Atch 2 SOO_Solicitation.pdf

Attachment 2 for FA520924Q0068

Statement of Objective (SOO)

For

Upgrading Existing Video Teleconference Capability (VTC) at Yokota Air Base

1. Scope

The Government needs to enhance our existing Emergency Operation Center (EOC) equipment to provide the ability to make simultaneous video teleconference calls in three different rooms in our building. We currently have the setup for one channel/network to make a single VTC call at a time shared between three office areas in our building. The three rooms are the EOC main floor of 30 people, a conference room that seats 15, and the alternate Crisis Action Team (CAT) room for additional personnel.

Each area has the setup for a single call that is not integrated for a seamless interface or the ability to make multiple calls simultaneously at the same time. Additionally, we need the ability to make VTC calls to different lines for both NIPR and SIPR. The awarded contract will be adding additional VTC channels into the EOC and increase the calls allowed at a single time from 1 to 3. The contractor shall procure, install, and test equipment to deliver a complete system that will seamlessly integrate between all three rooms within the building. The work for this project includes, but is not limited to, the installation and connectivity of all VTC equipment’s in the building to enable NIPR/SIPR VTC capability, MediaPorts and VTC Cameras.

2. OBJECTIVE

The Government wants to increase our capability to allow the other rooms to hold VTCs at the same time if needed. These calls will be made on NIPR as well as SIPR within all three locations of the EOC rooms.

The contractors will need to be cleared to work on the government classified equipment for NIPR and SIPR. The pre-existing CODEC is of Cisco brand. The Contractor shall acquire, install, and test the latest equipment items to deliver a seamless VTC interface including multiple channels/network to make multiple calls at the same time. The new VTC capability should be integrated within our existing infrastructure and expand from single VTC to multiple VTC connections at the same time. The equipment must be DISA approved devices.

3. Existing Government Equipment

For a more detailed equipment list of the EOC and all the equipment used during the initial installment, please refer to attachment “Attachment 1. Bldg. 1296 EOC equipment Listing”. The equipment in the EOC to support the VTC is as follows:

1. CISCO Webex CODEC part # CS-CODEC-PRO-K9++

2. Cisco Touch 10 in Part # FP-MDVNS-4IP

3. 2 Extron 12’’ Tabletop TouchLink Pro Touchpanel part # 60-1341-02

4. 2 Extron High Power Injector for 12", 15", and 17" TouchLink Pro Touchpanels part # 60-1361-01

5. 3 Extron 10" Wall Mount TouchLink® Pro Touchpanel – White part # 60-1566-13

6. 1 Modtech Video and Audio Cables, Custom cables, Panduit, Fiber, Patch Panels part # CABL-4100

7. 4 Vaddio RoboSHOT 30E OneLINK HDMI SYS WHT part # 999-99630-100W

4. PERIOD OF PERFORMANCE

The period of performance shall begin after contract award and all work shall be completed within 6 months after award. The contractor will be required to account for the whereabouts of their personnel.

5. INSTALLATION PLAN

The Contractor shall arrange an installation plan and schedule with the PM and obtain an approval from the PM prior to the commencement of the work. The Government Representative (GR)/ Program Manager (PM) details will be shared after the award.

6. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

a. Contractors shall be responsible for gathering all information needed for the work to be completed. All parts and materials must be compliant with the Trade Agreement Act (19 U.S.C. & 2501-2581).

b. The Contractor shall have at least three (3) years of experience in Secure VTC installation and/or maintenance and testing. At minimum, key personnel shall have a professional knowledge of communications engineering concepts, principles and practices and extensive familiarity with other engineering disciplines; knowledge of a broad range of networking standards, methods, practices, techniques, materials and equipment to ensure work is following regulations and standards, and at least 3 years of experience. Contractor must provide proof of certifications in all technical equipment proposed for the VDS system.

c. The Contractor shall be responsible for the transportation of all system equipment to the site locations. Upon request of the Contractor, the Government may provide a temporary storage. In such case, the Contractor shall be responsible for inventory and reconciliation of all shipments, which will be coordinated with and verified by a Government representative. Also, the Contractor shall transport all equipment from the temporary storage area to the destination.

d. The Contractor shall coordinate the site visit through the GR/PM. The GR/PM shall provide any applicable forms regarding site visits. The Contractor shall provide all necessary site visit information to the GR/PM at least 10 days prior to any site visit. The Contractor shall coordinate all deliveries with the GR/PM at least 10 days prior to delivery and provide any site visit information required for the delivery. This will ensure visit clearances can be obtained from the local Security/Visitor Control Office. Visits include, but are not limited to, meetings, surveys, testing, etc.

7. Warranty

The Contractor shall provide a standard warranty for at least one-year to correct possible defects in materials and workmanship. The warranty shall commence at the time of final system acceptance and shall include all equipment purchased, including but not limited to, infrastructure equipment.

8. Inspection and Acceptance Criteria

An acceptance shall be conducted after final installation of the project. The system shall be considered accepted upon the successful execution and completion of all preapproved test. Upon completion of all tasks to include testing requirements, the Contractor shall submit to the GR/PM or his designated inspection team of 374 CES/CEX an AFTO 747 acceptance letter for acceptance and certification of tasks completion.

9. (U) Security

The following are security-related requirements the contractor will be expected to adhere to:

a. (U) Security Clearance Requirements

The contractor shall provide contractor personnel with the requisite clearances to support the effort. US Citizenship is a mandatory requirement. Contractor personnel performing work under this task order must be registered in the Defense Information System for Security (DISS) and have an appropriately adjudicated security clearance with SECRET eligibility and must maintain the clearance required at the time of award and for the life of the contract. All costs associated with obtaining necessary clearances shall be borne by the contractor. The contractor may be required to perform work up to SECRET level for specific activities in execution of this contract. All contractor employees nominated must have a current investigation within 5 years or current Continuous Evaluation (CE) investigation date within 5 years.

b. (U) Physical Security Requirements

The contractor personnel shall be required to perform work up to the SECRET level in execution of this effort on Yokota Air Base, Japan. The contract work exists across multiple security classifications;

activities will be accomplished at all levels of classification/handling from CONTROLLED UNCLASSIFIED INFORMATION up to SECRET.

c. (U) Operations Security (OPSEC) Requirements

As indicated on the DD Form 254, Operations Security (OPSEC) requirements do apply for this contract as it applies for all contracts. The contractor personnel will apply OPSEC to enhance protection for classified, critical and controlled unclassified information (CUI).

The contractor delegated OPSEC Coordinator will be familiar with OPSEC as described in National Security Presidential Memorandum Number 28 (NSPM-28), DoD Directive 5205.02E, DoD Manual

5202.02 and AFI 10-701.

Contractor personnel supporting this contract will protect details described on the Yokota AB Critical Information and Indicators List (CIIL) provided by the Government Contracting Officer Representative or assigned Unit OPSEC Coordinator. Contractors will implement associated OPSEC measures/countermeasures.

Contractor personnel shall ensure proper marking of any e-mails which contain Controlled Unclassified Information (including PII) prior to transmission on NIPRNET per DoDI 5200.48_DAFI 16- 1403. In meeting this requirement, contractors shall also have attention-to-detail for identifying the compilation of unclassified information which may lead to overall marking of CUI or even classified levels (i.e. data aggregation).

All contractors will receive initial and recurring (at least annually) OPSEC Awareness training by the contractor company in accordance with AFI 10-701. The training shall include identifying relevant threat information including techniques used by adversaries to obtain classified and unclassified critical information, directed OPSEC measures/countermeasures, host unit OPSEC Coordinator contact information, and applicable reporting requirements. The contractor shall provide the Government Program Manager or GR with OPSEC training documentation for contractor personnel supporting this contract within ten (10) business days of Government’s request. The unit OPSEC Coordinator will maintain required training records of assigned contractors which may be reviewed during internal assessments and MAJCOM compliance inspections.