Atch J-2 SABER GENERAL PROVISIONS.pdf

FA5209-19-R-A006

Attachment J-2.a

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) CONTRACT

U.S.ARMY INSTALLATIONS

WITHIN

HONSHU, JAPAN

A-21-155

(HF-00143-1J)

GENERAL PROVISIONS

TECHNICAL SPECIFICATIONS

13 APR 22

DEPARTMENT OF THE ARMY

US ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

APO Area Pacific 96343-5006

01GENERAL

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 PERTINENT INFORMATION

01 11 02 [FY22]SUMMARY OF WORK

01 35 29 [FY22]SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

01 35 43 [2022.0411 update][FY22]ENVIRONMENTAL MANAGEMENT

01 50 01 [FY22]TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 74 19 [FY22]CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

DIVISION 02 - EXISTING CONDITIONS

02 41 01 [FY22]DEMOLITION AND DECONSTRUCTION

02 82 04 [FY22]ASBESTOS REMEDIATION

02 83 00 [FY22]LEAD REMEDIATION

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION 01 11 00

PERTINENT INFORMATION

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

Guide Specifications and Supervision by Ministry of Land, Infrastructure and Transport (MLIT)

MLIT GSARW Guideline for Supervision of Architectural Repair Work

MLIT GSAW Guideline for Supervision of Architectural Work

MLIT GSERW Guideline for Supervision of Electrical Repair Work

MLIT GSEW Guideline for Supervision of Electrical Work

MLIT GSMRW Guideline for Supervision of Mechanical Repair Work

MLIT GSMW Guideline for Supervision of Mechanical Work

MLIT MGS C Master Guide Specifications for Civil Work (Doboku Kouji Kyotsu Shiyou-sho)

MLIT OCM A Outline of Architectural Construction Management (Kenchiku Kouji Sekou Kanri Youkou)

MLIT OCM E Outline of Electrical Construction Management (Denki Setsubi Kouji Sekou Kanri Youkou)

MLIT OCM M Outline of Mechanical Construction Management (Kitai Setsubi Kouji Sekou Kanri Youkou Duct Kouji hen)

MLIT PBMGS A Public Building Master Guide Specifications for Architectural Work (Kohkyou Kenchiku Kouji Hyoujyun Shiyou-sho Kenchiku Kouji-hen)

MLIT PBMGS D Public Building Guide Specifications for Demolition Work (Kenchikubutsu Kaitai Kouji Kyoutsuu Shiyou-sho)

MLIT PBMGS E Public Building Master Guide

SECTION 01 11 00 Page 1

Specifications for Electrical Work (Kohkyou Kenchiku Kouji Hyoujyun Shiyou-sho Denki Kouji-hen)

MLIT PBMGS M Public Building Master Guide Specifications for Mechanical Work (Kohkyou Kenchiku Kouji Hyoujyun Shiyou-sho Kikai Kouji-hen)

MLIT PBMGS W Public Building Guide Specifications for Wooden Construction Work (Kohkyou Kenchiku Mokuzou Kouji Hyoujyun Shiyou-sho)

MLIT PBRGS A Public Building Repair Guide Specifications for Architectural Repair Work (Kohkyou Kenchiku Kouji Kaishuu Hyoujyun Shiyou-sho Kenchiku Kouji-hen)

MLIT PBRGS E Public Building Master Guide Specifications for Electrical Repair Work (Kohkyou Kenchiku Kouji Kaishuu Hyoujyun Shiyou-sho Denki Kouji-hen)

MLIT PBRGS M Public Building Repair Guide Specifications for Mechanical Repair Work (Kohkyou Kenchiku Kouji Kaishuu Hyoujyun Shiyou-sho Kikai Kouji-hen)

MLIT PBSFGE Public Building Standard Figure Guide of Electrical Work

MLIT PBSFGM Public Building Standard Figure Guide of Mechanical Work

MLIT QCSC Quality Control Standard and Standard Value(proposed)of Civil Work(Doboku Kouji Sekou Kanri Kijun oyobi Kikaku chi (AN))

MLIT SPFG Specification for Park Facility Greening Work(Kouen Ryokuchi Kouji Kyoutusuu Shiyou Syo)

JAPAN ROAD ASSOCIATION STANDARDS (JRA)

JRA HPD Handbook for Pavement Design (Hoso Sekkei Binran)

JRA HTMP Handbook for Testing Methods of Pavement(Hoso Shikenhou Binran)

JRA MAP Manual for Asphalt Pavement (asufaruto hosou kouji kyoutsuu siyousyo kaisetsu)

JRA SPDC Standards for Pavement Design and Construction (Hoso Sekkei Sekou Shishin)

JAPAN Society of Civil Engineers (JSCE)

JSCE Guidelines for Concrete JSCE Standard Specifications for Concrete

SECTION 01 11 00 Page 2

Structures "Materials and Construction"

U.S. DEPARTMENT OF DEFENSE (DOD)

JEGS (2020) Japan Environmental Governing Standards Issued by Headquarters, U.S.Forces Japan

1.2 GENERAL INTENTION

This Simplified Acquisition of Base Engineering Requirements (SABER) contract consists of, but not limited to, a broad range of maintenance, repair, and minor construction work on real property at U.S. Army Installations.

Once the Contracting Officer (CO) notifies the Contractor of an existing requirement, the Contractor shall expeditiously prepare a proposal conforming to the TABLE I and TABLE II below in this section. During the contract period, the Government will identify required construction projects. The CO will issue individual project requests and Task Orders to the Contractor for Project Order Proposal with minimum design as required, and a subsequent Task Order (TO) for construction completion. Types of projects include, but are not limited to new construction, and interior/exterior remodeling/renovation/repairs. Project disciplines may include, but not be limited to: civil, structural, architectural, mechanical, communications, electrical disciplines; asphalt and concrete pavements, fencing, various roofing systems, waterproofing, interior building interior renovation work, exterior building maintenance / repair, landscaping, and hazardous abatements, aerial / underground utilities of power / water / sewer, and demolition / disposal work.

This is an indefinite-delivery indefinite-quantity (IDIQ) type contract and lists wide variety of individual construction tasks as listed in a Unit Price Guides (UPG) for minimum design and construction efforts.

Construction projects will be awarded by individual Task Orders on an as needed basis.

All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools equipment, transportation, supervision, management and other services (including engineering and technical minimum design supports), items and incidentals necessary for the successful completion of issues TO. The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

1.2.1 Contract Limits (min/max)

Conform to the SECTION I, Order Limitations in Solicitation documents.

1.2.2 Construction Start up Period

The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

SECTION 01 11 00 Page 3

1.3 LOCATIONS

U.S. Army Installations; Camp Zama (CZ), Sagamihara Family Housing Area (SFHA), Sagami General Depot (SGD), Yokohama North Dock (YND), Akasaka Press Center (APC) in Kanto Plain, and Remote Sites; Kure Pier 6 (KP6), Kawakami Ammunition Depot (KAD), Akizuki Ammunition Depot (AAD), Hiro Ammunition Depot (HAD), Haigamine Communication Site (HCS) in Hiroshima areas, Shariki Communication Site (SCS) in Aomari, Kyougamisaki Communication Site (KCS) in Kyoto or in the general vicinity in support of U.S. Government requirements.

1.4 UNIT PRICE GUIDES (UPG)

The UPG contains pricing information for the description of work to be accomplished and for the unit of measure specified. Prices shown include material cost, delivery cost, equipment cost, and labor cost, unless otherwise specified.

The Government anticipates updating the UPG annually or on an as-needed basis upon agreement between both the Government and the contractor in accordance with H010, UPG Adjustment Procedures.

The UPG consists of Division 01 through 24; for architectural, civil work and demolish work, Division 25; for mechanical work; and Division 26;

electrical work. The UPG of specific U.S. and military regulations/criteria shall be inserted among related Divisions specified below.

The majority of unit prices in Division 01 through 24 are referring the chapters of Public Building Master Guide Specifications for Architectural Work (Kohkyou Kenchiku Kouji Hyoujyun Shiyou-sho Kenchiku Kouji-hen). The followings are titles of Division 01 through 26:

Division 01: General Works Division 02: Temporary Works Division 03: Earth Works Division 04: Foundation Works Division 05: Reinforcing Bar Works Division 06: Concrete Works Division 07: Steel Structural Works Division 08: Concrete Block, ALC Panel&Extrusion Molding Cement Board Works Division 09: Waterproofing Works Division 10: Stone Masonry Works (No Item of UPG ) Division 11: Title Works Division 12: Carpentry Works Division 13: Roofing and Gutter Works Division 14: Metal Works Division 15: Plaster Works Division 16: Doors and Windows Works Division 17: Curtain Wall Works (No Item of UPG) Division 18: Painting Works Division 19: Interior Works Division 20: Units and Equipment Works Division 21: Drainage System Works Division 22: Pavement Works Division 23: Planting Works Division 24: Demolish, Removal and Disposal Works Division 25: Mechanical Works Division 26: Electrical Works

SECTION 01 11 00 Page 4

1.5 GOVERNMENT RELATIONS

1.5.1 Work by the Government

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

1.5.2 SABER Office or Space for Field Office

The contractor may be provided space / field for SABER office at on-base location if available to conduct their activities supporting this contract. The Government reserves the right, at contractor expense, to require the contractor to relocate to another on-base location one (1) time during the contract performance. The contractor is responsible for the connection and removal of all utilities. All equipment/materials/supplies required to administrate this contract shall be at the contractor's expense. All provided Government space / field shall be utilized only for the purpose of this contract, or as authorized by the CO. The contractor shall perform housekeeping of the space / field to include, but not limited to sweeping, mopping, dusting, waste disposal, grass cutting, weed control, snow/ice removal and other operations necessary to present a neat appearance at all times, or as otherwise directed by the CO. All labor, equipment, materials and rentals/fees required to perform all housekeeping, vegetation maintenance, and snow/ice removal shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor's coefficient.

1.6 GUIDANCE / REFERENCES FOR SABER CONTACT AND UPG

The majority of Unit Price Guides (UPG) in this SABER contract shall be based on the following technical references of paragraph a, b, c and d, but not limited to, other military regulations/criteria, Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), references by US Army Corps of Engineers Japan District, Japan District, JEGS, National Fire Protection Association (NFPA) codes, Whole Building Design Guide (WBDG) and/or other referring to U.S. references, regulations, criteria and/or manuals described in paragraph e, f and g. The contractor shall be responsible to consider the most suitable references for the completion of each Task Order.

a. Architectural Work:

MLIT PBMGS A

MLIT PBRGS A

MLIT GSAW

MLIT GSARW

MLIT OCM A

MLIT PBMGS W

MLIT PBMGS D

b. Civil Work:

MLIT MGS C

JRA HPD

JRA MAP

JRA SPDC

SECTION 01 11 00 Page 5

JRA HTMP

JSCE Guidelines for Concrete

MLIT SPFG

MLIT QCSC

c. Mechanical Work:

MLIT PBMGS M

MLIT PBRGS M

MLIT GSMW

MLIT GSMRW

MLIT PBSFGM

MLIT OCM M

d. Electrical Work:

MLIT PBMGS E

MLIT PBRGS E

MLIT GSEW

MLIT GSERW

MLIT PBSFGE

MLIT OCM E

e. References of US Army Corps of Engineers Japan District*

JAPAN EDITED SPECIFICATIONS (JES) Version 1.2, April 2021

FULL JAPAN EDITED SPECIFICATIONS

JAPAN DISTRICT DESIGN GUIDE February 2021 Version 5.0 JAPAN DISTRICT DESIGN GUIDE APPENDIX February 2021 Version 5.0

*Web address for References by US Army Corps of Engineers, Japan District: https://www.poj.usace.army.mil/Business-With-Us/References/

f. U.S. specific references

WBDG: https://wbdg.org/ UFC: https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc UFGS:https://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

1.7 SABER CONTRACT SPECIFICATIONS

The above mentioned JAPAN EDITED SPECIFICATIONS (JES) and contract specification on PROJECT TABLE OF CONTENTS in this SABER MASTER CONTRACT SPECIFICATIONS are general in nature and not to be considered complete.

The contractor may update the contract specification(s) for Directorate of Public Works (DPW), U.S Army Garrison Japan to comply with the each Task Order (TO).

The developed contract specification by the SABER Contractor shall be numbered and organized by the Construction Specifications Institute (CSI) Master Format and Unified Facilities Guide Specifications (UFGS) Master Format. Division 01 covers basic policy. All technical specifications are filed in division 02 through 48 as per CSI and UFGS guidelines.

1.8 INSTALLATION/BASE PASS

The prime contractor shall be responsible for all passes issued to his own or his subcontractor's employees under this contract. The Contractor shall take the necessary steps to secure base passes required for personnel and

SECTION 01 11 00 Page 6 vehicles to enter the installation facility to perform the work for the contract. The Contractor shall bear the expenses for all documents required on their behalf to procure military installation base passes. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Pass Section, and a certificate of receipt shall be obtained. Final payment will be withheld until the contractor has been relieved of all accountability and/or obtained the necessary pass clearance certificate for Government issued installation/base passes used in the performance of this contract.

The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Vehicle Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence.

Contractor personnel are required to comply with U.S. Army Regulation 190-5,USARJ Supplement 1 to AR 190-5 for personnel passes requirements.

Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements, and all other necessary requirements by U.S Government. These regulations are available for the selected contractor's review upon personnel and/or vehicle pass issuance.

Other Country Nations (OCN): The Security Forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the Contractor's responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

The Contractors may enter the U.S installations 30 minutes prior to the time indicated in the paragraph 1.5 Availability of Facility.

1.9 HOURS OF OPERATION

1.9.1 Work Hours

Contract Standard hours are from 0800 to 1645 Monday through Friday including Japanese holidays, but excluding US legal holidays, Thanksgiving weekend (one day prior to Thanksgiving Day though the weekend), and Christmas holidays from 22 December to 2 January). The contractor shall anticipate intermittent delays in the working schedule due to the special requirements. The Government will make every effort to minimize this occurrence. Depending on the urgency of any particular project, the contractor shall be required to perform work during hours other than specified in this paragraph.

Costs for work that the Government requires to be performed during other than standard hours shall be addressed and worked out during negotiations of each Task Orders. The contractor shall use coefficient of non-standard hours for only works at other than standard hours.

1.9.2 U.S. Holidays

Recognized US legal holidays are listed below:

1st of January New Year's Day 3rd Monday of January Martin Luther King Jr. Birthday

SECTION 01 11 00 Page 7

3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 19th of June Juneteenth 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day 4th Thursday of November Thanksgiving Day 25th of December Christmas Day

Holidays falling on a Saturday will be observed on the preceding Friday.

Holidays falling on Sunday will be observed on the following Monday

1.9.3 Weekend Work

The weekend work may be identified at the Government Supporting Documents, Contractor's Order Proposal, Site Visit, Validation Meeting by Government and SABER contractor. The Weekend Work will be identified by the SABER contractor submitted Project Order Proposal, and incorporated into the project cost estimate. The requirements of Weekend work shall be agreed by both Government and SABER Contractor.

Do not perform weekend work without advance permission. Submit weekend work requests at least 14 calendar days in advance before the desired weekend workday. Only proceed with weekend work with approved Project Order Proposal.

In order to minimize inconvenience to the facility users, utility outages, if needed, may require work outside the normal working hours/days stated above. The contractor shall coordinate any outage through the Construction Inspector in advance, as specified in this specification.

The working days and hours may vary depending on individual project work sites such as hospital, child care center/school, restricted area, etc., and work scopes requiring utility outages, noisy demolition work (such as removal of concrete), physical removal of hazardous materials from occupied space, etc., which may be required to perform after the normal working hours or on weekends (including U.S. legal holidays). Work at times other than normal working hours may be arranged if coordinated at least 14 calendar days in advance and if approved by the Contracting Officer.

Considering such factors, working days and hours will be determined by the government. The working conditions will be addressed at each job site visit and jointly be confirmed. At that time, if any adjustment is required by the contractor due to variance to the normal working conditions above, the contractor shall submit the intent to the government. Variance to the normal working conditions including adjustment, if any and as mutually agreed upon, will be incorporated into contract.

If the contractor desires to work other than normal working days and hours for his convenience, the contractor must have approval from the government.

If approval is authorized, the contractor should refrain from any work that covers, conceals, or buries any portion of the work requirements. All work done during other than normal working conditions will be readily visible and available for the government inspections the following normal work day.

Work performed under other than normal working conditions when required by the contractor will not be entitled to any adjustment to the contract terms.

Noise greater than 70 decibels(db) vibration producing work in occupied

SECTION 01 11 00 Page 8 buildings shall be done outside of core hours (0800 – 1645) unless written permission is given by the Government.

1.10 NOTIFICATION OF START OF WORK

Prior to starting any work at the job site, the contractor shall obtain an approval from DPW construction Inspector, and report to the Contracting Officer and SABER project Manager. Failure to do so may cause unnecessary delays in the performance of the contract. Fourteen (14) calendar days are normally required for processing of the construction permit between the various activities that must coordinate on the request.

All work schedules will be coordinated between the Contracting Officer, SABER Project Manager, and the contractor prior to the start of work.

1.10.1 Job Site Verification

The dimensions and locations shown on any existing drawings provided to the Contractor with specific projects are for approximation purposes only.

Failure to verify the dimensions and locations will be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contractor at the price awarded by the Government.

1.11 UTILITIES

Water and electric utilities may be furnished by the U.S. Government at no cost to the contractor for each contract project only at construction site if available and approved by the Government.

Cross Connection: Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during the construction work. The contractor must notify the Construction Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the Construction Inspector.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

1.11.1 Utility Outage

The contractor shall submit a schedule of outage to the Construction Inspector and shall notify the Construction Inspector in writing no less than 21 days in advance of the proposed interruptions. Coordinate with the Construction Inspector when this requirement of 21 days cannot be met.

SECTION 01 11 00 Page 9

1.11.2 Fire Protection System Outage

Provide at least 21 calendar days advance notice of planned utility outages including fire systems. Coordinate with the Construction Inspector when this requirement of 21 days cannot be met. In each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance Government Construction Inspector approval. Fire system disconnection and reactivation requires the coordination with Fire and Emergency Service Division through the Construction Inspector. No utility outages will be permitted until the contractor has submitted the request form and receives an approval of the Construction Inspector, and other applicable personnel.

1.12 TEMPORARY HVAC

During the HVAC replacement work, the contractor shall provide temporary HVAC which is equal to or greater than the existing capacity throughout the replacement work to the Government. However, this requirement will differ in each Task Order and will be stated in each Statement of Work. Deliver all new HVAC system equipment and materials on site before beginning any demolition.

1.13 OCCUPANCY

The facilities/areas may or may not be occupied. The contractor shall provide the construction plan and schedule to be coordinated with the Construction Inspector for all work to be performed. Phasing work may or may not be required. The occupancy issue shall be addressed at Scope Validation Meeting, and incorporated into the Design Proposal and Cost Proposal.

1.14 TRAFFIC ACCESS

Maintain at least one open lane throughout all roadwork. Always provide at least one flag person when a two-way traffic is reduced to a single lane, but case by case the contractor may be asked to increase the number of flag person from the military police (MP) and/or safety officer for security and safety reason. The contractor shall be responsible to get permission / agreement from the key stakeholders prior to the Cost Proposal.

1.15 DELAYS IN ENTERING OR LEAVING THE WORK AREA

When the work site is located in a restricted area or controlled area, the contractor may experience delays due to the compliance with entrance or exit requirements of the restricted or controlled areas.

1.16 CONTRACTOR IDENTIFICATION SIGNS

The contractor shall place, all the time after commencement of work on each construction site, an identification sign containing as a minimum the following information:

1. Name of Contractor

2. Project Number

3. Project Title

4. Estimated Completion Date

SECTION 01 11 00 Page 10

1.17 REGULATIONS

1.17.1 Fire

The contractor shall comply with all pertinent requirements of the U.S.

Army and USAG-J Regulations 420-90, and ensure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

1.17.2 Safety

The contractor shall not commence work at the job site until an Accident Prevention Plan and Job Hazard Analysis are submitted for review and approved by the Contracting Officer. The contractor is responsible for reviewing Section 1 of EM 385-1-1, the U.S. Army Corps of Engineers' Safety and Health Requirements manual. The contractor shall be responsible to submit the Accident Prevention Plan and Job Hazard Analysis. The Contractor shall obtain approval and signature from the Safety Office prior to submitting to the Contracting Officer.

1.17.3 Environmental Training

All work pertinent to environmental protection such as storm water, hazardous waste, solid waste, lead-based paint, and asbestos shall follow the requirements of the Japan Environmental Governing Standards (JEGS) and Army Technical Manual 38-410.

All contractor personnel who perform required duties on U.S. Army installations in Honshu, Japan for more than five consecutive days shall complete the Environmental Management System (EMS) training prior to the commencement of any work required by the contract. After the contract award, the Government will provide the Contractor with a DVD that contains the EMS training module. The straight run duration of the training is approximately 30 minutes. The Contractor shall conduct training at their facility (facilities) by showing the DVD contents to all of their employees (including their sub-contractor personnel, if any). Subsequently, the Contractor shall develop and submit a roster of all personnel who completed the training to the Contracting Officer Representative (or Government Representative) to receive a certificate of completion from the Government.

The DVD shall be returned to the Government promptly after the completion of training. (COPYRIGHT NOTICE: All rights reserved. All training contents within the DVD are protected by United States copyright law or pertinent laws of sovereign nations, and may not be reproduced, distributed, transmitted, displayed, published, or broadcast in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the U.S.

Government. The Contractor shall not alter or remove any copyright or other notice from the DVD.)

1.18 DAMAGE TO FACILITIES

1.18.1 General

All damaged portions incurred due to replacement and installation work shall be repaired and restored to match the original condition by the contractor at no cost to the Government.

SECTION 01 11 00 Page 11

1.18.2 Utilities

In the event of the contractor-caused utility failure/disruption, the contractor will first make the area safe, then immediately contact the Construction Inspector and the Contracting Officer. The Construction Inspector is responsible for coordination with the Engineering Division, DPW. If the damaged utilities were previously known or shown to the contractor, and there was negligence on his part, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

1.19 PLAN, SCHEDULE, AND PERMITS

1.19.1 Comprehensive Construction Plan and Work Procedures

Conform to the SECTION 01 33 00 SUBMITTAL PROCEDURES.

1.19.2 Directorate of Public Works (DPW) Excavation Permit (Rev. 18 April 2017)

It is the contractor's responsibility to prepare the Excavation Permit at their own expense. The contractor shall not commence work for any excavation, 100 mm or more in depth at the job site until the DPW Excavation Permit form is submitted to the Construction Inspector reviewed and approved by the listed DPW organizations, Security Police, Fire Department, Safety, Communications, Commercial Utility Company and DPW Director. Only after the permit is approved and signed by organizations and other agencies listed in the DPW Excavation Permit, may the contractor commence with the excavation work. Without a permit, the excavation work will be stopped, until such the time an approved permit is obtained. The contractor shall provide and prepare followings as minimum:

1. All utility maps in the vicinity of the excavation work site.

2. Work site drawing (excavation area including measurement (Length, Width, and Depth).

3. Safety measures/plan during/after excavation work to prevent potential accidents.

4. Traffic plan if excavation impacts the traffic including pedestrian flow.

1.19.3 License for Heavy Equipment Operators

In the case of using heavy equipment in the Government properties, the Contractor shall provide a copy of the license for heavy equipment to the Safety Office through the Construction Inspector prior to actual commencement.

1.20 SIGNAGE

The requirements for the signs, their contents, and locations are discussed with the Construction Inspector. Erect sign(s) within 15 days after receipt of the notice to proceed. Correct the data required by the safety sign(s) daily.

1.20.1 Off Limits and Wet Paint Sign(s)

Prominently post bilingual (English and Japanese) "OFF LIMITS", "WET PAINT" and "NO SMOKING" signs, as applicable, at all entrances of the job site and/or job site. Stencil (paint) the black lettering in all capital letters on either 300mm x 600mm or 600 mm x 900mm sheet metal or plywood

SECTION 01 11 00 Page 12 signs. Protect all overnight open excavations with barricades and battery-powered flashers. Smoking is prohibited in Government facilities unless otherwise directed the Construction Inspector.

1.20.2 Project Identification Sign

Prior to initiating any work on site, provide a project identification sign at each work site directed by the Construction Inspector. Construct sign, in accordance with Engineering Pamphlet (EP) 310-1-6a, shall include DPW logo, government point of contact (POC) information, project title, project #, contract type, "SABER", site location, contractor's POC. Maintain the sign throughout the life of the project. Upon the government acceptance of a project work, remove the sign from the construction site at the contractor's expense. The sign shall be made of 3mm thick aluminum resin composite plate with a maximum size of 1,830mm x 1,220mm. Upon Notice To Proceed (NTP) issued, Construction Inspector will notify the size of sign when smaller size is suitable to work site.

1.21 SOLID WASTES

Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled/disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 of JEGS, ARs-200-1 (Environmental Protection and Enhancement) and 420-49 (Utility Services) as well as applicable host nation's laws and regulations.

1.22 WORK RECORDS

1.22.1 As-Built Drawing

Conform to the latest version of DPW drawing guidelines and paragraph

1.17.1, SECTION 01 11 02 SUMMARY OF WORK.

1.22.2 Photographic Records

Conform to the paragraph 1.17.2, SECTION 01 11 02 SUMMARY OF WORK.

1.23 ENGLISH COMMUNICATION

1.23.1 Written Communication in English

All submittals required under this contract (including but not limited to:

safety analysis plan, quality control plan, all correspondence, and all other written communications, documents, drawings, reports, manuals, etc.)

shall be written in English or translated into English before being provided to the Government by the contractor.

1.23.2 English Speaking Representative

At all times during the contract period the contractor shall have an employee capable of fluent bilingual (Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representative and the contractor. Bilingual interpreter shall have English certificate that TOEIC 800 or EIKEN grade pre 1 ability or higher score. In case of judging that there is a problem with interpreter ability, Contracting Officer can change interpreter with no additional cost to the Government.

SECTION 01 11 00 Page 13

1.24 PROJECT ESTIMATING/PROJECT ORDER PROPOSAL PROCEDURE

1.24.1 Notice of Requirement

As the need of a project arises under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement by issuing an Initial Notification of Requirement for the work. The notification will include a project number, project title, statement of work (SOW), general scope of work, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed proposal by identifying tasks required, preparing required scope validation meeting minutes, drawings/sketches, contract specifications (Section 01 11 01 specifications, Table of Contents, etc) and schedule of material submittals, to the Contracting Officer for approval. After validation and acceptance by the Government, the Contractor shall prepare a detailed cost estimate in the specified format by listing quantities of individual work elements needed using contract UPG, and specifying non-priced tasks with proposed performance times, and submit to the Contracting Officer for negotiation.

1.24.2 Magnitude of Project

The Contractor shall accomplish the minimum design and Request for Proposal required so as to permit award of a SABER Task Order for the construction of the specified work at a price that does not exceed the estimated magnitude of the project. The Contractor shall promptly advise the Contracting Officer if it finds that the project being Project Order Proposal will or is likely to exceed the specified magnitude. Upon receipt of such information, the Contracting Officer will review the Contractor’s revised estimate. The Government may:

a. Authorize a change in scope or materials as required to reduce the estimated construction cost;

b. Appropriately adjust the magnitude of the project and the price of the order; or

c. Scrap the project and terminate the order.

d. Provide opportunity for waiver.

1.24.2.1 Range of Project Magnitude

The range of project magnitude for Project Proposal including minimum design and Construction shall be defined as follows:

TABLE I: Range of Project Magnitude LEVEL I Less than 30,000,000 Yen

LEVEL II Between 30,000,001 Yen and 100,000,000 Yen

LEVEL III More than 100,000,001 Yen

1.24.3 Contractor's Performance Time for Project Order Proposal

Upon receipt of the notice of requirement, the Contractor shall respond within the time parameters described below:

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TABLE II: Contractor's Performance Time for Project Order Proposal

PERFORMANCE TIME ALLOWED BASED ON PROJECTED MAGNITUDE

TASK DESCRIPTION LEVEL I LEVEL

II

LEVEL III

1. Visit the work site and scope validation meeting with Government SABER representatives within:

10 W/D

2. Submit Scope Validation Meeting Minutes after site visit and scope validation meeting within:

5 W/D

3*. Submit Contractor's Project Order Proposal IAW paragraph 1.24.6 below after scope validation meeting minutes approved by the Government within:

10 W/D 15 W/D 20 W/D

4. Submit Cost Estimate after finalized Project Order proposal approved by the Government within: 5 W/D

*Remarks:

a. Additional days will be negotiated for projects at remote sites (not on the Kanto Plain) OR requiring multi-discipline engineering tasks.

b. If TO includes both mechanical and electrical work, 5 W/D will be added to 3* of Task Description.

c. In unusual circumstances (e.g., difficult to find/price NPI, etc.), additional time may be considered by the Contracting Officer if requested by the Contractor.

d. For the project required full scope development by the contractor (Government does not indicate any basic scope of work), 10 W/D will be added to 3* of Task Description. The SABER contractor shall be required to conduct several meetings with project key stakeholders and government officials to determine the full detailed scope of work after site visit and scope validation meeting.

Note: W/D stands for Working days. W/D will be Monday through Friday including Japanese holidays, but excluding US legal holidays.

1.24.4 Government Supporting Documents

The Government will provide the following supporting documents;

a. Statement of Work (SOW);

b. Preliminary drawings or other forms of conceptual drawings or sketches;

c. Cost estimates;

d. Justification for non-pre-priced items (NPI) if any;

e. Verified as-built drawings if available;

f. Manufacturer’s or technical drawings/schematics for fabrication and assembly of structural elements if available;

g. Any special instructions or requirements if any.

h. Performance Schedule such as Preparing of Contractor's Design Supporting

Documentation / Supporting Drawings prior to the actual construction, and Construction Period.

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1.24.5 Scope Validation Meetings

The Government and Contractor personnel shall conduct a site visit and scope validation meetings with Government representatives to define and refine the Government’s requirements. As a minimum, the following will be discussed:

a. Site investigation requirements;

b. Methods and alternatives for accomplishing work;

c. Definition and refinement of requirements;

d. Detailed Statement of Objectives; and

e. Availability of Government As-Built Drawings

f. Availability of facilities / areas during construction

g. Requirements for plans, sketches, drawings, etc.

h. Time requirements for completion, phasing requirements, seasonal requirements (intermediated seasons, winter time only, summer time only), and liquidated damages.

The Contractor shall submit scope validation meeting minutes for Government approval within the date specified paragraph 1.24.3 above.

1.24.6 Contractor’s Project Order Proposals

The SABER contractor shall develop and furnish the following documents;

a. Finalized SOW after the validation meeting;

b. Finalized Preliminary drawings, and all necessary supporting drawings for identifying of detailed price proposal;

c. Detailed price proposal by identifying necessary tasks in the UPG;

d. Verifying as-built drawings;

e. Refining quantities;

f. Pricing NPIs if any;

g. Preparing Contractor's Design Supporting Documentation;

h. Preparing Contractor's Design Supporting drawings

i. Manufacturer’s or technical drawings/schematics for fabrication/construction such as Shop Drawings/Fabrication Drawings;

j. Index Section of SABER Contract Specifications;

k. List of Schedule of Materials

l. Performance schedule for Preparation of further developed Contractor's

Design Supporting Documentation, further developed Contractor's Design Supporting Drawings prior to the actual construction, and Construction Period.

The SABER Contractor shall be responsible to furnish further developed Contractor's Design Supporting Documentation, Contractor's Design Supporting Drawings to Government understand detailed SOW and clear expectations for design and construction prior to the actual construction for Government approval at the Design Expectation Meeting. The SABER contractor shall conduct the Pre-Construction meeting to explain the Government and key stakeholders about detailed SOW and any special requirements such as phasing work, utilities outages and etc.

The Contractor shall field verify all provided as-built drawings as well as existing field conditions prior to accomplishing any project proposal work. This shall be certified by the contractor upon submission of proposal to the Contracting Officer for approval.

Waste of excess material quantities shall be verified and included in the Cost Estimate. Quantities used on individual Task Order proposals shall be

SECTION 01 11 00 Page 16 taken from field measurements and/or proposal plans, as appropriate.

Contractor's Project Order Proposal does not have to be a full and complete design with CADD format. The minimum design will be acceptable as Contractor's Project Order Proposal. However, this minimum design shall include enough information to be used when preparing the project cost proposal as specified in paragraph 1.24.7 below, and minimum design may be Contractor's Supporting Documentation, Contractor's Supporting drawings, Manufacturer’s or technical drawings/schematics for fabrication and installation.

In the nature of SABER contract, the Government will not furnish the complete detailed design drawings prior to the site visit. The SABER contractor shall be responsible to furnish all necessary supporting documentation and supporting drawings in the Project Order Proposal, to indicate that adequate engineering and planning to accomplish the requirement have been done, and to be able to prepare Detailed price proposal with items in UPG and NPIs shall also be submitted as a part of the Project Order Proposal with minimum design.

The supporting documentation and supporting drawings will be used to preparing contractor's submittal items such as Work Procedures, Shop drawings, Test reports and Quality Control (QC) inspection reports which required by the Government in SABER contract specification.

Examples of documentation for submittal that might reasonably be expected would include shop drawings showing basic layout and planning of the work, manufacturer’s or technical drawings/schematics for fabrication and assembly of structural elements, form, fit, and attachment details for installation of materials/equipment, catalog cuts, specifications, architectural washes, written description of the work, etc.

Costs for documentation are assumed to be included in the Contractor’s proposed coefficient and will not be paid separately by the Government unless otherwise that the Government decided to pay PROPOSAL PREPARATION FEE CREDIT in accordance with the Solicitation documents, SECTION B - Supplies or Services and Prices/Cost. All such Contractor's Order Proposal submittals must be approved by the Contracting Officer prior to the start of any negotiation.

1.24.7 Cost Proposal

Upon completion of the refined scope of the individual requirement, including the approved drawings, whether Contractor or Government generated, the Contractor shall prepare a fully detailed cost estimate segregated by each work categories to complete the project by defining quantities of both prepriced and non-prepriced items (NPIs), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer for negotiation.

1.24.7.1 Prepriced Items

The UPG shall serve as the basis for establishing the unit price value of the pre-priced work to be performed. The Contractor’s proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied.

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1.24.7.2 Non-Prepriced Items (NPIs)

Items of work not contained in the UPG, but within the basic intent and general scope of the contract, may be negotiated and incorporated in a Task Order. These NPIs may be incorporated in the UPG for subsequent use as a priced item by supplemental agreement of both parties, in conjunction with an update to the UPG to address economic conditions or separately at another time during the year. Added items of work shall be incorporated into and made part of the Task Order and shall be performed at the negotiated unit price. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

a. A complete breakout of material cost, labor cost, and other direct cost (delivery cost and equipment cost) required to complete the specified item. Costs shall be segregated and proposed on a specified format (AF Form 3052).

b. Contractor shall provide two independent price quotes on all NPIs exceeding 200,000 Yen to the Contracting Officer for negotiation.

1.24.8 Government Review Time

The Government will review Contractor’s Project Order Proposal including scope validation meeting minutes, Project Order Proposal and cost proposal for completeness and accuracy within the minimum time parameters described below. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all prepriced and non-prepriced items, all non-prepriced costs, and the performance time.

TABLE III: Government Review Time

GOVERNMENT REVIEW TIME ALLOWED BASED ON PROJECTED MAGNITUDE<

TASK DESCRIPTION LEVEL I LEVEL II LEVEL III

1. Visit the work site and scope validation meeting with SABER Contractor.

2. Review submitted Scope Validation Meeting Minutes within:

5 W/D

3*. Review submitted Contractor's Project Order Proposal within:

Same W/D as Contractor's time parameters in paragraph

1.24.3 Performance Time above

3. Review Cost Estimate: 5 W/D

*Remarks: If Contracor's Project Order proposal time parameter has been modified with additional times as described a, b, c and d on *Remarks on paragraph 1.24.3 TABLE II, Government review time will be as same as modified contractor's Project Order Proposal time.

1.24.9 Proposal Preparation Fee Credit

The Government will require the SABER contractor to prepare estimates for projects that are only being considered for SABER construction. The

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Government will order Project Order Proposal services from the SABER contractor through the SABER project UPG. The SABER contractor agrees that the Government is not obligated to issue a Task Order for the construction work. These Project Order proposals will be good for one (1) calendar year from the date of negotiated construction price. When the UPG adjustment occurs, the Project Order Proposal will be the subject to negotiating between the SABER contractor and the Government.

PROPOSAL WITHOUT AWARD is defined as follows: Occasionally, the Contractor will be required to submit a proposal, but the task order will not be awarded at the Government's discretion (e.g., due to unexpected funding or mission prioritization). It is not the Government's intent to have the Contractor provide an estimating service for projects without a valid consideration; however, should such situation occurs the contractor agrees to the following fixed prices for providing proposals that are not awarded.

TABLE IV: SABER Proposal Preparation Fee Credit Without Award Range of Project Magnitude Project Proposal Fee (Yen)

LEVEL I 100,000

LEVEL II 200,000

LEVEL III 300,000

PROPOSAL PREPARATION FEE CREDIT - For proposals that are not awarded and paid for, but then are later awarded, the contractor shall credit the Government for the paid "proposal without award" fee under the applicable task order.

1.25 INSPECTION AND ACCEPTANCE

1.25.1 Pre-final Inspection

Upon contractor’s request, the government will conduct a pre-final inspection prior to the contractor requesting a Beneficial Occupancy Date (BOD)/final inspection. The contractor prior to any BOD/final inspection will correct any discrepancies noted.

1.25.2 Notification

When the contractor is ready for BOD/final inspection, he/she will request BOD/final inspection in writing to the Contracting Officer. The BOD/final inspection will normally be requested 5 working days before the desired date or as otherwise negotiated with the Contracting Officer.

1.25.3 Final Inspection

The government will perform the BOD/final inspection with the contractor.

The contractor will correct any discrepancies noted within the time specified by the Contracting Officer, prior to final payment. Final inspection of individual Task Order will be conducted Monday through Friday only, between the hours of 8:00 A.M. and 4:00 P.M. Final inspection falling on weekends or U.S. legal holidays will be done the following workday. Extension due to weekends or U.S. legal holidays will not be considered as part of the performance period.

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1.26 DESIGNATION OF GOVERNMENT INSPECTOR

The Contract Management Branch (CMB), Engineering Division (ED), Directorate of Public Works (DPW) or his/her authorized representative is designated as the representative of the Contracting Officer for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the government to changes in the terms of the contract.

1.27 CONTRACTOR’S REPRESENTATIVES

The SABER contractor’s representative(s) having authority to act for the contractor shall be available, after notification by the Government personnel, within next day during the standard hours of 8:00A.M. to 4:45 P.M., to make a schedule (Time and Date) of the upcoming meeting on the installation(s) with the Government personnel designated by the Contracting Officer.

After the standard hours, the SABER contractor’s representative(s) mentioned in Paragraph 1.9 above shall be available within next day at Standard hours.

The SABER contractor’s representative(s) must speak, read, write and understand English or have an interpreter available.

1.28 SABER PROJECT MANAGER (PM)

The SABER PM is responsible for the overall management of the contract.

The project manager shall have a minimum of five (5) years similar work experience as PM, and have one of following licenses; 1st Class…