Atch2_SABER_Pre-con Slides.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

374th Airlift Wing

374th Contracting Squadron/PKA

24 Jun 22 0930 hrs (JST)

Pre-Proposal Conference

(RFP No. FA520922R0006)

Simplified Acquisition Base Engineering

Requirements (SABER) for

U.S. Army Installations within Honshu, Japan

RFP No. FA520922R0006 Simplified Acquisition Base Engineering Requirements

(SABER)

Session 1

Opening Remarks

RFP Explanation of Scope and Requirements

(Remarks / Filling Instruction)

Session 2

Briefing by DPW: SABER Workflow, Unit Price

Guide, Coefficient Table, Sample Mock Project

(Photographic presentation)

Answer Questions, if any javascript:ClickThumbnail(16)

Simplified Acquisition Base Engineering Requirements

(SABER)

Introduction of Government’s Team

Procuring Contracting Officer: Mr. Gary S. Scullin, 374 CONS/PKA

Contracting Personnel: Mr. Keisuke Kiyotaka, 374 CONS/PKAA

Mr. Ryuichiro Murakami, 374 CONS/PKAA

Ms. Emi Yasuda, 374 CONS/PKAA

Technical Personnel:

Mr. Shigeru Akata, DPW/ESB

Mr. Shinji Ohta, DPW/ESB

Simplified Acquisition Base Engineering Requirements

(SABER)

Session 1

RFP - Explanation of Scope and Requirements

Program Overview RFP No. FA520922R0006

Description:

SABER is a single award, IDIQ construction acquisition. Broad range of maintenance, repair, and minor construction work on real property at U.S. Army Installations, Camp Zama, Sagamihara Family

Housing Area, Sagami General Depot, Yokohama North Dock, Akasaka Press Center in Kanto Plain, and Remote Sites; Kure Pier 6, Kawakami Ammunition Depot, Akizuki Ammunition Depot, Hiro

Ammunition Depot in Hiroshima areas, Shariki Communication Site in Aomori, Kyougamisaki Communication Site in Kyoto or in the general vicinity in support of U.S. Government requirements. (*J-1, B001) * (J-1, B001 means Attachment J-1, Other Contract

Requirements, Para B001)

* (Refer to RFP as to specified Sec, Para #

& contract clause/provision for details)

Program Overview (cont.)

RFP No. FA520922R0006

Contingency (J1, H016)

Performance in locations other than stated

GSUs (general vicinity in support of U.S.

Government requirements.) may be requested to provide humanitarian

/humanitarian-response capabilities throughout the country of Japan.

RFP No. FA520922R0006

Work will be defined by each Task Order (TO)

(J-1, H011)

Type of Award

Single Award (Sec B-Supplies or Services &

Prices or Costs, Additional

Information/Notes

RFP No. FA520922R0006

Contract Type

Indefinite-Delivery Indefinite-Quantity (IDIQ)

(Sec L, FAR 52.216-1)

Task Order

Will be issued on Two-Step process with the performance time: (1) Scope Validation

Meetings, (2) Cost Proposal (J-1, 011)

Period

5 years (base year) + one 2-year option period (A total of 7 years)

RFP No. FA520922R0006

Contract Amounts (J-1, B003):

Minimum Guaranteed: ¥500,000

Maximum Program: $49,000,000.00

Subsequent Task Orders (J1, H013)

General Range: up to ¥30,000,000

RFP No. FA520922R0006

FAR 52.216-19 Order Limitations (Sec I)

(a) Minimum Order: ¥500,000

(b) Maximum Order: The Contractor is not obligated to honor-

(1) Any order for a single item in excess of ¥200,000,000;

(2) Any order for a combination of items in excess of

¥300,000,000; or

(3) A series of orders from the same ordering office within five (5) business days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

Overview

STANDARD FORM (SF)1442

Section A – Solicitation/Contract Form

Section B – Supplies or Services & Prices or Costs

Section C – Description/Specifications/Statement of Work

Section D – Packaging and Marking

Section E – Inspection and Acceptance

Section F – Deliveries or Performance

Section G – Contract Administration Data

Section H – Special Contract Requirements

Section I – Contract Clauses

Section J – List of Attachments

Section K – Representations, Certification, & Other Statements

Section L – Instructions, Conditions, & Notices to offerors or Quoters

Section M – Evaluation Factors for Award

Section J RFP No. FA520922R0006

List of Attachment

Section A RFP No. FA520922R0006

STANDARD FORM (SF)1442

Fill-In

Block 14, 15, 20A, 20B and 20C are mandatory

Block 19, Acknowledgement of

Amendments, if any amendment(s) is/are issued

Section A RFP No. FA520922R0006

Section B RFP No. FA520922R0006

Contract Line Item Numbering (CLIN) Structure

CLIN CLIN Type

0001 Base IDIQ (see Note below)

1001 Option 1

Note: IDIQ maximum is $49M for the entire life of contract

(base 5-year plus one 2-year option period)

Section B (cont.)

RFP No. FA520922R0006

Section B, Page 4 thru 5

Price fill-in is NOT required in this section

Submit Price Proposal (%) for Table of

Coefficient using the format in Attachment

J-4 listed in Section J IAW Sec L, Attachment J-7 Sec L-100, Para B-2, Price

Proposal

RFP No. FA520922R0006

RFP No. FA520922R0006

Section B, Page 4

PROPOSAL WITHOUT AWARD:

Occasionally, the Contractor will be required to submit a proposal, but the task order will not be awarded at the

Government's discretion (e.g., due to unexpected funding or mission prioritization). It is not the Government's intent to have the Contractor provide an estimating service for projects without a valid consideration; however, should such situation occurs the contractor agrees to the following fixed prices for providing proposals that are not awarded.

Payment amount: Level I - Y100,000, Level II - Y200,000, and

Level III - Y300,000

Section I and F RFP No. FA520922R0006

FAR 52.211-12 Liquidated Damages (Sec I)

This clause may be included in individual requirement and incorporated into the resultant

Task Order identifying the liquidated damages rate applicable to that individual Task Order

Contract/Performance Period (Sec F)

Base Ordering Period-effective for a 60-month, from date of award plus one 24-month option ordering period

Performance Period is determined by each Task

Order

Section G RFP No. FA520922R0006

Sec G Accounting and Appropriation Data

Will be cited on each individual Task Order upon being awarded

DFARS 252.232-7006 Invoice/Payment

Invoice and payment instruction is in accordance with WAWF Clause

Section H RFP No. FA520922R0006

Special Contract Requirements

FAR 52.236-1 Performance of Work by the

Contractor: The Contractor shall perform on the site, and with its own organization, work equivalent to at least 25 percent of the total amount of work to be performed under the contract.

Section I RFP No. FA520922R0006

Ordering

FAR 52.216-19 Order Limitations

FAR 52.216-22 Indefinite Quantity

Option Period

FAR 52.217-9 Option to Extend the Terms of the Contract

Sec J-1 Other Contract Requirements RFP No. FA520922R0006

H002 Required Insurance

Automobile liability insurance minimum amounts

Bodily Injury - ¥ 30,000,000

Property Damage - ¥ 3,000,000

H008 Proposal Preparation Costs

The costs for preparation of Task Order proposals shall be the responsibility of the contractor and are not directly reimbursable

(Contd.)

RFP No. FA520922R0006

H011 Task Order Issuance Procedures

(Contd.)

RFP No. FA520922R0006

H011 (cont.)

Performance Time Allowed Based on Project Magnitude

(Contd.)

RFP No. FA520922R0006

H011 (cont.)

* Remarks:

a. Additional days will be negotiated for projects at remote sites (not on the

Kanto Plain) OR requiring multidiscipline engineering tasks.

b. If TO includes both mechanical and electrical work, 5 W/D will be added to 3* of Task Description.

c. In unusual circumstances (e.g., difficult to find/price NPI, etc.), additional time may be considered by the Contracting Officer if requested by the Contractor.

d. For the project required full scope development by the contractor

(Government does not indicate any basic scope of work), 10 W/D will be added to 3* of Task Description. The SABER contractor shall be required to conduct several meetings with project key stakeholders and government officials to determine the full detailed scope of work after site visit and scope validation meeting.

(Contd.)

RFP No. FA520922R0006

H011 (cont.)

(3) A written Notice to Proceed (NTP) shall be issued by the Government within

30 calendar days after issuance of a task order, unless otherwise stated.

(4) Task Orders will be issued to the Contractor on DD Form 1155. Each Task

Order will include as a minimum the following information:

(a) Date of Task Order

(b) Contract Number and Task Order number

(c) Scope of Work and Task Order lump sum price

(d) Reference to any Design documents

(e) Accounting and Appropriation data

(Contd.)

RFP No. FA520922R0006

H003 Performance Bond – Applicable to TO

Penal amount

100 percent of the contract price of each task order

Submit performance bond not later than 21 CD after awarded unless otherwise prescribed by each Task Order

(Contd.)

RFP No. FA520922R0006

DFARS 252.225-7042 Authorization to Perform

(Sec K)

Sec J-1, K001 Construction License

Offeror shall provide Japanese

Construction License (1 copy)

Sec J-1, K002 Performance Bonds

Offeror shall provide, together with the offer, a letter (submit original) from their surety asserting their ability to obtain performance bonding capacity of at least

Y500,000,000 (Y means Japanese Yen)

(Contd.)

RFP No. FA520922R0006

Fill-In

J-1, K003 EXEMPTION FROM JAPANESE

CUSTOMS DUTIES AND TAXES PURSUANT

TO STATUS OF FORCES AGREEMENT

(Applicable to individual Task Order)

J-1, K004 CONTRACTOR’S CERTIFICATION

Section L RFP No. FA520922R0006

FAR 52.204-7 System for Award Management

Offerors must be registered and marked

“Active” in System for Award Management

(SAM) (Register via the SAM website www.sam.gov http://www.sam.gov/

Section L (contd.)

RFP No. FA520922R0006

L-100 PROPOSAL PREPARATION

INSTRUCTIONS

Part I - Summary and Miscellaneous Data

Part II – Price Proposals—Table of

Coefficients

Part III –Past Performance Proposal

RFP No. FA520922R0006

Part I - Summary and Miscellaneous Data

Construction Licensing Requirement:

See Attachment J-1, Other Contract

Requirements, Para 8, K001.

Performance Bonding Ability:

See Attachment J-1, Other Contract

Requirements, Para 8, K002.

Contractor Teaming Arrangement (if applicable): See Section L, Paragraph L-

100.B.3.(e).

RFP No. FA520922R0006

PART II - PRICE PROPOSAL

Offerors are not required to enter pricing information in Section B (Supplies or

Services and Prices/Costs) CLINs.

Offerors are required to submit Attachment J-

4 SABER Co-efficient Table, “Offeror’s Priced

Coefficient” in order to meet the requirements outlined in Section M (Basis of Award).

RFP No. FA520922R0006

PART III - PAST PERFORMANCE PROPOSAL -

Limited to no more than five (5) pages per contract listed. Only references for past efforts/contracts of relevance are desired.

Shall be sent directly from your reference to

Ms. Yasuda and Mr. Kiyotaka via Email.

3(a) Quality and Satisfaction Rating of

Contracts: See Sec M-100, Paragraph B

RFP No. FA520922R0006

3(b) Performance Surveys/Questionnaires:.

Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information

The offeror shall send out the PPQ

(Attachment J-4), using the Past

Performance Evaluation Cover Letter

(Attachment J-4), to each of its references.

The responsibility to send out the past performance questionnaire rests solely with the offeror.

RFP No. FA520922R0006

Past Performance Evaluation Cover Letter

(Attachment J-4a)

RFP No. FA520922R0006

Past Performance Evaluation Cover Letter

(Attachment J-5b)

The offeror shall fill section 1 & 2

Client shall fill section 3, 4 & 5

RFP No. FA520922R0006

3(c) Past performance Information (PPI)

Provide a list of no more than five (5) of the most relevant contracts

Limited to no more than 5 pages per contract listed

Format for proposal Parts I and III (L-100, 4)

RFP No. FA520922R0006

The following table summarizes the proposal submission:

Para 4. (b) Part I - Summary and Misc Data (File Name: Part I) See Instruction at

L-100.B.1:

Part II – Price (File Name: Part II) See Instruction at L-100.B.2:

and Part III - Past Performance (File Name: Part III). See Instruction at

L-100.B.3.

RFP No. FA520922R0006

L-100. A. Proposal Preparation Instruction

The contractor shall submit all documents electronically by e-mail, unless otherwise permitted by the Contracting Officer:

POC : 374 CONS/PKA

Ms. Emi Yasuda, emi.yasuda.jp@us.af.mil

Mr. Keisuke Kiyotaka, keisuke.kiyotaka.jp@us.af.mil javascript:ClickThumbnail(16) mailto:emi.yasuda.jp@us.af.mil mailto:keisuke.kiyotaka.jp@us.af.mil

Section M RFP No. FA520922R0006

M-100 Basis for Contract Award

Subjective Trade-off (STO) best value source selection

Competing offerors' past performance information will be evaluated on a basis significantly more important than price

Failure to meet a solicitation requirement may result in an offer being determined unacceptable.

Section M (contd.)

RFP No. FA520922R0006

M-100 Evaluation Factors

Factor 1: Price (Total Evaluated Price

(TEP))

Factor 2: Past Performance Factor

(1) Recency

(2) Relevancy

(3) Quality

RFP No. FA520922R0006

M-100A Factor 1: Price Evaluation Factor

The government will rank all offers by

Total Evaluated Price (TEP) price including base and option period from the proposed SABER Co-efficient Table at Attachment J-4.

RFP No. FA520922R0006

M-100B Factor 2: Past Performance Factor

(1) Recent PPI – Within the last 3 years

(2) Relevant Contract - The Government will conduct an in-depth evaluation of all recent/past performance information obtained to determine how closely those contracts performed relate to the SABER requirements.

RFP No. FA520922R0006

The Government will assess relevancy for each contract and assign a rating as:

RFP No. FA520922R0006

M-100B Factor 2: Past Performance Factor

(3) Performance quality of work will be assessed based on:

(i) Quality Assessment Criteria of Past

Performance Surveys/Questionnaire

(ii) Evaluation ratings in the Contractor

Performance Assessment Reporting

System (CPARS), if available.

RFP No. FA520922R0006

M-100B(4) The assessment process will result in an offeror's overall performance confidence assessment rating as follows:

RFP No. FA520922R0006

M-100C. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

RFP No. FA520922R0006

M-100D. Integrated Assessment. The government reserves the right to award a contract to other than the lowest TEP.

In that event, the Source Selection Authority (SSA) will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence

Rating. Offerors should note that the past performance evaluators may not rate an offeror that lacks recent, relevant past performance favorably or unfavorably with regard to past performance; the SSA, however, may determine that a “Substantial Confidence” or “Satisfactory

Confidence” past performance rating is worth more than a

“Neutral Confidence” past performance rating in the integrated assessment and best value tradeoff decision.

RFP No. FA520922R0006

RFP Closing Date / Time:

15 July 2022 / 1400 hrs

Provide your proposal to 374 CONS by E-mail

Session 2

US Army Installations

Kure Pier 6

Akizuki Ammunition Depot

Hiro Ammunition Depot

Kawakami Ammunition Depot

Haigamine Comm Site

Shariki Comm Site

Camp Zama

Sagamihara Family Housing Area

Sagami General Depot

Akasaka Press Center

Yokohama North Dock

Kyogamisaki Comm Site

Technical Explanation

SABER Task Order (TO) Work Flow

SABER Specification

UPG Structures＆UPG Demonstration

B-21-213:Repair Building 335 at Sagamihara

Family Housing Area (SFHA)

FY23 SABER Projects

SABER Work Flow 1/5

Five (5) Steps for Project Proposal:

1. Issue Gov. SOW & Preliminary Drawings

2. Site Visit & Scope Validation Meeting

3. Submit Meeting Minutes of Site Visit & meeting

4. Project Order Proposal (SABER GP, SECTION 01 11 00 Para. 1.24.6)

5. Cost Estimate

SABER Work Flow 2/5

TABLE I: Range of Project Magnitude:

SABER Work Flow 3/5

TABLE II: Contractor's Performance Time for Project Order Proposal:

SABER Work Flow 4/5

Remark of TABLE II:

SABER Work Flow 5/5

SAMPLE of Performance Time in each Task Order(TO):

SABER Specifications

General Provisions & Technical Specifications:

-01 GENERAL: Pertinent information, Summary of work, Safety, Environmental, Temporary work, Demolition, Abatement of Hazardous

Materials

-02 CIVIL: Civil work

-03 ARCH: Architectural work

-04 MECHANICAL: Mechanical work

-05 ELEC: Electrical work

+ U.S regulations

UPG Structures＆UPG

Demonstration

UPG Chapters:

-Architectural and Civil Work: Divisions 1 ~ 23

-Demolition Work: Division 24

-Mechanical Work: Division 25

-Electrical Work: Division 26

Division 1 ~ 23 are based on Public Building Master Guide

Specifications (Architectural Work)

公共建築工事標準仕様書（建築工事編）

UPG Structures＆UPG

Demonstration

Explain UPG using Mock Project

SABER Project in FY23

Anticipated SABER fund amount in FY23:

$3~5M or more