles.

(c) all pedestrian traffic crossing a roadway at a marked crosswalk.

(d) all troop movements and military convoys or vehicles engaged in road construction that display appropriate warning signs or flashing lights.

C) Speed Limits

(1) Follow the posted speed limit signs. When not posted, the following speed limits apply on KAB:

5 KPH ......