FA520520R0006_Pre-Proposal Conf Minutes_Record of Site Visit_28Feb20.pdf

Mission – People - Safety

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-proposal Conference / Site Visit Project No. 1058046

Repair Military Family Housing (MFH), Tower 116, Misawa Air Base, Japan RFP No. FA520520R0006

35 CONS/PKP

35 CES/CENM

28 Feb 20

0900 hours

Mission – People - Safety

Summary

Scope & Requirements

General Requirement / Pricing Structure

Solicitation

CONS remarks for solicitation / filling instructions

CES Technical Briefing

Q&A Session

Site Visit

Atch 1 to Pre-proposal Conference Minutes & Record of Site Visit

Scope & Requirements

Bldg. 656

Main Base Housing Tower 116

Bldg. 794

Mission – People - Safety

Scope & Requirements (Cont’d)

Project Description (Sec. B):

Repair Military Family Housing (MFH) Tower 116

Place: Main Base Tower 116

Contract Type: Firm-Fixed-Price (FFP)

Performance Period: 900 Calendar Days (incl. 30 CD mobilization)

Solicitation

Fill-in

Complete block 14 through 20

RFP – Page 2

Mission – People - Safety

Solicitation (Cont’d)

Fill-in

RFP – Page 3

Solicitation (Cont’d)

Section F

FAR 52.211-12 Liquidated Damages

@¥69,171 (1st day) & @¥39,827 (2nd day ~)

RFP – Page 5

Mission – People - Safety

Other Contract Requirements

Para. 6, Special Contract Reqs:

H002 Required Insurance

Property Damage - ¥2,000,000

H003 Performance Bond

Submit within 30 CD after the award date of contract

Require additional if Mod > $10,000

Atch 3 – Page 3

Solicitation (Cont’d)

Section I

DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors

Contractor personnel who require routine physical access to military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter

FAR 52.223-3 Hazardous Material

Fill-in

RFP – Page 10

RFP – Page 11

Mission – People - Safety

Solicitation (Cont’d)

Section J

List of Documents, Exhibits and Other Attachments

Atch 1: Specifications

Atch 2: Drawings

Atch 3: Other Contract Requirements

Atch 4: Past Performance Questionnaire (PPQ) Cover Letter

Atch 5: Past/Present Performance Questionnaire (PPQ)

Atch 6: Construction Timeline

Atch 7: Schedule of Material Submittals

Atch 8: List of Contractor Furnished U.S. Material

Atch 9: Manufacturer’s Cut Sheet / Catalog Information

Atch 10: Hazardous Material Survey Report

RFP – Page 20

Solicitation (Cont’d)

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.209-7 Responsibility Matters

DFARS 252.204-7007 Alt. A, Annual Reps & Certs

Fill-in

RFP – Page 21~

RFP – Page 24~

RFP – Page 25~

Mission – People - Safety

Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs & Other Statements of Offerors

K001 Tax Exemption under SOFA

Fill-in

Atch 3 – Page 4

Total amount of consumption tax

¥53.80 x Est. Gas QTY for 900 CD

¥32.10 x Est. Diesel QTY for 900 CD

Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs, & Other Statements of Offerors (cont’d)

K002 Contractor’s Cert

K003 Const. Contractor License Offeror shall submit 3 copies of “special construction license” under applicable law together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer

Such offer that fails in representation of the above required license will not be considered for award

Fill-in

Submit

Atch 3 – Page5

Mission – People - Safety

Solicitation (Cont’d)

Section L

FAR 52.204-7 System for Award Management

Offeror is required to be registered in SAM when submitting an offer

L-100 Proposal Preparation Instructions

Offerors are required to meet all sol. requirements, terms & conditions, reps & certs, tech. requirements

Prepare & Submit:

Part I – Summary and Misc. Data (Submit Orig.+ 2 Copies)

Part II – Price Proposal (Submit Orig.)

Part III – Past Performance Proposal (Submit Orig. + 9 Copies)

Submit

RFP – Page 28

RFP – Page 30

Solicitation (Cont’d)

Section L (cont’d)

Part I – Summary & Misc. Data (Submit Orig.+ 2 Copies)

Summary & Master Table of Contents of the Entire Proposal

Signed SF 1442 (Page 1 & 2)

Acknowledgement of the all sol. amendments, if issued

Fill-ins/Cert in Section I thru K and Atch 3 Section I (pages require a fill-in)

Section K (its entirely)

Atch 3 para. 8 (pages require a fill-in)

Affirmation of no exceptions, deviations, or waivers, if none proposed

Submit

Mission – People - Safety

Solicitation (Cont’d)

Section L (cont’d)

Part II – Price Proposal (Submit Orig.)

SF 1442 (Page 3)

Submit

Solicitation (Cont’d)

Section L (cont’d)

Part III – Past Performance Proposal (No more than 5 pages per contract / Submit Orig.+ 9 Copies)

Past Performance Information (following slides for detail)

No more than 5 contracts within 3 years

Furnish the info for each contract

Quality & Satisfaction Rating of Contracts Any info currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts

Past/Present Performance Questionnaire (PPQ) Use Atch. 5 of RFP

POC must directly send to the CO

Do not include in proposal package

Submit

Mission – People - Safety

Past Performance Information

Solicitation (Cont’d)

1 Company/Division name

2 Contract/Project Title

3 Contracting Agency/Customer

4 Contract Number

5 Contract Dollar Value (use FY20 budget rate of ¥111.1542 if conversion is necessary)

6 Period of Performance

7 Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

8 Comments regarding compliance with contract terms and conditions

9 Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

10 Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

Solicitation (Cont’d)

Section L (cont’d)

Past Performance Questionnaire Atch 4 & 5

Submit

Request for PPQ Fill/Submit PPQ

Within 10 Days After PPQ Request Letter Receipt

Offeror POC miyako.fujimoto.jp@us.af.mil justin.zinkl.1@us.af.mil kazuo.miura.jp@us.af.mil

35 CONS/PKP

Mission – People - Safety

Solicitation (Cont’d)

Section M

M-900 Basis for Contract Award

Subjective Tradeoff (STO) best value source selection

Weight of Importance: Past performance is approx. equal to price

Evaluation Process:

Price – Fairness and reasonableness of the price. The Gov’t reserves the right to perform price realism analysis

Past Performance – Recent and Relevant performance information

RFP – Page 34 ~

Solicitation (Cont’d)

Section M (Cont’d)

Past Performance (PP) Factor

Recency: Work within the last 3 years

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation

Integrated Assessment

The gov’t reserves the right to award a contract to other than the lowest price offer

Best value award decision using the price and the Past Performance Confidence Rating

Mission – People - Safety

CES Technical Briefing

Q&A Session

Let’s move on to Site Visit but please be reminded

RFP Closing Date / Time:

26 Mar 20 / 02:00 PM (JST)

Questions shall be submitted to 35 CONS/PKP miyako.fujimoto.jp@us.af.mil / justin.zinkl.1@us.af.mil / kazuo.miura.jp@us.af.mil

NLT 6 Mar 20

Site Visit

People – Mission – Security

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th Fighter Wing

Repair Military Family Housing (MFH), Tower 116

35 CES/CEN

28 Feb 20

People – Mission – Security

Repair Military Family Housing Tower 116

SCOPE OF WORK

Atch 2 to Pre-proposal Conference Minutes & Record of Site Visit

The contractor shall provide all supervision, management, quality control, labor, tools, equipment, materials, and performance of all work necessary to construct improvements for the renovation of Tower B116 as depicted in the contract documents to include:

Interior demolition and hazardous material abatement

Structural and architectural improvements to support new building systems

Civil site improvements to integrate with existing sidewalks, amenities and utilities

New architectural finishes, new windows and doors, new insulation assemblies

New HVAC systems

Renovate electrical and plumbing systems

Telecommunication systems, energy management control systems (EMCS)

New fire alarms and mass notification systems

Repair Military Family Housing Tower 116: Project Scope

People – Mission – Security

Repair Military Family Housing Tower 116

ARCHITECTURE

Repair Military Family Housing Tower 116: Project Scope

Rooftop guard railing base spall repair at all locations. Include replacement of 10 guard railing posts. Section 01 11 00

Repair of 3,120 meters of concrete cracks per the contract documents.

Section 01 11 00

Replacement of 10 door panels to determined during construction. Section 01 11 00

Replacement of 3,500 meters of exterior joint sealant per the construction documents.

Section 01 11 00

Obtain and test 120 bulk samples (3 Per area) of material suspected to be ACM, not previously sampled. Section 01 11 00

Remove 30 existing 65mm pipe flanges by cutting the piping on both sides of the flange, removing flange assembly intact without disturbing the gasket material, which is presumed ACM, and dispose as hazardous material. Section 01 11 00

People – Mission – Security

Repair Military Family Housing Tower 116

MECHANICAL

New AHU (Air Handler Unit) and Heat Pump (HP) to provide make-up air to core area hallways.

The New HVAC System will consist of three (3) indoor VRF packaged air handling units which will provide tempered air during summer and winter, and one (1) Heat Pump Unit to serve three (3) AHU’s.

Repair Military Family Housing Tower 116: Project Scope

People – Mission – Security

Repair Military Family Housing Tower 116: AHU DETAIL

Repair Military Family Housing Tower 116

ELECTRICAL

People – Mission – Security

Replace interior electrical wiring, panel boards, lighting fixture, switch and receptacles.

Section 26 51 00

Replace exterior light, lighting pole, wiring. Section 26 56 00

Tower 116: Project Scope

Repair Military Family Housing Tower 116

TELECOMUNICATIONS

People – Mission – Security

Each unit to rewired and provided with new conduits, cabling and outlet. Section 26 20

Common area wiring remains.

Repair Military Family Housing Tower 116

FIRE ALARM SYSTEMS

People – Mission – Security

Replace existing fire alarm system with new fire alarm / mass notification system throughout entire building. Section 28 31 76

Repair Military Family Housing Tower 116

HAUL ROUTE

People – Mission – Security

Haul Route:

Gate for materials and large trucks is now through Apple Gate: Drawing G-001

KTR required to submit for extra hours of operation and priority entrance

Normal hours are from 06:00-14:00 Mon-Saturday and US Legal Holidays

Letters must be submitted to Security Forces prior to 24 Hrs to the trucks arrival

MAIN GATE

LEVITOW GATEPROJECT AREA

APPLE GATE

HAUL ROUTE

FALCON DRIVE

HAUL ROUTE

FALCON DRIVE

MISAWA AB

FALCON GATE