0_Atch Pre-prop Conf Slides_26R0001.pdf
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- Solicitation number
- FA520526R0001
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This document is a pre-proposal conference presentation for RFP No. FA520526R0001 issued by the 35th Fighter Wing at Misawa Air Base, Japan. The RFP seeks a single-award, fixed-price indefinite-delivery/indefinite-quantity (FP-IDIQ) contractor to perform repair, maintenance, and construction of pavement structures including roads, parking lots, curbs, gutters, drainage pipes, manholes, earthwork, sidewalks, markings, traffic signs, structural restoration, and demolition work. The place of performance is Misawa Air Base and locations within a 40-kilometer radius, including the Hachinohe Fuel Terminal, excluding the airfield and Draughton Range. The contract includes a one-year basic year plus two one-year option years, with a guaranteed minimum of ¥300,000 ($2.0K-$2.3K) and an un-guaranteed maximum of ¥1,200,000,000 to ¥1,500,000,000 ($9.4M-$9.9M). The maximum order amount per task is ¥200,000,000 ($1.3M-$1.6M). Pricing is based on unit prices and task order basis, with separate exhibits and line items for the basic year (Exhibit A, ELINs A001-A159), option year one (Exhibit B, ELINs B001-B159), and option year two (Exhibit C, ELINs C001-C159).
Offerors must submit proposals in three parts: Part I includes a summary, completed SF1442 blocks, representations and certifications, and other contract requirements (1 original plus 2 copies); Part II includes pricing for Section B and completed Exhibits A-C in MS Excel format (1 original plus 2 copies); and Part III includes past performance information covering quality ratings, performance surveys, and up to five relevant contracts performed within three years (1 original plus 4 copies). Evaluation is based approximately equally on past performance information and price, with consideration for fairness, reasonableness, and price realism. Liquidated damages are assessed at ¥80,871 for the first day of delay and ¥37,779 for each subsequent day. The RFP closing date and time is March 12, 2026 at 11:00, and questions must be submitted to 35 CONS/PKA no later than February 20, 2026 at 13:00.
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Text version
2/20/2026
Mission – Culture – Community
35th Fighter Wing
RFP No. FA520526R0001
18 Feb 2026, 1300 hrs Bldg. 656, Misawa AB, Japan
//Controlled Unclassified Info//
Pre-Proposal Conference / Site Visit Roads/Pavements & Misc. Civil Work IDIQ Contract
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Summary
Scope & Requirements General Requirement / Pricing Structure
RFP
CONS remarks for solicitation / filling instructions CES tech briefing (Exhibit L/I, Specs and Drwg)
Q&A session
Joint Site Visit
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Description of Work: Repair, maintenance and construction of pavement structures such as roads and parking lots, and related work including but not limited to curb/gutter, drainage pipes, manhole, earthwork, sidewalks, markings, traffic signs, restoration and demolition of structure/obstacle, and other miscellaneous work.
Place of Performance: Misawa Air Base and locations within 40 km radius from Misawa AB, including its associated sites of Hachinohe Fuel Terminal, with the exception of the Misawa AB Airfield and Draughon Range.
Contract Type: FP-IDIQ (Unit Price & TO Basis)
Type of Award: Single Award
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Contract Period: 1 Year Basic Year + 2 one-year Options Basic Year: One year from the date of award Option Year One: One year subsequent to Basic Year Option Year Two: One year subsequent to Option Year One
Value: Guaranteed Minimum ¥300,000 ($2.0K) Un-Guaranteed Maximum ¥1,500,000,000 ($9.9M) Max. Order Amount ¥200,000,000 ($1.3M)
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Contract Period: 1 Year Basic Year + 2 one-year Options Basic Year: One year from the date of award Option Year One: One year subsequent to Basic Year Option Year Two: One year subsequent to Option Year One
Value: Guaranteed Minimum ¥300,000 ($2.3K) Un-Guaranteed Maximum ¥1,200,000,000 ($9.4M) Max. Order Amount ¥200,000,000 ($1.6M)
Fill-in
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section B, Page 4 Fill sum of Item No. 0001 thru 2001
See Exhibit A
See Exhibit B
See Exhibit C
Proposal of Total Amount Fill-in
1 2
3 4
5 6
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Fill offeror’s name, address, signature and seal/han
Insert Unit Price / Extended Amount
Total Amount of Exhibit A-C = Total Amts of Line Items No. 0001 - 2001
Fill-in
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section B Item No. & Exhibit Structure
Item No. 0001 Basic Year Exhibit A
ELIN A001 – A159
Item No. 1001 Opt Yr One Exhibit B
ELIN B001 – B159
Item No. 2001 Opt Yr Two Exhibit C
ELIN C001 – C159
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section I 52.211-12 Liquidated Damages
If the contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government for each calendar day of delay until the work is completed or accepted.
@¥80,871 (1st day) & @¥37,779 (2nd day ～)
52.223-3 Hazardous Material 252.223-7001 Hazard Warning Labels
Fill-in
Fill-in
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section J Exhibit / Attachment Table
Exhibit A-C CLIN 0001 thru 2001 ELINs Atch 1 Other Contract Requirements Atch 2 Specification Atch 3 Drawings Atch 4 Schedule of Material Submittals Atch 5 Historical Data Atch 6 Past Performance Questionnaire Cover Letter Atch 7 Past Performance Questionnaire
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section K FAR 52.204-8 Annual Representations and Certifications.
FAR 52.204-17 Ownership or Control of Offeror.
FAR 52.204-20 Predecessor of Offeror.
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
FAR 52.209-7 Information Regarding Responsibility Matters.
FAR 52.209-13 Violation of Arms Control Treaties or Agreements- Certification. Fill-in
Fill-in
Fill-in if it is applicable
Fill-in
SAM
SAM
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section K (cont’d)
DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation.
DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.
DFARS 252.247-7022 Transportation by Sea.
Fill-in
Fill-in if it is applicable
SAM
7 8
9 10
11 12
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section L L-100. Proposal Preparation Instructions
Offerors are required to meet all solicitation requirements, terms & conditions, reps & certs, & technical requirements.
Prepare & Submit the following;
Part I - Summary& Miscellaneous Data: 1 original + 2 copies
- A concise summary & master table of contest of the proposal
- Complete blocks 14 thru 17 and 20 of the RFP Section A, SF1442
- Complete blocks 19 of the RFP (if any amendment to RFP)
- Complete the fill-ins and certifications in Sections I through K, and
Attachment 1, Other Contract Requirements.
-- Sec K – Return in its entirety -- Sec I, J, Atc1 Other Contract Requirement – Only pages require a fill-in
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
(Sec L cont’d)
Part II – Price Proposal: 1 original + 2 copies
-Complete Section B --Aggregate Estimate Amount of Basic Yr + 2 Option Yrs --Insert Proposal Prices in Section B for each CLIN in the table
-Complete Exhibit A thru C --Insert proposed unit prices and estimated amounts in Exhibit A thru C of Submit an electronic of MS Excel spreadsheet Section J for each of Exhibit Line Items (ELINs).
--For competed Exhibit A thru C named as:
“(Identifiable Offeror’s Name)_RoadIDIQMisawa_ExihibitA-C”
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
(Sec L cont’d)
Part III – Past Performance Proposal: 1 original + 4 copies -No more than 5 pages per contract.
(a) Quality and Satisfaction Rating of Contract (Sec M-900, Para B) --Information that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts.
(b) Performance Surveys / Questionnaires (RFP Atch. 7)
--POC submit directly to the Gov’t – NOT BACK TO THE OFFEROR --Ensure POC be reachable by phone and/or e-mail, Gov’t will contact them.
(c) Past Performance Information (PPI) (Sec M-900, Para. B) --List of no more than 5 of the most relevant contracts --Recency: Within the last 3 years prior to the RFP issue date of 10 Feb 26 --Relevancy: Similar scope, magnitude of effort, and complexities to that required by RFP.
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Section M
M-900 Basis for Contract Award & Evaluation
Weight of Importance: Past Performance Information (PPI) is approximately equal to price.
Evaluation Process Price Evaluation Factors:
-Fairness and reasonableness of Total Evaluation Price (TEP):
--Basic, Option 1-2 & option to extend services
-Unbalanced pricing IAW FAR 15.404-1(g):
--Analyze separately priced ELINs
-Reserves the right to perform price realism analysis
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
(Sec M cont’d)
Past Performance Factor: Recency & Relevancy of PPI based on;
(i) the references of provided by the offeror,
(ii) any PPI obtained from survey/questionnaires (RFP Atch 7, PPQ), and
(iii) any data independently obtained by the Government
-Recent past performance information : Contracts performed/being performed within 3 years
-Relevant contracts performance effort : Performance effort involved similar scope, magnitude of effort, and complexities to that required by this RFP
-Performance Quality Assessment: For recent PPI, the performance quality of work will be assessed based on Sec 4 of PPQ and ratings from CPARS, if available
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Civil Engineer Technical Briefing
Attachment 2: Specifications Attachment 3: Drawings Exhibit A thru C: Line Items
13 14
15 16
17 18
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Location of Site Visit
Freedom Drive
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
Questions
Mission – Culture – Community
RFP No. FA520526R0001 Roads/Pavements & Misc. Civil Work IDIQ Pre-Proposal Conference
RFP Closing Date / Time:
12 Mar 2026 / 11:00
Questions shall be submitted to 35 CONS/PKA by
NLT 20 Feb 2026 / 13:00
19 20
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