Attch 1 - BAFS CCTV REPLACEMENT.pdf

Performance Work Statement (PWS) BASE CCTV

INSTALLATION

Bellows Air Force Station (BAFS), Oahu

DET 211 8 TH MISSION SUPPORT GROUP KADENA AIR

BASE, JAPAN

Description of Work: The contractor shall provide all labor, tools, equipment, transportation, materials, parts and other necessary resources to accomplish the scope of work. The project includes but shall not be limited to the following principal features. Procure and replace the Close Circuit Television System (CCTV) on Bellows Air Force Station in Bldg.(s) 108 (Bellows Second Steam Gate) and 220 (Reservations) and procure/install a fully functioning CCTV system or similar in Bldg. (s) 108 , 220 and 515 (Bellows Head Quarters); consisting of eight

(8) NDAA approved cameras, one (1 ) network video recorder, one (1) computer tower, and one

(1) 42in commercial grade CCTV monitor with a minimum 1080p resolution and 24/7 operating capabilities with wall mounts and connected/programed in Bldg. 220 (Communication Room) to have a graphical user interface (GUI) displayed into Bldg. 220 Security Forces Base Defense Operations Center (BDOC) for CCTV feed monitoring. The contractor will present a complete product capable of monitoring all vehicle and pedestrian traffic in the designated areas. All work shall meet applicable Unified Facilities Criteria (UFC), National Electric Code (NEC), National Fire Protection Association (NFPA), Ultra Physical Contact (UPC) or Angled Physical Contact (APC) and Fire Safety code requirements.

Scope of Work: The contractor shall perform the following service.

1. Procurement, Replacement and Installation of the following.

2. Facilities:

2.1 Building 108 (Second Stream Gate) The contractor will remove the current CCTV cameras and cables from the roof of the gate shack along with the old system in the rear of the gate shack. The contractor will install two (2) Dual-Sensor Multi-directional Coverage, with Optics & Variable Zoom, Adaptive Zero-Blind-Spot IR and able to operate in all conditions. One (1) for the inbound traffic lane and one (1) for the outbound lane. The inbound camera will have one camera facing traffic and the other facing towards the bridge. The outbound camera will have one camera facing traffic and the other facing the dirt parking lot. The contractor will install one 20-25 ft pole to provide line of sight from the second stream jetty through to the beach, into the cement foundation the gate shack was built on and secure it to the side of the roof of the shack for stability due to high winds. The pole will either be made of or coated with material to prevent rust and corrosion due to nearby ocean water. One (1) dome camera with panoramic stitching that can operate in all weather conditions, business intelligence to be able to detect between a vehicle or person, will be fixed to the top of the 20-25 ft pole with a goose neck assembly. All three (3) cameras will be configured to receive power from the gate shake and will utilize the switch and fiber paths in the back of the gate shack that feeds into the communication room located at bldg. 220.

2.2 Power and Connectivity All three (3) cameras will be configured to receive power from the gate shake and will utilize the switch and fiber paths in the back of the gate shack that feeds into the communication room located at Bldg. 220.

2.3 Building 220 (Reservations) The contractor will remove the small black CCTV camera above the entry door into the Base Defense Operations Center (BDOC) along with any cabling attached to it. The black camera will be replaced by one (1) 3480x2160 with up to 30fps dome camera that can operate under any condition. Camera will be attached to the wall with a goose neck fixture. The contractor will set up and configure 470 Mbps of continuous video recording, up to 224TB of raw storage, as a working product and place it into the primary rack inside the communication room of bldg. 220.

Inside BDOC a viewing monitor 42in, that will be able to run 24/7 will be placed on the wall above the desk within BDOC with an adjustable wall mount. A computer tower for the CCTV operating system will be placed on the desk and connected to the tv/monitor on the wall to view live footage. The tower will also be connected to the Network Video Recorder that is installed inside the communication room.

2.4 Building 515 (Headquarters) The contractor will install one (1) dome camera that features Digital Image Stabilization (DIS) backed by an in-camera physical Gyro sensor to prevent image blur from wind or pole vibrations and Large 1 /1. 8 " CMOS Sensor able to capture far more light, dramatically improving image quality and clarity in low-light environments above to the main entry door into bldg. 515.

One (1) 360-degree dome camera that features Digital Image Stabilization (DIS) backed by an in-camera physical Gyro sensor to prevent image blur from wind or pole vibrations and Large 1 /1. 8 " CMOS Sensor able to capture far more light, dramatically improving image quality and clarity in low-light environments will be placed on the pole near the "L Shaped" corner of bldg. 515 and will face the right corner of the ARMAG. One (1) 3 60-degree camera, with Optics & Variable Zoom, Adaptive Zero-Blind-Spot IR and able to operate in all conditions, will be placed adjacent to the Security Forces entry door of Bldg. 5 1 5 attached to a goose neck fixture. All cabling and power for the cameras will be run through the roof of Bldg. 515, down into the network switch located in the communication room of the building.

2.5 Wiring: All wiring and cables shall be individually marked and identified. Wiring and cabling shall exit through conduit to a pull box.

2.6 Video and Sync Signal Transmission Line Surge Protection: All cables used for video signal transmission shall include protective devices to safeguard the CCTV equipment against surges. The surge suppression device shall not attenuate or reduce the video signal under normal conditions.

2.7 Video Licenses: CCTV Video licensing will come included to establish a complete and working product.

3. Contractor Responsibilities

3.1 Contractor is responsible for all electrical work and conformance with the

NEC,

Base Specifications and Manufacturers s instructions Base Civil Engineer Squadron will not provide any support for electrical connections. The contractor shall provide licensed and qualified electricians to conduct work.

3.2 Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Design work after evaluation may result in changes to the sizing or other necessary modifications to the specifications provided. Any deviation that causes an increase in the price submitted must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan/layout reference to show just cause.

4. General Services

4.1 The tasks, expected requirements, deliverables and associated support documents for these tasks are discussed below. The Non-Federal Entity (NFE) will provide information to assist Bellows Air Force S t ation (BAFS) with obtaining all permits, consultations and approvals (if any) necessary to support project execution. All deliverables related to this agreement will be referred to as a specific delivery number Section 4. 0 outlines all project deliverables. All workers providing deliverables must be certified to conduct such work and meet UFC, NEC and NFPA requirements as intended.

4.2 The NFE shall ensure that any sub-cooperators, suppliers, and support personnel follow all safety and health provisions established in the approved Health and Safety Plan (HSP), as described in the Draft Work Plan appendix (Task 1). The United States Air Force (USAF) program managers (PM) reserve the right to stop work under this project for any safety violations at no additional cost to the Government. The USAF PM will verify that the Cooperator has implemented corrective action before allowing continued performance.

4.3 Coordination and management of equipment and personnel to dismantle, remove, and dispose of all existing identified equipment and all new products, equipment and people required to create, deliver, and install new equipment within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase. The NFE is responsible for all transportation costs associated with the project, inclusive of equipment shipment, vehicle rental, and any other transportation costs required to fulfill this Scope of Work.

4.4 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to dismantle, remove, and dispose of all existing equipment and to provide and install new equipment.

4.5 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

4.6 Safety

a) The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and Installation policies and procedures. The work site is located with BAFS, whose vision is to be the Department of Defense’s premier training and vacation destination

b) Vacationers heavily utilize areas throughout the base, especially near bike trails, the beach, and other amenities. Contractor must ensure adequate safety zones around the work site. All work, equipment and vehicles shall comply with applicable safety regulations and the Health and Safety Workplan (HSP).

c) The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

d) The contractor shall prevent its personnel from entering any area other than the designated work area. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

e) The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

f) Contractors are to follow OSHA regulations and all applicable safety standards while conducting work. This includes wearing proper PPE, utilizing spotters, harnesses, Lockout/Tagout and unique procedures not specified in any other clause in this statement of work.

g) Standard site conditions shall be considered those that include Free and clear hard surface access to the receiving and installation location during regular working hours and A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

h) The electrician provided by the contractor shall be a licensed electrical contractor for any electrical work elements. All workers shall be qualified and licensed to conduct work.

4.7 Base Access

a) All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements.

b) The NFE will work with the staff at BAFS, Oahu, to execute this project. The field work associated with this scope of work is intended to be carried out by qualified staff on the island of Oahus To gain access the NFE shall supply requested personal identifiable information of visiting personnels to include sub-cooperators to BAFS Security Forces #SFS) through the Government representative and/or sponsor visa the Form B-- 80 no later than - 4 business days prior to work start dates BAFS SFS will conduct background checks on everyone listed on the Form B- 80 and will post an Entry Access Listing of authorized cooperators at the Installation Entry Control Post when completes Visitors shall present a valid identification card to the gate sentry for entry verifications.

c) The NFEs at no times well have the authority to sponsors escort or vouch additional personnel onto BAFSs NFE vehicles will be subject to search prior to entry onto BAFSs The NFE shall immediately notify SFS thru the Government representative anytime an individual ss no longer required access to BAFS due to employment termination, re-assignments etc.

d) Prohibitions: Drugs or Firearms may not be brought on base under any circumstances Individuals with criminal records are not allowed on bases

e) Contractor personnel are prohibited from sponsoring guests onto the installations

f) Vehicle registrations proof of insurance and a valid driver’s license shall be presented to gain base access

g) The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptors All heavy equipment may require escorts to be brought onto bases.

h) Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

i) The contractor shall not employ persons for work on this contract if such employee ss identified to the contractor by the CO as a potential threat to the health safety security general well-being or operational mission of the installation and its populations Contractor personnel shall present a neat appearance and be easily recognized as contractor employees

4.8 Work Hours

a) The contractor shall provide customer service during normal duty hours

0730- 1630 hours Monday through Friday except for federal holidays

b) Recognized US Federal Holidays are as follows New Years Days Marten

Luther Ksng Days Presidents Days Memorial Days Juneteenths Independence Days Labor Days Columbus Days Veterans Days Thanksgiving and Christmas If the holiday falls on a Saturdays st ss observed on Fridays If the holiday falls on Sundays st ss observed on Mondays

c) When the contractor desires to work other than standard times a written request shall be submitted to the Government Acceptor for approvals Written approval from the Contracting Officer must be received before proceeding with the works The request shall be submitted at least five ( 5) workdays prior to the proposed performance of works and st shall syndicate the day/days’ time/amount of works and reason why performance ss necessary during nonstandard hours

4.9 The contractor shall be responsible for any storage of all new equipment’s products components, parts and assembles prior to and during installation in accordance with the agreed upon delivery schedules

4.10 The contractor shall provide the necessary resources to manage and administer the contracts The contractor ss as a minimum’s mantas a single point of contact for this effort to be available in person to the Government representative during the same business days.

4.11 Work shall comply with applicable building standards and codes specifically National Electrical Code (National Fare Protection Association NFPA 70) and National Life Safety Code (FPA 101)

5. Design Services

5.1 Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

5.2 As a part of the request for quote process, the contractor will quote the S statement of Work and within parameters a design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided. The contractor shall be able to provide design services, including space planning, site verification, material selection and programming for this project.

5.3 Services shall include site evaluation to ensure proper fit of the new equipment within the given space and that all structural and other anomalies are considered.

5.4 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

6. Product Markings/Documentation/Tools

6.1 All documentation (Owner< s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

6.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

7. Delivery Services 7 . 1 T h e contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

7. 2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

7. 3 The contractor shall manage ordering, shipment, delivery and installation of all new equipment/product from manufacturer to final acceptance by the designated Government Acceptor.

8. Installation and Removal Services

8.1 Manufacturer certified professionals to install equipment.

8.2 The contractor shall appoint an authorized representative who will be the company’s senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

8.3 Contractor shall be liable for any damage to government property caused by the contractor or their representatives. During installation the contractor shall protect all furniture and building materials. The Contractor be responsible to pay for damages.

8.4 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

8.5 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

8.6 The contractor shall maintain environmental control when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

8.7 Prior to acceptance, the contractor shall clean all new equipment/product only with the manufacturers ’ recommended cleaning agents/products.

8.8 The contractor shall provide all new components, completely assembled, installed, and operational.

8.9 New equipment and accessories shall be level, square, and in proper alignment with adjoining furniture.

8.10 The contractor shall inspect to ensure the new equipment/product is free of surface dirt and defects, the installation is complete, and the new equipment/product is ready for use.

9. Inspection/Acceptance Checklist

9.1 Validation between the contractor and the Government Acceptor that all products have been installed according to manufacturer guidelines and customer specifications.

9.2 A post-installation walkthrough for this project shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

9.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

9.4 A final walk through for each "installation area" will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

9.5 Upon completion of all contract requirements for all installation areas, the contractor will submit to the Government Acceptor documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF)

10. Government Furnished Property/Support

10.1 There will be no Government Furnished Property or Services provided for this effort.

11. A Draft Work Plan (Deliverable 1a) shall be created by the NFE displaying how and when the work will be completed over the course of the period of performance. Within the work plan, the NFE shall populate a Project Planning Chart (PPC) which details the project schedule. Dates of site visits to the installation to perform any necessary surveys and implementation of invasive species control efforts shall be narrowed to down to specific calendar dates. Deliverable submission dates shall also be depicted within the draft work plan. A list of employees, inclusive of their educational certificates and licenses shall also be portrayed in the work plan. An equipment list which the NFE intends to use, shall be depicted within the Draft Work Plan. The Draft Work Plan will identify those project areas able to be implemented with current funding under this scope but will be written with the scope and intent of execution in all numbered project areas on Figure 1.

12. A kick-off meeting will be held within ten (1 0) days of award and shall discuss the project, address priorities, and historical knowledge. Attendees may participate via telecom; however attendance on-site is preferred.

13. Deliverables Deliverable

Number Deliverable Title Draft

Submission Final

Submission Submission Schedule

1 a Draft Work Plan X Within 30 calendar days of date of award

1 b Final Work Plan and Response to Comments Matrix

X Within 60 calendar days of date of award

14. The contractor will provide a minimum of 5-year Warranty and Maintenance, the contractor provided hardware and software are fully maintained, repaired, or replaced against defects arising from normal wear and tear throughout the five-year term. To eliminate technological obsolescence and sustain peak productivity, this agreement mandates an annual review and update cycle wherein physical workstations and peripherals are upgraded to current industry standards, while software environments receive major

15.

version upgrades, security patches, and tool refreshes. Under the management of a dedicated IT support team providing rapid troubleshooting to minimize downtime, this warranty remains in effect for the duration of the performance period.

16. Pictures and Specification

Bldg. 1 08

Bldg.108

Bldg. 220 (Outside/LE Door)

Bldg. 220 (Dispatch Office)

Bldg. 515 (Front)

Bldg. 515 (Back)

Bldg. 515 (Side)