Mini-MACC_Pre-Proposal_Conference_Slide-16Dec14.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pacific Air Forces

Mini-Multiple Award Construction Contract

(Mini-MACC) Kadena AB, Okinawa, Japan

Pre-Proposal Conference

Gary N. Wynder

Contracting Officer

Mark H. Rusks

Chief Project Engineer

16 Dec 2014

RFP NO. FA5270-14-R-0019

Mini-MACC

Overview

Notice

Introduction

Outline of the requirement

Introduction/General Requirements

Request for Proposal (SF1442)

Remarks/Fill-in Instruction

Sample Project

Q & A session

Joint Site Visit

Mini-MACC

Notice

Keep the sign-in sheet moving

Sign-in legibly; name, job title, company name, e-mail address, and tel #

Approx 1 hour and 30 minutes

Facility’s emergency exits and restrooms

Beverages (allowed)/ Food (not allowed)

Turn-off/Silent mode, cell phone and/or electronic devices

Mini-MACC

Introduction Mr. Gary N. Wynder, Contracting Officer, Chief Infrastructure

Flight, 18th Contracting Squadron (18 CONS)

Mr. Nick K. Apsens, Contracting Specialist/Team Lead, Infrastructure Flight (18 CONS)

Mr. Kiyoshi Higa, Contracting Specialist, Infrastructure Flight

(18 CONS)

Mr. Mark Ruksc, Chief Project Manager, 718th Civil Engineering

Squadron (718 CES)

MSgt John Karel, Project Engineer (718 CES)

Mini-MACC

Outline the requirement

Request For Proposal (RFP) No. FA5270-14-R-0019

Contract Type: Indefinite Delivery Indefinite Quantity

(IDIQ)

Project Description

The requirements will consist of multiple discipline for 1)

Design-build projects and 2) Construction only projects for U.S. Air Force and U.S. Army installations supported by the

718 CES and U.S. Army Directorate Public Works (DPW)

Installations include: Kadena Air Base, Okuma Recreation

Center, Military Family Housing (MFH) on Okinawa, and U.S.

Army Installations.

Mini-MACC

Outline the requirement

Performance Period

Basic Year + 5 Option Years (OY) (total of 6 years from the date of award)

Option Years are not guaranteed (Government’s unilateral right)

Preliminary written notice: at least 60 calendar days prior

Notice to exercise option: within 30 calendar days

Total Program Value: Not to exceed $96,000,000 (¥ equivalent) over a six year period (Basic + 5 OYs)

Mini-MACC

Outline the requirement

Contract Award:

Intention is between 6 to 8 contracts, however the government reserves the right to award to less than 6 or more than 8

Subsequent Task Orders (TOs):

Subsequent TOs will be issued on Firm-Fixed Price basis

Subsequent TOs will be issued on a competitive basis between Mini-MACC Contractors

See “MINI-MACC Task Order Procedures” Section H, Page 18 thru 22 of 69 for more detail information for subsequent TOs.

Outline the requirement

Order Limitation (FAR 52.216-19):

Minimum Guarantee: $2,000 (or ¥ equivalent) for initial Task Order

Minimum Order: $2,000 (or ¥ equivalent)

Maximum Order which contractor is not obligated:

Single item over $750,000(or ¥ equivalent)

Combination of items over $1,500,000

Series of orders within 5 business days exceeding the above

Standard Form 1442 (Remarks)

Section A (Page 1 thru 2 of the SF 1442):

Block 13, Proposal shall be valid 240 calendar days from bid closing date. No offer/bid guarantee required

**DUE DATE 1400hrs, 9 JAN 2015

Block 14, 15, *19, 20A, 20B, and 20C are mandatory to be completed by the offeror

(Note) Block 19, Acknowledgement of Amendments, are mandatory to be completed by the offeror, if any amendment(s) is/are issued

Section B (Page 3 thru 7 of the SF1442): Contract Line

Items Number (CLIN) “Do Not Fill Prices on Section B”

CLIN 0001 (Basic Year)

CLIN 1001 (Option Year One)

CLIN 2001 (Option Year Two)

CLIN 3001 (Option Year Three)

CLIN 4001 (Option Year Four)

CLIN 5001 (Option Year Five)

**Price proposal for this Mini-MACC shall be provided using

Attachment 3, Price proposal for Mini-MACC Sample Project

(see Section J, Attachment 3)

Section C (Page 8 and Attachment 2 & 3 of the SF 1442):

Description and Specification

Sample project for bid, LXEZ 04-1490, Renovate Restrooms, Weekender Lounge, Bldg. 313, KAB, refer to the statement of work, (See Section J, Attachment #2, Sample Project’s

Statement of Work (SOW) and Attachment #3, Price Proposal for

Sample Project)

Section D: N/A

Section E (Page 9 thru 10 of the SF 1442): Inspection and Acceptance

Pre-Final Inspection, Final Inspection, BOD Inspection

The Contracting Officer assigns the Representatives of the

Contracting Officer (Inspectors) for the projects

Section F (Page 11 thru 12 of the SF 1442): Deliveries and Performance

Commencement, Prosecution, and Completion of work (FAR 52.211-10)

The number of days for commencement, prosecution and completion of work will be specified in the each Task Order

Section F: Deliveries and Performance (Continued)

Liquidated Damages (LD): If the contractor fails to complete the work within the time specified in the task order, the

Contractor shall pay liquidated damages to the Government.

Liquidate Damages, General Construction Project

LD rate will be determined by each TO

Liquidate Damages, MFH Project

LD rate will be determined by each TO

Section F: Deliveries and Performance (Continued)

The performance period shall be cited in each TO.

Actual construction time shall be negotiated and determined by each TO and work requirements, but in no event will actual construction time be less than

10 calendar days.

The government intends to issue Notice To Proceed

(NTP) within 40 calendar days after TO issued.

Section G (Page 13 and 14 of the SF 1442): Contract

Administration Data

Ensure to complete Offeror’s Point of Contact (POC)

Post Award Administrative Information:

Paying office will be cited on each task order.

Submit Invoices Electronically (Wide Area Work

Flow). DFARS Clause 252.232-7003, Electronic submission of Payment Requests.

Section H (Page 15 thru 22 of the SF 1442): Special

Contract Requirement

$/¥ Conversion Rate for this solicitation is

$1.00=¥103.9439 (FY 15 conversion rate)

Required Insurance

Automobile Property damage and Bodily Injuries minimum insurance amount

Property damage: ¥3,000,000, Bodily Injuries: ¥30,000,000

CONST-H-7204 Performance Bond (FAR 52.228-15)

100% of Task Order Construction Value

$150,000.00 or greater (or ¥equivalent)

Submit within 15 Calendar Days from the issuance of TO or prior to the receipt of the NTP whichever comes first.

Section H (Continued)

Mini-MACC Task Order Procedures

Only the contractors awarded contracts as a result of this solicitation will compete for subsequent TOs

The CO anticipates that competition will exist for each TO, if at least received two proposals are received

The TO will range from $2,000 (or ¥ equivalent) to $750,000

(or ¥ equivalent); however, some TO may exceed $750,000

(or ¥ equivalent) on a case by case basis but shall not exceed $937,500 (or ¥ equivalent).

Section I (Page 23 thru 44 of the SF 1442): Contract

Clauses

Incorporated by Reference and Full Text. Those incorporated by reference have the same force and effect as if they were given in full text.

Ensure to complete:

Hazardous Material ID & MSDS(FAR 52.223-3)

Hazardous Warning Labels (FAR 252.223-7001)

Performance of work by the contractor:

The (prime) contractor shall perform on the site, and with its own organization, work equivalent to at least 25% of the total amount of work to be performed under the contract.

Section J (Page 45 the SF 1442): Exhibits and

Attachments

Exhibits and Attachments

Attachment 1: Mini-MACC Specifications

Attachment 2: Mini-MACC Sample Project’s SOW

**Updated by the amendment 2 on 10 Dec 14

Attachment 3: Price Proposal for Mini-MACC Sample Project

**Updated by the amendment 2 on 10 Dec 14

Attachment 4a: Instruction for 10% Drawings for subsequent task order(s)

Attachment 4b: Instruction for preliminary 35% design submittal for sample project

Section J : Exhibits and Attachments (Continued)

Attachment 5: Construction Narrative Guidelines

Attachment 6: Offeror’s Past Performance Reference Listing

Attachment 7: Past Performance Questionnaire

Attachment 8: Question(s) Form

Attachment 9: Site Visit Reservation Form

Section K (Page 46 thru 52 of the SF 1442): Representation, Certifications and Other Statements of offerors :

Ensure to complete:

Annual Representations and Certifications(FAR 52.204-8)

Information Regarding Responsibility Matters (FAR 52.209-7)

Alternate A, Annual Representations and Certifications (FAR

252.204-7007)

Exemption from Japanese Customs Duties and Taxes

Pursuant To Status of Forces Agreement

Section L (Pages 53 thru 65 of the SF 1442):

Instructions, Conditions and Notices to Bidders

Proposal Preparation:

Part I, Technical Proposal: Preliminary 35% Design Submittal and Technical Narratives (not to exceed 50 pages), Original +

5 copies (total of 6) and One (1) Electronic Copy (CDR)

Part II, Past Performance Information:

- List of all projects completed within last 3 years since 21

Nov 14 (The RFP Issuance Date), Original + 5 copies (total of 6) and One (1) Electronic Copy (CDR)

- Past Performance Questionnaire (PPQ), No more than 5

PPQs completed by Customers of the offeror’s previously completed project

Section L: Instructions, Conditions and Notices to

Bidders (Continued)

Part II, Past Performance Information (Continued):

- Past Performance information: Original + 5 copies (total of

6) and One (1) Electronic Copy (CDR)

Request your customer to submit the PPQ or Construction

Contractor Appraisal Support System (CCAS)/Construction

Performance Assessment Reporting System (CPARS) for

Government’s projects to 18 CONS POC (Mr. Kiyoshi Higa).

Submission due date is Not Later Than1400 hours, 19 Dec 14

(Fri), JST

Section L: Instructions, Conditions and Notices to

Bidders (Continued)

Part III, Price Proposal:

- Completed Attachment 3, Price Proposal for Mini-MACC

Sample Project, of this RFP.

- SF 1442, Section A (Completed block 14, 15, 16, 19, 20A, 20

B and 20C) and Section K

Other submittals: Documentation(s) for Licensing, Bonding, Joint Venture Offerors, Teaming/Partnering Offerors and a copy of the Japanese Certification Skill License

Proposal Due Date is NLT 1400 hours, 9 Jan 15 (Fri), JST

Section M (Page 66 thru 69 of the SF 1442):

Evaluation Factors for Award

PPT: Past Performance history and technical acceptability will be evaluated on a basis significantly more important than , cost or price considerations

Evaluation factors and steps:

1. Technical Acceptability (pass/fail)

Assign an “Acceptable” or “Unacceptable”

2. Past Performance - Assign “Performance Confidence

Assessments Rating”

3. Price

More Info

Issued/posted Amendment 1 and Q & A, #1 on Federal Business

Opportunity site (FedBizOpps), 2 Dec 2014

Issued/posted Amendment 2 and Q & A, #2 on FedBizOpps, 9 Dec

PPQs or DD Form 2626, PRIRS, CCASS, ACASS due date is 19

Dec 14, 1400 hours, JST

Post Conference/Site Visit Request for Information (RFI) due date is 24 Dec 14, 1400 hours, JST

Proposal due date is 9 Jan 2015,1400 hrs, JST: Date stamp and drop into the bid box at B95 Front Area

Submit all documents in English

Sample project:

LXEZ 04-1490, Renovate Restrooms, Weekender

Lounge, Bldg. 313

Location: Kadena Air Base, Okinawa, Japan

Project Magnitude: $100,000 to $250,000 (or ¥ equivalent)

Reference: Section J, Attachment 2 and 3:

Preliminary 35% Design Submittals

Technical Narrative (NTE 50 pages)

Price Proposal

Questions?