Attachment 5c - 01 33 00-A 18WG Submittal Guide.pdf

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[LXEX xx-xxxx] [Project Title]

SECTION 01 33 00-A

SUBMITTAL REQUIREMENTS FOR ARCHITECT, DESIGN-

BUILD, AND MACC CONTRACTS - 18 WING

11/21

Document Number: 18WG 01 33 00-A

Issue Date: 03 Nov 2021 Supersedes: N/A (1st issue) Source: See References UMRL Date: 01 Oct 2020

OPR: 718 CES/CEN

Pages: x

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1. PART 1

1.1. APPLICABILITY

1.1.1. This Section references the submittal procedures for facility designs to be constructed on 18 Wing properties, which includes Kadena Air Base, all Military Family Housing (MFH) areas located on Okinawa area Air Force, US Marine Corps, and US Army installations, Munitions Storage Area (MUNS), Kadena Marina, and Okuma Recreation Area.

1.2. GENERAL SUBMITTAL INFORMATION

1.2.1. The Contracting Officer may require additional submittals not described in this section to evaluate and document design details. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

1.2.2. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.2.3. Submit all designs documents in English, complete, and in sufficient detail to allow ready determination of compliance with contract requirements. Provide English language translations of relevant portions of all product information from Japanese manufacturers for the Government to review. The Contractor shall submit, for Government review, all items listed in this SECTION at the appropriate milestone following the issuance of a Task Order (TO) for design under this award.

1.2.4. The following section is a general guideline for design after award and may vary for each TO.

1.2.5. Design submittals may be required at the schematic (35%) design stage, the preliminary (65%) design stage, pre-final (95%) design stage, and at the final (100%) design complete stage.

The requirements for each design stage are listed hereinafter.

1.3. SUBMITTAL PREPARATIONS

1.3.1. The Contractor's Quality Control (CQC) System Manager is to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

A) Contractor's, manufacturer's, or fabricator's drawings

B) descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves

C) test reports, test cylinders, and samples

D) O&M manuals (including parts list)

E) Certifications

F) warranties

G) other such required submittals.

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1.3.2. The Contractor and Designer of Record (DOR) shall check and approve all items before submittal by stamping, signing, and dating all submittals with the action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

A) Contractor's, manufacturer's, or fabricator's drawings

B) descriptive literature including (but not limited to) catalog cuts, C) diagrams, operating charts or curves; test reports; test cylinders

D) samples; O&M manuals (including parts list

E) Certifications and warranties

F) other such required submittals.

1.4. Submittal Descriptions (SD)

1.4.1. SD-01 Preconstruction Submittals

A) Submittals which are required prior to start of construction (work) or the start of the next major phase of the construction on a multi-phase Contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

B) Certificates of insurance

C) Surety bonds

D) List of proposed Subcontractors

E) List of proposed products

F) Construction progress schedule

G) Submittal register

H) Schedule of prices or Earned Value Report

I) Accident Prevention Plan

J) Work plan

K) Quality Control (QC) plan

L) Environmental Protection Plan

Note that some SD-01 submittals, such as plans, often require the attachment of multiple documents that may include other submittals of a different type.

A) SD-02 Shop Drawings

1.4.1.A.1. Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

1.4.1.A.2. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system

Section 01 33 16.00 30 Page 4 of 14 into the project.

1.4.1.A.3. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

B) SD-03 Product Data

1.4.1.B.1. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems, or equipment for some portion of the work.

1.4.1.B.2. Samples of warranty language when the Contract requires extended product warranties.

C) SD-04 Samples

1.4.1.C.1. Fabricated or unfabricated physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

1.4.1.C.2. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

1.4.1.C.3. Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

D) SD-05 Design Data

1.4.1.D.1. Design calculations, mix designs, analyses, or other data pertaining to a part of work.

1.4.1.D.2. Design submittals, design substantiation submittals, and extensions of design submittals.

E) SD-06 Test Reports

1.4.1.E.1. Reports signed by authorized officials of testing laboratories that a material, product or system identical to the material, product, or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of Contract award for the project.

1.4.1.E.2. Reports that include any findings of mandatory tests performed by the Contractor.

1.4.1.E.3. Investigation reports.

1.4.1.E.4. Daily logs and checklists.

1.4.1.E.5. Final acceptance test and operational test procedure.

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F) SD-07 Certificates

1.4.1.F.1. Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system, or material attesting that product, system or material meets specification requirements.

Must be dated after award of project Contract and clearly name the project.

1.4.1.F.2. Document required of Contractor, or of a manufacturer, supplier, installer, or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

1.4.1.F.3. Confined space entry permits.

1.4.1.F.4. Text of posted operating instructions.

G) SD-08 Manufacturer's Instructions

1.4.1.G.1. Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards, and safety precautions.

H) SD-10 Operation and Maintenance Data

1.4.1.H.1. Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item.

1.4.1.H.2. This data is intended to be incorporated in an operations and maintenance manual or control system.

I) SD-11 Closeout Submittals

1.4.1.I.1. Documentation to record compliance with technical or administrative requirements, or to establish an administrative mechanism.

1.4.1.I.2. Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

J) Special requirements necessary to properly close out a construction Contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase Contract.

1.5. CONTRACTOR’S ROLE DURING DESIGN

A) Designer of Record

1.5.1.A.1. The Contractor’s Designer of Record shall be ensure key personnel integrate all design and construction requirements of this project during the design process. In addition to the typical required

Section 01 33 16.00 30 Page 6 of 14 construction activities, the contractor’s involvement includes, but is not limited to, actions such as:

1.5.1.A.1.1. integrating the design schedule into the Master Schedule to maximize the effectiveness of fast design and construction (within the limits allowed by the contract)

1.5.1.A.1.2. ensuring constructability and economy of the design integrating shop drawings and installation drawings into the design

1.5.1.A.1.3. executing material and equipment acquisition programs to meet critical schedules effectively interfacing the construction Quality Control (QC) program with the design QC program

1.5.1.A.1.4. maintaining and providing the design team with accurate, up-to-date red line and as-built documentation

B) Design Engineers

1.5.1.B.1. All design engineers officially assigned duties on this TO shall have the qualifications and experience shown in under paragraph titled, ‘Qualifications and Experience Requirements’.

1.5.1.B.2. All design professionals must have current registration to practice in the United States or Japan, however, some TOs may have unique design requirements that specifically require U.S. Professional Registration.

1.5.1.B.3. Each A&E shall approve all designs and documents by signing and applying their official stamp/seal on all documents applicable to their construction discipline. Provide copies of registration and licensure to the Government project manager for review.

C) Qualifications and Experience Requirements

1.5.1.C.1. Architectural

1.5.1.C.1.1. Graduate architect with professional licensure/registration; or 1st Class Kenchikushi and 5 years of experience.

1.5.1.C.2. Structural

1.5.1.C.2.1. Graduate structural engineer with professional licensure/registration; or 1st Class Kouzou Sekkei Kenchikushi; or 1st Class Kenchikushi and 5 years of experience.

1.5.1.C.3. Civil

1.5.1.C.3.1. Graduate civil engineer with professional licensure/registration; or 1st Class Doboku Sekou Kanrigishi; or Registered Civil Engineering Consulting Manager and 5 years of experience.

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1.5.1.C.4. Mechanical

1.5.1.C.4.1. Graduate mechanical engineer with professional licensure/registration and/or 1st Class Setsubi Sekkei Kenchikushi; or Kankouji Sekou Kannrigishi and 5 years of experience.

1.5.1.C.5. Fire Protection

1.5.1.C.5.1. Graduate of mechanical, electrical or related engineering discipline with professional registration of Fire Protection Engineer (FPE) and a minimum of 5 years of experience; or a registered professional engineer (P.E.) who has passed the Fire Protection Engineering (FPE) written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES).

1.5.1.C.6. Electrical

1.5.1.C.6.1. Graduate electrical engineer with professional licensure/registration; or Class 3 Denki Shunin Gijutsusha; or 1st Class Setsubi Sekkei Kenchikushi and 5 years of experience.

1.5.2. DESIGN ENGINEER RESPONSIBILITIES

A) Each design engineer shall be responsible for ensuring the integrity of their design in all construction submittals, and where their design extends into designs developed by others, such as the contractor, subcontractors or suppliers. Each Design Engineer shall stamp, sign, and date all design drawings and reports under their responsible discipline at each design submittal stage and all submittals under their responsible discipline, in accordance with the submittal review procedures.

1.5.3. The Contractor and the Designer of Record (DOR), if applicable, are to check and approve all items before submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including part

1.5.4.

1.5.5. REFERENCES

A) Links to the primary design criteria documents are listed in the text below.

1.5.6. ONLINE REFERENCES

A) All US Federal and Air Force design criteria documents applicable to this project are available online through the World Building Design Guide website located at:

Section 01 33 16.00 30 Page 8 of 14 https://www.wbdg.org/FFC/

B) Other 18 Wing unique submittal not available online have been provided as attachments in the contracting package.

1.5.7. GENERAL REQUIREMENTS

A) Submittals for all materials and shop drawings must be coordinated and approved by the 718CES Project Manager.

B) Project design will be coordinated with the 18CONS, the Using Agency, 718 CES/CENM and other agencies involved in project reviews.

C) The Contractor’s licensed Architects and Engineers shall stamp, date, and certify all professional design documents.

Provide proper credentials prior to beginning design work.

Construction documents must be stamped, signed and dated (in ink) prior to construction and upon completion of the project.

1.5.7.C.1. Submit a Basis of Design document for each construction discipline with the 65% and 95% design stages that show the design analysis calculations.

1.5.7.C.2. Submit all mandatory contract documents, such as “G” marked submittals, through the Contracting Officer with a properly filled-out AF IMT 3000.

1.5.7.C.3. Comply with any other Submittal Requirements in the original Contract Award.

1.5.8. SUBMITTAL DOCUMENT FORMAT

A) Submit all project documents and drawings formatted as Windows compatible versions of Microsoft Word, Microsoft Excel, and/or Adobe Acrobat (PDF). Drawing shall be submitted in the U.S. version of AutoCAD.

B) Submit all design documents at each stage of the design and acceptance process.

C) Provide two sets for each submittal: 1 set for 18 CONS/PKC and one set directly to the 718 CES/CENM flight managing the project.

1.5.8.C.1. A set consists of one printed hard copy of each submitted document and a CD-R, DVD-R, or CD-ROM containing all of the documents.

1.5.8.C.2. Do not use media recorders that burn discs regionalized for Japan only. Media must be regionalized for the United States or not regionalized at all.

D) Hard copies shall be submitted per the following schedule:

Submittal

35% sets

65% sets

95% sets

Revised 95% sets

1 B1 Drawings (full size) 1 2 B2 Drawings (half size) 1 1 2 2 3 Specification Package with AF IMT 66 2 2 2 2 4 Annotated Design Review Comments 1 1 1 1 5 Design Analysis/Calculations and 2 2 2 2

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6 CD-R (all contract documents) 2 2 2 2 7 Draft DD Form 1354 2 8 Draft AF Form 3064 Progress Schedule 2 2 2 2 9 Approved EPP 1 1 1 -

1.5.9. SPECIFICATION PACKAGE AND SUBMITTAL REGISTER

A) As an attachment to the Specifications Package, include a copy of the completed AF IMT 66, Submittal Register, showing each submittal that will be required based upon the contractor’s design proposal and the UFGS or JES specifications that require specific submittals, such as items marked with a “G” that require a government review.

1.5.10. AS-BUILT DRAWINGS

A) Contractors shall follow the instructions in Section 01 33 00-A, 18 WG Submittal Guide

B) Submit Contractor generated as-built drawings and annotated contract drawings on white paper along with 2 copies on CD (Non-Regionalized) containing all drawings in electronic CADD and PDF formats, as well as all other documents in Microsoft Word, Microsoft Excel, or Adobe Acrobat PDF.

C) Small binder-sized documents shall be letter size. Larger documents shall be provide in the most appropriate ISO size for detailed review, such as B4, B3, A3, A2, and/or A1.

D) Prior to Final inspection, provide copies of all submitted and approved Material Approval (AF IMT 3000), catalog cuts, maintenance manuals, and other documents as hard printed copies organized in document binders, and two copies on CD/DVD. Also, provide copies of all final approved AF Form 3000, Material Approval/Approved Submittal and maintenance manuals.

E) Provide hard copy printouts of all final 100% design civil, structural, mechanical, and electrical, drawings on ISO A1 paper and digital versions on recordable disc media.

1.5.11.

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